Annual Report & Financial Statements for the yearended 31 December 2020 for PCC of St. Mary's, Hadlow Contents ADMINISTRATIVE INFORMATION......................................................................................................... PCC STRUCTURE,. MANAGEMENT AND GOVERNANCE...................................... ............................... standing Committee.......................................................................................................................................... Education Committee........................................................................................................................................ Fabric Committee.............................................................................................................................................. Frnance Cotllmittee............................................................................................................................................ Outreach ènd Fundraising Committee............................................................................................................. World Mission Cornmittee....................................... OBJECTIVES AND ACTIVITIES..................................................-.............................................................. ACHIEVEMENTSAND PERFORMANCE.................................................................................................. Church Attendance 2020.......-........................................................................................................................... Review of the Year...-.....-...-....-.........-....-...-......-..-..............-....-........-.....-..........-.............................................. Ftnancial Review. Reserves Policy.................................................................................................................................................. Risk Managernent..................................................................................................................................... PCC Responsibilities........................................................................................................................................... INDEPENDENT EXAMINER'S REPORTTOTHE PCC OF ST MARY'S CHURCH HADLOW FOR THE YEAR ENDED 3) DECEMBER 2020.........................................................................................................10 Respective Responsibilities of TTUStees and Examiner..............-..................................-................................10 Ba515 of Independent Examinerfs Fleport........................................................................................................10 Independent Examinerfs Statetnent........ .10 STATEMENT OF FINANCIAL ACTIVITIES. 1 JAN 2020 TO 31 DEC 2020.........-.......-.................-.............. BALANCE SHEET AT31 DECEMBER 2020.................-............................................................................12 Notes to the Accounts and the Accounting Policies for the year ended 31 December 2020............ Accounting Policies.................................................................................................................................. Incoming Resources.....-....-....-....-....-....-....-....-.........-.....-........-.............................................................. Resources Expended............................................................................................................................... 15 Debtors and PrepaymentS.......................................................................................................................16 Creditors...................................................................................................................................................16 Church Repair Savings Account. Capital Reserve Account.......................................................................................................................... Young People's Work (Ypw) and Beacon Funds................................................................................... Trust Funds.....-.....-.....-..............-...-...-....-......-..-..........-.............-.-............-......-...-..............-...................-. 17 Summary of Unrestrfcted and Deslgnated Funds.............................................................................. 17 Summary of Re5trioted Funds.............................................................................................................18 Summary of setS by Fund................................................................................................................18 Pension Act 2008................................................................................................................................. 10. 12. PCC as a'going concem,..................................................................................................................... Income and Expendicure Accounts....................................................................................................
| Incumbent and Chairman |
The Reverend | Paul White |
|---|---|---|
| Curate | The Reverend | Nicola Harvey (to September 2020) |
| Churchwardens | Barbara Smith (2O15 —2O2O) | |
| John Speed (2O2O —2O21) | ||
| Michael Payne (2O19 —2O21) | ||
| Elected Deanery Synod Representatives | ||
| Francis Griffiths | (2017 —2020) | |
| Val Newell | (2017 —2020, | re-elected 2020 —2023) |
| Kelly Parsons | (2017 —2020) | |
| Elected PCC Members | ||
| Nicola Canham | (2018 —2021) | |
| Melissa Crawshay-Williams | (2020 —2023) | |
| Kirsty Finch | (2017 —2020, | re-elected 2020 —2023) |
| Jack Good | (2019 —2020) | |
| Jenny Hopkins | (2017 —2020, | re-elected 2020 —2023) |
| Richard Hopkinson | (2020 —2023) | |
| Lee Kirk | (2020 —2023) | |
| Janice Massy | (2020 —2023) | |
| Martin Massy | (2020 —2023) | |
| Julia Miles | (2018 —2021) | |
| Steve Newell | (2020 —2023) | |
| Katerina Plucknett-Nixon |
(2017 —2020, re-elected 2020 —2023) | |
| Rachel Packham | (2017 —2020; | resigned July 2020) |
| Lisa Porritt | (2019—2022) | |
| Mark Totty | (2017 —2020) | |
| Honorary Treasurer | Martin Massy | (2o19to date) |
| PCC Secretary | Martin Massy | (2o18to date) |
| STATEME | NT | OF FINANCIAL ACTIVITI | ES, 1JAN | 2020 TO 31 | DEC 2020 |
|---|---|---|---|---|---|
| 01-Jan-19- | |||||
| 31-Dec-19 | O1-Jan-2O —31-Dec-2O | ||||
| Activity | Unrestricted | Restricted | Total | ||
| AIIFunds E |
Notes | Incoming Resources | Funds f |
Funds f |
Funds E |
| 71&793 | Voluntary Giving |
621562 | 62&562 | ||
| 12,477 | 2.2 | Special Donations/Collections | 2,o87 | 11,241 | 13,328 |
| 8,863 | 2.3 | Income from Church Activities | 2,364 | 2,364 | |
| 9&157 | 2 4 | Net Income from Fund Raising Events | 1&324 | 1&324 | |
| 1,297 | 2.5 | Income from Investments | 694 | 694 | |
| 1,144 | 2.6 | Other Ordinary Income |
1&435 | 1&435 | |
| 1 784 106 511 |
2.7 | Fees for Choir/Organist/Bells/Verger Total Incoming resources |
40 ~6,812 |
~11, 5 | 40 81 747 |
| Resources Expended | |||||
| 2,989 | 3.1 | Away Giving and Special Collections | 150 | 3,168 | 3,318 |
| 174 | 32 | Training Education and Support |
105 | 105 | |
| 79&o12 | 33 | Church Activities | 54,88o | 107 | 54,987 |
| 11&031 | 3.4 | Management and Admin |
8,5o4 | 8,5o4 | |
| 7&323 | 3 5 | Church Repair and Maintenance | 1&828 | 5,784 | 7,612 |
| 1,78o | Fees paid to Choir/Organ/Bells | 40 | 40 | ||
| 102 0 | Total Resources Used | ~607 | ~o | ~74 66 | |
| 4&2o2 | 1o | NET RESOURCES BEFORETRANSFERS | 4&3o5 | 2,876 | 7&181 |
| 1o | Transfers between Funds |
||||
| 4,202 | NET MOVEMENT IN FUNDS |
4&3o5 | 2,876 | 7,181 | |
| 1o | Fund Balances B/Fwd o1Jan 2020 | 1o,696 | 28,853 | 39&549 | |
| ~4 | 12 | FUND BAEANCEB C&FWD 31 DEC 2424 | ~)oo) | ~yz | ~46 7 4 |
| BALANCE | BALANCE | SH | EET ATy DECEMBE | R | 20~o | |||||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|
| 31-Dec-19 | 314ec-20 | 31-Dec-20 | 31-Dec-2o | |||||||||
| K | Note | ASSETSAND UABILITIES | E | E | ||||||||
| Investments | ||||||||||||
| 6,671 | 9 | CBFInvestment Fund |
7&130 | |||||||||
| Debtors | ||||||||||||
| 16,884 | Debtors | 14,604 | ||||||||||
| Diocesan Church Repair Fund | ||||||||||||
| 12,623 | 6 | Church Repair Fund Savings Acc | 9,853 | |||||||||
| Cash At Bank and In Hand | ||||||||||||
| 3,16& | General Current Account | 759 | ||||||||||
| 2,647 | FWO Current Account | 7,857 | ||||||||||
| 513 | 8 | Young People's Work Current | A/C | 1&053 | ||||||||
| 4,858 | 7 | Capital Reserve Account | 7,071 | |||||||||
| Rochester Diocese Deposit A/C | ||||||||||||
| 110 | Petty Cash in Hand | 110 | ||||||||||
| 23&919 | Total Cash at Bank and In Hand | 26 | o | |||||||||
| 40&803 | Total Current Assets | 41&307 | ||||||||||
| Creditors Due Within One Year | ||||||||||||
| (7925) | 3 | Sundry creditors | 1 | 0 | ||||||||
| 32,878 | NET CURRENT ASSETS/LIABII. | ITIES | ||||||||||
| 39&549 | TOTAL ASSETSLESSCURRENT | 46&7 o | ||||||||||
| REPRESENTED BYFUNDS | ||||||||||||
| Unrestrkted Funds |
||||||||||||
| 9,609 | 10 | General Church Fund |
13&254 | |||||||||
| 1,087 | Young People's Work | 1 | ||||||||||
| 10&696 | Total Unrestrkted Funds |
15&001 | ||||||||||
| Restricted Funds | ||||||||||||
| 2&096 | 11 | Away Giving (Restricted) | 2,002 | |||||||||
| 341 | Choir Fund | 235 | ||||||||||
| 6,671 | Chancel Emergency Fund |
7&130 | ||||||||||
| 266 | Church Repair Fund | 265 | ||||||||||
| 16,276 | Church Improvements | 17,276 | ||||||||||
| 822 | Beacon | 822 | ||||||||||
| 583 | Kibakwe | 1,900 | ||||||||||
| Young People's Work | ||||||||||||
| 1,798 | Delhi Brotherhood | 487 | ||||||||||
| Food Bank | 1 | 612 | ||||||||||
| 28,853 | Total Restrkted Funds |
|||||||||||
| 39&549 | TOTALFUNDS | |||||||||||
| (Seenotes on following pages) | ||||||||||||
| The PCC approved | eacco March |
2O21. | ||||||||||
| Signe | n behalf | |||||||||||
| ~ ~ ~ O4 ~ | ~ ~ '~~ ~|~0 ~ ~ ~ |
~ | ~ \ ~~ ~ Ql | ~ | % | ~ | ~ | |||||
| Rev' | Paul White, | Chairman | Martin Massy, | Hon. Tre | e |
| elow). T | he gain in va | lue is shown in the Table |
below. | ||
|---|---|---|---|---|---|
| Value at | Value at | ||||
| Fund Name | No.ofshares | 31Dec 2019(f) | 31Dec zozo (f.) | Cain/(Loss) (E) | |
| Chancel | Fund | 348 | 6,671 | 7i130 | 459 |
| an be undesi | gnated or re-desig |
nated. | ||
|---|---|---|---|---|
| General Church | Young People' s | Total | ||
| Fund | Work | |||
| (~) | (~) | |||
| Balance at 1Jan 2020 | 9,609 | 1,o87 | 1o,696 | |
| Movements | in Funds | 3,645 | 66o | 4i305 |
| Transfers | ||||
| Balance at 31 Dec zozo | 13854 | 1i747 | 151001 |
| 1c. Summar | y of | R | estrict | ed Funds |
|||||||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
| 'Q | |||||||||||||||||
| Uo~ D IU |
'D | C | V | 00 | L | ||||||||||||
| lll | V v III lll |
0 V III IU Cl |
U I0 V |
I V |
'O U- |
o. c V —U. |
IUV V |
O E IU |
Cl Cl |
I Q 4J0 |
10 00 |
PJ0I- | |||||
| (~) | (~) | (~) | (~) | (~) | (~) | (~) | (~) | (~) | |||||||||
| Balance | at1 Jan 2020 | 2,096 | 822 | 341 | 266 | 16,276 | 6,671 | 1,798 | 583 | 28,853 | |||||||
| Incoming | Resources | 380 | 5,783 | 11000 | 1,383 | 1I317 | 1,612 | «I475 | |||||||||
| Outgoing | Resources | (474) | (1o6) | (5,784) | (2,694) | (9I058) | |||||||||||
| Increase/(Decrease) | 459 | 459 | |||||||||||||||
| in value, | investments | ||||||||||||||||
| Transfer | from/(to) | ||||||||||||||||
| Unrestricted Reserves |
|||||||||||||||||
| Transfers | |||||||||||||||||
| Balance | at 31Dec 2o20 | 2,oo2 | 822 | 235 | 265 | 17i276 | ji130 | 487 | 1i900 | 1I612 | 31P729 | ||||||
| 1z. Summary ofAssets by Fund | |||||||||||||||||
| Unrestricted | and | ||||||||||||||||
| Asset | Designated | Funds | Restricted | Funds | Total Funds | ||||||||||||
| (~) | (~) | ||||||||||||||||
| Investments | 7I130 | 7I130 | |||||||||||||||
| Current | Assets | 16,7o8 | 24I599 | 41&307 | |||||||||||||
| Current | Liabilities | (1,7o7) | (1,7o7) | ||||||||||||||
| Totals | 15l001 | 31l729 | 46l730 |
| UNRESTRICTED FUNDS —INCOME | ||||
|---|---|---|---|---|
| UNRESTRICTED | FUNDS | |||
| 2019 | 2020 | |||
| INCOME FROM: | ||||
| VOLUNTARY GIVING | ||||
| Cash Collections | 5&098 | 2&146 | ||
| Planned Giving |
48,445 | 45&579 | ||
| Tax Reclaim | 15&271 | 12,321 | ||
| Sundry Donations | 1,887 | 1,8o7 | ||
| YPW Donations | 540 | 540 | ||
| Wall Boxes | 477 | 169 | ||
| Choir Fund Donations | 71,718 | 62,562 | ||
| SPECIAL COLLECTIONS | 2,961 | 2,o87 | ||
| CHURCH ACTIVITIES | ||||
| Outreach | 9o8 | 181 | ||
| Funerals | 3&620 | 833 | ||
| Weddings | 4&335 | 1&307 | ||
| Other Fees | 8,863 | 43 | 2364 | |
| FUND RAISING | 8,764 | 1&324 | ||
| INVESTMENTS | ||||
| Bank Interest | ||||
| OTHER INCOME | ||||
| Upper Room - Letting | 625 | 337 | ||
| Sundries | 519 | 1&144 | 1,098 | 1&435 |
| CHOIR/ORGANIST/BELLS/VERGER | 1,780 | 40 | ||
| TOTAL INCOME | 95&230 | 69,812 | ||
| TOTAL EXPENDITURE (from SOFA) | 94&51o | 65,5o7 | ||
| SURPLUS/(DEFICIT) | 720 | 4&305 | ||
| TRANSFERS TO/FROM: | ||||
| Restricted Funds |
||||
| TOTAL SURPLUS/(DEFICIT) | 720 | 4&305 |
| UNRESTRICTED | FUNDS | ||||
|---|---|---|---|---|---|
| 2019 | 2020 | ||||
| EXPENDITURE ON: | |||||
| AWAY GIVING | |||||
| Various Charities | 290 | ||||
| TRAINING AND EDUCATION |
|||||
| Sunday Clubs and Young People | |||||
| Adult | |||||
| Books and Resources | 174 | 174 | 105 | 105 | |
| CHURCH ACTIVITIES | |||||
| Visiting Clergy | |||||
| Diocesan Offer | ss,oo8 | 43,200 | |||
| YPW and Beacon | 135 | ||||
| Clergy Expenses | 705 | 371 | |||
| Vicarage Expenses | 3,469 | 3,468 | |||
| Sacristy | 914 | 229 | |||
| Insurance | 3,164 | 3&253 | |||
| Gas/Electric/Water | 3,899 | 2&455 | |||
| Upper Room Expenses | 333 | ||||
| Choir Director/Organists | 4&915 | 392 | |||
| Outreach Ik Social Events |
619 | ||||
| General Church Expenses |
773 | 73&934 | 1,662 | 55&030 | |
| ADMINISTRATION | |||||
| Printing, Stationery, |
Copier | 4,1o6 | 3&779 | ||
| Professional Ik Legal |
Fees | 700 | 730 | ||
| Gift Aid Envelopes | 92 | 93 | |||
| Post/Phone/Fax | 391 | 642 | |||
| Secretarial Honorarium |
5&720 | 11&009 | 3,26o | 8,5o4 | |
| MAINTENANCE | |||||
| Church General | 6&009 | 1&020 | |||
| Organ/Piano | 1&314 | 7&323 | 8o8 | 1,828 | |
| CHOIR/ORGANIST/BELLS/VERGER | 1,780 | 40 | |||
| TOTAL EXPENDITURE | 94&51o | 6S,S07 |
| RESTRICTED FUNDS —INCO | ME 8(EXPENDI | TURE | ||||
|---|---|---|---|---|---|---|
| RESTRICTED | FUNDS | |||||
| 2019 | 2020 | |||||
| INCOME FROM: | ||||||
| SPECIAL DONATIONS/COLLECTIONS | ||||||
| Delhi Brotherhood | 1,381 | 1&141 | ||||
| Christian Aid |
||||||
| Children's Society |
1&105 | |||||
| Kibakwe Link |
1,o61 | 1,065 | ||||
| Food Bank | 1,589 | |||||
| Choir | 246 | |||||
| Church Improvements | 4&500 | 6,548 | ||||
| Others | 1,298 | 9&591 | 898 | 11&241 | ||
| FUND RAISING | 393 | |||||
| INVESTMENT INCOME | ||||||
| Chancel Fund |
1&297 | 694 | ||||
| Church Repair Fund | 1&297 | 694 | ||||
| TOTAL INCOME | 11,281 | 11&935 | ||||
| EXPENDITURE | ||||||
| AWAY GIVING SPECIAL COLLECTIONS | ||||||
| Christian Aid |
||||||
| Children's Society |
957 | |||||
| Delhi Brotherhood | 82 | 2,694 | ||||
| Kibakwe Link |
||||||
| Other Special Collections | 1,660 | 2&699 | 474 | 3,168 | ||
| CHURCH ACTIVITIES | ||||||
| Choir Books/Activities | 188 | |||||
| Church Improvements | 4,89o | 5,784 | ||||
| Other Activities | 22 | 5&100 | 107 | 5,891 | ||
| TOTAL EXPENDITURE | 7&799 | 9&059 | ||||
| SURPLUS/(DEFICIT) | 3,482 | 2,876 | ||||
| TRANSFERS TO/FROM: | ||||||
| Church Repair Fund, General |
Fund | |||||
| TOTAL SURPLUS/(DEFICIT) | 3,482 | 2,876 |