NEWBURY SAMARITANS Annual Report & Financial Statements For the year ended 31st March 2025 Charity Registration Number: 1170562 ANNUAL REPORT & FINANCIAL STATEMENTS FOR THE YEAR ENDING 31 MARCH 2025 Contents Reference & Administrative Details.................................................................................................. Trustees Annual Report.......................................................................................................................... Independent Examiners Report.............................................................................................................. Statement of Financial Activities........................ Balance Sheet.................................... Notes to the Financial Statements........................ ANNUAL REPORT & FINANCIAL STATEMENTS FOR THE YEAR ENDING 31 MARCH 2025 Reference & Administrative Details Charity Name: Newbury Samaritans Charity Registration Number: 1170562 Principal Office: 58, West Street, Newbury, Berkshire, RG14 18D Branch Director: Andrew Melsom Branch Secretary: Tom Lally Branch Treasurer: Jerry Dixon Other Trustees: Stewart Townsend Stephen Hughes Rachel Bond Natasha Pope Bankers: Uoyds Bank PO Box 1000, BXI ILT Independent Examiner: David Carter ACMA/CGMA 30 Broadmeadow End. Thatcham. RG18 4ED roval This report was approved by the trustees on 28 May 2025 and signed on their behalf by: Andrew Melsom Branch Director ANNUAL REPORT & FINANCIAL STATEMENTS FOR THE YEAR ENDING 31 MARCH 2025 Trustees Annual Report The trustees present their annual report and financial Statements for the year ended 31" March 2025. Objerts and Activities The objects of the Charity are: To enable persons in Newbury and the surrounding area as well as elsewhere who are experiencing feelings of distress or despair, including those who may be at risk of suicide, to receive confidential emotional support at any time of the day or night in order to improve their emotional health and to reduce the incidence of suicide; To promote a better understanding in society of suicide. suicidal behaviour and the value of expressing feelings which may otherwise lead to suicide or impaired emotional health; and To collaborate with and support Samaritans Central Charity and its affiliated branches in fulfilling these Objects. The Trustees are satisfied that the services provided by the branch are for the public benefit. The branch has continued to offer its services in accordance with its objectives and no changes are expected in the future. Achievements & Perfonnance We have succeeded in providing the afore-mentioned services to our callers throughout the year. Volunteers The charity relies completely on the services of volunteers in fundraisin& administration of the charity and to provide the support which is the main objective of Newbury Samaritans. There are no paid staff, but volunteers may claim travelling expenses. Financial Review The principal funding source5 are donations, grants, gifts and other fundraising artivities. Reserves policy l) The trustees have set a reserves policy which requires that: Reserves be maintained at a level which ensures that Newbury Samaritans core activity could continue during a period of unforeseen difficulty. A proportion of reserves be maintained in a readily realisable fom). 2} The calculation of the required level of reserves is an integral part of the organisation's planning, budget and forecast cycle. 3) It takes into account: ANNUAL REPORT & FINANCIAL STATEMENTS FOR THE YEAR ENDING 31 MARCH 2025 Risks a550ciated with each stream of income and expenditure being different from that budgeted Planned artivity level Organisation's commitments 4) Other considerations Newbury Samaritans own outright the freehold of the premises at 58, West Street, Newbury. There is insurance in place to cover any major incident. It is the policy of the Trustees to maintain the property to a high standard. 5> It is the policy of the Trustees to hold £5000 in reserve for any major breakdown or cost not covered by insurance. 6) It is the policy of the Trustees to hold in reserve sufficient funds to cover annual running costs for a period of 18 months. 7> Restricted funds can only be used for particular purposes of a charity that are narrower than the overall charitable purposes of the charity. Restricted funds include endowments and restricted income funds and are excluded from the definition of reserves. However, the nature and amount of restricted funds may influence the amount of reseryes held by the charity. Structure. Governance & Management The Branch is a Charitable Incorporated Organisation ICIO} and is a public benefit entity. The Branch is governed by a constitution that is reviewed periodically by the Trustees to ensure it is still appropriate. ANNUAL REPORT & FINANCIAL STATEMENTS FOR THE YEAR ENDING 31 MARCH 2025 Independent Examiners Report Independent examiner's report to the trustees of Newbury Samaritans. I report on the accounts of the charity for the year ended 31 March 2025, which are set out on pages 7t09. Respertive responsibilities of trustees and examiner The charivs trustees are responsible for the preparation of the accounts. The trustees consider that an audit is not required for this year under Section 144{2) of the Charities Act 2011 ("the 2011 AcV'} and that an independent examination is needed. It is my responsibility to: examine the accounts under Section 145 of the 2011 Act; follow the procedures laid down in the General Direttions given by the Charity Commission under section 145(5llbl of the 2011 Act: and state whether particular matters have come to my attention. Basis of independent examiner's statement My examination was carried out in accordance wtth the General Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeks explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion 15 given as to whether the accounts present a "true & fairf, view and the report is limited to those matters set out in the statement below. Independent examiner's statement In connection with my examination, no matter came to my attention:_ l) which gives me reasonable cause to believe that in any material respect, the requirements to keep accounting records in accordance with section 130 of the 2011 Act, and to prepare account5 which accord with the accounting records and comply with the accounting requirements of the 2011 Act have not been met, or 21 to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. II4LS David Carter. ACMAICGMA 30 Broadmeadow End Thatcham RG184ED 61Page ANNUAL REPORT & FINANCIAL STATEMENTS FOR THE YEAR ENDING 31 MARCH 2025 Statement of Financial Activities Newbury Samaritans Receipts and Payments for the year ended 3tst Marth 2025 2025 2024 INCOME: Bank Interest Fundraising Gifts & Donations Gift Aid 524 £ 14,776 £ 8,146 £ 1,585 £ 25,030 £ 499 £ 10,453 £ 5,210 £ 1,787 £ 17,948 EXPENDITURE: Recruitment & Selection Training Volunteersupport Travel Marketing Costs Fundraising Outreach AGWDirector Expenses Centre running expenses Repairs and Improvements ITtrelecoms equipment ITtfelecoms running costs Professional Fees and Insuran Sundry Expenses Branch Contribution £ 458 £ 1,492 £ L574 £ 158 71 £ I £ 137 £ 349 £ 4,752 239 £ 407 £ 4,570 £ 2,020 £ 1,512 £ 1,193 35 £ 3,486 652 £ 1,282 £ 9,674 £ U833 £ 6,138 £ 18.293 Net of receipts/(payments) £ 1197 Totsl of Cash Funds at Year End £ 6&829 £ 66.632 Notes There are no restrirted or designated funds. ANNUAL REPORT & FINANCIAL STATEMENTS FOR THE YEAR ENDING 31 MARCH 2025 Balance Sheet Balance Sheet as at 31st Marth 2025 Fixed Assets Tangible Assets £21X).CMJ) Investments £2￿,{￿￿} £ 21X),CO) Current Assets Debtors Cash at bank £ 68,829 £ 68,829 £ 66,632 £ 66.632 Liabil ities Creditors Net Current Assets £ 68,829 £ 66,632 Net Assets £268,829 £ 26&632 Notes There are no restricted or designated funds. The single tangible asset referred to is the property 58, West Street, which Newbury Samaritans own and from which it operates its services. This was last valued in February 2023. ANNUAL REPORT & FINANCIALSTATEMENT5 FOR THE YEAR ENDING 31 MARCH 2025 Notes to the Financial Statements Basis of preparation l) These accounts (financial statements) have been prepared under the historic cost convention, with items recognised at cost or transaction value. unless otherwise stated in the relevant note(s), in accordance with: a) The Charities Act 2011 b) The Charities {Reports & Accounts) Regulations 2CK18 cl The Financial Reporting Standard applicable in the UK and the Republic of Ireland: FRS102 d) The Charities SORP (FRS102) (effective January 2015) 2) The charity meets the definition of a public benefit entity as defined by FRS 102 3) The trustees consider that there are no material uncertainties regarding the charivs ability to continue as a going concern. Accounting policies 4) Fund accounting a) Unrestricted funds are those that can be expended at the discretion of the trustee5 in the furtherance of the objects of the charity. b) Designated funds are unrestricted funds that the trustees have set aside for particular purposes. The designation is administrative only and does not restrict the trustees, ability to apply the funds. cl Restricted funds are those that may only be used for specific purposes. Restrirtions arise when specified by the donor, or when funds are raised for specific purposes. Transartlons with trustees and related partles 5) No remuneration was paid to the trustees during the financial year 6) The charity's insurance policy includes trustee indemnity insurance cover for all of its trustees.