OpenCharities

This text was generated using OCR and may contain errors. Check the original PDF to see the document submitted to the regulator. This document is also available as Markdown.

← Pcaso Prostate Cancer Support Organisation

2024-03-31-accounts

ANNUAL GENERAL MEETING 12 September 2024 Trustees’ Report Reg’d Charity no. 1170536

Good evening, and welcome to our AGM.

This has been a very active year for PCaSO, with several changes including four new Trustees. A big thank you to all of our amazing volunteers who keep PCaSO running smoothly - as I have mentioned previously, there are over fifty of us.

Our membership numbers have been increasing, and many have joined the WhatsApp group of over sixty members, all sharing their experiences and helping each other. Subjects range from the many treatment options to side effects. The WhatsApp group is open to all members who were born with a prostate. Since March, we now also have a second WhatsApp group, formed specifically for those members who are on Active Surveillance, which currently has half a dozen members. Do let us know if you are also on Active Surveillance, not having received treatment for prostate cancer, and would like to join this group.

PSA (prostate specific antigen) testing remains a key activity for PCaSO, and is detailed in our county branch reports below. At the time of writing the grand total number of tests conducted by PCaSO stands at 37,651, a figure we are particularly proud of.

Our three long-serving Dorset trustees, Allan Higgin, Barry Taylor and Derek Pilling are standing down as trustees and from the Executive Committee, for well-earned retirement from their volunteer roles. I thank them for all their hard work over the years and wish them well into the future. We are placing PCaSO’s Dorset branch into ‘dormancy’ until new volunteers can be found to run the group and its local events. Details are in the Dorset report below.

After many years of dedicated work Cliff, our IT Administrator, has asked that we share the workload that he has been carrying out. At the request of the Executive Committee we have set up a small group to review our website and its management, using an outside company. This will have a one-off cost of several thousand pounds, and ongoing maintenance costs. Similarly, our new Membership Secretary and Trustee, Mike Tompsett, is reviewing a new membership administration system, which will integrate the collected data more efficiently and reduce time needed to carry out the task. At all times we are very conscious of GDPR and protecting membership personal data.

Substantial donations have been made to our Charity, as mentioned in the group reports below, and the monies are being wisely used by the groups.

1

Gift Aid received on donations contributes over £10,000 each year. I’m glad that Tim Bonner, a new Trustee and Executive Committee member, has taken on the important role of Gift Aid Coordinator.

During the year, Roger Bacon completed the review, together with our medical advisors, of our publication "Knowledge Empowers". This is now available on our website, and hard copies are distributed when required. Many copies have been posted to other support groups around the country (paid for by them, of course!).

Tony Ball is currently revising our "Healthy Living" booklet, for publication later this year. Several thousands of the first edition have been handed out to men or their partners at our PSA testing days. Our latest, online version of "Updates" magazine was compiled and published by Hampshire member Paul Bowler. This was well received, and the next edition is in the course of preparation. Contributions of your stories and experiences would be most welcome.

During the autumn 2023 and spring we had several video presentations on various relevant subjects, some of which have been added to our website, and others are awaiting editing and uploading.

This year Tackle (a National umbrella organisation for local groups) decided, with no notice to us, to stop their national helpline. This has not hugely affected us, since we already had in place our own PCaSO helpline on 07879 903407. However, we are now in the process of updating the PCaSO banners used at our PSA testing and other events with our own helpline number, and taking the opportunity to have a general update. Similarly, our leaflets will be updated when new stock is needed.

Brian Holden Chair

Dorset Branch Annual Report 2024 (Allan Higgin)

It is with sadness that I have to report that since the COVID lockdown, there has been no enthusiasm to revive the Dorset Branch. No one has come forward to take on the major management roles of Chairman, Treasurer and Secretary, and no member has requested the revival of regular meetings or any other activity. The decision has therefore been made to place the Branch into a dormant state; please see the proposed process below. As proposed, this dormant state would last for a period of four years, unless the group again becomes active.

Allan Higgin Interim Chair, Dorset Branch

Process for placing PCaSO Dorset branch into dormant status, as agreed by Trustees, pending the identification of new local volunteers who could build up a new active Dorset group:

  1. Executive Committee Chair, Secretary and Treasurer to hold the equivalent Dorset roles, in dormancy.

  2. Dorset bank account at HSBC to be closed and the funds held for benefit of Dorset men, ringfenced within the Executive account, although sharing pro-rata with other counties, any relevant, ongoing PCaSO central costs.

  3. Any donations received during the period of dormancy that are annotated as being for PCaSO Dorset will be applied to the ring-fenced fund.

  4. An advisory email to go to all Dorset members (or by post if no email address held). NB this is pending further discussion with Membership Secretary regarding Dorset actual member numbers.

  5. There is no requirement for a Dorset members’ meeting, as the branch is not being wound-up.

  6. If no new Dorset Branch activity commences within four years of the start of the dormancy, any residual funds will be applied for the general charitable purposes of PCaSO.

  7. If an active new Dorset group is formed, that group will be invited to provide up to three trustees, as per PCaSO rules.

  8. An active new Dorset group will, when formed, adopt and adhere to PCaSO's charitable objectives and rules.

  9. An active new Dorset group will, when formed, be able to open a Branch bank account on the same basis as the other county groups. Any ring-fenced funds will be transferred from the Executive account to the new branch account.

  10. During the period of dormancy, Dorset members will remain as full members of PCaSO and be able to take part in general meetings, Zoom talks, WhatsApp etc, and receive e-newsletters, "Updates" etc. Any new members of PCaSO resident in Dorset will be regarded as Dorset members unless they wish otherwise.

  11. This dormancy process is written in good faith and is 'original' in having no practical precedent.

Hampshire Branch Annual Report 2024 (Peter Weir)

We have held eight PSA Testing Events so far, since last AGM:

2761 men tested, of which 98 were ‘amber’ (elevated PSA level), and 157 ‘red’ (high PSA level).

Future Events:

Follow-up emails have been sent to all men found to have a raised PSA level at our testing events. An increase in the Graham Fulford Charitable Trust administration fees and laboratory costs, meant an increase of approx £3 per man tested. However, donations from attendees and partner charities were still in excess of costs. A donation of over 3,000 blood collection devices was received from Greiner Bio-One, which offset some of the above increased costs.

In Sept 2023, a “Walk with Men with Kev” event in Petersfield took place in memory of Kevin Birkitt, who died earlier that year. The walk was organised by his family and Hampshire Media Group. The event was a great success, over 300 walkers raising over £10,000, which was split between PCaSO and PCUK. The PCaSO side of the event was organised by Tim Bonner, with a PCaSO display stand present in the Town Square. The event will be repeated on Sunday, 15th Sept 2024 with, hopefully, a bigger turnout.

We continue with face-to-face meetings at Otterbourne and Waterlooville, including three talks - on the BK ultrasound equipment which Hampshire Branch are to purchase for Winchester Hospital; a talk on exercise and health from Nuffield Health; and Prostate Cancer Investigations and Treatment at Southampton Hospitals.

John Keane is currently negotiating supermarket collections with Asda in the area. Collections have been carried out at Havant ASDA Sat December 3rd, Fareham Asda 21st June, Portsmouth Asda August 16th, Eastleigh Asda August 23rd. Asda are keen to help PCaSO in awareness, fundraising and PSA testing.

Purchase of an ultrasound scanning machine specifically for use in the diagnosis and treatment of prostate cancer for the Royal Hampshire Hospital, Winchester, is now ordered and awaiting delivery in August. This will allow men to be treated and investigated in Winchester, and not have to travel to Basingstoke.

Nuffield Health Portsmouth continue to offer keep fit classes for PCaSO, having now moved from Titchfield to Fareham, with a regular attendance of nine or ten men.

Roger Smith, has stepped down as Hampshire Branch Secretary, and Peter Strickland has taken over the role.

Apart from PSA partner charities, donations have been received from King John's Morris Men of Southampton, The Charitable Baker UK, Comserv Ltd, The Brewers Golf Club, and the Richard Kirkman Trust.

Peter Weir, Chair, Hampshire Branch

Sussex Branch Annual Report 2024 (Brian Holden)

We are very fortunate in Sussex group to have a pro-active group of volunteers that ensure its smooth running. As their Chairman, I am encouraged by their commitment to help others with their prostate problems.

After 20 years at the helm of our Eastbourne group, Debbie Hatfield retired, along with her long-term colleague, Christina Cutting. The Trustees thanked them for their invaluable contribution over many years, and wished them well for the future. Our new team in the re-named Eastern Sussex Group - Lorna, Lisa and Clive - have so far held two presentations, with two more planned for this year.

Face-to-face drop-in sessions regularly take place in Eastern Sussex, Central Sussex, Western Sussex and Brighton.

Rob Stanley produces a monthly newsletter for Sussex members, which is also sent to various clinicians and contacts within the local NHS. Gregg McMellon regularly updates our Sussex Facebook page with local events and activities.

PSA testing continues, and two new venues were successfully tried this year, Tonbridge in Kent and Bexhill, East Sussex.

We are exploring ways of continuing our PSA testing events after our current organiser Roger Bacon steps down from the role next year.

Our Sussex group have held four successful events in Spring 2024, testing 477 men at Uckfield, 465 at Billingshurst, 818 at Tonbridge (a very busy day!) and 373 at Bexhill. Of that total 2,133 men, 40 had elevated levels and 91 had high levels of the prostate specific antigen in their blood.

Our next round of PSA testing events in Sussex will begin with Worthing on 14 September, East Grinstead on 19 October, Burgess Hill on 16 November and Peacehaven on 30 November 2024.

Two substantial donations were gratefully received - £22,500 from a golf society called The Breeze Club, and £5,000 from the staff at Tclarke Contacting Ltd, a Breeze Club affiliate. These have been ring-fenced in the Sussex accounts for the sole use of PSA testing.

Brian Holden, Chair

Sussex Branch, and Executive Committee

PCaSO Consolidated Accounts year ended 31st March 2024 PCaSO Consolidated Accounts year ended 31st March 2024 PCaSO Consolidated Accounts year ended 31st March 2024 PCaSO Consolidated Accounts year ended 31st March 2024 PCaSO Consolidated Accounts year ended 31st March 2024 PCaSO Consolidated Accounts year ended 31st March 2024 PCaSO Consolidated Accounts year ended 31st March 2024
Dorset Hants Sussex **Executive ** Consol Adjts Total 2024 Total 2023
HSBC Current Accounts 13,314 24,799 20,502 12,800 71,415 69,188
CAF Deposit Account 3 3 3
Virgin MoneyDeposit Funds 30,148 12,250 24,127 9,893 76,418 76,216
Cash Balances at start of theyear 43,462 37,049 44,629 22,696 0 147,836 145,407
Receipts
Subscriptions 70 12 82 48
Donations - Members 434 1,840 1,248 3,522 3,405
Donations - Personal 149 15,783 9,566 -3,140 22,358 14,845
Donations - Corporate 5,429 42,650 1,025 49,104 19,883
Donations - PSA Testing 6,101 36,999 45,757 88,857 53,452
Fundraising- Public Meetings 188 435 623 138
Fundraising- Collections 173 0 173 2,931
Fundraising- Events 0 22
Interest on Deposits 245 100 196 80 621 201
GiftAid 609 6,557 8,153 -446 14,873 10,834
Other 94 97 191 187
7,538 65,323 108,667 -1,124 0 180,404 105,946
Payments
Administration 69 961 652 2,349 4,031 2,442
Trustee & Public LiabilityInsurance 488 488 588
Helpline 48 48 178
Newsletter costs 409 409 579
Support to members 317 396 713 401
Awareness 2,546 6,581 9,127 7,985
Expenses - PSA Testing 6,915 35,555 52,470 94,940 66,349
Advertising 374 677 1,051 187
Fundraising- collections 120 120 0
Fundraising- Events 0 0
Donations 672 6,047 6,719 21,460
Capital expenditure & software 308 945 1,253 2,099
Other 69 100 169 1,249
Inter-Account transfers 0 0
7,053 40,853 66,427 4,735 0 119,068 103,517
Receipts less payments 485 24,470 42,240 -5,859 61,336 2,429
Total Funds 43,947 61,519 86,869 16,837 0 209,172 147,836
Cash & Bank Balances
HSBC Current Accounts 13,554 19,169 62,546 6,860 102,129 71,415
CAF Deposit Account 3 3 3
Bath Building SocietyDeposit A/C 30,000 30,000
Virgin Money CharityDeposit A/C 30,393 12,350 24,323 9,974 77,040 76,418
Total Cash Balances at end ofyear 43,947 61,519 86,869 16,837 0 209,172 147,836
Restricted Funds
Breeze club donation 22,500.00 22,500.00
T Clake donation 5,000.00 5,000.00
-
-		 27,500.00
-
-
27,500.00
Debtors & creditors
Debtors -
Creditors & accruals -
Net General Funds
-
Notes
1 Breeze club donation to be used for…?
2 T Clarke donation to be used for
3

�1

PCaSO Prostate Cancer Support Organisation PCaSO Prostate Cancer Support Organisation PCaSO Prostate Cancer Support Organisation PCaSO Prostate Cancer Support Organisation PCaSO Prostate Cancer Support Organisation Charity number: 1170536 Charity number: 1170536
Receipts and Payments Account for the year ended 31st March 2024
2024 2023
Unrestricted
funds		 Restricted
funds		 Total funds Total
funds
£ £ £ £
Receipts
Members'subscriptions 82 82 48
Donations: members 3,522 3,522 3,405
Donations: non-members 22,358 22,358 14,845
Donations: corporate 21,604
27,500
49,104		 19,883
Donations at PSA testing events 88,857 88,857 53,452
Fundraising: public meetings 623 623 138
Fundraising: collections 173 173 2,931
Fundraising: events - - 22
Interest on deposit account 621 621 201
Gift Aid 14,873 14,873 10,834
Other 191 191 187
152,904
27,500
180,404		 105,946
Payments
Governance 4,031 4,031 2,442
Trustee & Public LiabilityInsurance 488 488 588
Charitable activity: newsletter 409 409 579
Charitable activity: support to members 761 761 579
Charitable activity: awareness 9,127 9,127 7,985
Charitable activity: PSA Testing 94,940 94,940 66,349
Charitable actvity: donations to charities 6,719 6,719 21,460
Fundraising 120 120 -
Advertising 1,051 1,051 187
Other 169 169 1,249
117,815
-
117,815		 101,418
Asset and investment purchases
1,253 1,253 2,099
1,253
-		 1,253 2,099
Totalpayments 119,068
-
119,068		 103,517
Net receipts/(payments) 33,836
27,500
61,336		 2,429
Transfers between funds - -
Cash funds at beginning of year 147,836
-		 147,836 145,407
Cash funds at end of year 181,672
27,500
209,172		 147,836

2

PCaSO Prostate Cancer Support Organisation PCaSO Prostate Cancer Support Organisation PCaSO Prostate Cancer Support Organisation PCaSO Prostate Cancer Support Organisation PCaSO Prostate Cancer Support Organisation Charity number: 1170536 Charity number: 1170536
Statement of assets and liabilities as at 31st March 2024
2024
Unrestricted
funds		 Restricted
funds		 Total funds
£ £ £
Cash funds
Deposit accounts 107,043
-
107,043
Current accounts 74,629
27,500
102,129
181,672
27,500
209,172
Other monetary assets
Gift Aid recoverable - -
- - -
Assets retained for the charity's own use
Office Equipment - -
-
-
-
Liabilities
Amounts owed to suppliers - -
- - -
Approved bythe trustees and signed on their behalf by:
Lance Allen
Trustee
Date:

3

Independent examiner's report to the trusteos of PCaSO Prostate Cancer Support Organlsatlon - charity number 1170536 I report to the trustees on my examination of the accounts of PCaSO Prostate Cancer Support Organisation for the year ended 31 st March 2024. Responsiblllties and basis of report As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act,). I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. Independent examlner's statement I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect: 1. accounting records were not kept in respecl of the Trust as required by section 130 of the Act; or 2. the accounts do not accord with those records. I have no concems and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understsnding of the accounts to be reached. Signed: Name: fET/ Relevant professional qualification or membershi of professional bodies (if any)" CHwLrEr4{ I￿￿Ti i £ECurz I ry Address. UhiftL6&tF Date: