## **Trustees’ Annual Report for the period**
**From 01/01/22 Period start date To 31/12/22 Period end date**
## **Charity name: BRIDGWATER FOODBANK**
## **Charity registration number:1170515**
## **Objectives and Activities**
||SORP reference||
|---|---|---|
|Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|To provide emergency food parcels and
other items to those in the Bridgwater area
who are in need|
|Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|The collection of food from local donation
points, logging the weight, sorting it into
“use by” dates, storing it on shelving, and
making up food parcels for those clients
who arrive at the foodbank with a voucher
from a recognised agency (emailed prior to
arrival)|
|Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|The trustees are aware of the guidance
issued, and adhere to the specified
procedures|
## **Additional information (optional)**
## You may choose to include further statements where relevant about:
||
SORP reference||
|---|---|---|
|Policy on grant making|Para 1.38|n/a|
|Policy on social investment
including program related
investment|Para 1.38|n/a|
|Contribution made by
volunteers|Para 1.38|The foodbank is entirely staffed by
volunteers. Even the Manager, who would
be entitled to remuneration, currently gives
his services free of charge|
|Other|||
## **Achievements and Performance**
||SORP reference||
|---|---|---|
|Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|The foodbank continues to supply food and
personal hygiene items and cleaning
products to local people in need. Between
March and September 2022 more than
2,677 individuals received food from the
Foodbank. During the same period, 19.9
tonnes of food was received via donations,
and 22.4 tonnes was distributed.
Work was also undertaken to construct a
new warehouse to store stocks of food and
other donated items. This work is set to be
completed in 2023.|
## **Additional information (optional)**
## You may choose to include further statements where relevant about:
|Achievements against
objectives set|Para 1.41|n/a|
|---|---|---|
|Performance of fundraising
activities against objectives
set|Para 1.41|n/a|
|Investment performance
against objectives|Para 1.41|n/a|
|Other|||
## **Financial Review**
|**Financial Review**|||
|---|---|---|
|Review of the charity’s
financial position at the end
of the period|Para 1.21||
|Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|We try to hold reserves of two years
operating costs|
|Amount of reserves held|Para 1.22||
|Reasons for holding zero
reserves|Para 1.22|n/a|
|Details of fund materially in
deficit|Para 1.24|None|
|Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|None|
## **Additional information (optional)**
You may choose to include further statements where relevant about:
|
The charity’s principal
sources of funds (including
any fundraising)|
Para 1.47|
Car park fees £7,162
Donations £82,352
As at end of financial year 30/11/20|
|---|---|---|
|Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|We keep 6 months costs in current a/c and
the rest in a 95 day deposit a/c|
|A description of the principal
risks facing the charity|Para 1.46|The major risk is that we lose income from
the car park or that donations will be
reduced|
|Other||n/a|
## **Structure, Governance and Management**
|Description of charity’s
trusts:|||
|---|---|---|
|Type of governing document
(trust deed, royal charter)|Para 1.25|Trust. Constitution|
|How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|CIO|
|Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|There are 13 trustees of whom 3 are
independent, the remainder being drawn
from volunteers and the Manager and Chair
being Ex-officio. The normal period of office
is 3 years; Nominations received at AGM
are then voted on.|
## **Additional information (optional)**
|**Additional information (optional)**|**Additional information (optional)**|**Additional information (optional)**|
|---|---|---|
|You may choose to include further statements where relevant about:|||
|Policies and procedures
adopted for the induction
and training of trustees|Para 1.51|All new trustees (and volunteers) are
required to sign up to the Constitution and
various policies, including safeguarding.|
|The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|The Manager co-ordinates the work of the
volunteers. We also liaise regularly with
other local charities and referring agencies
as well as Social Services.|
|Relationship with any
related parties|Para 1.51|The trust works closely with a team of local
counsellors, to try to provide longer-term or
permanent solutions to clients’ problems|
|Other||The Bridgwater Foodbank works within the
umbrella of the Trussell Trust|
## **Reference and Administrative details**
|Charity name|Bridgwater Foodbank|
|---|---|
|Other name the charity uses|None|
|Registered charity number|1170515|
|Charity’s principal address|Mount Street
Bridgwater
Somerset
TA6 3ER|
|||
**Names of the charity trustees who manage the charity**
|1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|
|---|---|---|---|
||PhilipJarman|Manager||
||Dora Hinkley|Chair of the Trust||
||Robin Kinahan|Treasurer of the Trust||
||Ann Barnard|Volunteer||
||Mollie Fooks-Bale|Volunteer||
||Judith Brown|Volunteer||
||Alan Cable|Independent||
||Lance Duddridge|Volunteer||
||Liz Turner|Volunteer||
||Rev Will Lane|Independent||
||Clare Adams|Volunteer||
||Margot Taylor|Volunteer||
||Sue Golden|Volunteer||
|||||
|||||
|||||
|||||
|||||
|||||
|||||
– Corporate trustees names of the directors at the date the report was approved **Director name**
Name of trustees holding title to property belonging to the charity
|**Trustee name**|**Dates acted if not for whole year**||
|---|---|---|
|The whole body of trustees
listed above jointly hold the
title to the property from
which foodbank operates,
following purchase of the
property from Somerset
County Council in 2018|||
||||
||||
||||
||||
||||
## **Funds held as custodian trustees on behalf of others**
Description of the assets n/a held in this capacity Name and objects of the n/a charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for n/a safe custody and segregation of such assets from the charity’s own assets
## **Additional information (optional)**
**Names and addresses of advisers (Optional information) Type of adviser Name Accountant** Ben Cleavely **Name of chief executive or names of senior staff members (Optional information)**
## **Exemptions from disclosure**
Reason for non-disclosure of key personnel details
## **Other optional information**
## **Declarations**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
**Signature(s)** JH Ballard **Full name(s)** Judith Ballard
**Position (eg Secretary, Chair, etc)** Secretary to the Trustees
**Date** 28/02/23
**REGISTERED CHARITY NUMBER: 1170515**
## Report of the Trustees and
Unaudited Financial Statements for the Year Ended 31 December 2022
for
Bridgwater Foodbank
Maxwells Chartered Accountants 4 King Square Bridgwater Somerset TA6 3YF
Bridgwater Foodbank
Contents of the Financial Statements for the Year Ended 31 December 2022
|||Page||
|---|---|---|---|
|Report of the Trustees|1|to|2|
|Independent Examiner's Report||3||
|Statement of Financial Activities||4||
|Balance Sheet||5||
|Notes to the Financial Statements|6|to|10|
|Detailed Statement of Financial Activities||11||
Bridgwater Foodbank
Report of the Trustees for the Year Ended 31 December 2022
The trustees present their report with the financial statements of the charity for the year ended 31 December 2022. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019).
## **OBJECTIVES AND ACTIVITIES**
## **Objectives and aims**
The charity exists for the public benefit, to provide emergency food parcels and other items to those in need in the Bridgwater area.
The collection of food and other items from local donation points, logging the weight, sorting into 'use by' dates, storing it on shelving and making up food parcels for those clients who arrive at the foodbank with a voucher from a recognised agency (emailed prior to arrival).
The trustees are aware of the guidance issued and adhere to the specific procedure.
The foodbank is entirely staffed by volunteers. Even the manager, who would be entitled to remuneration gives his services for free.
## **ACHIEVEMENT AND PERFORMANCE**
## **Charitable activities**
The foodbank continues to supply food and personal hygiene items and cleaning products to local people in need. Between March and September 2022 more than 2,677 individuals received food from the Foodbank. During the same period, 19.9 tonnes of food was received via donations, and 22.4 tonnes was distributed.
Work was also undertaken to construct a new warehouse to store stocks of food and other donated items. This work is set to be completed in 2023.
## **FINANCIAL REVIEW**
## **Financial position**
A surplus of £52,981 was achieved in the financial year ended 31 December 2022 (2021 - £90,266) and total of unrestricted funds of £248,859 (2021 - £195,968) were retained.
During the financial year ended 31 December 2022, Donations were received of £55,174, grant income received of £5,000 from the Trussell trust and carpark income received of £7,637.
## **Reserves policy**
We aim to hold reserves of two years' operating costs. We keep 6 months costs in the current account and the balance in a 35-day deposit account.
The major risk is that we lose income from the car park or that donations are reduced.
## **STRUCTURE, GOVERNANCE AND MANAGEMENT**
## **Governing document**
The charity is controlled by its governing document, a deed of trust and constitutes an unincorporated charity.
Page 1
Bridgwater Foodbank
for the Year Ended 31 December 2022
## Report of the Trustees
The organisation is registered as a Charitable Incorporated Organisation (CIO), registered on 1 December 2016 Charity number 1170515 and operates from Mount Street, Bridgwater, Somerset, TA6 3ER.
We have 13 trustees of whom 3 are independent, the remainder being drawn from volunteers and the manager and Chair being Ex-officio. The normal period of office is 3 years; Nominations received at AGM are then voted on. All new trustees (and volunteers) are required to sign up to the Constitution and various policies, including safeguarding.
The manager co-ordinates the work of the volunteers. We liaise regularly with other local charities and referring agencies including Social Services.
The Bridgwater Foodbank work within the umbrella of the Trussell Trust.
The trust works closely with a team of counsellors, to try and provide longer-term or permanent solutions to client's problems.
## **REFERENCE AND ADMINISTRATIVE DETAILS Registered Charity number**
1170515
## **Principal address**
Mount Street Day Centre Mount Street Bridgwater Somerset TA6 3ER
## **Trustees**
R D Kinahan Trustee P H Jarman Trustee Mrs D Hinkley Trustee Ms K E Turner Trustee (appointed 15.3.22) Ms C Adams Trustee Ms S Golden Trustee Ms M Taylor Trustee Rev W H H Lane Trustee L J Duddridge Trustee Ms J A Brown Trustee Mrs M Fooks-Bale Trustee A Cable Trustee Ms B A Barnard Trustee J Cran Trustee (resigned 1.2.22) Ms H Strawbridge Trustee (resigned 1.2.22)
## **Independent Examiner**
Maxwells Chartered Accountants 4 King Square Bridgwater Somerset TA6 3YF
Approved by order of the board of trustees on ............................................. and signed on its behalf by:
........................................................................ R D Kinahan - Trustee
Page 2
Independent Examiner's Report to the Trustees of Bridgwater Foodbank
## **Independent examiner's report to the trustees of Bridgwater Foodbank**
I report to the charity trustees on my examination of the accounts of Bridgwater Foodbank (the Trust) for the year ended 31 December 2022.
## **Responsibilities and basis of report**
As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act').
I report in respect of my examination of the Trust's accounts carried out under section 145 of the Act and in carrying out my examination I have followed all applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
## **Independent examiner's statement**
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
1. accounting records were not kept in respect of the Trust as required by section 130 of the Act; or
2. the accounts do not accord with those records; or
3. the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Gavin Roberts ACA FCCA Maxwells Chartered Accountants 4 King Square Bridgwater Somerset TA6 3YF
Date: .............................................
Page 3
Bridgwater Foodbank
## Statement of Financial Activities for the Year Ended 31 December 2022
|Unrestricted
fund
Notes
£
**INCOME AND ENDOWMENTS FROM**
Donations and legacies
**67,811**
Investment income
2
**408**
**Total**
**68,219**
**EXPENDITURE ON**
**Charitable activities**
Distribution of food parcels
**15,328**
**NET INCOME**
**52,891**
**RECONCILIATION OF FUNDS**
**Total funds brought forward**
**195,968**
**TOTAL FUNDS CARRIED FORWARD**
**248,859**|Restricted
fund
£
**-**
**-**
**-**
**-**
**-**
**150,000**
**150,000**|**31.12.22**
31.12.21
**Total**
Total
**funds**
funds
**£**
£
**67,811**
115,858
**408**
146
**68,219**
116,004
**15,328**
25,738
**52,891**
90,266
**345,968**
255,702
**398,859**
345,968|
|---|---|---|
The notes form part of these financial statements
Page 4
Bridgwater Foodbank
## Balance Sheet 31 December 2022
|Unrestricted
fund
Notes
£
**FIXED ASSETS**
Tangible assets
5
**131,073**
**CURRENT ASSETS**
Debtors
6
**601**
Cash at bank and in hand
**119,099**
**119,700**
**CREDITORS**
Amounts falling due within one year
7
**(1,914)**
**NET CURRENT ASSETS**
**117,786**
**TOTAL ASSETS LESS CURRENT**
**LIABILITIES**
**248,859**
**NET ASSETS**
**248,859**
**FUNDS**
8
Unrestricted funds
Restricted funds
**TOTAL FUNDS**|Restricted
fund
£
**150,000**
**-**
**-**
**-**
**-**
**-**
**150,000**
**150,000**|**31.12.22**
**Total**
**funds**
**£**
**281,073**
**601**
**119,099**
**119,700**
**(1,914)**
**117,786**
**398,859**
**398,859**
**248,859**
**150,000**
**398,859**|31.12.21
Total
funds
£
161,074
279
184,735
185,014
(120)
184,894
345,968
345,968
195,968
150,000
345,968|
|---|---|---|---|
The financial statements were approved by the Board of Trustees and authorised for issue on ............................................. and were signed on its behalf by:
............................................. R D Kinahan - Trustee
The notes form part of these financial statements
Page 5
Bridgwater Foodbank
Notes to the Financial Statements for the Year Ended 31 December 2022
## **1. ACCOUNTING POLICIES**
## **Basis of preparing the financial statements**
The financial statements of the charity, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Charities Act 2011. The financial statements have been prepared under the historical cost convention.
## **Income**
All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably.
## **Expenditure**
Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.
## **Tangible fixed assets**
Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life.
Plant and machinery - 20% on reducing balance Motor vehicles - 25% on reducing balance
## **Taxation**
The charity is exempt from tax on its charitable activities.
## **Fund accounting**
Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.
Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.
Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.
## **Hire purchase and leasing commitments**
Rentals paid under operating leases are charged to the Statement of Financial Activities on a straight line basis over the period of the lease.
continued...
Page 6
Bridgwater Foodbank
Notes to the Financial Statements - continued for the Year Ended 31 December 2022
## **2. INVESTMENT INCOME**
|**INVESTMENT INCOME**|||
|---|---|---|
||**31.12.22**|31.12.21|
||**£**|£|
|Deposit account interest|**408**|146|
## **3. TRUSTEES' REMUNERATION AND BENEFITS**
There were no trustees' remuneration or other benefits for the year ended 31 December 2022 nor for the year ended 31 December 2021.
## **Trustees' expenses**
There were no trustees' expenses paid for the year ended 31 December 2022 nor for the year ended 31 December 2021.
## **4. COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES**
|Unrestricted
fund
£
**INCOME AND ENDOWMENTS FROM**
Donations and legacies
115,858
Investment income
146
**Total**
116,004
**EXPENDITURE ON**
**Charitable activities**
Distribution of food parcels
25,738
**NET INCOME**
90,266
**RECONCILIATION OF FUNDS**
**Total funds brought forward**
105,702
**TOTAL FUNDS CARRIED FORWARD**
195,968|Restricted
fund
£
-
-
-
-
-
150,000
150,000|Total
funds
£
115,858
146
116,004
25,738
90,266
255,702
345,968|
|---|---|---|
continued...
Page 7
Bridgwater Foodbank
Notes to the Financial Statements - continued for the Year Ended 31 December 2022
## **5. TANGIBLE FIXED ASSETS**
|Improvements
Freehold
to
Plant and
property
property
machinery
£
£
£
**COST**
At 1 January 2022
**150,000**
**-**
**-**
Additions
**-**
**122,420**
**464**
At 31 December 2022
**150,000**
**122,420**
**464**
**DEPRECIATION**
At 1 January 2022
**-**
**-**
**-**
Charge for year
**-**
**-**
**116**
At 31 December 2022
**-**
**-**
**116**
**NET BOOK VALUE**
At 31 December 2022
**150,000**
**122,420**
**348**
At 31 December 2021
150,000
-
-
**6.**
**DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR**
Prepayments and accrued income
**7.**
**CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR**
Trade creditors
Other creditors
**8.**
**MOVEMENT IN FUNDS**
At 1.1.22
£
**Unrestricted funds**
General fund
**195,968**
**Restricted funds**
Property
**150,000**
**TOTAL FUNDS**
**345,968**|Motor
vehicles
£
**14,765**
**-**
**14,765**
**3,691**
**2,769**
**6,460**
**8,305**
11,074
**31.12.22**
**£**
**601**
**31.12.22**
**£**
**1,344**
**570**
**1,914**
Net
movement
in funds
£
**52,891**
**-**
**52,891**|Totals
£
**164,765**
**122,884**
**287,649**
**3,691**
**2,885**
**6,576**
**281,073**
161,074
31.12.21
£
279
31.12.21
£
-
120
120
At
31.12.22
£
**248,859**
**150,000**
**398,859**|
|---|---|---|
continued...
Page 8
Bridgwater Foodbank
Notes to the Financial Statements - continued for the Year Ended 31 December 2022
## **8. MOVEMENT IN FUNDS - continued**
Net movement in funds, included in the above are as follows:
|Incoming
resources
£
**Unrestricted funds**
General fund
**68,219**
**TOTAL FUNDS**
**68,219**
**Comparatives for movement in funds**
At 1.1.21
£
**Unrestricted funds**
General fund
105,702
**Restricted funds**
Property
150,000
**TOTAL FUNDS**
255,702
Comparative net movement in funds, included in the above are as follows:
Incoming
resources
£
**Unrestricted funds**
General fund
116,004
**TOTAL FUNDS**
116,004
A current year 12 months and prior year 12 months combined position is as follows:
At 1.1.21
£
**Unrestricted funds**
General fund
105,702
**Restricted funds**
Property
150,000
**TOTAL FUNDS**
255,702|Resources
Movement
expended
in funds
£
£
**(15,328)**
**52,891**
**(15,328)**
**52,891**
Net
movement
At
in funds
31.12.21
£
£
90,266
195,968
-
150,000
90,266
345,968
Resources
Movement
expended
in funds
£
£
(25,738)
90,266
(25,738)
90,266
Net
movement
At
in funds
31.12.22
£
£
143,157
248,859
-
150,000
143,157
398,859|
|---|---|
continued...
Page 9
Bridgwater Foodbank
Notes to the Financial Statements - continued for the Year Ended 31 December 2022
## **8. MOVEMENT IN FUNDS - continued**
A current year 12 months and prior year 12 months combined net movement in funds, included in the above are as follows:
||Incoming|Resources|Movement|
|---|---|---|---|
||resources|expended|in funds|
||£|£|£|
|**Unrestricted funds**||||
|General fund|184,223|(41,066)|143,157|
|**TOTAL FUNDS**|184,223|(41,066)|143,157|
|||||
## **9. RELATED PARTY DISCLOSURES**
There were no related party transactions for the year ended 31 December 2022.
Page 10
Bridgwater Foodbank
Detailed Statement of Financial Activities for the Year Ended 31 December 2022
|Detailed Statement of Financial Activities
for the Year Ended 31 December 2022|||
|---|---|---|
||31.12.22|31.12.21|
||£|£|
|**INCOME AND ENDOWMENTS**|||
|**Donations and legacies**|||
|Donations|**43,153**|65,045|
|Gift aid|**1,436**|-|
|Grants|**5,000**|8,952|
|Car Park|**7,637**|9,310|
|Settlement of road access|**-**|21,194|
|Standing orders|**10,585**|11,357|
|**Investment income**|**67,811**|115,858|
|Deposit account interest|**408**|146|
|**Total incoming resources**|**68,219**|116,004|
|**EXPENDITURE**|||
|**Charitable activities**|||
|Storage|**3,279**|3,354|
|Rates and water|**167**|177|
|Gas & Electricity|**1,421**|1,869|
|Telephone|**1,217**|1,573|
|Sundries|**277**|35|
|Food purchases|**273**|7|
|Premises|**473**|6,911|
|Repairs and maintenance|**1,588**|4,750|
|Publicity and printing|**266**|896|
|Professional fees|**-**|108|
|Van expenses|**2,216**|1,499|
|**Support costs**|**11,177**|21,179|
|**Management**|||
|Insurance|**696**|748|
|**Finance**|||
|Depreciation of tangible fixed assets|**2,885**|3,691|
|**Governance costs**|||
|Accountancy and legal fees|**570**|120|
|Total resources expended|**15,328**|25,738|
|**Net income**|**52,891**|90,266|
||||
This page does not form part of the statutory financial statements
Page 11
**REGISTERED CHARITY NUMBER: 1170515**
## Report of the Trustees and
Unaudited Financial Statements for the Year Ended 31 December 2022
for
Bridgwater Foodbank
Maxwells Chartered Accountants 4 King Square Bridgwater Somerset TA6 3YF
Bridgwater Foodbank
Contents of the Financial Statements for the Year Ended 31 December 2022
|||Page||
|---|---|---|---|
|Report of the Trustees|1|to|2|
|Independent Examiner's Report||3||
|Statement of Financial Activities||4||
|Balance Sheet||5||
|Notes to the Financial Statements|6|to|10|
|Detailed Statement of Financial Activities||11||
Bridgwater Foodbank
Report of the Trustees for the Year Ended 31 December 2022
The trustees present their report with the financial statements of the charity for the year ended 31 December 2022. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019).
## **OBJECTIVES AND ACTIVITIES**
## **Objectives and aims**
The charity exists for the public benefit, to provide emergency food parcels and other items to those in need in the Bridgwater area.
The collection of food and other items from local donation points, logging the weight, sorting into 'use by' dates, storing it on shelving and making up food parcels for those clients who arrive at the foodbank with a voucher from a recognised agency (emailed prior to arrival).
The trustees are aware of the guidance issued and adhere to the specific procedure.
The foodbank is entirely staffed by volunteers. Even the manager, who would be entitled to remuneration gives his services for free.
## **ACHIEVEMENT AND PERFORMANCE**
## **Charitable activities**
The foodbank continues to supply food and personal hygiene items and cleaning products to local people in need. Between March and September 2022 more than 2,677 individuals received food from the Foodbank. During the same period, 19.9 tonnes of food was received via donations, and 22.4 tonnes was distributed.
Work was also undertaken to construct a new warehouse to store stocks of food and other donated items. This work is set to be completed in 2023.
## **FINANCIAL REVIEW**
## **Financial position**
A surplus of £52,981 was achieved in the financial year ended 31 December 2022 (2021 - £90,266) and total of unrestricted funds of £248,859 (2021 - £195,968) were retained.
During the financial year ended 31 December 2022, Donations were received of £55,174, grant income received of £5,000 from the Trussell trust and carpark income received of £7,637.
## **Reserves policy**
We aim to hold reserves of two years' operating costs. We keep 6 months costs in the current account and the balance in a 35-day deposit account.
The major risk is that we lose income from the car park or that donations are reduced.
## **STRUCTURE, GOVERNANCE AND MANAGEMENT**
## **Governing document**
The charity is controlled by its governing document, a deed of trust and constitutes an unincorporated charity.
Page 1
Bridgwater Foodbank
for the Year Ended 31 December 2022
## Report of the Trustees
The organisation is registered as a Charitable Incorporated Organisation (CIO), registered on 1 December 2016 Charity number 1170515 and operates from Mount Street, Bridgwater, Somerset, TA6 3ER.
We have 13 trustees of whom 3 are independent, the remainder being drawn from volunteers and the manager and Chair being Ex-officio. The normal period of office is 3 years; Nominations received at AGM are then voted on. All new trustees (and volunteers) are required to sign up to the Constitution and various policies, including safeguarding.
The manager co-ordinates the work of the volunteers. We liaise regularly with other local charities and referring agencies including Social Services.
The Bridgwater Foodbank work within the umbrella of the Trussell Trust.
The trust works closely with a team of counsellors, to try and provide longer-term or permanent solutions to client's problems.
## **REFERENCE AND ADMINISTRATIVE DETAILS Registered Charity number**
1170515
## **Principal address**
Mount Street Day Centre Mount Street Bridgwater Somerset TA6 3ER
## **Trustees**
R D Kinahan Trustee P H Jarman Trustee Mrs D Hinkley Trustee Ms K E Turner Trustee (appointed 15.3.22) Ms C Adams Trustee Ms S Golden Trustee Ms M Taylor Trustee Rev W H H Lane Trustee L J Duddridge Trustee Ms J A Brown Trustee Mrs M Fooks-Bale Trustee A Cable Trustee Ms B A Barnard Trustee J Cran Trustee (resigned 1.2.22) Ms H Strawbridge Trustee (resigned 1.2.22)
## **Independent Examiner**
Maxwells Chartered Accountants 4 King Square Bridgwater Somerset TA6 3YF
Approved by order of the board of trustees on ............................................. and signed on its behalf by:
........................................................................ R D Kinahan - Trustee
Page 2
Independent Examiner's Report to the Trustees of Bridgwater Foodbank
## **Independent examiner's report to the trustees of Bridgwater Foodbank**
I report to the charity trustees on my examination of the accounts of Bridgwater Foodbank (the Trust) for the year ended 31 December 2022.
## **Responsibilities and basis of report**
As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act').
I report in respect of my examination of the Trust's accounts carried out under section 145 of the Act and in carrying out my examination I have followed all applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
## **Independent examiner's statement**
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
1. accounting records were not kept in respect of the Trust as required by section 130 of the Act; or
2. the accounts do not accord with those records; or
3. the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Gavin Roberts ACA FCCA Maxwells Chartered Accountants 4 King Square Bridgwater Somerset TA6 3YF
Date: .............................................
Page 3
Bridgwater Foodbank
## Statement of Financial Activities for the Year Ended 31 December 2022
|Unrestricted
fund
Notes
£
**INCOME AND ENDOWMENTS FROM**
Donations and legacies
**67,811**
Investment income
2
**408**
**Total**
**68,219**
**EXPENDITURE ON**
**Charitable activities**
Distribution of food parcels
**15,328**
**NET INCOME**
**52,891**
**RECONCILIATION OF FUNDS**
**Total funds brought forward**
**195,968**
**TOTAL FUNDS CARRIED FORWARD**
**248,859**|Restricted
fund
£
**-**
**-**
**-**
**-**
**-**
**150,000**
**150,000**|**31.12.22**
31.12.21
**Total**
Total
**funds**
funds
**£**
£
**67,811**
115,858
**408**
146
**68,219**
116,004
**15,328**
25,738
**52,891**
90,266
**345,968**
255,702
**398,859**
345,968|
|---|---|---|
The notes form part of these financial statements
Page 4
Bridgwater Foodbank
## Balance Sheet 31 December 2022
|Unrestricted
fund
Notes
£
**FIXED ASSETS**
Tangible assets
5
**131,073**
**CURRENT ASSETS**
Debtors
6
**601**
Cash at bank and in hand
**119,099**
**119,700**
**CREDITORS**
Amounts falling due within one year
7
**(1,914)**
**NET CURRENT ASSETS**
**117,786**
**TOTAL ASSETS LESS CURRENT**
**LIABILITIES**
**248,859**
**NET ASSETS**
**248,859**
**FUNDS**
8
Unrestricted funds
Restricted funds
**TOTAL FUNDS**|Restricted
fund
£
**150,000**
**-**
**-**
**-**
**-**
**-**
**150,000**
**150,000**|**31.12.22**
**Total**
**funds**
**£**
**281,073**
**601**
**119,099**
**119,700**
**(1,914)**
**117,786**
**398,859**
**398,859**
**248,859**
**150,000**
**398,859**|31.12.21
Total
funds
£
161,074
279
184,735
185,014
(120)
184,894
345,968
345,968
195,968
150,000
345,968|
|---|---|---|---|
The financial statements were approved by the Board of Trustees and authorised for issue on ............................................. and were signed on its behalf by:
............................................. R D Kinahan - Trustee
The notes form part of these financial statements
Page 5
Bridgwater Foodbank
Notes to the Financial Statements for the Year Ended 31 December 2022
## **1. ACCOUNTING POLICIES**
## **Basis of preparing the financial statements**
The financial statements of the charity, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Charities Act 2011. The financial statements have been prepared under the historical cost convention.
## **Income**
All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably.
## **Expenditure**
Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.
## **Tangible fixed assets**
Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life.
Plant and machinery - 20% on reducing balance Motor vehicles - 25% on reducing balance
## **Taxation**
The charity is exempt from tax on its charitable activities.
## **Fund accounting**
Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.
Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.
Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.
## **Hire purchase and leasing commitments**
Rentals paid under operating leases are charged to the Statement of Financial Activities on a straight line basis over the period of the lease.
continued...
Page 6
Bridgwater Foodbank
Notes to the Financial Statements - continued for the Year Ended 31 December 2022
## **2. INVESTMENT INCOME**
|**INVESTMENT INCOME**|||
|---|---|---|
||**31.12.22**|31.12.21|
||**£**|£|
|Deposit account interest|**408**|146|
## **3. TRUSTEES' REMUNERATION AND BENEFITS**
There were no trustees' remuneration or other benefits for the year ended 31 December 2022 nor for the year ended 31 December 2021.
## **Trustees' expenses**
There were no trustees' expenses paid for the year ended 31 December 2022 nor for the year ended 31 December 2021.
## **4. COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES**
|Unrestricted
fund
£
**INCOME AND ENDOWMENTS FROM**
Donations and legacies
115,858
Investment income
146
**Total**
116,004
**EXPENDITURE ON**
**Charitable activities**
Distribution of food parcels
25,738
**NET INCOME**
90,266
**RECONCILIATION OF FUNDS**
**Total funds brought forward**
105,702
**TOTAL FUNDS CARRIED FORWARD**
195,968|Restricted
fund
£
-
-
-
-
-
150,000
150,000|Total
funds
£
115,858
146
116,004
25,738
90,266
255,702
345,968|
|---|---|---|
continued...
Page 7
Bridgwater Foodbank
Notes to the Financial Statements - continued for the Year Ended 31 December 2022
## **5. TANGIBLE FIXED ASSETS**
|Improvements
Freehold
to
Plant and
property
property
machinery
£
£
£
**COST**
At 1 January 2022
**150,000**
**-**
**-**
Additions
**-**
**122,420**
**464**
At 31 December 2022
**150,000**
**122,420**
**464**
**DEPRECIATION**
At 1 January 2022
**-**
**-**
**-**
Charge for year
**-**
**-**
**116**
At 31 December 2022
**-**
**-**
**116**
**NET BOOK VALUE**
At 31 December 2022
**150,000**
**122,420**
**348**
At 31 December 2021
150,000
-
-
**6.**
**DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR**
Prepayments and accrued income
**7.**
**CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR**
Trade creditors
Other creditors
**8.**
**MOVEMENT IN FUNDS**
At 1.1.22
£
**Unrestricted funds**
General fund
**195,968**
**Restricted funds**
Property
**150,000**
**TOTAL FUNDS**
**345,968**|Motor
vehicles
£
**14,765**
**-**
**14,765**
**3,691**
**2,769**
**6,460**
**8,305**
11,074
**31.12.22**
**£**
**601**
**31.12.22**
**£**
**1,344**
**570**
**1,914**
Net
movement
in funds
£
**52,891**
**-**
**52,891**|Totals
£
**164,765**
**122,884**
**287,649**
**3,691**
**2,885**
**6,576**
**281,073**
161,074
31.12.21
£
279
31.12.21
£
-
120
120
At
31.12.22
£
**248,859**
**150,000**
**398,859**|
|---|---|---|
continued...
Page 8
Bridgwater Foodbank
Notes to the Financial Statements - continued for the Year Ended 31 December 2022
## **8. MOVEMENT IN FUNDS - continued**
Net movement in funds, included in the above are as follows:
|Incoming
resources
£
**Unrestricted funds**
General fund
**68,219**
**TOTAL FUNDS**
**68,219**
**Comparatives for movement in funds**
At 1.1.21
£
**Unrestricted funds**
General fund
105,702
**Restricted funds**
Property
150,000
**TOTAL FUNDS**
255,702
Comparative net movement in funds, included in the above are as follows:
Incoming
resources
£
**Unrestricted funds**
General fund
116,004
**TOTAL FUNDS**
116,004
A current year 12 months and prior year 12 months combined position is as follows:
At 1.1.21
£
**Unrestricted funds**
General fund
105,702
**Restricted funds**
Property
150,000
**TOTAL FUNDS**
255,702|Resources
Movement
expended
in funds
£
£
**(15,328)**
**52,891**
**(15,328)**
**52,891**
Net
movement
At
in funds
31.12.21
£
£
90,266
195,968
-
150,000
90,266
345,968
Resources
Movement
expended
in funds
£
£
(25,738)
90,266
(25,738)
90,266
Net
movement
At
in funds
31.12.22
£
£
143,157
248,859
-
150,000
143,157
398,859|
|---|---|
continued...
Page 9
Bridgwater Foodbank
Notes to the Financial Statements - continued for the Year Ended 31 December 2022
## **8. MOVEMENT IN FUNDS - continued**
A current year 12 months and prior year 12 months combined net movement in funds, included in the above are as follows:
||Incoming|Resources|Movement|
|---|---|---|---|
||resources|expended|in funds|
||£|£|£|
|**Unrestricted funds**||||
|General fund|184,223|(41,066)|143,157|
|**TOTAL FUNDS**|184,223|(41,066)|143,157|
|||||
## **9. RELATED PARTY DISCLOSURES**
There were no related party transactions for the year ended 31 December 2022.
Page 10
Bridgwater Foodbank
Detailed Statement of Financial Activities for the Year Ended 31 December 2022
|Detailed Statement of Financial Activities
for the Year Ended 31 December 2022|||
|---|---|---|
||31.12.22|31.12.21|
||£|£|
|**INCOME AND ENDOWMENTS**|||
|**Donations and legacies**|||
|Donations|**43,153**|65,045|
|Gift aid|**1,436**|-|
|Grants|**5,000**|8,952|
|Car Park|**7,637**|9,310|
|Settlement of road access|**-**|21,194|
|Standing orders|**10,585**|11,357|
|**Investment income**|**67,811**|115,858|
|Deposit account interest|**408**|146|
|**Total incoming resources**|**68,219**|116,004|
|**EXPENDITURE**|||
|**Charitable activities**|||
|Storage|**3,279**|3,354|
|Rates and water|**167**|177|
|Gas & Electricity|**1,421**|1,869|
|Telephone|**1,217**|1,573|
|Sundries|**277**|35|
|Food purchases|**273**|7|
|Premises|**473**|6,911|
|Repairs and maintenance|**1,588**|4,750|
|Publicity and printing|**266**|896|
|Professional fees|**-**|108|
|Van expenses|**2,216**|1,499|
|**Support costs**|**11,177**|21,179|
|**Management**|||
|Insurance|**696**|748|
|**Finance**|||
|Depreciation of tangible fixed assets|**2,885**|3,691|
|**Governance costs**|||
|Accountancy and legal fees|**570**|120|
|Total resources expended|**15,328**|25,738|
|**Net income**|**52,891**|90,266|
||||
This page does not form part of the statutory financial statements
Page 11