## **Trustees' Annual Report for the period**
Period start date
Period end date
01 01 2023
31
12 2023
**From**
**To**
## Section A Reference and administration details
**Charity name** The Mounthurst Scouts and Guides Trust
**Registered charity number (if any)** 1170507
## **Charity's principal address** 27 Kechill Gardens
Bromley BR2 7NG Postcode
## **Names of the charity trustees who manage the charity**
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Dates acted if not for whole Name of person (or body) entitled
Trustee name Office (if any)
year to appoint trustee (if any)
1 John Moren Chairman
2 Geoff Bullock
3 Simon Narracott Treasurer
4 Karl Kelledy
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## **Section B Structure, governance and management**
## **Description of the charity’s trusts**
Type of governing document (eg. trust deed, constitution)[CIO - Foundation ]
How the charity is constituted (eg. trust, association, company)
CHARITABLE INCORPORATED ORGANISATION
Trustee selection methods
(e.g. appointed by, elected by)
> [Appointed by the Charity’s trustees. ]
## **Additional governance issues (Optional information)**
You **may choose** to include additional information, where relevant, about:
- policies and procedures adopted for the induction and training of trustees;
- the charity’s organisational structure and any wider network with which the charity works;
- relationship with any related parties;
The Mounthurst Scouts and Guides Trust (“the Trust”) was formed with the purpose of raising funds for a building to replace the existing premises used for Scout and Guide meetings in Mounthurst Road, Hayes, Kent. The Trust has no direct relationship with the Scouts, the Girl Guides or the United Reformed Church Southern Synod, which holds the land and existing building in trust for the Hayes Free Church. However, the Trust operates with the co-operation and goodwill of these organisations. The Trust’s activities are simple and do not carry a high financial or operational risk. The main risks to its objectives are the failure to raise sufficient funds to achieve its aims. The Trustees are confident that they have sufficient mitigations for these risks in the form of their own experience or that of any advisers they employ from time to time.
- trustees’ consideration of major risks and the system and procedures to manage them.
March **2012**
**TAR**
1
## **Section C Objectives and activities**
The stated objectives of the Trust are to promote the development of young people in achieving their full physical, intellectual, social and **Summary of the objects of the** spiritual potentials as individuals, as responsible citizens and as **charity set out in its** members of their local, national and international communities by **governing document** providing a building and related facilities for meetings and activities of the local scouting and guiding groups and providing financial and other support to those groups.
The Trustees have continued to work towards the Trust’s objectives and have had regard to the guidance issued by the Charity Commission on public benefit.
During the year, the work to repair and replace the storage buildings on the site was completed and final payments made. This has given the site robust, secure and weather-proof storage for equipment.
**Summary of the main activities undertaken for the** robust, secure and weather-proof storage for equipment. **public benefit in relation to** As reported last year, the Trustees have been discussing a long-term **these objects (include within** lease with the freeholder of the site in order to be able to raise the funds **this section the statutory** required to replace the main building from grant-giving bodies. These **declaration that trustees have** discussions did not result in a proposal that the Trustees considered to **had regard to the guidance** be sustainable. Fundraising activity had been stopped during these **issued by the Charity** negotiations and they have not been resumed. **Commission on public** However, the Trustees have been exploring with the freeholder other **benefit)**
However, the Trustees have been exploring with the freeholder other options to fund a new building, liaising with the Elders of the Hayes Free Church, the Guide Group and the Scouts who use the site on a day-today basis. These conversations have included developers and property consultants, but have not resulted in costs to the Trust, so there have been few financial transactions in the accounts.
## **Additional details of objectives and activities (Optional information)**
You **may choose** to include further statements, where relevant, about:
- policy on grantmaking;
- policy programme related investment;
- contribution made by volunteers.
## Section D Achievements and performance
**Summary of the main achievements of the charity during the year**
See summary of main activities above
March **2012**
**TAR**
2
## **Section E Financial review**
**Brief statement of the** The Trustees expect that initial fundraising will be almost entirely used to **charity’s policy on reserves** replace the existing building at the site. Once completed and in use, the aim of the Trust will be to retain reserves that are prudent, but not excessive when compared to ongoing maintenance costs. **Details of any funds materially** There are no funds in deficit. **in deficit Further financial review details (Optional information)** The Trust has never had significant surplus funds for investment. You **may choose** to include However, since activity has ceased for the time being, the Trustees have additional information, where opened a savings bank account since the year-end with a view to making relevant about: a return on cash held. the charity’s principal sources of funds (including any fundraising);
- how expenditure has supported the key objectives of the charity;
- investment policy and objectives including any ethical investment policy adopted.
## **Section F Other optional information**
N/A
## **Section G Declaration**
**The trustees declare that they have approved the trustees’ report above.**
March **2012**
**TAR**
3
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Mounthurst Scouts and Guides Trust No. 1170507
Receipts and payments accounts CC16a
For the period Period start date Period end date
To
from 01/01/2023 31/12/2023
Section A Receipts and payments
Unrestricted Restricted Endowment
Total funds Last year
funds funds funds
to the nearest
to the nearest £ to the nearest £ to the nearest £ to the nearest £
£
A1 Receipts
Donations - - - - -
Grants - - - - -
Other fundraising 22 - - 22 73
- - - - -
- - - - -
- - - - -
- - - - -
- - - - -
Sub total (Gross income for
- - 22 73
AR) [ 22 ]
A2 Asset and investment sales,
(see table).
- - - -
- - - - -
Sub total - - - - -
Total receipts 22 - - 22 73
A3 Payments
Building costs 4,909 - - 4,909 2,733
Insurance 256 - - 256 814
Professional fees - - - - -
- - - - -
- - - - -
- - - - -
- - - - -
- - - - -
- - - - -
Sub total [ 5,165 ] - - 5,165 3,546
A4 Asset and investment
purchases, (see table)
- - - -
- - - -
Sub total [ - ] - - - -
Total payments 5,165 - - 5,165 3,546
Net of receipts/(payments) - 5,143 - - - 5,143 - 3,473
A5 Transfers between funds - - - - -
A6 Cash funds last year end 17,710 - - 17,710 21,183
Cash funds this year end 12,567 - - 12,567 17,710
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|**Section B Statement of assets and liabilities at**|**Section B Statement of assets and liabilities at**|**the end of the period**|**the end of the period**||
|---|---|---|---|---|
|**Categories**
**B1 Cash funds**
CCXX R1 accounts (SS)|Bank account
Cash
**Details**
**_Total cash funds_**
1|**Unrestricted**
**funds**
**to nearest £**
**12,559**
**8**
**-**
**12,567**|**Restricted**
**funds**
**Endowment**
**funds**
**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
09/10/2024|**Endowment**
**funds**
**to nearest £**
**-**
**-**
**-**|
|Signed by one or two trustees on
behalf of all the trustees
**B2 Other monetary assets**
**B4 Assets retained for the**
**charity’s own use**
**B5 Liabilities**
**B3 Investment assets**|Signature
**Details**
**Details**
**Details**
(agree balances with receipts and payments
account(s))
**Details**|OK
OK
**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**
**-**
**-**
**-**
**-**
**-**
Print Name|OK|
|---|---|---|---|
||||**Endowment**
**funds**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**Current value**
**(optional)**
**-**
**-**
**-**
**-**
**-**
**Current value**
**(optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**When due**
**(optional)**
Date of
approval
07/10/2024|
CCXX R2 accounts (SS)
09/10/2024
2