BROMLEY AND ORPINGTON SAMARITANS Charitable Ineorporated Organisation Registered Ch8rity Number 1170501 Trustees, Report and Accounts For the Year Ended 31 March 2021 Contents Page Charity Information Trustees, Annual Rq>ort Independent Examinefs Report Balance Sheet Ststcment of Financial Activities Notes to the Accounts 8-13
BROMI LEY AND ORPLNGTON SAMARITANS Charity Information CIO Registered Number 1170501 Govcrning Documcnt Constitution dated l December 2016 Trustees Mrs Julie Guy Ms Karyn Jones Hon Secretary Hon Secretary Co-opted April 21 Elected July 20 and Resigned Jan 21 Electcd July 20 and Resigned Dec 20 Elcctcd July 19 and Resigncd July 20 Elccted Dcc16 Co-opted March 21 and Rcsigned Sept 21 Electcd Jan 21 F.lectcd Dcc 16 Elected Dec 16 Elected Dc¢ 16 and Resigncd Aug 20 Elected Nov 17 Elected Nov 17 Elect¢d Nov 18 and Resigned May 21 Electgd Nov 19 Elected Nov 19 and Res1cd Jan 21 Electcd Nov 19 and Resigned Aug 20 Ms Lesley Johns Direclor Mr JOI Shipp Int¢rim Director Ms Annc Clark Mr Daniel Millcr Hon Treasurer Ms l.yn¢tte Russell MTS Jancl Hill Mrs Carol Munday Mr David Crossman Interim Director Ms Lan7ine Joncs Mr Roy Sutton Mr Rcbyn Buleti Mr David Bishop Mr Tony Stuart Ms Jennifer Saville Principal Office 9B Station Road Orpington Kent BR6 ORZ Independent F.xaminers Andrew M Meredith FCCA Baxtcr & Co Chartered Certifid Accountants and Registered Auditors Lynwood House Crofton Road Orpington Kent BR6 8QE
BROMLEY ORPINGTON SAMARITANS Report of the Trustees For the Year Ended 31 March 2021 The trustees present their amiual rq)ort and financial statements of the Charity for the year ended 31 March 2021. The financial statements have been prepared in accordance with the accounting policies set out in note I to the accounts and comply with the C,hLtY,S constitutioo the Charities Act 2011 and Accounting and Reporting by Charitics: Statement of Recomrnended Practice applicable to charilies preparing their accounts in accordance with the Financial Rq)orting Standard applicable in the UK and Republic of Ireland published on 16 July 2014. Structure Governance and M¥dna ement Trustees 2nd Organisational Strueture The Charity is a Charitablc Incon)orat¢d Organisation {CIO) set up on l December 2016 under charity numb¢r l 170501 and is govcrned by thc constitution dated l Decernber 2016. It was establishcd to lake forward the work of ihe unincorporated charity numbff 241680. Th¢ trust actively fidraiSeS to obtain fifftds to continuc its work. Thc financial statements for the CIO present the combined asscts. liabilitics and funds of the two legal cntities as though thcy have always been part of the same organisation. The Trustees consider this approach provides a clear comparative of the financial a¢tivitics and financial position with pr¢vious reporting periods and we believ¢ it is appropriate because.. the CIO was forn]ed expressly lo tske over the work of the Charity. the two entitics hai'e thc same namc and address and are party to the same organisation. therc is no significant change to the beneficiaries, purposes, or control of the organisation. according to indq)endent Icgal advice: property, including funds, prNryously held on behalf of the Charity became vest¢d in the CIO on registration under the CharitlC5 Act 2011 section 210(2): and to separdtcly dctcnninc which entity was receiving or consuming funds would present an incomplete view of thc charitable activities for the year. Th¢ trustees consist of the Managcm¢nt Conunittec. where members arc either elected or ex otTicio. Thc clected membcrs are elected at the Annual General Mccling and serve for up to the maximum terni of six years. The affairs of thc CIO arc managed by thc Charity Trustees. The officcrs and advisers of the trust arc detail on Page l of these financial statements. and may be contacted through the offices of the tnt as detailed below: 9B Station Road Orpington Kent BR6 ORZ
BROMLEY AND ORPINGTOIY SLMARITANS Report of the Trustees For the Year Ended 31 March 2021 (continued) Non¢ of the trustecs received any rcmuneration from the Charity. Risk Management The major risks to which the Charity is extx)sed, as ideDtified by th¢ tntees. have been rcviLwed and systcms have been cstablishd to mitigate thcse risks. Objectives And Activitie$ Thc objects of thc Charity are: a) To enablc pcrsons in Bromlcy, Orpington and thc surrounding arca as well as elsewhcre who are expcricncing fcclings of distress or despair. including those who may bc at risk of suicide. to rc¢¢ive confidential emotional support at any time of the day or night in order to improve their cmotional health and to reducc th¢ incidcnce of suicidc. b) To promotc a bctter undcrstanding in society of suicide, suicidal behaviour and the value of expresstng fcclings which may oth¢rwisc lead to suicidc or impaired emotional health. and c) To collaborate with and support Samaritans Central Charity and its affiliated branches in fijlfilling these objccts. During the year to 31 March 2021 the total number of tclephone Calls to th¢ Charity, cxcluding silcnt calls. was 12,135 (31 March 2020: 16,330). th¢ total nurnber of pcrsonal visits was nil (31 March 2020.. 98), and the total number of emails answered was 1,180 (31 March 2020: 1126) and the total number of SMS texts answered w&s nil (31 March 2020: 791). The number of volunteers actively involved in carrying out duties at the centre was l O l at 31 March 2021 {31 March 2020: 99}. none of whom receiv any remuneration. Financial Review As shown on page 7. the general funds for the year Show income of £16,045 (31 March 2020: £5,792) and expenditure of £19,583 (31 March 2020: £23,053}, r¢sulting in a deficit of £3.538 (31 March 2020: £17.261). whilst thc building fund shows a Surplus of £10,377 (31 March 2020: £13,110). Restricted funds relate to thc Prison l.istener Scheme, which show fimds carried fonvard of £10.539 (31 ML arch 2020: £8,277).
BROMLEY AND ORPINGTON SAMARITANS Report of the Trnstees For the Year Ended 31 March 2021 (continued) Financial Review contlnued At th¢ year end, the trustees discuss&1 the purFK)se of the designated fund and considered the charity's financ&s generally. It w&s resolved that it is no longer necessary or appropriate to carry such designated funds. Accordingly. the tNstees hav¢ transferr the balanc¢ at 31 March 2021 to th¢ unrestricted funds. The balance of unrcstrictcd fidS at 31 March 2021 is £92,106. Reserves Polic Thc trust¢es aim to maintain reserves in unrestricted funds to ensure there are sufficient funds available to cover support and governance costs. D¢signated funds are thos¢ funds that the tnjstees desigmtc for a specific purpose from time to time. At 31 March 2021, the trust¢¢s that no such funds were to be held. Statement of Tru$ttt$' Res onsibilities Thc tru8tees are rcsponsible for prcparing th¢ Trustees. Annual R¢port and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (unit Kingdom Generally Accepted Accounting Practice). Thc law applicable to charities in England and Wales rquires the trust¢¢s to prepare financial statements for each financial year which give a true and fair view of the state of th¢ Charity and of the incoming reSoue$ and application of resourccs of the Charity for that period. In prcparing these financial slatements, th¢ trustees are required 10: select suitable accounting policies and then apply them consistently. observe the methods and principles in the Charities SORP; makc judwcnts and estimatcs that are reasonable and prudent. state whether applieAble accounting standards have been followcd, subject to any materÉal departurcs disclosed and ¢xplained in the financial statements. and pr¢pare the financial statements on the going concern basis unless it is inappropriate to presume that the Charity will continu¢ in operation. The ttILStees are responsible for keeping proper accounting records that disclose with re&sonable accuracy, at any time, the financkal p)sition of the Charity and enable them to ensure that the financial statements comply with the Charities Act 2011, th¢ Charity (Accounts and Reports) Regulations, and the provisions of the trust deed. They are also responsible for safeguarding the assets of the Clwity and hence for taking reasonable steps for the prevention and detection of fraud and other ]egUlarlties. Approved stees on 22 September 2021 Ms L Russell Trnstee
IndependeDt Examiner's Report to the Trustees of BROMLEY AND ORPINGTOYL SAMARITANS I report to the Charity trustees on my examination of the Charity for th¢ year end¢d 31 March 2021, which are set out on pages 6 to 13. Responsibilities 2nd basis of report As thc Charity's tnjslees, you arc reswnsible for the preparation of the accounts in accoTdanc¢ with the requirements of thc Charities Act 2011 (,he Act"). I rq)ort in rcspect of my examination of thc Charity's accounts carried out under section 145 of the Act and in caTTring out Tny examination I havc followed all the applicable Dircct?ons given by the Charity Commission undcr section 145(5)(b) of the Act. Independent Examiner's Ststement I havc completed my examination. I confinn that no material matters have come to my attention in conncction with the examination giving me cause to believe that in any material respect: accounting records were not kcpt in resp1 of the Charity &5 required by section 130 of thc Act- or the accounts do not accord with those records: or the accounts do not comply with the applicable requiremcnts concerning th¢ form and contcnt of accounts set out in thc Charitics (Accounts and Reports) R¢gulations 2008 other than any rcquircment that thc accounts give a 'truc and fair view. which is not a matter considcrcd as part of an indepcnd¢nt examinalion. I have no concerns and have com¢ across no other matters in connection with thc examination to which attcntion should be drawn in this report in ordcr to cnable a prop¢r understandin&y of the accounts to be reachcd. Andrew Morgan Meredith FCC'A Lynwood Elouse Crofton Road OLyington Kent BR6 8QE 22 September 2021
BROMLEY AND ORPINGTON SAmARANs Balance Sheet as at 31 Marth 2021 Note 31 March 2021 31 March 2020 Fixed Assets Tangible Fixed Assets 23,092 23,092 Current Assets Prepayments Cash at Banks 1,864 229 73,593 83.969 73,822 Deduct: Current Liabilities (Amounts falling due within one year) Accrued Charges Net Current Assets 12 (4,416) (3,370) 79,553 70,452 Net Assets 102,645 93,544 The Funds of the Charity Restricted funds Unrestricted ftllbjs: Other clwitable funds 13 10,539 8277 13 92.106 85,267 102,645 93,544 Approved by the Trustees on 22 September 2021 and signed on their behalf Ms A Clark The notes on pages 8-13 forn] part of these ac(x>unts.
BROMLEY AND ORPINGTOII, SAMARIT ANS Ststement of Financial Activities For the Year Ended 31 March 2021 31 March 2021 Total Fund 31 March 2020 Total Fund Restricted Funds Unrestrlcted Funds Deslgnated General Note Incoming Resources Incoming r¢sources from gencratcd fjjnds Voluntary Income: Donations and Gifts Grant5 - Prison Support Pcars Foundation 13,9)2 13,952 2,500 7,430 3,244 5.000 2.500 7,430 Activities for Generating Funds Investmcnt Income 2,093 2.093 10,500 2,548 13,620 10.500 Total Ineomlng Re50ur¢e5 9,930 10,500 16,045 36,475 24,412 Resources Expended Charitablc Activities Govcrnancc Costs Other Resour¢Ls Expended 238 123 1,840 4,166 13,577 2,201 4.166 21,007 7,113 3,070 17,186 io 7,430 7,668 123 19,583 27,374 27,369 Net Movem¢nt in Funds Transfer between Funds Total Funds Brought Forward at l April 2020 2262 10.377 (3,538) (255,137) 255.137 9,101 (2,957) 8.277 244.760 (159,493) 93,544 96,501 Total Funds Carried Forward at 31 March 2021 13 10,539 92,106 102,645 93,544 The notes on pages 8-13 form part of these accounts.
BROMLEY AND ORPINGTofi' SAMARITANS INotes to the Accounts For the Year Ended 31 I]r¢b 2021 Actounting Policies (a) Basis of Preparation and Assessment of Going Concern The accounts have been prepared undu the historical cost convention, with itcms r¢cognised at cost or transaction valuc unless oth¢nvise stated in the rclevant not¢(s) lo these accounts. The financial statements have been prepared in accordance with the Statement of Recommended Practic¢". Accounting and Rcporting by Charities prepartng their accounts in accordance with th¢ Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) issucd on 16July 2014 and thc FinanLial Rcporting Standard applicable in thc Unitcd Kingdom and Rq)ublic of Ireland (FRS 102) and the Charities Act 2011. Th¢ Charitable Incorporated Organisation (CIO) 1170501 was registered on l Dcc¢mber 2016. to take forward thc work of the Unincorporated Association registcr(xl numb¢r 241680. Asscts, liabilitics and funds of the two charitics are combined. This is furth¢r cxplainLxI in thc Tru5tees' Rcport. Th¢ Charity constitutes a public ben¢fit entity as dcfincd by FRS 102. The trustecs consider that thcre are no material uncertainties about the Charity'5 ability to continue as a going concern. (b) Incoming Resources All incoming rcsourccs are recognised once the Charity has entitlement to the resourctx. and it is certain that the resourccs will be reccived and th¢ rnonetary value of incoming resources Lan be measured wilh sufficient reliability. (c) Resourees Expended Liabilities are recognised as rcsources expended as soon a5 there is a Icgal or constNctive obligation committing the Charity to the expenditure. All expcnditurc is accounted for on an accruals basis and has been classified undcr hcadings that aggregatc all costs related to the category. (d) Charitable Activitles These are costs incurred by the Charity &s shown in note 8.
BROMLEY AND ORPINGTON SAMARITANS 15ote$ to the Accounts For the Year Ended 31 March 2021 (continued) (c) Governance Costs Governance costs comprise all costs involving the public accountability of the Charity and its compliance with regulation and good practice. (fj Taxation The Charity is considered exempt from t&Kation. Related Party Transaclions and Trustees, Expens¢$ and Remuneration Th¢ trustces all give fr¢ely their time and expertise without any form of rcmuneration or oth¢r benefit in cash or kind (2020: £nil}. Expense reimbursement of £779 occurrcd in the year (2020: £347). however, thcre were no related party transactions (2020: £nil). Tangible Fixed Assets Fixed asscts are included at cost. This consists of £22,092 in rcspect of freehold premiscs and £1,000 in respect of carpets. No depreciation is provided for as th¢ Charity's policy of repairs maintains thc value of the property, and carpcts, in excess of costs. Fund Aceountfing Th¢ tNstc¢s are free to use unrestricted income funds, both des1]ated and general, for any purpose in furtherancc of the charitable objects. The Building Fund is shown separately as a dcsignatcd fund but there are no legal restrictions on its application. Restricted funds relate to the Prison Listener Scheme. Donation5 and Gifts 31 Imarch 2021 31 March 2020 Religious bodies 1,810 12,142 1.200 2,044 13.952 3.244
BROMLEY ANL D ORPINGTON SAMARITANS 1Sotes to the Aecoullts For the Year Ended 31 March 2021 (continued) Activities for Generating Funds 31 March 2021 31 March 2020 Amounts rdiscd by special events 2,093 2.548 Investment Income 31 March 2021 Tot21 31 larch 2020 Total Deslgnated General Rent received Intercst TC2ved 10,500 10,500 13,620 10,500 10,500 13,620 Analysis of Charitable Activities Expenditure 31 March 2021 Total 31 March 2020 TotY41 Restricted Fund Deslgnated General Prison listen¢r scheme 238 Telephone Costs Training 123 361 1,840 4,116 2,296 701 1,840 238 123 1.840 2,201 7,113
BROMLEY .4ND ORPINGTOIY SAMAIUTAIIS Notes to the Accounts For the Year Ended 31 March 2021 (continued) 9. Analysis of Governance Costs 31 March 2021 Total 31 March 2020 Total Restricted Fund Designated General Contributions to National Association 4,166 4.166 3,070 l O. Analysis of Other Resourees Expended 31 March 2021 "rotal 31 March 2021) Total Restrlcted Designated General R¢pairs and maintcnance 7,273 Lighting and heating Rates Insurance Housckeeping and cleaning 157 Publicity and fundraising Printing and stationery Postage Gen¢ral cxpcnses IT expenscs 3,402 2,096 179 1,265 4,327 257 375 126 1,352 198 10.675 2,096 179 1,265 4,484 257 375 126 1,352 198 6,191 2,100 162 978 4.467 343 669 73 1,416 787 7,430 13,577 21,007 17,186
BROMLEY AND ORPINGTON SAIMARITANS Notes to the Accounts For the Year EDded 31 March 2021 (continucd) Analysis of Current Assets 31 March 2021 Total 31 March 2020 Total Prcpaymcnts Cash at bank 1,864 82,105 229 73,593 83,969 73,822 All pr¢payments r¢lat¢ to unrestricted funds in Ix)th 2021 and 2020. Cash at bank balances wcrc as follows: unrcstricted funds £44,514 (31 March 2020: £38,212). rcstricted funds re: prisons £10,539 (31 March ?020 £8,277). rcstricted fund rc.. Pcars Foundation t £nil (31 March 2020: £nil)' Angela Dcnman Fund £27.052 (31 March 2020: £27,104). 12. Analysis of CurreDt Liabilities 31 March 2021 Total 31 March 2020 Total Accrucd charges 4.416 3,370 All creditors in 2021 and 2020 rclate to unrcstricted funds.
BROML LEY AND ORPINGTON SAMARITANS i otes to the Aeeounts For the Year Ended 31 March 2021 (continu) 13. Analysis of Charitable Funds 31 March 2021 31 March 2020 Restricted funds- Prisoner Listencr Scheme 10.539 8,277 Unr¢strictcd funds - Dcsignatcd - Prison scheme Building fund Transfer to General Fund 2,366 252,771 (255,137) 2,489 242,271 244,760 G¢neral - Angela Denman fund Gcncral fund Transfer from D¢signatcd Fund 27.052 (190.083) 255,137 27.104 ( l 86,597) 92,106 (159,493) 92.106 85,267 102.645 93,544 14. Employees Therc are no employecs of the CIO. 15. Future Commitments The trustees have no mat¢rial future comfflilments &s at 31 March 2021 othcr than thos¢ shown in the accounts.