**Highfield Community Pre-School** 

**Charity number 1170496** 

## **Annual Report and Financial Statements** 

**for the year ended 31 March 2022** 

1 



**Highfield Community Pre-School** 

## **Annual Report and Financial Statements** 

## **for the year ended 31 March 2022** 

|**Contents**|**Page**|
|---|---|
|**Trustees' report**|**3 to 4**|
|**Examiner's report**|**5**|
|**Receipts and payments account**|**6**|
|**Statement of assets and liabilities**|**7**|
|**Notes to the accounts**|**8 to 9**|



2 



**Highfield Community Pre-School** 

## **Trustees' report for the year ended 31 March 22** 

## **Reference and administrative details of the charity, its trustees and advisors** 

**The trustees during the financial year and up to and including the date the report was approved were:** 


**----- Start of picture text -----**<br>
Name           Position Dates<br>Appointed March<br>   Afia Mahreen Khalil Chair 2019<br>Appointed in July<br>Abdool Kadar Saib  Nominated person 2020<br>Appointed in Oct<br>Umme Mahmood Trustee 2012<br>Appointed in Nov<br>Sughra Mahmood            Treasure 2014<br>Appointed in June<br>Mujeeb Masood Secretary 2020<br>Appointed in March<br>Rachel Robinson Treasure 2020<br>**----- End of picture text -----**<br>


## **Charity number** 

**Became a Charitable Incorporated Organisation on 7th December 2016 registration number 1170496.** 

|**Principal address**|**Bankers**|
|---|---|
|**The Highfeld Centre**|**Barclays Bank plc**|
|**21 Drewry Road**|**77 North Street**|
|**Keighley BD21 2QG**|**Keighley BD21 3RZ**|



## **Structure, governance and management** 

**The charity is a Charitable Incorporated Organisation (CIO) formed on 7 Dec 2016, and is governed by a constitution.** 

## **Method of recruitment and appointment of trustees The trustees of the charity are appointed by the members at the AGM.** 

## **Objectives and activities** 

## **The charity's objects** 

**The object of the Pre-school is to enhance the development and education of children primarily under statutory school age by encouraging parents/legal guardian to understand and provide for the needs of their children through community groups and by:** 

**a)offering appropriate play, education and care facilities, family learning and extended hours groups, together with the right of parents to take responsibility for and to become involved in the activities of such groups, ensuring that such groups offer opportunities for all children whatever their race, culture, religion, means or ability;** 

**b)encouraging the study of the needs of such children and their families and promoting public interest in and recognition of such needs in the local areas;** 

**c)instigating and adhering to the furthering the aims and objects of the Preschool Learning Alliance.** 



## **Highfield Community Pre-School** 

## **Trustees' report (continued) for the year ended 31 March 2022** 

## **Objectives and activities (continued)** 

## **Public benefit statement** 

## **In setting our objectives and planning our activities our Trustees have given serious consideration to the Charity Commission’s general guidance on public benefit and in particular the advancement of education.** 

## **Achievements and performance** 

## Manager’s report 

At Highfield Community Pre-school (HCP) we have had another really difficult year due to Covid-19.   In April 2021 we had less children due to covid which reduced staffing levels. Throughout  the  year  a  lot  of  activities  were  restricted  due  to  health  and  safety  and cleanliness and  we  had  a  lot  of  strategies in  place  to reduce  infections and bacteria. However,  even  though  we  faced  many  obstructions  HCP  hasn’t  comprised  with  the children’s’ development. 

At HCP we believe the importance of working in a close partnership with parents/legal guardians and the difference it makes when we have parents working alongside us. The staff are always looking at new strategies where parents have an input and have looked into further parental involvement through different events. 

We have a lot to look forward to in the new year as we develop plans for the new financial and academic years.  In September 2022 pre-school will start to look at the curiosity approach and will slowly start to change the way pre-school is laid out as the year goes on to enhance children’s learning and development. In October 2022 we are due to celebrate 30 years of preschool been open. 

Lastly, I would like say a massive thank you to all the committee members for their support during the year and we would like to express that this makes a vast variance to the children and the pre-school overall. 

## Financial review 

The net payments for the year were £120,094 all unrestricted funds. 

## **Reserves policy** 

## **The charity's free cash reserves at the year end were £173,944** 

**Highfield Community Pre-school aims to have reserves in the band of 50% (6 months) of anticipated expenditure.** 

## **Signed on behalf of the board of trustees:** 

**Signed: A Khalil Date 25.01.2023** 

## **Name Afia Khalil (Trustee)** 



## **Independent examiner's report to the trustees of Highfield Community PreSchool Charitable Incorporated Organisation ('the CIO')** 

**I report to the charity trustees on my examination of the accounts of the CIO for the year ended 31 March 2022, which are set out on pages 6 to 9.** 

## **Responsibilities and basis of report** 

**As the charity trustees of the CIO you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act').** 

**I report in respect of my examination of the CIO's accounts as carried out under section 145 of the 2011 Act. In carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.** 

## **Independent examiner's statement** 

**I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:** 

- **1 accounting records were not kept in respect of the CIO as required by section 130 of the Act; or** 

- **2 the accounts do not accord with those records; or** 

**I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.** 

Signed: L. Taylor 

Name: Lucy Taylor Date: 24/01/23 



## **Highfield Community Pre-School** 

## **Receipts and payments account** 

## **for the year ended 31 March 2022** 

||**2022**|2021|
|---|---|---|
|**Receipts**|||
|EarlyEducational Funding|99,634|90,438|
|Fees|4,521|3,672|
|Fundraising &Donations|1,883|111|
|Activities and trips|-|-|
|Bank interest|1,642|38|
|Cateringincome|4,020|-|
|**Total Receipts**|**111,70**<br>**0**|**94,22**<br>**1**|
|**Payments**|||
|Salaries & NIC|82,770|72,632|
|Payroll& pensionadministrationcharges|434|992|
|DBS disclosures|192|152|
|Training andrecruitment|564|430|
|Staf travel & subsistence|40|43|
|Uniformcosts|141|162|
|Independent Examination|220|1,27<br>2|
|Insurance|977|603|
|Licenses,Memberships & Subscriptions|698|1,124|
|Professional Fees|2,436|6,137|
|Computers, Software &Maintenance|422|411|
|Printing, postage and stationery|1,597|1,881|
|Phone &internet|386|629|
|Rent of room & desk hire|23,141|28,979|
|Repairs andmaintenance|961|573|
|Cleaning& domestic supplies|507|458|
|Catering &Refreshments|812|436|
|Equipment & Materials|937|1,118|
|Activities expense|560|609|
|Fish tank|383|261|
|Languagetranslation|210|120|
|Committee expenses|286|413|
|Otherexpenses|134|134|
|Fundraisingexpenses|1,286|-|
|**Total Payments**|**120,09**<br>**4**|**119,5**<br>**74**|
|**Net receipts/(payments)**|**(8,394)**|**(25,35**<br>**2)**|
|Cash fund balances brought forward|182,338|206,56<br>0|
|Cash fund balances carried forward|173,944|181,20<br>8|





## **Highfield Community Pre-School Statement of assets and liabilities as at 31 March 2022** 

|**Highfeld Community Pre-School**<br>**Statement of assets and liabilities**<br>**as at 31 March 2022**|||||
|---|---|---|---|---|
||**2022**|**2021**|**2022**|**2021**|
||**Unrestricted **|**Restricted**|**Total**|**Total**|
|**Cash funds**|**£**|**£**|**£**|**£**|
|**Barclays - Business Saver**|**64,166**|**-**|**64,166**|**84,158**|
|**Barclays - Community Account**|**35,414**|**-**|**35,414**|**41,279**|
|||||**81,12**|
|**Virgin Money (prev. Yorks Bank)**|**82,758**|**-**|**82,758**|**3**|
|**Petty Cash**|**-**|**-**|**-**|**-**|
|**Total cash funds**|**182,338**|**-**|**182,338**|**206,560**|
|**Other monetary assets**|||**£**||
|**Prepaid room hire**|||**1,387**||
||||**1,387**||
|**Assets retained for the charity's own**|||||
|**use**|||||
|**Laptop and desktop computers**|||||
|**Printer**|||||
|**Chairs and tables**|||||
|**Shelving**|||||
|**Roomscapes**|||||
|**Fish tank**|||||
|**Shed**|||||
|**Filing cabinet**|||||
|**Banners**|||||
|**Laminator**|||||
|**A full asset register is available**|||||
|**Liabilities**|||**£**||
|**Independent examination**|||**300**||
|**Pension costs – March 2022**|||**239**||
|**Bookkeeping – March 2022**|||**220**||
||||**774**||
|**Approval of the accounts**|||||
|**The fnancial statements were approved by the board of**|||||
|**trustees on**|||||
|**Date: 25.01.2023**|||||
|**Signed: A Khalil**|**(Trustee)**||||
|**Name Afa Khalil**|||||
|**…………………………………….**|||||





**Highfield Community Pre-School** 

**Notes to the accounts** 

**for the year ended 31 March 2022** 

## **1 Accounting policies** 

## **Basis of accounting** 

**The trustees have taken advantage of section 133 of the Charities Act 2011 and have prepared the accounts on a receipts and payments basis. There has been no change to the accounting policies since last year. No changes have been made to the accounts for previous years.** 

## **Taxation** 

**As  a  registered  charity  the  organisation  benefits  from  rates  relief  and  is generally exempt from income tax and capital gains tax but not from VAT. Irrecoverable VAT is included in the cost of those items to which it relates.** 

## **Fund accounting** 

**Unrestricted funds are available for use at the discretion of the trustees in furtherance of the general objectives of the charity.** 

**Designated funds are unrestricted funds earmarked by the trustees for particular purposes.** 

**Restricted funds are subjected to restrictions on their expenditure imposed by the donor or through the terms of an appeal.** 

**Further explanation of the nature and purpose of each fund is included in the notes to the accounts.** 



## **Highfield Community Pre-School** 

## **Notes to the accounts continued** 

## **for the year ended 31 March 2022** 

|**2**|**Staf costs and numbers**|**2021**|**2021**|
|---|---|---|---|
|||**£**|**£**|
||**Gross salaries**|**88,493**|**79,646**|
||**Statutory pay and employment allowance**|**(4,000)**|**(3,630)**|
||**Pensions**|**1,094**|**850**|
||||**(4,2**|
||**CJRS receipts**|**(2,817)**|**34)**|
|||**82,770**|**72,632**|



**The average number employees during the year was 7.8, being an average of 5.4 full time equivalent (2021:8.7 and 4.7 FTE).** 

**There were no employees with emoluments above £60,000.** 

|**Defned contribution pension scheme**|**2022**|**2021**|
|---|---|---|
||**£**|**£**|
|**Costs of the scheme to the charity for the year**|**1,094**|**850**|
|**Amount of any outstanding contributions**|**239**|**88**|



## **3.  Related party transactions** 

## **Trustee expenses** 

During the year 1no. trustee was paid £75 in respect to childcare costs (previous year:1 no trustees) 

## **Trustee remuneration and benefits** 

No trustee received any renumeration or benefit during this or the previous year.