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2021-03-31-accounts

F JI8 HNH NUAL

As we will all be aware, the year 2020/21 has been an unprecedented year majorly affected by the Coronavirus Pandemic which has shut-down most of the activities of the whole country for large parts of the year. There have been 3 total lockdowns during the last 12 months which has meant that nearly all of DACT’s services were temporarily closed, due to the fact that almost all of our passengers and volunteers were in the high-risk category and therefore needing to shield or self-isolate.

During this time all of our Buses were taken off the road and SORN’d to save money on road tax and only covered on the minimum laid-up insurance cover. We were very pleased when we were able to bring one bus back into use in September 2020 for our reinstating of a limited Dial-aRide service, however our other bus services including DACT Days Out and Group Hire have not yet been reinstated, due to Government guidance on social distancing. We hope to recommence these services soon.

The Volunteer Car Scheme relaunched in August 2020 on a reduced scale as two thirds of our volunteer drivers temporarily stepped down during this period because of the increased risk. Stringent new safety measures were put in place to protect customers and those volunteer drivers able to continue. The ongoing, successful vaccine programme has brought some hope to those not currently driving as we look to return to some sort of normality.

Our Mobility and Repair Shop has also been closed for parts of the year, keeping in line with any changing government guidelines relating to retail. When the shop was open, like our volunteer drivers, many of our volunteers in the shop needed to shield during the height of this pandemic, but some are looking to return following vaccination in time for our shop reopening in April 2021.

As you will see this annual report looks rather different to those from previous years, as a result of all the forced changes being made to keep people safe. However, despite all that has come in the last 12 months, DACT has remained strong and will continue to provide essential services in the future.

2

Every one of our essential services are run by wonderful, hard-working volunteers with a real passion to support their community. Our volunteering opportunities include Car Drivers for medical appointments; Minibus Drivers for day trips and community groups; in our Mobility Shop assisting customers; and in Mobility Repairs fixing faults and damage on mobility equipment. Volunteers are the lifeblood of DACT and we would be nowhere without them.

CAR SCHEME (Pg.4)

Volunteers using their own vehicles to take elderly and patients with mobility difficulties to their medical appointments , including Hospitals, Health Centres, Dentists and Opticians .

MINIBUS GROUP HIRE (Pg.5)

Minibuses available for hire by local community groups/travel clubs to hold their own trips which be driven by one of our volunteers.

DIAL-A-RIDE (Pg.5)

A home-to-town bus service for elderly residents of Daventry, funded by Daventry Town Council .

DACT DAYS OUT (Pg.5)

A calendar full of wonderful day trips on our minibuses to various locations including tourist hotspots, shopping centres and pub lunches.

MiDAS TRAINING (Pg.5)

National Standard Minibus Driver training and refresher courses for individuals and volunteers.

MOBILITY SHOP & REPAIRS (Pg.6)

A shop filled with a varied range of mobility items available for purchase and/or hire as well as a workshop run by volunteers able to repair faults or failures, or even service mobility equipment. There is also a Mobility Information and Advice Hub available by appointment to help assist with any problems relating to mobility.

3

Volunteers are the lifeblood of DACT’s organisation. As you have read previously, every single one of the services are provided by kind-hearted, local people who want to help their community.

Loneliness and Isolation are just the issues that DACT aims to tackle. Despite having to temporarily suspend services, our volunteers helped us to restart those services in a limited capacity in September 2020. Their constant willingness to put others before themselves and continue to serve the people of the Daventry District is outstanding. Many calls and letters were received from members exclaiming their gratitude for the hard work of the volunteers.

DACT services are regarded by all as much needed and essential for the vulnerable in the community. This meant that COVID-19 vaccinations were offered to the volunteers as a priority, because of the importance of the support they provide. Because of this, volunteer confidence grew, meaning many more returning to help. As they have done so, the services are looking more and more like normal, almost returning to business as usual but with the additional safety guidelines in place.

The future of DACT will always be bright and secure as long as volunteers are around, ready and willing to help those most in need.

Throughout the Daventry District, we have an incredible team of volunteer car drivers who want to help members of their community get to those essential medical appointments. They will pick them up from their home, take them to their appointment, wait with them and bring them back, offering assistance along the way when needed. The cost is kept to a minimum as we only ask passenger to cover the drivers mileage and a small trip admin fee to DACT.

Our dedicated volunteers helped reinstate as much of the service as possible in September 2020, offering journeys to single passengers abled bodied enough to travel alone in the back of the vehicle with a face covering. In line with the governments road out of lockdown, we are hoping to return to our usual service in summer 2021.

4

DIAL-A-RIDE

Dial-a-Ride is our fantastic home-to-town and return home bus service for elderly residents of Daventry town. The service, funded by the Daventry Town Council, runs on Tuesday and Friday mornings each week. The service is to help those over the age of 65 get their essential shopping done, one of our volunteer minibus drivers collects individuals from their homes and drops them in the town centre, providing assistance if required.

The service was reinstated in September 2020. We are currently running on Fridays only with all the necessary safety procedures in place, allowing us to still provide support to many of the elderly in Daventry.

DACT DAYS OUT

DACT Days Out is a wonderful calendar of day trips to various tourist attractions, shopping centres, pub lunches and many more. From trips to The Ritz in London, to Garden Centres in Northampton, there are so many locations to choose from. Any registered member of DACT can go on our trips, meaning that it is an excellent way of tackling loneliness and isolation in our community.

We are planning for the service to recommence in Spring 2021 in line with the Governments guidelines, allowing shorter outdoor trips to go ahead to begin with and then hoping to provide our normal service from Summer 2021.

MINIBUS GROUP HIRE

Community Groups affiliated to DACT from throughout the Daventry District have the opportunity to hire our minibuses. Whether its to help facilitate the running of their group or for providing their own day trips, our minibuses and volunteer minibus drivers have been a support to local women’s institutes, travel clubs and many others.

Restrictions have meant that we were unable to hire out our vehicles, but as the lockdown lifts, we plan to allow bookings to take place again as soon as possible.

MiDAS TRAINING

The nationally recognised Minibus Driver Awareness Scheme (MiDAS) is to improve minibus safety by enhancing the skills of drivers. It has been developed by the Community Transport Association (CTA) which is the national representative body for community, voluntary and other specialist transport operators and their supporters (DACT is a member).

All of our volunteers have to undergo MiDAS training, along with any one else who drives our minibuses such as members of our affiliated groups. The good news is we are able to offer this training provided by our fully qualified MiDAS trainers. As lockdown lifts, we will begin to reinstate this training in line with other minibus services.

5

Before the lockdown there were 17 volunteers who supported the Mobility services, either working half days or a full day. Fortunately, we have managed to retain 10 of these volunteers to continue all services, with only 7 leaving for a variety of reasons including shielding, age, and childcare commitments. Overall, it has been a massive challenge for Volunteers and Staff to deliver services during this challenging period. Volunteers have remained positive and have very much committed themselves to go above and beyond of what is expected, to deliver these essential services, showing compassion and empathy to all our customers. In 2021 we will continue to recruit new volunteers.

EQUIPMENT FOR SALE

During the period between August to December 2020 there were 323 transactions, which translates to the interactions between staff, volunteers, and customers. This period was extremely busy with sales of both new and donated mobility equipment. There were 39 second-hand and refurbished items sold, many of which were walking aids, as people wanted to get out as the lockdown eased. We also saw an increase in items being purchased by family members, who had found themselves caring for loved ones whom they may not have been caring for before.

EQUIPMENT FOR HIRE

There was a total of 102 hires broken down equally by 51 scooter hires and 51 wheelchair hires. Many of our regular customers came and hired mobility scooters, as this was their lifeline to be able to manage their own shopping trips. Wheelchair hire was mainly new customers needing to get older relatives out of the house, where they had been isolated during the first lockdown. Some of these hires converted into a sale of either a new wheelchair or a mobility scooter.

MOBILITY REPAIRS

There were 74 transactions in Pitstop servicing and repairs, which again converts to interactions with customers. There was a huge increase in scooter repairs and the replacement of batteries as equipment had been left standing for months. There was a huge amount of pressure on all Volunteers in the workshop to complete work in a timely manner to get customers back to working order.

MOBILITY ADVICE CENTRE

Due to the lockdown, it appears that families seemed to have more contact with older family members and perhaps identified areas of concern, for those living independently in their own homes. We saw a huge increase in family members seeking out information on mobility issues relevant equipment. We also sign posted over 18 customers to other agencies, to seek both financial and medical support for their loved ones. The Mobility Manager spent a great deal of time during the two months in November and December carrying out low level advocacy for two customers who had great difficulty accessing various medical services.

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2000 – Daventry Express Award for Community Support (Winner)

2001 – Daventry Express Award for Community Support (Runner-up)

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We would like to pay tribute to our core funders who give towards our revenue funding. With their help and our own fund raising efforts we are able to provide the mobility and transport services enjoyed by thousands of people across the Daventry district:-

DAVENTRY DISTRICT COUNCIL | DAVENTRY TOWN COUNCIL NORTHAMPTONSHIRE COUNTY COUNCIL | NENE COMMISSIONING (NHS)

Thanks go to two companies in Daventry district who are staunch supporters of DACT’s work. Their provision of storage facilities for our fleet of Minibuses is appreciated by us and by the many groups and drivers who use their premises:-

CUMMINS ENGINE COMPANY LTD | FORD MOTOR COMPANY

Special thanks go to DAVENTRY TOWN COUNCIL for their sponsorship of the weekly dial a ride service.

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REGISTERED CHARITY NUMBER: 1170448

REPORT OF THE TRUSTEES AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2021

FOR

DAVENTRY AREA COMMUNITY TRANSPORT

DAVENTRY AREA COMMUNITY TRANSPORT

CONTENTS OF THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2021

Page
Report of the Trustees 1 to 5
Report of the Independent Auditors 6 to 7
Statement of Financial Activities 8
Statement of Financial Position 9
Notes to the Financial Statements 10 to 21
Detailed Statement of Financial Activities 22 to 23

DAVENTRY AREA COMMUNITY TRANSPORT

REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2021

The trustees present their report with the financial statements of the charity for the year ended 31 March 2021. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019).

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DAVENTRY AREA COMMUNITY TRANSPORT

REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2021

OBJECTIVES AND ACTIVITIES

Objectives and aims

The principal aim and objective of the company during the year under review continued to be the operation of transport services which benefit the community.

Review of the business

DACT Finance Committee - Chairman's Report for accounts 2020/21.

I am pleased to report that all the activities of DACT have been carried out within the Charity's Constitution.

DACT exists to operate transport and mobility services which benefit the community

This objective is being addressed with the provision of:-

  1. A volunteer Car Scheme to enable passengers to attend any medically related appointment.

  2. A Community Minibus Scheme providing fully accessible minibuses to any not-for-profit group in the Daventry District area.

  3. A Dial-a-Ride Minibus Service providing transport into Daventry Town on Market Days for Senior Citizens and assistance to carry heavy shopping to their door on return.

  4. A DACT Days Out Minibus Service providing social trips for individuals who are socially excluded.

  5. DACT Mobility Shop, providing rental of powered wheelchairs/ scooters & manual wheelchairs for those with temporary or permanent mobility difficulties and sales of new & used mobility equipment.

  6. DACT Mobility Repairs - A scheme started in 2014 for servicing and maintaining scooters and mobility equipment for people who own their own equipment, and a Centre for recycling and renovating pre-owned mobility equipment for onward sale at keen prices.

  7. MiDAS Minibus Driver Training Scheme to enable any driver from this County and beyond to attend DACT to achieve a nationally accepted driving certificate.

The year 2020/21 has been an unprecedented year majorly affected by the Coronavirus Pandemic which has shut-down most of the activities of the whole country for large parts of the year. There have been 3 total lock-downs during the year which has meant that nearly all of DACT's services have been totally suspended due to the fact that almost all of our passengers and volunteers are in the high-risk category and therefore needing to shield or self-isolate. All of our Buses were taken off the road and SORN'd to save money on road tax and only covered on the minimum stand-by Insurance cover. One bus was brought back into use in September 2020 and the Volunteer Car Scheme re-commenced in August 2020 on a much-reduced scale. Some volunteers have taken the decision to stand-down during this period and only a third of our normal pool of volunteers are available to drive currently; others are going to review the situation when vaccines have been administered and life appears to return to some sort of safe normality. Our Mobility Shop has been closed for large parts of the year but our hope is that a limited service may recommence in April 2021.

Our Accounts for the year are therefore very different from normal due to the inactivity described above and we have to be extremely grateful to the Government's furlough scheme which has enabled us to retain staff and continue to pay them their full salary. Since September 2020, staff have been working for around 3 hours a day other than our Shopmobility Manager who has had to be fully furloughed for longer periods.

Each of the scheme's costs are broken down in these accounts to enable the reader to understand the costs attributable to each scheme and the grant support each one gets.

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DAVENTRY AREA COMMUNITY TRANSPORT

REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2021

DACT's staff and volunteers give personal care and attention to many vulnerable people through the provision of community minibuses, volunteer cars, mobility scooters and wheelchairs. Many of our customers would not be able to get out and enjoy social events, shopping etc, without the minibuses and mobility scooters and wheelchairs which provide their transport.

This could not be achieved without our minibus volunteer drivers who give their time and care to make sure that the customers are looked after, valued and respected. Our car passengers were taken to medical appointments last year which saw a sharp increase once vaccine appointments were announced with passengers being individually cared for by our volunteer car drivers who make sure they arrive in good time for their appointment. The volunteer drivers also provide moral support and a listening ear to our car passengers, many of whom are anxious about their upcoming appointment, before returning them to their home after their treatment or consultation.

We receive many calls, cards and letters from our satisfied customers who often state that they do not know what they would do without the excellent services we provide. The passengers become familiar names to our staff and when they telephone our Office for transport they are greeted by someone who knows their name and is sympathetic to their needs. The Office staff at DACT don't personally meet many of our customers and yet to read the commendations you would think that we are firm friends of many years!

Shopmobility continues to provide a life-line for those with mobility difficulties providing them with a measure of independence they would otherwise be deprived of. Whilst this last year has seen many interruptions to service provision, nevertheless it has still been able to provide some with much-needed assistance. The users of this service praise the Staff and Shopmobility volunteers for the quality of care and attention they consistently receive. Nothing is too much trouble for them with scooters even being taken to the bus stop or car to avoid the users having to struggle to the Shopmobility premises for their scooter or wheelchair.

The fantastic relationship we enjoy with our passengers is undoubtedly due to the incredible amount of hard work put in by our magnificent volunteers. This year has seen a huge change in services which has side-lined the vast majority of volunteers. We look forward to welcoming them back to renewed partnership in the coming year.

Our staff team of 7 has reduced during this year as both Rob Kinning (Chief Executive) and Tony Doyle (Operations Manager) both retired at the end of October 2020, and Sarah Morris left at the end of February 2021 due to a relocation in the south of the Country. Phil Houston has now stepped into the Chief Executive role, and Martyn Wood has stepped up as Minibus Manager. Matt Bowman continues as Transport Booking Officer and Media & Beverley Horner is Shopmobility Manager. This means the staff team is now 4 persons and this will need to be added to as work-load gradually increases. We are thankful to all our staff who continue to work with passion and drive.

A big thank you to everyone who keeps 'the DACT show on the road' including all our volunteers, staff and our wonderful 8 volunteer Trustees. We can't exist without you!

We are extremely grateful to our core funders Northamptonshire County Council, NHS Nene Commissioning & Daventry District Council for their continued support.

The Minibus fleet currently stands at a total of 6 vehicles with one Bus currently due for sale if we can find a Buyer.

By way of explanation, whilst it may appear that DACT have quite good cash reserves, it needs to be understood that these ring-fenced reserves have to be built up to enable us to be in a position to replace minibuses as they become due for renewal. At a current replacement cost of around £80,000 each plus VAT, it is vital that these reserves are maintained and added to. Additionally, DACT need to be able to remain strong and viable with the huge uncertainties relating to the withdrawal/reductions in core grant funding. The Trustees have been working towards a policy to maintain a contingency fund sufficient to cover a minimum of 6-months operational activity. We will do everything in our power to avoid leaving ourselves vulnerable as an Organisation, relied upon by thousands of passengers.

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DAVENTRY AREA COMMUNITY TRANSPORT

REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2021

As we face the new year 2021/22, we do so with renewed optimism that we can overcome the major challenges of the year just gone. COVID-19 has given a year which created many problems for the whole country but we look forward to building up DACT's services once more, recruiting additional volunteers and strengthening the staff team to deal with the future demands.

Public benefit

The trustees have had regard to the guidance issued by the Charity Commission on public benefit and are satisfied that the charity's activates stated above further its purposes for the public benefit.

FINANCIAL REVIEW

Financial position

Total funds held by the charity at the balance sheet date were £520,722 of which £246,567 was unrestricted, and £274,155 restricted.

The funds held by the charity, which are not represented as either fixed assets for use within the charity or stock within the mobility shop amount to £217,882. Of this £159,459 is unrestricted and £58,423 is restricted.

Reserves policy

The Charity's reserve policy is to aim to hold 6 months running costs (excluding depreciation) in the event of a reduction or cut in funding, or an unforeseen emergency due to circumstances beyond our control. A contingency fund for these reserves has been included as a designated fund as shown in the notes to the accounts.

For the current year this expenditure amounted to £131,000, and the contingency reserve stands at £146,000 as at 31 March 2021.

STRUCTURE, GOVERNANCE AND MANAGEMENT

Governing document

The charity is a Charitable Incorporated Organisation (the CIO) governed according to the Constitution dated 29 November 2016. It was established to take forward the work of the registered Co-operative and Community Benefit Society of the same name, IP27663R.

Recruitment and appointment of new trustees

Trustees are eligible for election or appointment to the board if they are members of the organisation. A person is not eligible for election or appointment to the board if they are an employee of the organisation or if they are disqualified from being a charity trustees under the Charities Act 2011, and the General Regulations.

REFERENCE AND ADMINISTRATIVE DETAILS Registered Charity number

1170448

Principal address

The Abbey Market Square Daventry Northamptonshire NN11 4BH

Trustees

A Finch A Hogan D Turton Mrs A Hughes I Sharp Mrs P O'Connor B Lattaway D Kitchen

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DAVENTRY AREA COMMUNITY TRANSPORT

REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2021

REFERENCE AND ADMINISTRATIVE DETAILS

Auditors

DNG Dove Naish LLP, Statutory Auditor Eagle House 28 Billing Road Northampton Northamptonshire NN1 5AJ

STATEMENT OF TRUSTEES' RESPONSIBILITIES

The trustees are responsible for preparing the Report of the Trustees and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).

The law applicable to charities in England and Wales, the Charities Act 2011, Charity (Accounts and Reports) Regulations 2008 and the provisions of the trust deed requires the trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charity and of the incoming resources and application of resources, including the income and expenditure, of the charity for that period. In preparing those financial statements, the trustees are required to

The trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charity and to enable them to ensure that the financial statements comply with the Charities Act 2011, the Charity (Accounts and Reports) Regulations 2008 and the provisions of the trust deed. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

Approved by order of the board of trustees on 3 September 2021 and signed on its behalf by:

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REPORT OF THE INDEPENDENT AUDITORS TO THE TRUSTEES OF DAVENTRY AREA COMMUNITY TRANSPORT

Opinion

We have audited the financial statements of Daventry Area Community Transport (the 'charity') for the year ended 31 March 2021 which comprise the Statement of Financial Activities, the Statement of Financial Position and notes to the financial statements, including a summary of significant accounting policies. The financial reporting framework that has been applied in their preparation is applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).

In our opinion the financial statements:

Basis for opinion

We conducted our audit in accordance with International Standards on Auditing (UK) (ISAs (UK)) and applicable law. Our responsibilities under those standards are further described in the Auditors' responsibilities for the audit of the financial statements section of our report. We are independent of the charity in accordance with the ethical requirements that are relevant to our audit of the financial statements in the UK, including the FRC's Ethical Standard, and we have fulfilled our other ethical responsibilities in accordance with these requirements. We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our opinion.

Conclusions relating to going concern

In auditing the financial statements, we have concluded that the trustees' use of the going concern basis of accounting in the preparation of the financial statements is appropriate.

Based on the work we have performed, we have not identified any material uncertainties relating to events or conditions that, individually or collectively, may cast significant doubt on the charity's ability to continue as a going concern for a period of at least twelve months from when the financial statements are authorised for issue.

Our responsibilities and the responsibilities of the trustees with respect to going concern are described in the relevant sections of this report.

Other information

The trustees are responsible for the other information. The other information comprises the information included in the Annual Report, other than the financial statements and our Report of the Independent Auditors thereon.

Our opinion on the financial statements does not cover the other information and, except to the extent otherwise explicitly stated in our report, we do not express any form of assurance conclusion thereon.

In connection with our audit of the financial statements, our responsibility is to read the other information and, in doing so, consider whether the other information is materially inconsistent with the financial statements or our knowledge obtained in the audit or otherwise appears to be materially misstated. If we identify such material inconsistencies or apparent material misstatements, we are required to determine whether this gives rise to a material misstatement in the financial statements themselves. If, based on the work we have performed, we conclude that there is a material misstatement of this other information, we are required to report that fact. We have nothing to report in this regard.

Matters on which we are required to report by exception

We have nothing to report in respect of the following matters where the Charities (Accounts and Reports) Regulations 2008 requires us to report to you if, in our opinion:

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REPORT OF THE INDEPENDENT AUDITORS TO THE TRUSTEES OF DAVENTRY AREA COMMUNITY TRANSPORT

Responsibilities of trustees

As explained more fully in the Statement of Trustees' Responsibilities, the trustees are responsible for the preparation of the financial statements which give a true and fair view, and for such internal control as the trustees determine is necessary to enable the preparation of financial statements that are free from material misstatement, whether due to fraud or error.

In preparing the financial statements, the trustees are responsible for assessing the charity's ability to continue as a going concern, disclosing, as applicable, matters related to going concern and using the going concern basis of accounting unless the trustees either intend to liquidate the charity or to cease operations, or have no realistic alternative but to do so.

Our responsibilities for the audit of the financial statements

We have been appointed as auditors under Section 144 of the Charities Act 2011 and report in accordance with the Act and relevant regulations made or having effect thereunder.

Our objectives are to obtain reasonable assurance about whether the financial statements as a whole are free from material misstatement, whether due to fraud or error, and to issue a Report of the Independent Auditors that includes our opinion. Reasonable assurance is a high level of assurance, but is not a guarantee that an audit conducted in accordance with ISAs (UK) will always detect a material misstatement when it exists. Misstatements can arise from fraud or error and are considered material if, individually or in the aggregate, they could reasonably be expected to influence the economic decisions of users taken on the basis of these financial statements.

Irregularities, including fraud, are instances of non-compliance with laws and regulations. We design procedures in line with our responsibilities, outlined above, to detect material misstatements in respect of irregularities, including fraud. The extent to which our procedures are capable of detecting irregularities, including fraud is detailed below:

We considered the opportunities and incentives that may exist within the organisation for fraud and identified the greatest potential for fraud in the following areas: timing of recognition of income, posting of unusual journals along with complex transactions and manipulating the Charity's key performance indicators to meet targets. We discussed these risks with client management, designed audit procedures to test the timing of revenue, tested a sample of journals to confirm they were appropriate and reviewed areas of judgement for indicators of management bias to address these risks.

A further description of our responsibilities for the audit of the financial statements is located on the Financial Reporting Council's website at www.frc.org.uk/auditorsresponsibilities. This description forms part of our Report of the Independent Auditors.

Use of our report

This report is made solely to the charity's trustees, as a body, in accordance with Part 4 of the Charities (Accounts and Reports) Regulations 2008. Our audit work has been undertaken so that we might state to the charity's trustees those matters we are required to state to them in an auditors' report and for no other purpose. To the fullest extent permitted by law, we do not accept or assume responsibility to anyone other than the charity and the charity's trustees as a body, for our audit work, for this report, or for the opinions we have formed.

DNG Dove Naish LLP, Statutory Auditor Eligible to act as an auditor in terms of Section 1212 of the Companies Act 2006 Eagle House 28 Billing Road Northampton Northamptonshire NN1 5AJ

Date: 9 September 2021

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DAVENTRY AREA COMMUNITY TRANSPORT

STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 MARCH 2021

Unrestricted
funds
Notes
£
INCOME AND ENDOWMENTS FROM
Donations and legacies
2
213,630
Charitable activities
5
Minibus Operations
5,429
Car scheme
2,313
Other trading activities
3
26,220
Investment income
4
2,451
Other income
6
-
Total
250,043
EXPENDITURE ON
Raising funds
7
40,402
Charitable activities
8
Minibus Operations
120,131
Car scheme
88,675
Shopmobility Scheme
17,337
Minibus fund
11,797
Shopmobility Extension
-
Total
278,342
NET INCOME/(EXPENDITURE)
(28,299)
RECONCILIATION OF FUNDS
Total funds brought forward
274,866
TOTAL FUNDS CARRIED FORWARD
246,567		 Restricted
funds
£
1,250
-
-
-
-
-
1,250
-
-
-
863
25,249
5,583
31,695
(30,445)
304,600
274,155		 2021
Total
funds
£
214,880
5,429
2,313
26,220
2,451
-
251,293
40,402
120,131
88,675
18,200
37,046
5,583
310,037
(58,744)
579,466
520,722		 2020
Total
funds
£
196,423
94,278
23,169
90,646
2,644
2,538
409,698
66,547
160,682
98,305
20,470
57,889
5,438
409,331
367
579,099
579,466

The notes form part of these financial statements

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DAVENTRY AREA COMMUNITY TRANSPORT

STATEMENT OF FINANCIAL POSITION 31 MARCH 2021

Unrestricted
funds
Notes
£
FIXED ASSETS
Tangible assets
15
69,633
CURRENT ASSETS
Stocks
16
17,475
Debtors
17
5,855
Cash at bank
165,517
188,847
CREDITORS
Amounts falling due within one year
18
(11,913)
NET CURRENT ASSETS
176,934
TOTAL ASSETS LESS CURRENT
LIABILITIES
246,567
NET ASSETS
246,567
FUNDS
20
Unrestricted funds
Restricted funds
TOTAL FUNDS		 Restricted
funds
£
215,732
-
-
58,423
58,423
-
58,423
274,155
274,155		 2021
Total
funds
£
285,365
17,475
5,855
223,940
247,270
(11,913)
235,357
520,722
520,722
246,567
274,155
520,722		 2020
Total
funds
£
330,607
14,666
13,717
227,002
255,385
(6,526)
248,859
579,466
579,466
274,866
304,600
579,466

The financial statements were approved by the Board of Trustees and authorised for issue on 3 September 2021 and were signed on its behalf by:

The notes form part of these financial statements

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DAVENTRY AREA COMMUNITY TRANSPORT

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2021

1. ACCOUNTING POLICIES

Basis of preparing the financial statements

The financial statements of the charity, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Charities Act 2011. The financial statements have been prepared under the historical cost convention.

The presentation currency for the financial statements is the Pound Sterling (£).

Income

All income, including government grant income, is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably.

Expenditure

Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.

Tangible fixed assets

Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life.

Wheelchairs and Scooters - 20% on cost Motor vehicles - 20% on cost less residual value Computer equipment - 25% on reducing balance

Fixed assets are stated at cost less accumulated depreciation and accumulated impairment losses. Where parts of an item of property, plant and equipment have different useful lives, they are accounted for as separate items of property, plant and equipment.

Depreciation methods, useful lives and residual values are reviewed at each balance sheet date. The selection of these residual values and estimated lives requires the exercise of judgement. The directors are required to assess whether there is an indication of impairment to the carrying value of assets. In making that assessment, judgements are made in estimating value in use. The directors consider that the individual carrying values of assets are supportable by their value in use.

Stocks

Stocks are valued at the lower of cost and net realisable value, after making due allowance for obsolete and slow moving items.

Taxation

The charity is exempt from tax on its charitable activities.

Fund accounting

Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.

Page 10

continued...

DAVENTRY AREA COMMUNITY TRANSPORT

NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2021

1. ACCOUNTING POLICIES - continued

Fund accounting

Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.

Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.

Hire purchase and leasing commitments

Rentals paid under operating leases are charged to the Statement of Financial Activities on a straight line basis over the period of the lease.

Pension costs and other post-retirement benefits

The charity operates a defined contribution pension scheme. Contributions payable to the charity's pension scheme are charged to the Statement of Financial Activities in the period to which they relate.

Financial instruments

Cash and cash equivalents in the balance sheet comprise cash at banks and in hand and short term deposits with an original maturity date of three months or less.

Debtors and creditors with no stated interest rate and receivable or payable within one year are recorded at transaction price. Any losses arising from impairment are recognised in the statement of comprehensive income under administrative expenses.

Financial liabilities and equity instruments are classified according to the substance of the contractual arrangements entered into. An equity instrument is any contract that evidences a residual interest in the assets of the entity after deducting all of its financial liabilities.

Where the contractual obligations of financial instruments are equivalent to a similar debt instrument, those financial instruments are classed as financial liabilities. Financial liabilities are presented as such in the balance sheet. Finance costs and gains or losses relating to financial liabilities are included in the profit and loss account. Finance costs are calculated so as to produce a constant rate of return on the outstanding liability.

2. DONATIONS AND LEGACIES

Donations
Gift aid
Grants		 2021
£
13,866
1,442
199,572
214,880		 2020
£
31,990
4,032
160,401
196,423

Page 11

continued...

DAVENTRY AREA COMMUNITY TRANSPORT

NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2021

2. DONATIONS AND LEGACIES - continued

Grants received, included in the above, are as follows:

Covid-19 Government grants
Daventry District Council
Northamptonshire County Council
NHS
Other grants under £4,000 and anonymous donors
Bus Service Operators Grant
Constance Travis Trust
Maud Elkington Trust
Princes Countryside Trust
Soroptimist International of Rugby
The Sobell Foundation
Big Lottery Fund
The Rank Foundation
3.
OTHER TRADING ACTIVITIES
Registrations
Wheelchair rental
Mobility sales
Pitstop sales and labour
Shopmobility other income
4.
INVESTMENT INCOME
Deposit account interest		 2021
£
95,266
40,698
31,980
11,000
10,955
4,423
4,000
1,250
-
-
-
-
-
199,572
2021
£
60
710
18,568
4,575
2,307
26,220
2021
£
2,451		 2021
£
95,266
40,698
31,980
11,000
10,955
4,423
4,000
1,250
-
-
-
-
-
199,572
2021
£
60
710
18,568
4,575
2,307
26,220
2021
£
2,451		 2020
£
-
39,650
31,980
11,000
4,750
4,562
8,000
2,500
25,000
13,063
10,000
7,896
2,000
160,401
2020
£
907
2,889
66,465
12,770
7,615
90,646
2020
£
2,644		 2020
£
-
39,650
31,980
11,000
4,750
4,562
8,000
2,500
25,000
13,063
10,000
7,896
2,000
160,401
2020
£
907
2,889
66,465
12,770
7,615
90,646
2020
£
2,644

Page 12

continued...

DAVENTRY AREA COMMUNITY TRANSPORT

NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2021

5. INCOME FROM CHARITABLE ACTIVITIES

Activity
Hire and administration
fees
Minibus Operations
Membership fees
Minibus Operations
MIDAS income
Minibus Operations
Fuel
Minibus Operations
Hire and administration
fees
Car scheme
6.
OTHER INCOME
Profit on sale of assets
7.
RAISING FUNDS
Raising donations and legacies
Staff costs
Other trading activities
Purchases
Staff costs
Rent
Affiliation fees
Bad debts
Interest payable and similar charges
Aggregate amounts

Page 13

continued...

DAVENTRY AREA COMMUNITY TRANSPORT

NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2021

8. CHARITABLE ACTIVITIES COSTS

Minibus Operations
Car scheme
Shopmobility Scheme
Minibus fund
Shopmobility Extension
9.
DIRECT COSTS OF CHARITABLE ACTIVITIES		 Direct
Costs (see
note 9)
£
61,483
84,478
9,389
37,046
-
192,396		 Support
costs (see
note 10)
£
58,648
4,197
8,811
-
5,583
77,239		 Totals
£
120,131
88,675
18,200
37,046
5,583
269,635
Staff costs
Rent, rates and water
Insurance
Fuel
Sundries
Training
Volunteer expenses
Maintenance and cleaning
Licences
Depreciation		 2021
£
110,081
33,933
5,202
405
4,964
-
509
1,591
(780)
36,491
192,396		 2020
£
128,516
24,417
9,885
15,313
8,696
1,743
1,228
10,819
880
57,739
259,236

10. SUPPORT COSTS

Management
£
Minibus Operations
57,625
Car scheme
3,174
Shopmobility Scheme
7,204
Shopmobility Extension
5,583
73,586		 Governance
Other
costs
£
£
-
1,023
-
1,023
385
1,222
-
-
385
3,268		 Totals
£
58,648
4,197
8,811
5,583
77,239

Page 14

continued...

DAVENTRY AREA COMMUNITY TRANSPORT

NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2021

10. SUPPORT COSTS - continued

Support costs, included in the above, are as follows:

Minibus
Operations
£
Wages
46,352
Postage, stationery & telephone
1,989
Consultancy fees
8,040
IT support
1,239
Travel expenses
-
Depreciation of tangible and heritage
assets
5
Bank charges
-
Loss on sale of tangible fixed assets
-
Auditors' remuneration
694
Auditors' remuneration for non audit
work
329
Accountancy and legal fees
-
58,648
Shopmobility
Extension
£
Wages
-
Postage, stationery & telephone
-
Consultancy fees
-
IT support
-
Travel expenses
-
Depreciation of tangible and heritage
assets
5,583
Bank charges
-
Loss on sale of tangible fixed assets
-
Auditors' remuneration
-
Auditors' remuneration for non audit
work
-
Accountancy and legal fees
-
5,583
11.
AUDITORS' REMUNERATION
Fees payable to the charity's auditors for the audit of the charity's
financial statements
Auditors' remuneration for non audit work		 Car
Shopmobility
scheme
Scheme
£
£
-
-
1,935
1,342
-
-
1,239
987
-
-
-
4,875
-
-
-
385
206
318
817
504
-
400
4,197
8,811
2021
2020
Total
Total
activities
activities
£
£
46,352
57,713
5,266
7,526
8,040
-
3,465
3,065
-
87
10,463
11,694
-
30
385
-
1,218
1,442
1,650
1,991
400
-
77,239
83,548
2021
2020
£
£
1,218
1,442
1,650
1,991

Page 15

continued...

DAVENTRY AREA COMMUNITY TRANSPORT

NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2021

12. TRUSTEES' REMUNERATION AND BENEFITS

There were no trustees' remuneration or other benefits for the year ended 31 March 2021 nor for the year ended 31 March 2020.

Trustees' expenses

There were no trustees' expenses paid for the year ended 31 March 2021 nor for the year ended 31 March 2020.

13. STAFF COSTS

Wages and salaries
Social security costs
Other pension costs		 2021
£
167,418
11,648
6,696
185,762		 2020
£
192,377
14,794
7,691
214,862

The average monthly number of employees during the year was as follows:

Running and administration 2021
6		 2020
7

No employees received emoluments in excess of £60,000.

During the year, total remuneration for key management personnel was £83,007 (2020: £115,840).

14. COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES

Unrestricted
funds
£
INCOME AND ENDOWMENTS FROM
Donations and legacies
138,860
Charitable activities
Minibus Operations
94,278
Car scheme
23,169
Other trading activities
90,646
Investment income
2,644
Other income
2,538
Total
352,135
EXPENDITURE ON
Raising funds
66,547
Charitable activities
Minibus Operations
160,682
Car scheme
98,305
Shopmobility Scheme
19,548
Minibus fund
13,593
Shopmobility Extension
-		 Restricted
funds
£
57,563
-
-
-
-
-
57,563
-
-
-
922
44,296
5,438		 Total
funds
£
196,423
94,278
23,169
90,646
2,644
2,538
409,698
66,547
160,682
98,305
20,470
57,889
5,438

Page 16

continued...

DAVENTRY AREA COMMUNITY TRANSPORT

NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2021

14.
COMPARATIVES FOR THE STATEMENT OF FINANCIAL
Total
NET INCOME/(EXPENDITURE)
Transfers between funds
Net movement in funds
RECONCILIATION OF FUNDS
Total funds brought forward
TOTAL FUNDS CARRIED FORWARD
15.
TANGIBLE FIXED ASSETS
Wheelchairs
Short
and
leasehold
Scooters
£
£
COST
At 1 April 2020
76,131
9,148
Additions
2,031
-
Disposals
-
-
At 31 March 2021
78,162
9,148
DEPRECIATION
At 1 April 2020
10,876
4,009
Charge for year
5,583
1,476
Eliminated on disposal
-
-
At 31 March 2021
16,459
5,485
NET BOOK VALUE
At 31 March 2021
61,703
3,663
At 31 March 2020
65,255
5,139		 ACTIVITIES - continued
Unrestricted
Restricted
funds
funds
£
£
358,675
50,656
(6,540)
6,907
27,220
(27,220)
20,680
(20,313)
254,186
324,913
274,866
304,600
Motor
Computer
vehicles
equipment
£
£
438,694
46,714
-
68
-
(2,981)
438,694
43,801
192,026
33,171
36,492
3,403
-
(2,596)
228,518
33,978
210,176
9,823
246,668
13,543		 Total
funds
£
409,331
367
-
367
579,099
579,466
Totals
£
570,687
2,099
(2,981)
569,805
240,082
46,954
(2,596)
284,440
285,365
330,605

Page 17

continued...

DAVENTRY AREA COMMUNITY TRANSPORT

NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2021

16.
STOCKS
Stocks
17.
DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR
Trade debtors
VAT
Prepayments and accrued income
18.
CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR
Trade creditors
Other creditors
Accruals and deferred income
19.
LEASING AGREEMENTS		 2021
£
17,475
2021
£
599
2,219
3,037
5,855
2021
£
2,773
964
8,176
11,913		 2020
£
14,666
2020
£
4,833
3,186
5,698
13,717
2020
£
372
2,942
3,212
6,526

Minimum lease payments under non-cancellable operating leases fall due as follows:

Within one year
Between one and five years
In more than five years		 2021
£
35,969
63,104
52,009
151,082		 2020
£
9,045
36,180
61,054
106,279

The lease on the Mobility Shop is for 15 years with a break clause after 10 years. The full lease disclosure is represented above as required under FRS 102.

Page 18

continued...

DAVENTRY AREA COMMUNITY TRANSPORT

NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2021

20. MOVEMENT IN FUNDS

Unrestricted funds
Minibus Operations
Car Scheme
Shopmobility Scheme
Minibus Fund
Contingency Fund
Restricted funds
Minibus Fund
Shopmobility Extension
Fleet Scooters
TOTAL FUNDS		 At 1/4/20
£
20,769
-
38,934
69,163
146,000
274,866
235,067
65,255
4,278
304,600
579,466		 Net
movement
in funds
£
(64)
(12,638)
(6,251)
(11,797)
2,451
(28,299)
(23,999)
(5,438)
(1,008)
(30,445)
(58,744)		 Transfers
between
funds
£
(10,187)
12,638
-
-
(2,451)
-
-
-
-
-
-		 At
31/3/21
£
10,518
-
32,683
57,366
146,000
246,567
211,068
59,817
3,270
274,155
520,722

Net movement in funds, included in the above are as follows:

Unrestricted funds
Minibus Operations
Car Scheme
Shopmobility Scheme
Minibus Fund
Contingency Fund
Restricted funds
Minibus Fund
Shopmobility Extension
Fleet Scooters
TOTAL FUNDS		 Incoming
resources
£
122,485
76,037
49,070
-
2,451
250,043
1,250
-
-
1,250
251,293		 Resources
Movement
expended
in funds
£
£
(122,549)
(64)
(88,675)
(12,638)
(55,321)
(6,251)
(11,797)
(11,797)
-
2,451
(278,342)
(28,299)
(25,249)
(23,999)
(5,438)
(5,438)
(1,008)
(1,008)
(31,695)
(30,445)
(310,037)
(58,744)

Page 19

continued...

DAVENTRY AREA COMMUNITY TRANSPORT

NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2021

20. MOVEMENT IN FUNDS - continued

Comparatives for movement in funds

Unrestricted funds
Minibus Operations
Car Scheme
Shopmobility Scheme
Minibus Fund
Contingency Fund
Restricted funds
Minibus Fund
Shopmobility Extension
Fleet Scooters
TOTAL FUNDS		 At 1/4/19
£
4,992
-
20,438
82,756
146,000
254,186
249,020
70,693
5,200
324,913
579,099		 Net
movement
in funds
£
22,397
(36,484)
18,496
(13,593)
2,644
(6,540)
13,267
(5,438)
(922)
6,907
367		 Transfers
between
funds
£
(6,620)
36,484
-
-
(2,644)
27,220
(27,220)
-
-
(27,220)
-		 At
31/3/20
£
20,769
-
38,934
69,163
146,000
274,866
235,067
65,255
4,278
304,600
579,466

Comparative net movement in funds, included in the above are as follows:

Unrestricted funds
Minibus Operations
Car Scheme
Shopmobility Scheme
Minibus Fund
Contingency Fund
Restricted funds
Minibus Fund
Shopmobility Extension
Fleet Scooters
TOTAL FUNDS		 Incoming
resources
£
185,535
61,821
102,135
-
2,644
352,135
57,563
-
-
57,563
409,698		 Resources
Movement
expended
in funds
£
£
(163,138)
22,397
(98,305)
(36,484)
(83,639)
18,496
(13,593)
(13,593)
-
2,644
(358,675)
(6,540)
(44,296)
13,267
(5,438)
(5,438)
(922)
(922)
(50,656)
6,907
(409,331)
367

The Minibus Operations Fund is for the ongoing use of the minibuses

The Car Scheme fund is to assist anyone that has difficulty using public transport to get to medical appointments.

The Shopmobility fund is for the continuation of the mobility shop.

The restricted Minibus Fund is represented by minibuses in use.

Page 20

continued...

DAVENTRY AREA COMMUNITY TRANSPORT

NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2021

20. MOVEMENT IN FUNDS - continued

The Shopmobility Extension Fund is for the extension to the mobility shop which was completed in January 2019.

The Contingency Fund was set up to provide funds for 6 months running costs in case income funding was reduced.

The unrestricted Minibus Fund is represented by minibuses in use.

The Shopmobility Fleet Scooters fund is to upgrade the hired mobility vehicles.

21. RELATED PARTY DISCLOSURES

There were no related party transactions for the year ended 31 March 2021 nor the year ended 31 March 2020.

Page 21

DAVENTRY AREA COMMUNITY TRANSPORT

DETAILED STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 MARCH 2021

INCOME AND ENDOWMENTS
Donations and legacies
Donations
Gift aid
Grants
Other trading activities
Registrations
Wheelchair rental
Mobility sales
Pitstop sales and labour
Shopmobility other income
Investment income
Deposit account interest
Charitable activities
Hire and administration fees
Membership fees
MIDAS income
Fuel
Other income
Profit on sale of assets
Total incoming resources
EXPENDITURE
Raising donations and legacies
Wages
Other trading activities
Purchases
Pitstop parts/maintenance
Wages
Social security
Rent
Affiliation fees
Bad debts
Carried forward		 2021
£
13,866
1,442
199,572
214,880
60
710
18,568
4,575
2,307
26,220
2,451
7,401
(590)
-
931
7,742
-
251,293
2,105
4,409
3,169
25,375
1,849
2,300
-
98
37,200		 2020
£
31,990
4,032
160,401
196,423
907
2,889
66,465
12,770
7,615
90,646
2,644
79,841
5,030
4,693
27,883
117,447
2,538
409,698
2,241
28,012
5,771
24,529
1,863
2,300
245
-
62,720

This page does not form part of the statutory financial statements

Page 22

DAVENTRY AREA COMMUNITY TRANSPORT

DETAILED STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 MARCH 2021

Other trading activities
Brought forward
PDQ charges
Charitable activities
Wages
Social security
Pensions
Rent, rates and water
Insurance
Fuel
Sundries
Training
Volunteer expenses
Maintenance and cleaning
Licences
Depreciation of tangible fixed assets
Support costs
Management
Wages
Postage, stationery & telephone
Consultancy fees
IT support
Travel expenses
Depreciation of tangible and heritage
assets
Finance
Bank charges
Other
Loss on sale of tangible fixed assets
Governance costs
Auditors' remuneration
Auditors' remuneration for non audit work
Accountancy and legal fees
Total resources expended
Net (expenditure)/income		 2021
£
37,200
1,097
38,297
93,586
9,799
6,696
33,933
5,202
405
4,964
-
509
1,591
(780)
36,491
192,396
46,352
5,266
8,040
3,465
-
10,463
73,586
-
385
1,218
1,650
400
3,268
310,037
(58,744)		 2020
£
62,720
1,586
64,306
107,894
12,931
7,691
24,417
9,885
15,313
8,696
1,743
1,228
10,819
880
57,739
259,236
57,713
7,526
-
3,065
87
11,694
80,085
30
-
1,442
1,991
-
3,433
409,331
367

This page does not form part of the statutory financial statements

Page 23