2024-12-31-accounts - Eastern Valley Foodbank

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Trustees' Annual Report for the period

Period start date Period end date 01 January 2024 31 December 2024

From

Section A Reference and administration details

Charity name Other names charity is known by N/A

Eastern Valley Foodbank

Registered charity number (if any) 1170433

Charity's principal address The Hope Centre, Unit 5 Pavillion Industrial Estate Pontypool Torfaen Postcode NP4 6NF

Names of the charity trustees who manage the charity

Trustee name	Office (if any)	Dates acted if not for whole year	Name of person (or body) entitled to appoint trustee (ifany)
Martin Mills	Chairman	N/A	N/A
Judith Mills	Secretary	N/A	N/A
AnthonyHunt		N/A	N/A
Pete Cole		N/A	N/A
Jeff Taylor		N/A	N/A

Names of the trustees for the charity, if any, (for example, any custodian trustees)

Name Dates acted if not for whole year 1 March 2012 ~~—— <<~~

TAR

Names and addresses of advisers (Optional information)

Type of adviser Name Address

Name of chief executive or names of senior staff members (Optional information)

Helen Leek – Foodbank Manager

Section B Structure, governance and management

Description of the charity’s trusts

Type of governing document (eg. trust deed, constitution)

Trust Deed

CIO How the charity is constituted (eg. trust, association, company) Details regarding Trustee selection methods etc are written in the Trustee selection methods Charity’s Constitution dated 13[th] October 2015. These include: Functions (eg. appointed by, elected by) and duties of Charity Trustee, Eligibility for Trusteeship, Number of Trustees, Appointment of Trustees, eligibility for trusteeship, number of trustees, appointment of trustees, information for new trustees, retirement and removal of trustees, taking of decisions by trustees, delegation by trustees, benefits and payments for trustees and connected persons and conflicts of interest and conflicts of loyalty.

Additional governance issues (Optional information)

Eastern Valley Foodbank works in partnership with The Trussell Trust and operates under their guidance and governance as well as receiving significant financial support via grants for our core functions and other projects. An example of this is our financial inclusion and wellbeing project for debt relief, income maximisation and wellbeing support which they have funded for the past few years.

You may choose to include additional information, where relevant, about:

policies and procedures adopted for the induction and training of trustees;

Our 7 distribution centres are hosted by local churches who provide the buildings and volunteers for the drop in sessions.

the charity’s organisational structure and any wider network with which the charity works;

Referral into the foodbank system for emergency help is done via front line support staff across a wide variety of services. For example, the health board, council services, local charities, housing associations, schools and churches.

relationship with any related parties;
On site at the distribution centres we offer wrap-around support in the form
parties; of our previously mentioned financial inclusion and wellbeing programme.
trustees’ consideration of Other support agencies such as housing associations also “piggy-back” off
major risks and the system this, utilising the space where people are comfortable and familiar in order
and procedures to manage to host their own drop-in help.
them.

Section C Objectives and activities

Summary of the objects of the charity set out in its governing document

The relief of financial hardship amongst people living in the Eastern Valley of south Wales (Torfaen) and surrounding areas or in other parts of the United Kingdom in such ways as the Trustees from time-to-time think fit, in particular but not exclusively by:

March 2012

TAR

a) Providing emergency food, essential toiletries and household items to individuals and families in need and/or for distribution by charities or other organisations working to prevent or relieve poverty; b) Such other means, including (but not limited to) the provision of support or signposting to relevant information and other advisory services: and To provide such services with a Christian ethos, supported by churches in the area of benefit. Provision of emergency food parcels. The parcel provide three balanced meals and day for a minimum of three days according to the number of people in the household as outlined using the food menus provided by Trussell Trust. The food provided is ambient products only with the exception of a “help yourself” fresh produce table which clients can add items of a perishable nature should they wish. Financial inclusion and wellbeing services Drop in support sessions at multiple distribution centres Summary of the main activities Our constitution states that ; Nothing in this constitution shall authorise undertaken for the public and application of the property of the CIO for the purposes which are not benefit in relation to these charitable in accordance with the guidance issued by the charity objects (include within this commission on public benefit. section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)

Additional details of objectives and activities (Optional information)

March 2012

TAR

The aim of the foodbank is not just crisis intervention but also to build resilience within the community with the long-term aim of eradicating the need for foodbanks.

Our operation is made up of a warehouse for storage and management of food stocks and 7 distribution centres where local people can go for emergency food provisions. The day-to-day running is managed by 3 parttime members of staff and supported by approximately 40 volunteers.

You may choose to include further statements, where relevant, about:

We partner with many support agencies (both statutory and third sector)
relevant, about: as part of our referral system and also as part of our signposting but we
policy on grantmaking; also operate a specific funded partnership with the following organisations  policy programme related to provide a financial inclusion and wellbeing project. Christians Against Poverty (CAP)
investment; Citizens Advice (CA)
contribution made by Eastern Valley Counselling (EVC) volunteers. And we offer an advocacy service – This is aimed at removing barriers that may lead to further financial or other problems. This would include helping with paperwork, phone-calls and sometime practical assistance.

Section D Achievements and performance

March 2012

TAR

Section D Achievements and performance

During 2024 the foodbank issued 2680 emergency food parcels, feeding Summary of the main 5660 people. (52.6 tonnes of food) achievements of the charity The financial inclusion and wellbeing programme supported 392 people during the year with specific help including: Just short of a million pounds worth of debt was managed on behalf of clients (£422K of which was written off). Just over half a million pounds identified as financial gains (this could be missed benefits or overpayments in household bills etc) 22 people received professional counselling 33 went debt free through the programme. 31 people attended life skills courses A confidence with cooking club was started which weekly hosts around 20 people.

Section E Financial review

March 2012

TAR

We try to hold reserves equivalent to a minimum of 6 months running Brief statement of the costs however due to recent reduction in donations and grants we have charity’s policy on reserves not yet been in the financial position to make this possible.

Details of any funds materially Future salaries and operational running costs of transport and building in deficit maintenance Further financial review details (Optional information)

Donations from supporters and grants have provided our critical income You may choose to include this year. Our financial inclusion and well-being projects are securely additional information, where funded for now. Staffing and running costs however require more secure relevant about: funding sources as increases in costs to purchase food are now using  the charity’s principal more of the monthly regular donations from supporters. This is a key sources of funds (including issue in the financial planning for next year. any fundraising);

how expenditure has supported the key objectives of the charity;
investment policy and objectives including any ethical investment policy adopted.

Section F Other optional information

Current assets (as of Dec 2024) – £133,639 his includes stock valued at £39,690, reserve funds at £52,714 and cash in hand/bank at £41,235

Receipts for the year which include general donations, grants, value of stock donated and supermarket rebates total £309,469.

Expenditure for the year total £293,182 this includes storage costs, rent and repairs, transport, overheads including salaries, grants reserved for specific purposes, food purchases and value of food distributed.

Net receipts for the year therefore totalled £16,288

Restricted funding for specific activates include CAP, CA, EVC, food hub/cooking club, advocacy salary. The current amount of restricted funding held is £54,096

Free reserves remaining to cover all other overheads are £39,734

The general reserve fund of six months running costs set by the board has now been breached as we enter the next financial period (6 months running costs is now approximately £43K)

Section G Declaration

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) MJ Mills Full name(s) Martin John Mills Position (eg Secretary, Chair, Chairman etc)

March 2012

TAR

Date 29110125 TAR March 2012

EASTERN VALLEY FOODBANK FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2024

CHARITY NUMBER: 1170433

EASTERN VALLEY FOODBANK INDEPENDENT EXAMINERS REPORT FOR THE YEAR ENDED 31 DECEMBER 2023

I report to the trustees on my examination of the accounts of Eastern Valley Foodbank for the year ended 31 December 2024.

Respective responsibilities of trustees and examiner

The Charity’s trustees are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).

The Charity’s trustees consider that an audit is not required for this year under section 144 of the Act and that an independent examination is needed. It is my responsibility to:

examine the accounts under section 145 of the Charities Act;
to follow the applicable directions given by the Charity Commission (under section 145(5)(b) of the Act, and;
to state whether particular matters have come to my attention

Basis of independent examiner’s statement

My examination was carried out in accordance with general directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair’ view and the report is limited to those matters set out in the statement below.

Independent examiner’s statement

In connection with my examination, no material matters have come to my attention which gives me cause to believe that in, any material respect:

accounting records were not kept in accordance with Section 130 of the Charities Act;
the accounts do not accord with the accounting records.

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.

Signed

Gavin Watkins FCCA David House Mill Road Pontnewynydd Pontypool NP4 6NG

Page 1

EASTERN VALLEY FOODBANK RECEIPTS AND PAYMENTS ACCOUNTS FOR THE YEAR ENDED 31 DECEMBER 2024

Receipts General donations Grants - General Grants – Reserved Note 1 Supermarket rebates Value of food donated Note 2 Stock revaluation Note 3 Payments Storage costs including repairs and rent Overheads incl. Salaries Grants – Reserved Note 1 Food purchased Value of food distributed NET RECEIPTS	2024 £ £ 25,762 37,096 94,074 4,237 141,582 6,719 309,469 7,650 50,797 70,143 16,168 148,423 293,182 16,288	2023 £ £ 28,665 32,315 55,160 7,143 112,161 13,304 248,748 14,762 47,287 48,558 11,029 123,204 244,840 3,908	2023 £ £ 28,665 32,315 55,160 7,143 112,161 13,304 248,748 14,762 47,287 48,558 11,029 123,204 244,840 3,908
			248,748 244,840

			3,908

Page 2

EASTERN VALLEY FOODBANK BALANCE SHEET AS AT 31 DECEMBER 2024

2024 £ £ 39,690 52,714 41,235 133,639 133,639 133,639 117,351 16,288 133,639	2024 £ £ 39,690 52,714 41,235 133,639 133,639 133,639 117,351 16,288 133,639	2023 £ £ 39,812 28,783 48,756 117,351 117,351 117,351 113,443 3,908 117,351	2023 £ £ 39,812 28,783 48,756 117,351 117,351 117,351 113,443 3,908 117,351
133,639		117,351
	133,639		117,351
	117,351 16,288		113,443 3,908
	133,639		117,351

Approved by the trustees on October 2024 and signed on their behalf by:

Page 3

EASTERN VALLEY FOODBANK NOTES TO THE ACCOUNTS AS AT 31 DECEMBER 2024

Note 1

Grants – Reserved Inc Exp £ £ Financial help for Foodbank users via CAP and Citizens Advice 44,352 44,352 Counselling and Life Skills help for Foodbank users 6,543 6,531 Advocacy pilot to help Foodbank users manage debt 6,240 3,120 Transport Costs - 6,627 Resilience grants 6,939 5,000 Community Garden - 993 Warm Hub (Winter 2023/24) - 3,520 Facilities Improvements 30,000 - 94,074 70,143

Note 2

Food donated and purchased, valued at £2.77 per kg in accordance with Trussell Trust recommendation (2023: £2.37 per kg)

Note 3

Revaluation of opening stock to £2.77 per kg from £2.37 per kg in 2023.

Page 4

Note

EASTERN VALLEY FOODBANK FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2024

CHARITY NUMBER: 1170433

EASTERN VALLEY FOODBANK INDEPENDENT EXAMINERS REPORT FOR THE YEAR ENDED 31 DECEMBER 2023

I report to the trustees on my examination of the accounts of Eastern Valley Foodbank for the year ended 31 December 2024.

Respective responsibilities of trustees and examiner

The Charity’s trustees are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).

The Charity’s trustees consider that an audit is not required for this year under section 144 of the Act and that an independent examination is needed. It is my responsibility to:

examine the accounts under section 145 of the Charities Act;
to follow the applicable directions given by the Charity Commission (under section 145(5)(b) of the Act, and;
to state whether particular matters have come to my attention

Basis of independent examiner’s statement

Independent examiner’s statement

In connection with my examination, no material matters have come to my attention which gives me cause to believe that in, any material respect:

accounting records were not kept in accordance with Section 130 of the Charities Act;
the accounts do not accord with the accounting records.

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.

Signed

Gavin Watkins FCCA David House Mill Road Pontnewynydd Pontypool NP4 6NG

Page 1

EASTERN VALLEY FOODBANK RECEIPTS AND PAYMENTS ACCOUNTS FOR THE YEAR ENDED 31 DECEMBER 2024

Receipts General donations Grants - General Grants – Reserved Note 1 Supermarket rebates Value of food donated Note 2 Stock revaluation Note 3 Payments Storage costs including repairs and rent Overheads incl. Salaries Grants – Reserved Note 1 Food purchased Value of food distributed NET RECEIPTS	2024 £ £ 25,762 37,096 94,074 4,237 141,582 6,719 309,469 7,650 50,797 70,143 16,168 148,423 293,182 16,288	2023 £ £ 28,665 32,315 55,160 7,143 112,161 13,304 248,748 14,762 47,287 48,558 11,029 123,204 244,840 3,908	2023 £ £ 28,665 32,315 55,160 7,143 112,161 13,304 248,748 14,762 47,287 48,558 11,029 123,204 244,840 3,908
			248,748 244,840

			3,908

Page 2

EASTERN VALLEY FOODBANK BALANCE SHEET AS AT 31 DECEMBER 2024

2024 £ £ 39,690 52,714 41,235 133,639 133,639 133,639 117,351 16,288 133,639	2024 £ £ 39,690 52,714 41,235 133,639 133,639 133,639 117,351 16,288 133,639	2023 £ £ 39,812 28,783 48,756 117,351 117,351 117,351 113,443 3,908 117,351	2023 £ £ 39,812 28,783 48,756 117,351 117,351 117,351 113,443 3,908 117,351
133,639		117,351
	133,639		117,351
	117,351 16,288		113,443 3,908
	133,639		117,351

Approved by the trustees on October 2024 and signed on their behalf by:

Page 3

EASTERN VALLEY FOODBANK NOTES TO THE ACCOUNTS AS AT 31 DECEMBER 2024

Note 1

Note 2

Food donated and purchased, valued at £2.77 per kg in accordance with Trussell Trust recommendation (2023: £2.37 per kg)

Note 3

Revaluation of opening stock to £2.77 per kg from £2.37 per kg in 2023.

Page 4

Note