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2024-09-30-accounts

Charity Registration No. 1170429

Company Registration No. 10232477 (England and Wales)

FRINTON SUMMER THEATRE

ANNUAL REPORT AND UNAUDITED FINANCIAL STATEMENTS

FOR THE YEAR ENDED 30 SEPTEMBER 2024

92 Station Road Clacton on Sea Essex CO15 1SG

FRINTON SUMMER THEATRE

CONTENTS

Page
Company information 1
Trustees' report 2 - 4
Independent examiner's report 5
Statement of financial activities 6
Balance sheet 7
Notes to the financial statements 8 - 15

FRINTON SUMMER THEATRE

LEGAL AND ADMINISTRATIVE INFORMATION

Trustees J Armstrong H Cole J Dias K Waltham E Jackson (Appointed 16 October 2024) E Raymond (Appointed 16 October 2024) A Kurtha (Appointed 28 November 2024) Charity number 1170429 Company number 10232477 Registered office 92 Station Road Clacton on Sea Essex CO15 1SG Independent examiner TC Group 92 Station Road Clacton on Sea Essex CO15 1SG

FRINTON SUMMER THEATRE

TRUSTEES' REPORT (INCLUDING DIRECTORS' REPORT)

FOR THE YEAR ENDED 30 SEPTEMBER 2024

The trustees present their annual report and financial statements for the year ended 30 September 2024.

The financial statements have been prepared in accordance with the accounting policies set out in note 1 to the financial statements and comply with the charity's governing document, the Companies Act 2006 and “Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)” (as amended for accounting periods commencing from 1 January 2016)

Objectives and activities

To promote and advance performance arts, most particular the arts of theatre, opera and ballet including through the presentation of a summer season of theatrical performances in Frinton on Sea.

Frinton Summer Theatre runs a seven-week season in July and August. Its home is the McGrigor Hall (formerly the WI Hall). It performs one play a week in repertory ("Weekly Rep"). It is one of the few remaining theatres in the UK to undertaken Weekly Rep. Although Weekly Rep is now a rarity in the theatrical world, Frinton Summer Theatre enjoys a considerable reputation in the theatrical industry. It has been the starting point for many wellknown names in the Theatre including Julie Christie, Anthony Sher, Michael Denison, Jane Asher, Vanessa Redgrave, Owen Teale, Linda Bellingham and Neil Dudgeon.

Achievements and performance

For summer 2024, the productions in the McGrigor Hall were: Chariots of Fire, Bestseller, The Winslow Boy, The Sociable Plover & Constellations, Fanny’s Burning!, Noises Off.

Annie Get Your Gun was the musical produced in the tent on the Greensward.

This summer season was a huge artistic success: social media was ablaze with good wishes and praise for our productions; we have nearly 3000 Mailchimp subscribers with 2,700 Facebook and 1,500 Instagram followers. The Board was very pleased with commercial results too: McGrigor Hall productions took £6,144 more in ticket sales than 2023; the musical took £18,018 more in ticket sales (than My Fair Lady in 2023).

The McGrigor Hall season was extremely close to its target of 80% ticket sales. Noises Off was a sell-out (including two additional matinees). Second best was The Winslow Boy which included a local 14-year-old actor making his professional debut. The least well attended was our double bill - The Sociable Plover/Constellations.

Six actors made their professional debut at FST. Thanks to the Edward Max Directors’ Assistants Programme we were able to give intern opportunities to a new group of Directors’ Assistants hoping to work in theatre. Head of Production Adam Smith gave internships to a group of new set and costume designers, fulfilling our commitment to give graduates/new talent invaluable work experience. We concluded a new house agreement with the actors’ union Equity to ensure fair pay and conditions. (Equity visited us twice and were satisfied). We gave employment to 3 people with disabilities.

This year we continued to work on our front-of-house process to improve customer experience and deliver cost savings. We are proud to give meaningful employment to young people who often join us each year in between their professional drama school training. Our 2024 team included students still in training at East 15 acting school. We welcomed the Clacton Sea Cadets to help with programme sales during The Winslow Boy. In total we were supported by 50 volunteers across the season, including the Friends of Frinton Theatre.

FRINTON SUMMER THEATRE

TRUSTEES' REPORT (INCLUDING DIRECTORS' REPORT) (CONTINUED)

FOR THE YEAR ENDED 30 SEPTEMBER 2024

A new online ticketing system allowed the theatre to commence ticket sales in April, bringing in revenue earlier to fund our season preparation. We have a fabulous new, branded horse box (courtesy of Stabililsed Pavements Ltd and Anglian Vehicle Linings) which was much admired and which offered some great cocktails and drinks supplied by our sponsors, Adnams and East Coast Distillery.

Other cost saving were made through a number of Trustees taking up significant operational roles thereby learning more about the workings of the season, as well as bringing their own professional skills and experiences to bear on improving the running of FST. This will help build on towards an even more efficient setup next year.

Our production manager Adam Smith managed the transition into new and more cost-efficient storage premises.

Financial Support/ End of Season Financial Position

This season we did not receive any grant funding. Ticket sales only cover 66% of our costs so the Board and Producer worked hard to cover our ‘shortfall’ in the following ways:

As in previous years we are applying for the government Theatre Tax Relief (TTR) for a percentage rebate on ‘pre -production costs’ which will take us into credit. The Board has set money aside to engage grant funding expertise for next year. We will see 3 new Trustees join our Board who bring a blend of theatrical and business knowledge to supplement our work.

Given the above results and efforts by our Board, the local community and our Patron Jane Asher, I am delighted to report that the picture for Frinton Summer Theatre is very encouraging.

Financial review

The accounts for the year show a net surplus of £80,588.

Reserves at the balance sheet date amounted to £241,912, of which £201,818 are unrestricted.

Reserves are held to ensure the Charity has enough reserve funding in place to cover planned expenditure, taking account of known future revenue streams.

FRINTON SUMMER THEATRE

TRUSTEES' REPORT (INCLUDING DIRECTORS' REPORT) (CONTINUED)

FOR THE YEAR ENDED 30 SEPTEMBER 2024

Structure, governance and management

Frinton Summer Theatre is a registered charity (No, 1170429). The company was established with solely charitable objects and has operated within these since incorporation so it is treated as a charity from inception. It obtained formal registration with the Charity Commission on 28 November 2016.

The first trustees of the charity were appointed on incorporation. Subsequent trustees can be appointed by the trustees and there is no limit to the term of office. There must be a minimum of 3 trustees at any given time. The board is responsible for the strategic management of the charity and for setting policy. The day to day operational management is delegated to the Executive Directors.

All trustees give their time and expertise on a voluntary basis and receive no remuneration or other benefits.

The Trustees of the charity have referred to the guidance in the Charity Commission's general guidance on Public Benefit when reviewing its aims and objectives and in planning the Charity's future activities, including its guidance 'Public benefit: running a charity (PBS2).'

The trustees, who are also the directors for the purpose of company law, and who served during the year and up to the date of signature of the financial statements were:

J Armstrong H Cole J Dias A Ellis (Resigned 16 October 2024) R Max (Resigned 16 October 2024) K Waltham E Jackson (Appointed 16 October 2024) E Raymond (Appointed 16 October 2024) A Kurtha (Appointed 28 November 2024)

The trustees' report was approved by the Board of Trustees.

J Dias

Trustee Dated: 26 January 2025

FRINTON SUMMER THEATRE

INDEPENDENT EXAMINER'S REPORT

TO THE TRUSTEES OF FRINTON SUMMER THEATRE

I report to the trustees on my examination of the financial statements of Frinton Summer Theatre (the charity) for the year ended 30 September 2024.

Responsibilities and basis of report

As the trustees of the charity (and also its directors for the purposes of company law) you are responsible for the preparation of the financial statements in accordance with the requirements of the Companies Act 2006 (the 2006 Act).

Having satisfied myself that the financial statements of the charity are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of the charity’s financial statements carried out under section 145 of the Charities Act 2011 (the 2011 Act). In carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.

Independent examiner's statement

Since the charity’s gross income exceeded £250,000 your examiner must be a member of a body listed in section 145 of the 2011 Act. I confirm that I am qualified to undertake the examination because I am a member of the Institute of Chartered Accountants in England and Wales, which is one of the listed bodies.

I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the financial statements to be reached.

Simon Garner FCA Independent Examiner TC Group 92 Station Road Clacton on Sea Essex CO15 1SG

Dated: 29 January 2025

FRINTON SUMMER THEATRE

STATEMENT OF FINANCIAL ACTIVITIES INCLUDING INCOME AND EXPENDITURE ACCOUNT

FOR THE YEAR ENDED 30 SEPTEMBER 2024

Unrestricted
Restricted
funds
funds
2024
2024
Notes
£
£
Income from:
Donations and legacies
3
55,749
37,124
Charitable activities
4
367,818
-
Interest receivable
5
1,938
-
Total income
425,505
37,124
Expenditure on:
Charitable activities
6
489,099
8,250
Total expenditure
489,099
8,250
Net income/(expenditure)
(63,594)
28,874
Other recognised gains
and losses:
Other gains
11
115,308
-
Net movement in
funds
7
51,714
28,874
Reconciliation of funds:
Fund balances at 1 October
2023
150,104
11,220
Fund balances at 30
September 2024
201,818
40,094
Total
Unrestricted
Restricted
funds
funds
2024
2023
2023
£
£
£
92,873
41,907
11,220
367,818
294,527
-
1,938
-
-
462,629
336,434
11,220
497,349
444,135
-
497,349
444,135
-
(34,720)
(107,701)
11,220
115,308
93,052
-
80,588
(14,649)
11,220
161,324
164,753
-
241,912
150,104
11,220
Total
2023
£
53,127
294,527
-
347,654
444,135
444,135
(96,481)
93,052
(3,429)
164,753
161,324

The statement of financial activities includes all gains and losses recognised in the year. All income and expenditure derive from continuing activities.

FRINTON SUMMER THEATRE

BALANCE SHEET

AS AT 30 SEPTEMBER 2024

Notes
Fixed assets
Tangible assets
12
Current assets
Debtors
13
Cash at bank and in hand
Creditors: amounts falling due within
one year
14
Net current assets
Total assets less current liabilities
Income funds
Restricted funds
15
Unrestricted funds
2024
£
115,749
154,013
269,762
(39,269)
£
11,419
230,493
241,912
40,094
201,818
241,912
2023
£
95,603
92,417
188,020
(37,922)
£
11,226
150,098
161,324
11,220
150,104
161,324

The company is entitled to the exemption from the audit requirement contained in section 477 of the Companies Act 2006, for the year ended 30 September 2024.

The directors acknowledge their responsibilities for complying with the requirements of the Companies Act 2006 with respect to accounting records and the preparation of financial statements.

The members have not required the company to obtain an audit of its financial statements for the year in question in accordance with section 476.

These financial statements have been prepared in accordance with the provisions applicable to companies subject to the small companies regime.

The financial statements were approved by the Trustees on 26 January 2025

J Dias

Trustee

Company Registration No. 10232477

FRINTON SUMMER THEATRE

NOTES TO THE FINANCIAL STATEMENTS

FOR THE YEAR ENDED 30 SEPTEMBER 2024

1 Accounting policies

Charity information

Frinton Summer Theatre is a private company limited by guarantee incorporated in England and Wales.

The registered address is 92 Station Road, Clacton on Sea, Essex, CO15 1SG.

1.1 Accounting convention

The financial statements have been prepared in accordance with the Companies Act 2006 and “Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)” (as amended for accounting periods commencing from 1 January 2016). The charity is a Public Benefit Entity as defined by FRS 102.

The charity has taken advantage of the provisions in the SORP for charities applying FRS 102 Update Bulletin 1 not to prepare a Statement of Cash Flows.

The financial statements are prepared in sterling, which is the functional currency of the charity. Monetary amounts in these financial statements are rounded to the nearest £.

1.2 Going concern

At the time of approving the financial statements, the trustees have a reasonable expectation that the charity has adequate resources to continue in operational existence for the foreseeable future. Thus the trustees continue to adopt the going concern basis of accounting in preparing the financial statements.

1.3 Charitable funds

Unrestricted funds are available for use at the discretion of the trustees in furtherance of their charitable objectives.

Restricted funds are subject to specific conditions by donors or grantors as to how they may be used. The purposes and uses of the restricted funds are set out in the notes to the financial statements.

1.4 Incoming resources

Income is recognised when the charity is legally entitled to it after any performance conditions have been met, the amounts can be measured reliably, and it is probable that income will be received.

Cash donations are recognised on receipt. Other donations are recognised once the charity has been notified of the donation, unless performance conditions require deferral of the amount. Income tax recoverable in relation to donations received under Gift Aid or deeds of covenant is recognised at the time of the donation.

FOR THE YEAR ENDED 30 SEPTEMBER 2024

FRINTON SUMMER THEATRE

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)

1 Accounting policies

(Continued)

Expenditure is recognised once there is a legal or constructive obligation to transfer economic benefit to a third party, it is probable that a transfer of economic benefits will be required in settlement, and the amount of the obligation can be measured reliably.

Expenditure is classified by activity. The costs of each activity are made up of the total of direct costs and shared costs, including support costs involved in undertaking each activity. Direct costs attributable to a single activity are allocated directly to that activity. Shared costs which contribute to more than one activity and support costs which are not attributable to a single activity are apportioned between those activities on a basis consistent with the use of resources. Central staff costs are allocated on the basis of time spent, and depreciation charges are allocated on the portion of the asset’s use.

1.5 Tangible fixed assets

Tangible fixed assets are initially measured at cost and subsequently measured at cost or valuation, net of depreciation and any impairment losses.

Depreciation is recognised so as to write off the cost or valuation of assets less their residual values over their useful lives on the following bases:

Plant and equipment 25% reducing balance Computers 25% reducing balance

The gain or loss arising on the disposal of an asset is determined as the difference between the sale proceeds and the carrying value of the asset, and is recognised in the statement of financial activities.

1.6 Cash and cash equivalents

Cash and cash equivalents include cash in hand, deposits held at call with banks, other short-term liquid investments with original maturities of three months or less, and bank overdrafts. Bank overdrafts are shown within borrowings in current liabilities.

2 Critical accounting estimates and judgements

In the application of the charity’s accounting policies, the trustees are required to make judgements, estimates and assumptions about the carrying amount of assets and liabilities that are not readily apparent from other sources. The estimates and associated assumptions are based on historical experience and other factors that are considered to be relevant. Actual results may differ from these estimates.

The estimates and underlying assumptions are reviewed on an ongoing basis. Revisions to accounting estimates are recognised in the period in which the estimate is revised where the revision affects only that period, or in the period of the revision and future periods where the revision affects both current and future periods.

During the year the following estimates were required.

FRINTON SUMMER THEATRE

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)

FOR THE YEAR ENDED 30 SEPTEMBER 2024

(Continued)

Key sources of estimation uncertainty

Depreciation

The charge in respect of depreciation is derived after determining an estimate of an asset's expected useful life and the expected residual value at the end of its life. The estimates are based on historical experience with similar assets.

Apportionment of costs

Costs are apportioned to determine 'core costs' incurred on producing and closing the theatrical production. These core costs are used as the basis for calculating Theatre Tax Relief.

3 Income from donations and legacies

Unrestricted
Restricted
funds
funds
2024
2024
£
£
Donations and gifts
34,649
37,124
Sponsorship
21,100
-
55,749
37,124
Total
Unrestricted
Restricted
funds
funds
2024
2023
2023
£
£
£
71,773
14,243
11,220
21,100
27,664
-
92,873
41,907
11,220
Total
2023
£
25,463
27,664
53,127

4 Income from charitable activities

Unrestricted Unrestricted
funds funds
2024 2023
£ £
Box office income 320,127 254,787
Ice cream/programme and book sales 47,691 39,740
367,818 294,527

FRINTON SUMMER THEATRE

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)

FOR THE YEAR ENDED 30 SEPTEMBER 2024

5 Interest receivable

Unrestricted Unrestricted
funds funds
2024 2023
£ £
Other interest receivable 1,938 -

6 Charitable activities

Charitable Charitable
Expenditure Expenditure
2024 2023
£ £
Depreciation and impairment 3,807 3,742
Artistic programme 429,873 354,007
433,680 357,749
Share of support costs (see note ) 63,669 86,386
497,349 444,135
Analysis by fund
Unrestricted funds 489,099 444,135
Restricted funds 8,250 -
497,349 444,135

Support costs consist of £60,189 (2023: £83,638) of overheads and £3,480 (2023: £2,748) relating to an Independent Examination.

7 Net movement in funds 2024 2023
£ £
The net movement in funds is stated after charging/(crediting):
Depreciation of owned tangible fixed assets 3,807 3,742

FRINTON SUMMER THEATRE

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)

FOR THE YEAR ENDED 30 SEPTEMBER 2024

8 Trustees

None of the trustees (or any persons connected with them) received any remuneration or benefits from the charity during the year.

9 Employees

No staff were employed or remunerated by the charity during the year.

10 Taxation

The charity is exempt from taxation on its activities because all its income is applied for charitable purposes.

11 Other gains or losses

Other gains or losses
Unrestricted Total
funds
2024 2023
£ £
Theatre Tax Relief 115,308 93,052

12 Tangible fixed assets

Cost
At 1 October 2023
Additions
At 30 September 2024
Depreciation and impairment
At 1 October 2023
Depreciation charged in the year
At 30 September 2024
Carrying amount
At 30 September 2024
At 30 September 2023
Plant and
equipment
£
24,515
4,000
28,515
14,157
3,590
17,747
10,768
10,358
Computers
£
3,281
-
3,281
2,413
217
2,630
651
868
Total
£
27,796
4,000
31,796
16,570
3,807
20,377
11,419
11,226

FRINTON SUMMER THEATRE

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)

FOR THE YEAR ENDED 30 SEPTEMBER 2024

13
Debtors
Amounts falling due within one year:
Other debtors
Prepayments and accrued income
2024
£
115,309
440
115,749
2023
£
94,633
970
95,603

14 Creditors: amounts falling due within one year

Other creditors
Accruals and deferred income
2024
£
-
39,269
39,269
2023
£
649
37,273
37,922

15 Restricted funds

The restricted funds of the charity comprise the unexpended balances of donations and grants held on trust subject to specific conditions by donors as to how they may be used.

At 1
Edward Max Director Programme
Mr Tomkins
Previous year:
At 1
Edward Max Director Programme
October
2023
Incoming
resources
Resources
expended
At 30
September
2024
£
£
£
£
11,220
4,124
-
15,344
-
33,000
(8,250)
24,750
11,220
37,124
(8,250)
40,094
October
2022
Incoming
resources
Resources
expended
At 30
September
2023
£
£
£
£
-
11,220
-
11,220

FRINTON SUMMER THEATRE

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)

FOR THE YEAR ENDED 30 SEPTEMBER 2024

15 Restricted funds

(Continued)

Edward Max Director Programme

Donations were received by the Frinton Summer Theatre in relation to the above programme. The programme will offer placements to those training in the performing arts so they can gain valuable director's assistant work experience.

Mr Tomkins

Donations were received by the Frinton Summer Theatre to be used over four years as a contribution towards the annual seating costs at the McGrigor Hall in Frinton.

16 Unrestricted funds

The unrestricted funds of the charity comprise the unexpended balances of donations and grants which are not subject to specific conditions by donors and grantors as to how they may be used. These include designated funds which have been set aside out of unrestricted funds by the trustees for specific purposes.

At 1
General funds
Previous year:
At 1
General funds
Analysis of net assets between funds
At 30 September 2024:
Tangible assets
Current assets/(liabilities)
October
2023
Incoming
resources
Resources
expended
Gains and
losses
At 30
September
2024
£
£
£
£
£
150,104
425,505
(489,099)
115,308
201,818
October
2022
Incoming
resources
Resources
expended
Gains and
losses
At 30
September
2023
£
£
£
£
£
164,753
336,434
(444,135)
93,052
150,104
Unrestricted
Restricted
Total
funds
funds
2024
2024
2024
£
£
£
11,419
-
11,419
190,399
40,094
230,493
201,818
40,094
241,912
October
2023
Incoming
resources
Resources
expended
Gains and
losses
At 30
September
2024
£
£
£
£
£
150,104
425,505
(489,099)
115,308
201,818
October
2022
Incoming
resources
Resources
expended
Gains and
losses
At 30
September
2023
£
£
£
£
£
164,753
336,434
(444,135)
93,052
150,104
Unrestricted
Restricted
Total
funds
funds
2024
2024
2024
£
£
£
11,419
-
11,419
190,399
40,094
230,493
201,818
40,094
241,912
Total
2024
£
11,419
230,493
241,912

17 Analysis of net assets between funds

FRINTON SUMMER THEATRE

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)

FOR THE YEAR ENDED 30 SEPTEMBER 2024

17 Analysis of net assets between funds (Continued)
Unrestricted Restricted Total
funds funds
2023 2023 2023
£ £ £
At 30 September 2023:
Tangible assets 11,226 - 11,226
Current assets/(liabilities) 138,878 11,220 150,098
150,104 11,220 161,324

18 Related party transactions

There were no transactions with related parties during the year.