(K4lllY Trustees. Annual Report for the period Period st8rt date Period end date From To Section A Reference and administration details Charlty name Young and Sweet Other names charlty Is known by Haltwhistle Youth Club Reglstsr•d charfty number Ilf any) 1170390 Charlty's prlnclpal addr8SS 33 Park Avenue, Haltwhistle, Northumberland Postcode NE499AU Names ofthe charlty trust•88 who manage the charlty Dates act•d if not ft>r whol• Tru•t•• nam¢ Offlo• (If any) N•m• of pornon (or body) entitl•d toa oint trustee ifan Lawrence Thompson Alan Sharp Sheila Cadge Katy Barke Emma Routledge Graeme Hutton Emma Routledge Jill McKenna Joanne Atkinson 25 January 2024 25th January 2024 All Trustees All Trustees 10 11 12 13 14 15 16 17 18 19 20 TAR March 2012
Section B Structure, overnance and mana ement Descrlptlon of the charlty's trusts Iconstitution Type of governing document How the charity is constituted Charitable incorporated organisation Trustee selection methods Appointed by existing Trustee's Addltlonal governance Issues Ioptlonal Infonnatlon) All candidates for Trustee positions will, at first, receive information regarding the roles and responsibilities of a trustee, complete an expression of interest fomi and be invited to an informal interview. All new trustees will be given the organisation's policy and procedures and are expected to make themselves familiar with the documents. Trustees will only be appointed when an enhanced DBS check is complete. You may choose to include additional information, where relevant, about: policies and procedures adopted for the induction and training of trustees., the charity's organisalional structure and any wider network with which the charity works; • relationship with any related parties; truslees, consideration of major risks and the system and procedures to manage them. Trustees have an ongoing risk assessment with five main headings: Strategic, operational, financial, regulatory and people. This allows Trustees to take into consideration risks to the charity and how to minimise and manage them. Other policies that are adopted by all trustees to ensure safe and effective practice are- Safeguarding Children and vulnerable Adults Lone working Policy Personal safety and lone working policy Health and safety policy Equality and diversity policy Data protection policy Confidentiality and information sharing guidelines. Risk management policy Volunteer recruitment guidelines Social media policy Young and Sweet is a member of the NCCO (National Council for voluntary organisations, Tynedale Youth Forum, Northumberland Youth Work Network UK Youth and Villa e Hall consortium Section C Ob"ectives and activities The charity's objects, as set out in the constitution, are: To advance in life, relieve and help young people through: The provision of recreational and leisure time activities provided in the interest of social welfare, designed to improve their conditions of life. Providing support and activities which develop their skills, capacities and capabilities to enable them to participate in Societ as mature and S onsible individuals. Summary ofthe objects ofthe charlty set out In its governlng docurnent TAR Marth 2012
Young and Sweet strive to deliver good quality youth work to young people in Ha1histle and the surrounding area. The majority of our work is delivered through infomal education in group fomiat. However the stsff also support young people on a one-to-one basis at the youth club and through both local schools. Regular weekly sessions are planned in advance and include activities which are centred around the young people's needs that are accessing the project. We aim to facilitate learning that will impact on the young people's daily lives and future development. We are an inclusive service which means all young people between 9-19years can access the project. We also work with local schools and parents to ensure that the young people are getting support for individual needs. There have been roughly 130 young people access the service within the financial period, and took part in day trips to Blackpool, Ice skating, BBQ'S, Cinema, Pool parties, canoeing, raft building and team building, and a leisure centre take over day for Easter activities. We have also provided 3 residential visits where young people got to take part in outdoor aclivities. Young people have organised Halloween discos and a coffee morning to raise funds for their youth club. Young and Sweet organised a 2nd hand toy collection and give away to help local people at Christmas I'me. Summary ofthe main actlvltles undertaken for the publlc benefft In relation to these objects (include withln this section the ststutory declaratlon that trustees havo had regard to the guldance Issued by the Charlty Commlsslon on publlc benefft) Section D Achievements and performance TAR March 2012
Section D Achievements and performance Young and Sweet have worked had to provide a varying and enriching programme around the needs of the young people that we work with. The young people are at the heart of the project and regularly participate in the planning, delivery, and evaluation of activities. Summary oftho maln achievements of the charlty during the year Unforlunately, we experienced a flood in December 2023 which meant we were left without a building. However, we were able to continue delivering youlh work by using alternative local venues. We are very grateful for the support we received from the local community in our hour of need. TAR March 2012
Section E Financial review Young and SvMet have £42,426 which is roughly estimated to be 6 months running cost. This is revied annually. Brief ststement ofthe harlty's pollcy on reserves Detalls of any funds materlally in defiGIt Further flnanclal revlew dotalls Ioptlonal Infomiationl All income received has been to support the daily running of the projecl, young people activities and improvemenurepair to the building. Please see audited Ac£ounts for full list of funders, You may choose to include additional information, where relevant about: the charity's principal sources of funds (including any fundraising)., how expenditure has supported Ihe key objectives of the charity; investment policy and objectives including any ethical investment policy adopted. Section F Other optional information 2023-24 Attendance Data Summary Overall Youth was accessed by 131 young people over Ihe 2023-2024 period. Of those young people, 68 were male and 63 female, with no children identrfying outside of these calegories. On average, a child that accesses the club attends 31Qkn of the time, dropping to 230/ts for males, but reaching 340/0 for females. Across most age groups we see a drop in the summer and an impact from half term holidays. It should be noted that, whilst completing this analysis, I came lo the conclusion that the currenl system used for giSterS and their analysis is no longer fit fof purpose, retaining many features designed to be helpful during the post-covid 19 period that are no longer necessary and suffering from a general wear-and- lear of being re-used by several users over a few years. l aim to create a far more comprehensive and useful system for Ihe 2024-2025 year. Year 6 Out of 32 attendees, Ihe group was split between boys and girfs. Girls attended regulady (around 36 /0 of the offered than boys (150/0). Overall, young people around 25°/g of the sessions run for 7 children altended the Easter session, the Vue trip and 18 attended the Energy on the trip lo Inflalaspace and 2 went to Wood. Excluding children that attended 5 or fewer sessions, we see that regular attenders come to sessions 36% of the time but individual genders change to 28% male attendance and 40% female. The Girls, Group attendance ranged from 4 gids lo 1 girl from Year S attending. Vthen these sessions and the additional lrips are excluded, overall attendance reaches 47Q/o (28% boys. 57Qh girls) for regular sessions. TAR Attendance by Session Number evenly more sessions) attended them. 6 attended trip; 7 went Dukeshouse 20 15 10 1 3 5 7 9 11 13151719212325272931333537 March 2012
Taking the above conditions into account. attendan is highest over the first few sessions but drops dramatically around each half term break; each time, the numbers never quite recover. Moving fOard, I will set the register lo track dates rather Ihan session numbers and will have it summatise 8ttendance each half lerm. Additional groups, such as the Glrls, Group or Independent Skllls Group will be tracked separately. Year 6 Out of 34 attendees, Ihe group was made up of 15 boys and 19 girfs. Girls attended more regularly (around 330A of the offered sessions) than boys (27 % ). Overall, young people attended atound 40 % of the sessions run for them. 7 children attended the Easler session, 9 attended the Vue trip and 19 attended the Energy trip; 6 young people attended the film session., 14 went on the trip to Inflataspace and 14 went to Dukeshouse Wood. Excluding children that attended 5 or fewef sessions, we see that regular attenders come to sessions 45L>/o of the time and individual genders change to 29'h male attendance and 39Vo female. The Girls, Group attendance ranged from 14 girls lo O girfs from Year 6 attending. When thes8 sessions and the additional trips are excluded, overall attendance drops to 440/0 (28 % boys, 36Vo girfs) for regular sessions. We see similar troughs in attendance as we do in Year 5 around school holiday times. We also see numbers trail off in the summer, presumably as a sU¢l of nlcer wealher. the swimming pool being open an(J the school residential lripl end of year activilies. Moving forward, I will set the register to Irack dates rather than session numbers and will have it surnmarise attendanee each half term. Additional groups, such as the Girls, Group or Independent Skills Group will be tracked separately, Yeaf 7 Out of 28 attendees. the group was boys and 18 girfs. Girls attended (around 38% of the offered boys (10%). Overall, young people around 280 of the sessions run for 7 children attended the Easter attended the Vue trip and 10 Energy trip., 4 young people football session; 12 went on the trip and 9 went lo 81ackpool. Excluding children that attended 5 or fewer sessions, we see thal regular attenders come lo sessions 41% of the time and individual genders change to 20Yo male attendance and 470A female. When additional trips are exduded. overall attendance rises lo 42Yo (13% boys, 50% girls) for regular sessions. In Year 7, the pattern of attendance is more regular: mosl of the time it is consistenuy between 5 and 10 young people, dropping below or extending above this range at the beginning and end of the year respectively. Attendance has generally trended up. Year 8 Out of 16 attendees, the group was made up of 11 boys and S gids. Girls attended more regularly (around 40% of the offed sessions) Ihan boys (150/0). Overall, young people attended around 23% of the sessions run for them. 3 children attended the Easler session, 6 attended the Vue trip and 3 attended the Energy trip; 1 went on the trip to Inflataspace and 4 went to Blackpool. Excluding children thal attended 5 or fewer sessions, we see Ihat regular attenders come to sessions 35 % of the time and individual genders change lo 220k male attendance and 650h female. When additional tri s are exduded, overall attendance rises to 360/0 TAR Attendance by Session Number 25 20 15 10 1 3 S 7 9 11 1315171921 2325272931333537 madeupof10 more regulady sessions) than attended them. session, 3 attended the attended the to Inflataspace Attendance by Session Number 15 10 1 3 5 7 9 11 13151719212a25272931333537 Attendance by Session Number 1 3 5 7 9 11 131517 1921 2325272931 3335 240/0 b irls for re ular March 2012
sessions. We see that numbers dfopped around half way through the year and then remained steady) for Ihe latter Ihird in particular). Year 9+ Out of 20 attendees, the group was 15 boys and 5 girls. Boys attended regularly (around 500/0 of the offered than girls (25%). Overall, young attended around 440/0 of the sessions 6 children attended the Easter attended Ihe Vue trip and 8 attended trip" 4 went on the trip to Inflataspace, Blackpool and 8 to Weardale. Excluding children that attended S or fewer sessions, we see that regular attenders come to sessions 50% of the time and individual genders change lo 610/0 male attendan and 250h female. When additional trips are exduded, overall attendance rises to 52% (61 % boys, 28¥LI girls) for regular sessions. Attendan is a lot more erratic.. whilst numbers We higher towards the start of the year overall and falls slighlly in warmer weather, it seems that young people may be attending in groups- Ihey either come as a friendship group or do not come at all. Attendance by Session Number made up of more sessions) people run for them. session, 7 the Energy 11 wentto 1 3 S 7 9 17 13 1517 1921?325272931 J335 Section G Declaration The trustees declare that they have approved tho trustses, report at>ove. Slgnod on b•half of the charlty's trustse8 Slgnaturels) Full name(s) Posltlon (eg Secretary. Chair, otc) Date 26 loqli TAR March 2012
Young and Sweet (Haltwhistle Youth Club) Income and Expenditure for the Year Ending 31st March 2024
| Expenditure | Income | ||||
|---|---|---|---|---|---|
| E | 2 | E | £ | ||
| Restricted Funds | |||||
| Activities | 5,898 | Members Contributions | 2438 | ||
| Equipment | 1,558 | HaltwhistleTownCouncil | 4000 | ||
| Salaries | 34,754 | NorthumberlandCountyCouncil | 4000 | ||
| Local Benefactors | 27,628 | ||||
| Smiths Trust | 400 | ||||
| Sainsburys Neighbourly Grant | 500 | ||||
| UK Youth Grant | 6350 | ||||
| Co-op | 1644 | ||||
| Holiday Acitvity Fund | 2200 | ||||
| 42,210 | 49,160 | ||||
| Surplus ofIncome over Expenditure | 6,950 | ||||
| Balance BroughtForward | 83,355 | ||||
| Balance Carried Forward | 90,305 | ||||
| Unrestricted Funds | |||||
| Utilities | 6,513 | Donations | 2213 | ||
| Phone and Internet | 379 | Members Contributions | 481 | ||
| Licences and Insurance | 789 | Community Foundation | 1000 | ||
| Tuck Shop | 1,740 | Room Hire | 1973 | ||
| Costs related to Building | 7,317 | Tuck Shop | 2164 | ||
| Acitvities | 2,182 | Ellie SpiritofHaltwhistle | 625 | ||
| Accountancy | 84 | Allendale Youth Project | 878 | ||
| Training | 144 | Holy Cross Church | 150 | ||
| Miscellaneous | 1,997 | EnergySupport | 15 | ||
| CBS Interest | 1535 | ||||
| 21,145 | 11,034 | ||||
| Surplus ofExpenditure over Income | -10,111 | ||||
| Balance BroughtForward | 56,605 | ||||
| Balance Carried Forward | 46,494 | ||||
| TotalFundsCarriedForward | 136,799 |
Young and Sweet (Haltwhistle Youth Club) Income and Expenditure for the Year Ending 31st March 2024
Summary of funds carried forward
Restricted Salaries 81,744 Activities 7,442 Garden 1,119 90,305
Unrestricted
Activites, Utilities and Rent 46,494 46,494 Total Funds Carried Forward 136,799 Community Directplus Account 94,373 Reserve Account 42,426 136,799
I have examined these accounts and believe them
to be a true and fair record based on the
ly Giles Storey FCA Storey & Dodd Ltd Westbourne House Main Street Haltwhistle NE49 0AZ Ib “ hoya’ ho ter
Young and Sweet (Haltwhistle Youth Club) Income and Expenditure for the Year Ending 31st March 2024
| Expenditure | Income | ||||
|---|---|---|---|---|---|
| E | 2 | E | £ | ||
| Restricted Funds | |||||
| Activities | 5,898 | Members Contributions | 2438 | ||
| Equipment | 1,558 | HaltwhistleTownCouncil | 4000 | ||
| Salaries | 34,754 | NorthumberlandCountyCouncil | 4000 | ||
| Local Benefactors | 27,628 | ||||
| Smiths Trust | 400 | ||||
| Sainsburys Neighbourly Grant | 500 | ||||
| UK Youth Grant | 6350 | ||||
| Co-op | 1644 | ||||
| Holiday Acitvity Fund | 2200 | ||||
| 42,210 | 49,160 | ||||
| Surplus ofIncome over Expenditure | 6,950 | ||||
| Balance BroughtForward | 83,355 | ||||
| Balance Carried Forward | 90,305 | ||||
| Unrestricted Funds | |||||
| Utilities | 6,513 | Donations | 2213 | ||
| Phone and Internet | 379 | Members Contributions | 481 | ||
| Licences and Insurance | 789 | Community Foundation | 1000 | ||
| Tuck Shop | 1,740 | Room Hire | 1973 | ||
| Costs related to Building | 7,317 | Tuck Shop | 2164 | ||
| Acitvities | 2,182 | Ellie SpiritofHaltwhistle | 625 | ||
| Accountancy | 84 | Allendale Youth Project | 878 | ||
| Training | 144 | Holy Cross Church | 150 | ||
| Miscellaneous | 1,997 | EnergySupport | 15 | ||
| CBS Interest | 1535 | ||||
| 21,145 | 11,034 | ||||
| Surplus ofExpenditure over Income | -10,111 | ||||
| Balance BroughtForward | 56,605 | ||||
| Balance Carried Forward | 46,494 | ||||
| TotalFundsCarriedForward | 136,799 |
Young and Sweet (Haltwhistle Youth Club) Income and Expenditure for the Year Ending 31st March 2024
Summary of funds carried forward
Restricted Salaries 81,744 Activities 7,442 Garden 1,119 90,305
Unrestricted
Activites, Utilities and Rent 46,494 46,494 Total Funds Carried Forward 136,799 Community Directplus Account 94,373 Reserve Account 42,426 136,799
I have examined these accounts and believe them
to be a true and fair record based on the
ly Giles Storey FCA Storey & Dodd Ltd Westbourne House Main Street Haltwhistle NE49 0AZ Ib “ hoya’ ho ter