## **Trustees' Annual Report for the period** Period start date Period end date 31[st] March 2023 1 April 2022 **From** **To** ## Section A Reference and administration details Young and Sweet **Charity name** Young and Sweet **Other names charity is known by** Haltwhistle Youth Club **Registered charity number (if any)** 1170390 **Charity's principal address** 33 Park Avenue, Haltwhistle, Northumberland **Postcode NE499AU** ## **Names of the charity trustees who manage the charity** |1
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20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||Lawrence
Thompson|||| ||Alan Sharp|||| ||Sheila Cadge|||| ||KatyCook|||| ||Emma Routledge|||| ||Graeme Hutton|||| ||Emma Routledge|||| ||Barbara Manfield|||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| **TAR** March **2012** 1 **Section B Structure, governance and management** ## **Description of the charity’s trusts** Type of governing document Constitution - (eg. trust deed, constitution) How the charity is constituted Charitable incorporated organisation - (eg. trust, association, company) Trustee selection methods Appointed by existing Trustee’s - (eg. appointed by, elected by) ## **Additional governance issues (Optional information)** You **may choose** to include additional information, where relevant, about: - policies and procedures adopted for the induction and training of trustees; - the charity’s organisational structure and any wider network with which the charity works; - relationship with any related parties; - trustees’ consideration of major risks and the system and procedures to manage them. All candidates for Trustee positions will, at first, receive information regarding the roles and responsibilities of a trustee, complete an expression of interest form and be invited to an informal interview. All new trustees will be given the organisation’s policy and procedures and are expected to make themselves familiar with the documents. Trustees will only be appointed when an enhanced DBS check is complete. - Trustees have an ongoing risk assessment with five main headings: Strategic, operational, financial, regulatory and people. This allows Trustees to take into consideration risks to the charity and how to minimise and manage them. Other policies that are adopted by all trustees to ensure safe and effective practice areSafeguarding Children and vulnerable Adults Personal safety and lone working policy Health and safety policy Equality and diversity policy Data protection policy Confidentiality and information sharing guidelines. Risk management policy Volunteer recruitment guidelines Young and Sweet is a member of the NCCO (National Council for voluntary organisations) ## **Section C Objectives and activities** The charity’s objects, as set out in the constitution, are: To advance in life, relieve and help young people through: The provision of recreational and leisure time activities provided **Summary of the objects of the** in the interest of social welfare, designed to improve **charity set out in its** their conditions of life; **governing document** Providing support and activities which develop their skills, capacities and capabilities to enable them to participate in society as mature and responsible individuals. **TAR** March **2012** 2 Young and Sweet have had a very successful year. 1 full time member of staff and 4 sessional workers have supported 147 young people which is broken down into 73 Girls and 74 boys. We have delivered 214 regular sessions over 37 weeks of the year which equates to 2125 contacts with young people. In addition, we have had 22 extra days of trips, activities, and 6 nights of residential visits. Funding from the Ballinger trust to help maintain and encourage boys to be involved in the project by providing outdoor sports has been particularly successful. The days spent gorge walking, mountain biking, canoeing etc has seen the 13/14-year-old boys and girls be committed members coming to trip and weekly groups. The Holiday activity fund (HAF) has allowed us to provide good quality hot meals and activities free of charge to many young people over the easter and summer holidays. **Summary of the main** Staff designed and delivered a varied summer programme which **activities undertaken for the** included residential trips to dukeshouse wood and many ‘arty’ activities **public benefit in relation to** which was funded by karbon homes. Glass making, acrylic painting and **these objects (include within** felting were just a few of the ‘pop up’ sessions held at Hillside. Young and **this section the statutory declaration that trustees have** Sweet have developed their relationship with the vindolanda trust due to **had regard to the guidance** them employing a community worker- we have had free trips to **issued by the Charity** vindolanda where young people took part in washing artefacts, looking **Commission on public** into private stores, forging for food, tasting roman food, making clay head **benefit)** pots, and learning about the romans. Young and Sweet have organised a community disco and party in the park to celebrate the Queens Jubilee, a Halloween disco for all ages and Christmas events. We have been involved in setting up a neighbourhood plan and worked closely with the local school and swimming pool to encourage partnership working and good services for young people. We are very grateful to our staff for all of there hard work over the year, and also to our funders who are undoubtedly the key to our success. The trustees would like to extend their thanks to our volunteers and other local community groups who we work with to enrich young people’s lives and encourage their positive development within our community. ## Section D Achievements and performance **TAR** March **2012** 3 ## Section D Achievements and erformance p Young and Sweet have worked had to provide a varying and enriching **Summary of the main** programme around the needs of the young people that we work with. The **achievements of the charity** young people are at the heart of the project and regularly participate in in **during the year** the planning, delivery, and evaluation of activities. We are pleased to see our young people develop their personal skills and take time with them so that they can reflect on their learning and how they can use new skills in different aspects of their lives. Young people’s lives and routines can change from school year to school year which can lead to young people ‘dropping off’ we are very proud of the detached work we do to maintain out relationship with young people and find different ways of getting them back into the regular youth sessions. **TAR** March **2012** 4 ## **Section E Financial review** **Brief statement of the charity’s policy on reserves** Young and Sweet have approx. 70% of one years running costs in reserves. The policy states that we will continue to build up reserves so that we have a full years running costs. ## **Details of any funds materially** **in deficit** ## **Further financial review details (Optional information)** You **may choose** to include additional information, where relevant about: - the charity’s principal sources of funds (including any fundraising); - how expenditure has supported the key objectives of the charity; - investment policy and objectives including any ethical investment policy adopted. ## **Section F Other optional information** ## **Section G Declaration** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s)** **----- Start of picture text -----**
|| |---| |L.Thompson| **----- End of picture text -----**
**Full name(s)** Lawrence Thompson **Position (eg Secretary, Chair,** Chair **etc) Date** 28/08/2023 **TAR** March **2012** 5 ## ## |RestrictedFunds|||||| |---|---|---|---|---|---| |Members Contributions|1160||Activities|20,420|| |HaltwhistleTown Council|4000||Equipment|1,013|| |Northumbria Police|500||Salaries|32,054|| |Local Benefactors|36500||||| |Waitrose|1000||||| |Rotary Club|760||||| |SmithTrust|300||||| |Holiday AcitvityFund|4630||||| |||48,850|||53,487| |Surplus of Expenditure over Income||-4,637|||| |Balance Brought Forward||87,992|||| |Balance Carried Forward||83,355|||| |Unrestricted Funds|||||| |Donations|300||Utilities|2,011|| |Members Contributions|1938||Phone and Internet|329|| |Community Foundation|1500||Licences and Insurance|800|| |Room Hire|7151||Tuck Shop|1,005|| |Tuck Shop|1230||Costs related to Building|2,201|| |Fundraising|1022||Acitvities|1,845|| |Vindolanda|360||Accountancy|324|| |Proctor and Gamble|150||||| |Energy Support|400||||| |CBS Interest|618||||| |||14,669|||8,515| |Surplus ofIncome over Expenditure||6,154|||| |Balance Brought Forward||50,451|||| |Balance Carried Forward||56,605|||| |Total Funds Carried Forward||139,960|||| ## ## |Restricted||| |---|---|---| |Salaries|78148|| |Activities|4088|| |Garden|1119|| |||83,355| ## |Activites,Utilities and Rent|56,605|| |---|---|---| |||56,605| |TotalFunds Carried Forward||139,960| |CommunityDirectplus Account|99,069|| |ReserveAccount|40,891|| |||139,960| ## ## |RestrictedFunds|||||| |---|---|---|---|---|---| |Members Contributions|1160||Activities|20,420|| |HaltwhistleTown Council|4000||Equipment|1,013|| |Northumbria Police|500||Salaries|32,054|| |Local Benefactors|36500||||| |Waitrose|1000||||| |Rotary Club|760||||| |SmithTrust|300||||| |Holiday AcitvityFund|4630||||| |||48,850|||53,487| |Surplus of Expenditure over Income||-4,637|||| |Balance Brought Forward||87,992|||| |Balance Carried Forward||83,355|||| |Unrestricted Funds|||||| |Donations|300||Utilities|2,011|| |Members Contributions|1938||Phone and Internet|329|| |Community Foundation|1500||Licences and Insurance|800|| |Room Hire|7151||Tuck Shop|1,005|| |Tuck Shop|1230||Costs related to Building|2,201|| |Fundraising|1022||Acitvities|1,845|| |Vindolanda|360||Accountancy|324|| |Proctor and Gamble|150||||| |Energy Support|400||||| |CBS Interest|618||||| |||14,669|||8,515| |Surplus ofIncome over Expenditure||6,154|||| |Balance Brought Forward||50,451|||| |Balance Carried Forward||56,605|||| |Total Funds Carried Forward||139,960|||| ## ## |Restricted||| |---|---|---| |Salaries|78148|| |Activities|4088|| |Garden|1119|| |||83,355| ## |Activites,Utilities and Rent|56,605|| |---|---|---| |||56,605| |TotalFunds Carried Forward||139,960| |CommunityDirectplus Account|99,069|| |ReserveAccount|40,891|| |||139,960|