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Trustees' Annual Report for the period
Period start date Period end date
1 [st] April 2020 31 [st] March 2021
From To
Section A Reference and administration details
Charity name Young and Sweet
Other names charity is known by Haltwhistle Youth Club
Registered charity number (if any) 1170390
Charity's principal address Hillside, 33 Park Avenue, Haltwhistle
Northumberland
Postcode NE49 9AU
Names of the charity trustees who manage the charity
Trustee name Office (if any) Dates acted if not for whole year Name of person (or body) entitled to appoint trustee (if any)
1 Lawrence Thompson Chair
2 Sheila Cook Secretary
3 Alan Sharp Treasurer
4 Graham Ridley
5 Janet Nicholson 2015-29/11/20
6 Katy Barke
7 Barbara Mansfield
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**TAR** 1 March **2012** |**Section B Structure, governance and management**|**Section B Structure, governance and management**||| |---|---|---|---| |**Description of the charity’s trusts**|||| |Type of governing document|
Constitution||| |(eg. trust deed, constitution)|||| |How the charity is constituted|
Charitable incorporated Organisation||| |(eg. trust, association, company)|||| |Trustee selection methods|
Elected by Trustee and seconded by Trustee||| |(eg. appointed by, elected by)|||| |**Additional governance issues (Optional information)**|||| ||All candidates for Trustee positions will, at first, receive information
regarding the roles and responsibilities of a trustee, complete an||**Formatted:**Bullets and Numbering| ||expression of interest form and be invited to an informal interview. All new||| ||Trustees will be given the organisation’s policy and procedures and are||| ||expected to make themselves familiar with the documents. Trustees will||| ||only be appointed when an enhanced DBS check is complete.||| ||Trustees have an ongoing risk assessment with five main headings;||| ||Strategic, operational, financial, regulatory and people. This allows||| ||Trustees to take into consideration risks to the charity and how to||| ||minimise and manage them.||| |**Section C Objectives and activities**|||| ||The charity’s objects, as set out in the constitution, are:||| ||To advance in life, relieve and help young people through:||| ||The provision of recreational and leisure time activities provided||| |**Summary of the objects of the**|in the interest of social welfare, designed to improve their conditions||| |**charity set out in its**|of life;||| |**governing document**|Providing support and activities which develop their skills,||| ||capacities and capabilities to enable them to participate in||| ||society as mature and responsible individuals.||| |**TAR**|2
March**2012**||| ## Youth Development Present We have been allowed to run some groups and it is fantastic to have young people together again. We are currently running 9 bubbles of 15 members, we are delighted with the response as we did not know after being off for so long what impact that would have on our membership, it has also enabled the community to recognise the value of the service. We continue to work with both of our local schools and have recently organised a Halloween competition within the local community. We have continued to support young people accessing our service either on a one-to-one basis or by using media. The Service is focusing on specific areas such as anxiety, social isolation and other issues that are having a significant impact on young people well-being as a result of covid19. **Summary of the main activities undertaken for the** Moving forward **public benefit in relation to** It has become apparent that young people are struggling with lots **these objects (include within** of issues such as social anxiety, friendships issues, fitting back into **this section the statutory** the school structure and the uncertainty of their future. At present **declaration that trustees have** young people can access once per week, we would like to increase **had regard to the guidance issued by the Charity** that for anyone that is struggling and needs extra support can **Commission on public** access a second time that week either on a 1 to 1 basis or in a **benefit)** more formal learning group, to do this we need to employ 1 more staff member and increase existing staff members hours. Development of community space Hillside is being used by a learning support organisation through the day and other youth groups such as guides use the space on an evening. Development of outside space We are working with partnership organisation to promote community usage of our outside. Young and Sweet have identifiable benefits to the public, all future planning takes into regard the Charity Commission’s guide on public benefit and is understood by all trustees. **TAR** March **2012** 3 **Additional details of objectives and activities (Optional information)** Only applications which meet the charity’s aims will be made to grant makers. The Charity has 10 regular volunteers. We also have a ‘bank’ of volunteers who help with specific things such as fundraising, gardening, baking. • Section D Achievements and performance **TAR** March **2012** 4 Section D Achievements and performance **Summary of the main** Covid-19 has had a significant impact on our service delivery over the last year, **achievements of the charity** we have been closed for over 18 weeks. When we first closed, we put up 100 **during the year** activity packs which included activities that they could do at home such as Recipes for baking, building bug houses, positive mental health word search and quiz, brain teasers and our contact numbers so that young people felt they still had support. We carried out regular weekly facetime groups and phoned vulnerable young people twice per week (more if needed). As the weeks went by we got a feeling that the young people were starting to loose there enthusiasm, vitality and hope. This for us was very dis-hearting so we sent out a post card to all our members to remind them that we were thinking of them, that they were missed and that they are important. This was greatly received by the young people and their parents and was a reminder that there was still an ‘outside’ world that cared. Once some of the restrictions lifted, we were able to support young people on a 1 to 1 level, either in person at Hillside or on their doorstep. Although technology has been great in these circumstances, we cannot emphasise enough how important face to face working is when dealing with young people who need support. Young and Sweet recognises how invaluable partnership working is. We are grateful to the following organisations for their support: Tynedale Youth Forum Haltwhistle Wise Academies Village Hall Consortium Haltwhistle Swimming and Leisure Centre NE Youth Haltwhistle Partnership Haltwhistle Town Council Northumberland County Council-Youth Service **TAR** March **2012** 5 |**Section E**|**Financial review**||| |---|---|---|---| ||The Trustees also recognise that financial reserves can only be||| |**Brief statement of the**
**charity’s policy on reserves**
built up through the receipt of unplanned unrestricted income such
as legacies, and through the achievement of accounting surpluses.|||| ||The accumulation of unrestricted financial reserves will therefore||| ||be, in the main, opportunistic.||| ||The medium-term aim is to accumulate sufficient unrestricted||| ||financial reserves to meet 12 months of non-project related running||| ||costs. This figure is currently estimated to be in the region of||| ||£30,000 but will be reviewed annually.||| |**Details of any funds materially**|||| |**in deficit**|||| |**Further financial review**|**details (Optional information)**||| ||The majority of the charity’s income is from charitable trusts and
donations. Fund raising is structured so that we receive funding for||**Formatted:**Bullets and Numbering| ||delivery of specific projects. In the future we aim to try and secure funds||| ||for 3 years running costs.||| ||All expenditure has supported the key objectives of the charity.||| ||||| |**Section F**|**Other optional information**||| |Trustees are very grateful for the work carried out by the staff. All staff go above and beyond so that young|||| |people have their needs met. We are also grateful to our volunteers who give up their own time to support|||| |the young people and the|project.||| ||||| |**Section G**|**Declaration**||| |**The trustees declare that they have approved the trustees’ report above.**|||| |**Signed** **on behalf of the charity’s trustees**|||| |**Signature(s)**L.Thompson|||| |**Full name(s)**Lawrence Thompson|||| |**Position (eg Secretary, Chair,**
Chair|||| ||**etc)**||| ||||| ||**Date**Thursday 17/06/21||| |**TAR**|6
March**2012**||| Young and Sweet ( HaItwhistle Youth Club) Income and Expenditure for the Year Ending 31st March 2021 Income Expenditure Restricted Funds He¥ham Rotary Haltwhistle Town Council HMRC JRS Grants Local Benefactors NCC Youth Service NCC Covid Grant Karbon Homes Keyfund Federation John Carr Ellison Smith Trust Metnbers Contribution Dunalivns Hi￿] Sheriff Cuvid-19 Ret>punse 205 Activittes Equipment Salaries 1,178 16277 29,572 2W 382 320 750 4530 68.024 32,198 Surplus of Income over Expenditure Brilan¢L. Bri)ught Fi)rward Balance Carried Forward 35,826 i2.840 UnrestTipunse 205 Activittes Equipment Salaries 1,178 16277 29,572 2W 382 320 750 4530 68.024 32,198 Surplus of Income over Expenditure Brilan¢L. Bri)ught Fi)rward Balance Carried Forward 35,826 i2.840 UnrestTi