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2021-03-31-accounts

TRUSTEES ANNUAL REPORT

ForPeriodthe

1s April 2020 - 31st March 2021

Charity Name:

Itchenor Memorial Hall

Registered Charity Number: 1170367 (Previously constituted under charity number 305439)

Charity’s Principal Address: |tchenor Memorial Hall ltchenor Road ltchenor PO20 7DL

Charity’s Postal Address:

Chairman of the Trustees Mr Philip Edwards Rosiane — Itchenor Road ltchenor PO20 7DH

Names of Charity Trustees who formed the committee during the Year Mr Philip Edwards Chairman (Appointed 12% May) 201/9) Dr Thomas Trevelyan Hon. Sec. Mr Basil Taylor Hon Treasurer Mrs Susan Taylor (Resigned 2020) Mrs John McCann (Resigned 2020) | Mr John Hustler (Resigned 2019) | Ms Kerry Simmonds (Appointed 2020) Mrs Simone Horsley (Appointed 2020} |

Governing Document:

Constitution of Itchenor Memorial Hall dated 24th November 2016. The charity is constituted under the above document. |

Trustees’ selection methods

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A Trustee Committee member may be nominated and seconded by an inhabitant of the Parish of West Itchenor and voted anto|/committee at the AGM. Other Committee members may be co-opted by the Committee during the year. Committee members stand down and restand for election if they choose each year. |

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Volunteers

All trustees give their time voluntarily and receive no rempneration or benefits. Other than the trustees, the Charity has no other volunteers.

Objects of the Charity

Promote for the benefit of the inhabitants of the Parish of West ltchenor and its immediate vicinity (the area of benefit), the provision) of facilities for: e physical or mental training, e recreation or other leisure time occupation

Such provision of facilities to be given without distinction lof sex, sexual orientation, age, disability, nationality, race or political, religious of other opinions,

Summary of Main activities and achievements in Relation to Above Objectives The Trustees have complied with their duty to have regard to the guidance on public benefit published by the the Charity Commission in exercising their powers or duties. The committee met formally 4 times during the period. Im addition to such committee meetings, members of the committee have met informally many times to talk about and review the plang for|the refurbishment of the hall and discuss another proposed concert (cancelled) and planned Fete for May 2020 which of course had to be cancelled as well.

The Trustees have complied with their duty to have regard to the guidance on public benefit published by the the Charity Commission in exercising their powers or duties.

The daily schedule at the Hall remained consistent with the activities of the Hall as in the previous year. They were as follows: e The Parish Council is based at the hall for regular jee ings. Weekly sessions should have shown: | e West Itchenor Parish Council planning committee on Mondays for regular meetings (No meetings took place, Parish Council still currently running Zoom meetings) | e Village Voices the local singing experience on a Tuesday, e 2 Pilates classes on Tuesday evenings, e 2Yoga classes 1 on Thursday and one on Friday. | e Dog training classes. | The above events were dramatically cut back because of Covid and barely two months were invoiced. | |

Under normal circumstances extra to those week-day hiring’s, the Hall

is used:

Financial review

Receipts and Payments account.

The Hall received income from general activities to the value of £2,646. The Charity also received donations in the amount of Restricted Funds £35,645 and Unrestricted £18,574. The change — surplus (deficit)- in our retained income after payments made during the year was as follows:

General Funds 3 (802)
Donations — Unrestricted a 14,750
Restricted a 29,042

At the end of the year, the Charity has the following funds ai its disposal:

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General Funds a 3972
Reserves Unrestricted zs 32,780
Restricted & 78,872
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The above figures include monies raised through fund raising for hall renovation

Policy on Reserves | The Charity’s policy on reserves is to maintain a General | unds sufficient to support the on-going activities and meet its Objectives. Funds are maintained in a current account with HSBC bank but to ihe extent prudent, the Committee transfers unrestricted reserve fumds to a deposit account with HSBC bank to gain interest.

Funds received to date, 315 March 2021 which require treatment as “Restricted Funds” amount to £78,872.

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Funds Materially in Deficit

The Charity has no funds in deficit, materially oriS

Principal sources of Funds

The sources which include monies raised from fund raising ard other activities achieved during the period, charges for Itchenor Memorial Hall (IMH) use and other contributions to costs.

Memorial

Expenditure

Expenditure is incurred solely to maintain the upkeep and development of IMH and grounds to provide the facilities set out in its Constitution Objectives.

Assets for Charity’s Own use - Iftchenor Memorial Hall

The land on which the IMH stands was gifted to the Village in| 1947 and IMH was constructed in1953. Subsequently, around 1957 it is believed, the land and building were absorbed into charity 3050391 A storeroom and new kitchen were added in 1999. Apart from these additions, the building has received only general maintenance and upkeep.

Investment Policy - Building Project

Planning consents were achieved and work is underway

Other Optional Information

Grounds

Over the years and especially on the day of our last Village Fete the grounds have become truly glorious. This was due to the untiring efforts of Jonn McCann who up until quite recently maintained jthem in his free time. John retired from being a trustee in 2020 and our overwhelming thanks go out to him for his tireless and invaluable work. Working parties that have seen villagers from all parts of fhe village come together for a day of hard work also must be givem a mention as their work has without doubt contributed to our very special grounds. We ask all to be now patient as whilst the building work to kes place nature is temporarily taking hold. | Other contributions | Tom Trevelyan as Hon. Secretary has been as ever diligent amd hard working. Many thanks to him for all the paperwork / webwork that he deals with in this capacity. | Basil Taylor as our Hon. Treasurer has provided us with so BS inancial advice and kept us up to date with interim reports on our finances which he has capably overseen.

Memorial Hall Concert

Having once again held talks with the Chichester University orchestra leader Mr Simon Growcott we obtained agreement for the orchestra to give another performance during 2020, this of course, due to Covid was postponed. The orchestra which consists of 25Bi has an

excellent reputation in the south (and eventually an event inthe village took place in July 2021, see newsletter)

It is hoped that this event will be the first of many culturallevening evenis in future years.

The Village Fete.

After a successful fete in May 2018 the trustees planned fio hold another fete in the Memorial Hall and grounds, May 2020. This of course never took place due to Covid, but future Fetes are planned.

Independent Financial review

As our income, including donations, exceeded £25,000 for the year under review, we were required to appoint an independent examiner to perform a review of our financial statements. We appointed Mr Richard Dukoff-Gordon to undertake this task and his “clean} report is filed with our Financial Statements.

Declaration

The Trustees declare that they have approved the trusteés’ report above.

Signed on behalf of the charity's trustees

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/
Signature Philip V. Edwards ‘he) a>y
Position Chairman
Date: 20 July 2021
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|FOR ENGLAND AND WALES|!tchenor Memorial Hall
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inhi
Receiptsand payments accdun Ss
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01/04/2020
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72,636| |CCXXR1accounts(SS)
1
07/07/2021|

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Section B Statement of assets and liabilities at the end of the period
Unrestricted Restricted Endowment
Categories Details funds unds funds
to nearest £ to nearest £ to nearest £
ne asec = : = i
Total cash funds a
(agree balances with receipts and payments :
account(s)) 6 8 On
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funds funds funds
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B4 Assets retained for the | Lee ei a
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Signed by one or two trustees on ; : Ml Date of
behalf of all the trustees Signaliye Pint Pah approval
ast op Basil J Taylor,eae 07/07/2021
CCXX R2 accounts (SS) 2 ; 07/07/2021
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Examiner’s unqualified report (for a non-company charity preparing receipts and payments accounts) with a gross income of £250,000 or less in the relevant financial year.

independent examiner’s report to the trustees of ltchenor

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ial Hall
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(Charity No. 1170367)

Examiner's Report

I report to the trustees on my examination of the accounts of the Itchenor Memorial 1170367 (the Charity) for the year ended 31% March 2021.

Hall Charity No.

Responsibilities and basis of report

As the trustees of the Charity you are responsible for the preparation of the a¢counts in accordance with the requirements of the Charities Act 2011 (‘the Act’).

| report in respect of my examination ofthe Charity’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination | have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

independent examiner’s statement

| have completed my examination. | confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any materjal respect:

  1. accounting records were not kept in respect of the Charity as required by or

ion 130 of the Act;

  1. the accounts do not accord with those records.

| have no concerns and have come across no other matters in connection with the jexamination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Signed: j Name: RiceAPDaCoLSal pokKofF Goon addressEBENEZER CtHPTOn. RPKEN, ICHENOR|, CHICKESEL Date: , ZdM[tory] 221 WES MN ER Poo! 7TE2