2023-09-30-accounts

2022

30

09 2023

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Trustees' Annual Report for the period

Period start date

Period end date

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.Section A Reference and administration details

Charity name Kingfisher Canoe Club

Other names charity is known by

Registered charity number (if any) 1170349

Charity's principal address C/O Ms P Sansom

5 Waxes Close, Abingdon, OXON .Postcode .OX14 2NG

Names of the charity trustees who manage the charity

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Dates acted if not for whole Name of person (or body) entitled to
Trustee name Office (if any)
year appoint trustee (if any)
1 Tim Wilkes Chairperson Members of the Charity
2 Penny Sansom Secretary Members of the Charity
3 Mark Walker Treasurer Members of the Charity
4 Louise Royle Adult Membership 01/10/2022 - 30/11/22 Members of the Charity
5 David Surman Youth Membership Members of the Charity
Martin Wood Membership 01/12/2022 - 30/09/23 Members of the Charity
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Secretary
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Names of the trustees for the charity, if any, (for example, any custodian trustees)
Name Dates acted if not for whole year
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Names and addresses of advisers (Optional information)

• .Type of adviser Name Address . . . .

Name of chief executive or names of senior staff members (Optional information)

.Section B Structure, governance and management

Description of the charity’s trusts

Constitution

Type of governing document

• (eg. trust deed, constitution)

Charitable Incorporated Organisation How the charity is constituted

• (eg. trust, association, company)

Elected annually by members of the charity at the Annual General Meeting Trustee selection methods (eg. appointed by, elected by)

Additional governance issues (Optional information)

You may choose to include additional information, where relevant, about:

• policies and procedures adopted for the induction and training of trustees;

• the charity’s organisational structure and any wider network with which the charity works;

• relationship with any related parties;

• trustees’ consideration of major risks and the system and procedures to manage them.

Section C Objectives and activities

Summary of the objects of the charity set out in its governing document

The object of the CIO is the promotion of community participation in healthy recreation in particular by the provision of facilities and coaching for paddlesports for both adults and youth.

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The CIO provides opportunities to participate in most types of recreational paddlesport including white water kayaking, at all levels of difficulty, canoeing, and stand up paddle boarding, inland touring, sea touring, and freestyle. In setting the CIO’s objectives and planning activities the trustees have given careful consideration to the Charities Commission’s public benefit guidance.

The CIO is open to all and the annual membership fee is set so that the poor are not excluded. Concessionary rates are set for students, those not in work etc. All necessary equipment can be provided. Summary of the main activities undertaken for the Members of the public are encouraged to participate through Taster public benefit in relation to Sessions (BC START) and Beginners Courses (BC DISCOVER) which are these objects (include within organised and provided by volunteer coaches with appropriate qualifications this section the statutory (British Canoeing or equivalent) and experience. In addition this year SUP declaration that trustees have safer courses have been provided in order to increase safety awareness for had regard to the guidance people new to the rapidly growing sport of Stand Up Paddleboarding. issued by the Charity Commission on public The trustees are aware that all forms of canoeing constitute “An assumed benefit) risk sport”. Risk of harm is managed through having a “Risk Assessment” and guidelines for all lead trips. Experienced suitably qualified leaders and coaches risk assess conditions whenever trips are organised.

Additionally all committee members and session leaders are required to complete a basic safeguarding course and have a DBS check. Those working directly with the youth members are required to complete a more detailed safeguarding course. Coaches, session leaders and many members have suitable First Aid qualifications.

Additional details of objectives and activities (Optional information)

The charity has a fund available to assist members with the cost of courses for coaching and other relevant development courses. All coaches and leaders are volunteers.

Volunteers, together with the Trustees, make up a Management Committee.

Without the active support of the many volunteers the club would be unable to function. Apart from sitting on the Club Committee or coaching and You may choose to include leading sessions, volunteers this year have been responsible for activities further statements, where that included supporting our website and communications; maintaining and relevant, about: improving the club hut for storing club equipment; ensuring the club  policy on grantmaking; equipment is fit for purpose; arranging paddling trips; arranging social events; arranging courses including Outdoor First Aid courses; liaising with  policy programme related British Canoeing, the Environment Agency, our insurers and others; investment; documenting coaching and leaderships qualifications and managing our  contribution made by membership system and records. volunteers. The Trustees express their sincere thanks to all those who have helped.

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.Section D Achievements and performance

The club AGM happened at the end of November 2022. Summary of the main achievements of the charity This year there have been regular paddles on Monday, Wednesday and during the year Thursday evenings, and Sunday and Tuesday mornings. Pool sessions, were held at the Abingdon School Sports centre. These are run with the purpose of increasing water confidence and safety and rescue skills including developing rolling, in the warm, safe and clean environment of a pool.

In the summer of 2023 beginner courses (BC DISCOVER) were run for all craft (kayak, canoe and SUP) with courses happening on weekday evenings and daytime and weekends to support maximum accessibility, with 20 people successfully completing the course, and SUP safer courses in order to support people who are new to Stand up Paddleboarding (SUP) to have increased safety awareness and skills.

As well as people who are new to the sport, we have also welcomed several new members who already have paddling experience and are already active in contributing to the club as leaders and volunteers. Coaches helped our current members to continue to work on progressing their skills, including: working towards BC Kayak Explore award; sea kayak skills training; canoe, kayak and SUP skills training. The more experienced coaches in the club have run sessions for updating all coaches and general mentoring for the progression of coaches and leaders. 7 people completed their 2 day outdoor first aid course. Members have also attended courses outside of the club to gain training towards becoming leaders, instructors and coaches, including white water safety and rescue. One person gained their Paddlesport Instructor qualification and another their Paddlesport Leader, others have completed the training but not yet completed the assessment.

The Adult section has run a variety of led trips (in addition to many peer led trips). This included the club’s annual trip to Dartmoor which gives paddlers of all abilities the opportunity to experience white water (water levels permitting). There were also white water trips to the Lakes, the Tryweryn in North Wales, Symmonds Yat in South Wales, Scotland and to the Nene, Lee Valley, Cardiff and Holme Pierrepoint artificial courses. There were sea kayaking trips to Dorset and Pembrokeshire, an open water mixed craft touring trip to the Lake District, and a number of easier mixed craft touring trips suitable for all nearer home, including on local canals and collaborating with Oxford SUP club and Falcon Boat Club. A number of club members have attended paddle fests, including the ‘She Paddles’ weekend at the Tryweryn, developing skills and friendships and having fun.

The youth section provided regular weekly evening sessions from April to September, and has provided 2 beginners courses (British Canoeing Discover Award) with 16 attendees. Some new members have joined who had previous paddling experience and have had the club recommended as a place to progress their paddling. The club does not advertise, but new members join either as a result of word of mouth recommendation, or through a website enquiry. Attendances have been good with some members having a nearly 100% attendance rate on Monday evenings. Local paddling has included skills sessions, weir play, mini slalom, freestyle, kayak polo and trying out a variety of craft.

The youth have also enjoyed organised trips further afield to the Nene, Lee

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.Section D Achievements and performance Valley and the Tryweryn artificial white water courses and a weekend in Dartmoor (with great water levels), and a trip to the Usk. 3 Youth Members were invited to attend the GB Freestyle Academy camp, one youth member took part in The Great Glen Paddle as part of his Gold Duke of Edinburgh Award. The youth section also ran taster sessions for Brownies and Cubs. The youth section benefits from a strong enthusiastic volunteer leadership team who share the ethos of creating a variety of fun, safe but challenging activities tailored to the individuals. There has been marked progress in members’ kayaking abilities as a result. The membership has dropped slightly in the last year, with a total of 44 youth (under 18 years), and 103 adult members 13 of which pay concession rates. It is worth noting that all coaches and committee members pay appropriate membership rates. The club had a stand at the ‘Fun in the Park’ Coronation Celebrations organised by Abingdon upon Thames Council, giving local residents the opportunity to find out about what the club does and how to become involved. Club members have participated in both organised and informal river clean ups, and have provided safety cover for open water swimming events, and support the Abingdon Marathon by running one of the water stations at the event. With a new committee post as ‘Social Events Coordinator’ there have been a number of social events including the annual Christmas dinner, and the Mince Pie Paddle,complete with seasonal decorations, monthly BBQs after evening paddling, and an evening playing the traditional Oxfordshire pub game ‘Aunt Sally’.

Section E Financial review

The trustees shall ensure the club maintains financial reserves so the club Brief statement of the can withstand and survive unexpected expenditure. The target reserves are charity’s policy on reserves 2 years expected expenditure. The new site lease places a duty on the club to: a) Clear the site on lease termination b) Replace the building at the end of it’s usable life The site lease with the Environment Agency has a minimum term of 10 years. The club must be prepared to clear the site by February 2030 should the EA choose the exercise the break clause at this stage. The estimated cost to clear the site in 2020 would be £15k. The aim is to have this fund at this amount, annually adjusted by “Office of National Statistics CPIH Annual Rate 00:All Items 2015” figure for the preceding complete calendar year. As the club building is constructed from wood, no matter how well it is maintained it will deteriorate and require major refurbishment after around 20 years. If the EA does not exercise the lease break clause, the site contingency funds can also be used to pay for that

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refurbishment. The Site contingency fund will therefore be incremented at the same annual rate beyond the 2030 date to cater for site clearance and refurbishment, with a target amount of £30k over 20 years, annually adjusted in the same manner.

Details of any funds materially in deficit

There are no funds in deficit.

Further financial review details (Optional information)

You may choose to include additional information, where relevant about:

• the charity’s principal sources of funds (including any fundraising);

• how expenditure has supported the key objectives of the charity;

• investment policy and objectives including any ethical investment policy adopted.

.Section F Other optional information

Section G Declaration

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s)

Full name(s)Tim Wilkes

Penny Sansom

Position (eg Secretary, Chair,Chairperson etc) Date

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- 2022 - 2023 20212022

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Bank Balance

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• The accounts cover the period 1[st] October 2022 – 30[th] September 2023.

• The accounts have been independently checked by Barbara Hoffman.

• We have £700.91 more in the bank than we did a year ago.

KCC Funds

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• Site Contingency Reserves Fund : we plan on saving £30,000 over 20 years which will allow us to replace the hut at the end of its useable life or clear the site in the event of lease termination.

• Club Contingency Reserves Fund : we are saving to allow us to withstand unexpected expenditure and disruption which affects income.

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Income

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• Gross income of £19,769.15 which is below the threshold for an external audit.

• Members’ Subscriptions and Activity: Youth Attendance have been profitable for us.

• Everything else is mostly turnover.

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Expenditure

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• Expenditure of £19,068.24.

• Activity: Misc includes reimbursed costs for the Lakes trip, WWSR and the Dart weekend.

• Governance: General Admin includes rent paid to the EA for the land on which the huts sits, insurance, rates and rent paid to Farmer Allen for the car parking area.

Budget Review

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General Governance , Income less Expenditure

• Our expenditure was closer to budget, at 124%.

• The surplus has allowed us to invest in upgrading the riverbank (approx. £1000), repairs (£360 just spent on open boat parts) and new equipment, particularly the new SUPs (approx. £2500).