## **Trustees' Annual Report for the period**
Period start date **01 09 2021 From To**
Period end date **31 08 2022**
## Section A Reference and administration details
**Charity name** Czech School & Community Manchester **Other names charity is known by** Czech School Manchester **Registered charity number (if any)** 1170346 **Charity's principal address** 4 Brindley Road Old Trafford Manchester **Postcode M16 9HQ**
Czech School & Community Manchester
## **Names of the charity trustees who manage the charity**
|1
2
3
4
5
6
7
8|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**|
|---|---|---|---|---|
||Tereza Kokocinska|||Board of Trustees|
||Lenka Halova|||Board of Trustees|
||Helena Wall|||Board of Trustees|
||SydneyBailey|||Board of Trustees|
||Marek Nemec||Ended 9.7.2022|Board of Trustees|
||||||
||||||
||||||
## **Section B Structure, governance and management**
## **Description of the charity’s trusts**
Constitution
Type of governing document (eg. trust deed, constitution) Charitable Incorporated Organisation How the charity is constituted
- (eg. trust, association, company)
Appointed by the charity trustees, members of our community are always Trustee selection methods welcome and invited to step forward to become trustees (eg. appointed by, elected by)
## **Additional governance issues (Optional information)**
**TAR**
March **2012**
1
The organisation has adopted all required policies: Health and Safety Policy Privacy Notice Safe Recruitment Policy Safeguarding and Child Protection Policy Fees policy
You **may choose** to include additional information, where relevant, about:
- policies and procedures adopted for the induction and training of trustees;
- the charity’s organisational structure and any wider network with which the charity works;
- relationship with any related parties;
- trustees’ consideration of major risks and the system and procedures to manage them.
- The trustees meet on a regular basis and manage all activities of the charity in accordance with the constitution.
- Therefore from October 2020, Mrs Pavla Mataskova has become the Headteacher and Managing director of the charity.
- The charity employs 10 teachers and also cooperates with universities in the Czech Republic, providing teacher training via the Erasmus programme.
- The school cooperates with other Czech and Slovak Schools in the UK and is a member of the Association of Czech and Slovak Schools in the UK.
The charity also works closely with the Embassy of the Czech Republic in London and the Consulate General in Manchester.
The trustees identified as the major risk to our activities frequent lack or limited number of suitably qualified teaching staff, so we are on a constant look-out for new colleagues.
## **Section C Objectives and activities**
To advance education for the public benefit in particular but not exclusively in the language, history, geography, the arts, culture and heritage of the Czech Republic by:
- teaching the Czech language and Czech history and geography to children and young people;
- teaching the Czech language to adults;
- promoting and organising events that support Czech culture, art and folklore; and
**Summary of the objects of the** • organising educational trips for children and young people **charity set out in its** . **governing document** The promotion of social inclusion for the public benefit among people who are nationals of the Czech Republic settling in the North West region of England who are or feel they are socially excluded by providing:
- education and training in the English language;
- support and general advice; and
- social and recreational facilities and events involving the local community.
- “Socially excluded” means being excluded from society or part of society.
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March **2012**
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In planning our activities for the year we kept in mind the Charity Commission’s guidance on public benefit at our trustee meetings. The main focus of our activities was on the education of classes for Czech speaking school-age children (Year 1 – 9 plus a class for children who learn Czech as a foreign language), and 3 pre-school classes for children age 3 – 5 years. In total, we had 55 children enrolled. We open the class for the smallest children (1.5 – 3 years) with their parents. All children lessons were held at St Bede’s College Manchester on Saturdays term-time only, in total 36 sessions of 3 hours each. **Summary of the main activities undertaken for the** We also provided lessons to 1 looked after child of Czech originas. **public benefit in relation to these objects (include within** For the whole Czech community, we usually organise a number of expats **this section the statutory** events, for children, whole families as well as Czech adult population. **declaration that trustees have** We've been able to renew our traditional events such as Cimbalom music **had regard to the guidance** evening, Saint Nicolas day for kids on December, Costume party before **issued by the Charity** the Lent period or Czech is fun (theme educational games). We also **Commission on public** organize some new events and make nice tradition of Easter eggs **benefit)** decoration or Christmas wreath making. On the end of the school year we had BBQ when we provided certificates to our kids.
## **Additional details of objectives and activities (Optional information)**
You **may choose** to include further statements, where relevant, about:
Volunteers participation on the planning, management and execution of our events is still below the level we would have liked. All our events as well as main activities are run by the trustees. It is our current aim to try to involve more our community in the everyday running of the organisation. That said, we are very grateful to the parents of the children enrolled at the school who support our events with contributions to our food stalls or raffle and who help with some of our events.
- policy on grantmaking;
- policy programme related investment;
- contribution made by volunteers.
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March **2012**
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Section D Achievements and performance
**Summary of the main achievements of the charity during the year**
During the 2021/22 academic year we were very happy to start positive response and have signed the agreement between the DofE and us in August 2021. Czech School Manchester thus joined this ‘premier league’ of Czech schools abroad. On the autumn 2021 we were delighted to open our new premises, Czech Community Centre. We can provide evening adult courses, more workshops for children and families, run our holiday club-like Czech language learning clubs for children, as well as provide the school with a solid base that would support the high quality of teaching and learning we are endeavouring to provide.
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March **2012**
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## **Section E Financial review**
**Brief statement of the charity’s policy on reserves**
Although we do not have an official policy on reserves, we monitor our cash flow very carefully and always have funds to cover the vitals costs during the year, such as rent and teachers’ payments.
**Details of any funds materially** Not applicable **in deficit**
## **Further financial review details (Optional information)**
You **may choose** to include additional information, where relevant about:
- the charity’s principal sources of funds (including any fundraising);
- how expenditure has supported the key objectives of the charity;
- investment policy and objectives including any ethical investment policy adopted.
Main income of the school is from the school fees. We keep them to the bare minimum as we want the school to be affordable to the widest possible community. The fees have remained on the same level since the school opened in February 2011.
The fees are supplemented by our fundraising activities during our events, such as raffle, food donations to our food stalls, etc.
- We are also recipients of grants from the Czech Ministry of Education and the Ministry of Foreign Affairs of the Czech Republic. Following the contractual agreement with the Department of Education we will also be recipients of a regular subsidy based on number of pupils, teaching costs and a coefficient as set up by the DofE of the Czech Republic.
## **Section F Other optional information**
## **Section G Declaration**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
**Signature(s) Full name(s)** Lenka Halova Tereza Kokocinska **Position (eg Secretary, Chair, etc)**[Secretary ] Secretary **Date** 30/06/2023
30
**TAR**
March **2012**
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**----- Start of picture text -----**
Czech School and Community Manchester No 1170346
Receipts and payments accounts CC16a
For the period Period start date Period end date
To
from 01/09/2021 31/08/2022
Section A Receipts and payments
Unrestricted Restricted Endowment
Total funds Last year
funds funds funds
to the nearest
to the nearest £ to the nearest £ to the nearest £ to the nearest £
£
A1 Receipts
Charitable activities - Fees 18,043 - - 18,043 10,302
Donations 248 - - 248 83
Grants 44,381 - - 44,381 22,099
Fundraising events 4,673 - - 4,673
- - - - -
- - - - -
- - - - -
- - - - -
Sub total (Gross income for
67,344 - - 67,344 32,484
AR)
A2 Asset and investment sales,
(see table).
- - - -
- - - - -
Sub total - - - - -
Total receipts 67,344 - - 67,344 32,484
A3 Payments
Teaching salaries 15,404 - - 15,404 7,907
Management and administrations 10,300 - - 10,300 5,430
Rent 21,295 - - 21,295 1,560
Other services (storage, web, postage,
telephone, internet, printing) 3,491 - - 3,491 842
Consumables and general expenses 13,727 - - 13,727 1,025
Travel expenses 2,925 - - 2,925
Books and materials 1,363 - - 1,363 122
Insurance 247 - - 247 258
Other 660 - - 660 545
Sub total [ 69,412 ] - - 69,412 17,689
A4 Asset and investment
purchases, (see table)
- - - -
- - - -
Sub total [ - ] - - - -
Total payments 69,412 - - 69,412 17,689
Net of receipts/(payments) - 2,067 - - - 2,067 14,795
A5 Transfers between funds - - - - -
A6 Cash funds last year end 6,638 - - 6,638 -
Cash funds this year end 4,571 - - 4,571 14,795
**----- End of picture text -----**
CCXX R1 accounts (SS)
30/06/2023
1
## **Section B Statement of assets and liabilities at the end of the period**
|**Categories**
Signed by one or two trustees on
behalf of all the trustees
**B1 Cash funds**
**B2 Other monetary assets**
**B4 Assets retained for the**
**charity’s own use**
**B5 Liabilities**
**B3 Investment assets**|Signature
**Details**
Bank account
Petty cash
**Details**
**_Total cash funds_**
(agree balances with receipts and payments
account(s))
**Details**
**Details**
**Details**|**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**20,761**
**-**
**672**
**-**
**-**
**-**
**21,433**
**-**
Agreement Error
OK
**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**
**-**
**-**
**-**
**-**
**-**
Print Name
Lenka Halova
Tereza Kokocinska|**Endowment**
**funds**
**to nearest £**
**-**
**-**
**-**|
|---|---|---|---|
||||**-**|
||||OK|
||||**Endowment**
**funds**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**Current value**
**(optional)**
**-**
**-**
**-**
**-**
**-**
**Current value**
**(optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**When due**
**(optional)**
Date of
approval|
CCXX R2 accounts (SS)
30/06/2023
2
##