## **Trustees’ Annual Report for the period** **From 01/01/2021 Period start date To 31/12/2021 Period end date** ## **Charity name: Hinton Martell Village Hall** ## **Charity registration number: 1170319** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|To run & maintain a Village Hall for the
benefit of the inhabitants of the parish of
Hinton Martell & The Vale of Allen.| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or services
identified in the accounts.|Para 1.17 and 1.19|The Hall has been closed throughout 2021
due to Covid, repair work to the roof and
chimney and interior re-decoration in
preparation for the re-opening of the Hall.
Some social activities have taken place
during the year, but on a more limited basis
than would usually be the case.| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public benefit|Para 1.18|The Trustees have had regard to the
guidance issued by the Charity Commission
on public benefit.| ## **Additional information (optional)** You may choose to include further statements where relevant about: SORP reference Para 1.38 Policy on grant making Para 1.38 Policy on social investment including program related investment |Contribution made by
volunteers|Para 1.38|The Committee are supported by a number
of volunteers who have helped to organise
the events we have managed to run this
year and who have taken part in a working
party to prepare the boundary wall ready for
building work.| |---|---|---| |Other||| ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|The first phase of the hall Preservation
Project was successfully carried out. This
involved the roofs of Halls 1 & 2 being
completely stripped so that structural
repairs could be completed, followed by the
addition of new breather membrane,
battens and then re-tiling. The chimney
stack was taken down and re-built, with a
new code 4 lead chimney tray being
inserted. The collapsing boundary wall was
partially taken down and re-built. Internal
re-decoration was carried out to improve the
appearance of the Hall.
Limited Social events included: Working
party followed by BBQ; monthly ‘Thirst
Friday’ get togethers restarted (outside and
then in the corner of the Church); Picnic in
the Paddock (Community open air get-
together); Pumpkin Competition; Christmas
Tree Lighting with carol singing, mince
pies& Mulled wine. All of the above
activities serve to bring the community
together albeit in socially distanced
activities.| ## **Additional information (optional)** You may choose to include further statements where relevant about: |Achievements against
objectives set|Para 1.41|Whilst we had hoped to be able to complete
more of the Preservation Project, the limited
numbers of funding bodies open throughout
the Covid years meant that funding was
more limited than originally anticipated.
However, we were able to raise £75k to
enable to first phase of the project to be
completed.| |---|---|---| |Performance of fundraising
activities against objectives
set|Para 1.41|The Hall has been closed throughout the
year and so fundraising opportunities have
been extremely limited. Just over £1000
was raised by the community activities this
year.| ||Investment performance
against objectives
Para 1.41
Other
£45k of funding from external sources was
secured, enabling the first phase of the
Preservation Project to be completed.| |---|---| ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|On 31st December 2021, the charity had a
credit balance of £14,475.09.| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|The Village Hall is a 19th century Grade 2
listed building, so there are several ongoing
maintenance issues. The Trustees like to
hold a reserve of c.£7k in case urgent repair
work needs to be undertaken. Other monies
are being held in reserve to enable Phase 2
of the preservation project to take place as
soon as sufficient funds are raised.| |Amount of reserves held|Para 1.22|£14,475.09| |Reasons for holding zero
reserves|Para 1.22|| |Details of fund materially in
deficit|Para 1.24|| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|| ## **Additional information (optional)** You may choose to include further statements where relevant about: |The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|The following all contributed to phase 1 of
the preservation project undertaken this
year: The Bernard Sunley Foundation,
The Pilgrim Trust, Talbot Village Trust,
ACRE/DEFRA, Dorset Council (Leisure
Development Fund). Dorset Council
provided funds to support the Hall during
lockdown. Some limited fundraising took
place in the community.| |---|---|---| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|The Trustees continue to be active in
seeking funding for the preservation project
so that the Hall can be maintained and
improved for the benefit of the whole
community. Strong links with the Church
mean that profits from some events are split
50:50 and there are some separate
fundraising events supporting Artsreach, The
Dorset & Somerset Air Ambulance amongst
other organisations.| |A description of the principal
risks facing the charity|Para 1.46|The rising costs of maintaining & heating an
old building.| |Other||| ## **Structure, Governance and Management** |Description of charity’s trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|Constitution| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|CIO| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|Trustees are all volunteers, who put
themselves forward for selection. There is
an election for the posts of Chair, Events co-
ordinator and Treasurer. In addition to the
Trustees, we have a Parish Council
Representative and the Church Warden
helping to form the Management Committee.| ## **Additional information (optional)** You may choose to include further statements where relevant about: |Policies and procedures
adopted for the induction
and training of trustees|Para 1.51|We are member of Dorset Community
Action, which runs a full programme of
training for Trustees. All Trustees are
encouraged to engage in training offered by
DCA.| |---|---|---| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|There are 7 Trustees, a Parish Council
Representative, the Church Warden forming
the Management Committee. Within this,
there is an Events Committee and a project
Sub-Committee, meeting separately and
reporting back to the main committee. We
have a formal list of 24 Village Hall
Volunteers who support the work of Charity.| |Relationship with any related
parties|Para 1.51|The Village hall works closely with the
Church (standing next door). Churchgoers
make use of the facilities after Church
Services, use the Kitchen for serving
refreshments and share the costs of wi-fi.
Many social events are run jointly for the
benefit of both parties.| |Other||| ## **Reference and Administrative details** |Charity name|Hinton Martell Village Hall| |---|---| |Other name the charity uses|| |Registered charity number|1170319| ||Charity’s principal address
Hinton Martell Village Hall
Hinton Martell,
Wimborne,
Dorset. BH21 7HE| |---|---| ## **Names of the charity trustees who manage the charity** ||**Trustee name**|**Office (if any)**|**Dates acted if not for**
**whole year**|**Name of person (or body)**
**entitled to appoint trustee**
| |---|---|---|---|---| |1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20|Sue Dawson|Acting Chair
(Appointed
October 2021)
||~~**(if any)**~~| ||Jill Crawley|~~and Secretary~~
Treasurer||| ||Sheena Snook|Events Co-
ordinator||| ||Paul Causton|||| ||Deni Frost|||| ||Terry Procter||Appointed May 2021|| ||Jerry Trow|||| ||David
Carrington|Chairman until
08/10/2021|Continued to act
until 08/10/2021|| ||Jenny
Carrington||Continued to act
until 08/10/2021|| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| Corporate trustees – names of the directors at the date the report was approved **Director name** Name of trustees holding title to property belonging to the charity **Trustee name Dates acted if not for whole year** **Funds held as custodian trustees on behalf of others** Description of the assets held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** **Type of Name Address adviser** **Name of chief executive or names of senior staff members (Optional** ~~**information)**~~ ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** ## **Declarations** The trustees declare that they have approved the trustees’ report above. Signed on behalf of the charity’s trustees Signature(s) S.J. Dawson Full name(s) Susan Jane Dawson Position (eg Acting Chair Secretary, Chair, etc) Date 24/05/2022 |||**INCOME 2021**||||||||||||||||||**Bank Account Recon**|**Bank Account Recon**|**Bank Account Recon**|||||||||||||| |---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---| ||||||||||||||||||||||||||||||||||||| ||||||Fund||||||||||||||||||||||||||||||| ||Date|Descrip/on|Ref Doc|expenses
deducted
from
banking|100 Club|Sponsor a
Roof Tile|xmas cards|Quiz Night|Other Fund
Raising|Grants|Dona/ons|LeEng and
Hire|Misc defb
fund|Event
Deposits|Deposit
Account
Interest||Transfer
from
Deposit to
Current
accounts||Transfer
from
Current to
Deposit
accounts||Total
Income|Paid into
Deposit
Account|Expenditure||Cash
Current
Account|Gold
Deposit
Account|||||||||| |E BROUGHT FWD|||||||||||||||||||||||||22551.61
741.83||||||||||| |jan|26th|100 club Brokenshire|||30.00||||||||||||||||30.00||||22581.61|741.83|||||||||| |jan|26th|100 club Cur/s|||30.00||||||||||||||||30.00||||22611.61|741.83|||||||||| |feb|27th|100 cluvb Wendy Butcher|||15.00||||||||||||||||15.00||||22626.61|741.83|||||||||| |mar|27th|Village Voices dona/on|||||||||100.00||||||||||100.00||||22726.61|741.83|||||||||| |feb|1st|100 club Ingrid Lawrence|||15.00||||||||||||||||15.00||||22741.61|741.83|||||||||| |feb|1st|100 club Deni Frost|||15.00||||||||||||||||15.00||||22756.61|741.83|||||||||| |feb|1st|100 Club S Warnock|||15.00||||||||||||||||15.00||||22771.61|741.83|||||||||| |feb|1st|100 Club S Rock|||15.00||||||||||||||||15.00||||22786.61|741.83|||||||||| |feb|1st|Roof Tile S Rock||||50.00|||||||||||||||50.00||||22836.61|741.83|||||||||| |feb|5th|100 club John Kepshall|||15.00||||||||||||||||15.00||||22851.61|741.83|||||||||| |feb|8th|Dorset Council Local Restric/on support grant||||||||1334.00|||||||||||1334.00||||24185.61|741.83|||||||||| |feb|9th|Dorset Council Local Restric/on support grant||||||||2001.00|||||||||||2001.00||||26186.61|741.83|||||||||| |feb|9th|Dorset Council Local Restric/on support grant||||||||4000.00|||||||||||4000.00||||30186.61|741.83|||||||||| |feb|10th|Roof Tile Bishop||||50.00|||||||||||||||50.00||||30236.61|741.83|||||||||| |feb|10th|100 club Bishop|||30.00||||||||||||||||30.00||||30266.61|741.83|||||||||| |feb|10th|100 club Dee Howell|||15.00||||||||||||||||15.00||||30281.61|741.83|||||||||| |feb|12th|100 Club|||120.00||||||||||||741.83||||120.00||||31143.44|0.00|||||||||| |feb|12th|Roof Tile||||10.00|||||||||||||||10.00||||31153.44|0.00|||||||||| |feb|12th|D Carrington sta/onery|||||||||||||||||||0.00||||31153.44|0.00|||||||||| |feb|15th|100 club D Carrington|||30.00||||||||||||||||30.00||||31183.44|0.00|||||||||| |feb|15th|100 club Mrs Rawlinson|||15.00||||||||||||||||15.00||||31198.44|0.00|||||||||| |feb|15th|100 club B & S Dawson|||30.00||||||||||||||||30.00||||31228.44|0.00|||||||||| |feb|16th|Roof /le D Carrington||||50.00|||||||||||||||50.00||||31278.44|0.00|||||||||| |feb|19th|Roof /le J & K Van Eaen||||10.00|||||||||||||||10.00||||31288.44|0.00|||||||||| |feb|19th|100 club J & KK Van Eaen|||15.00||||||||||||||||15.00||||31303.44|0.00|||||||||| |mar|11th|Dorset Council Local Restric/on support grant||||||||2096.00|||||||||||2096.00||||33399.44|0.00|||||||||| |mar|26th||||||||||||||0.01||||||0.00||||33399.44|0.01|||||||||| |apr|20th|100 club F & G Macaulay|||30.00||||||||||||||||30.00||||33429.44|0.01|||||||||| |apr|23rd|Dorset Council Restart grant||||||||8000.00|||||||||||8000.00||||41429.44|0.01|||||||||| |may|12th|Furzehill Store - recipe book|||||||50.00||||||||||||50.00||||41479.44|0.01|||||||||| |aug|17th|Talbot Village Trust||||||||20000|||||||||||20000.00||||61479.44|0.01|||||||||| |sept|20th|ACRE Grant||||||||12906.46|||||||||||12906.46||||54335.90|0.01|||||||||| |sept|30th|Bernard SunleyTrust||||||||5000|||||||||||5000.00||||46429.44|0.01|||||||||| |sept|30th|Pilgrim Trust||||||||5000|||||||||||5000.00||||46479.44|0.01|||||||||| |nov|15th|cook xmas cards|||||9.5||||||||||||||9.50||||41438.94|0.01|||||||||| |nov|26th|jumble|||||||31.5||||||||||||31.50||||41460.94|0.01|||||||||| |nov|15th|pumpkin compe//on|||||||10.31||||||||||||10.31||||41439.75|0.01|||||||||| |dec|7th|judge xmas cards|||||9.5||||||||||||||9.50||||41438.94|0.01|||||||||| |dec|16th|xmas cards|||||310||||||||||||||310.00||||41739.44|0.01|||||||||| |dec|16th|jumble|||||||15||||||||||||15.00||||41444.44|0.01|||||||||| |dec|24th|pcauston - xmas cards|||||30||||||||||||||30.00||||41509.44|0.01|||||||||| ||||||||||||||||||||||0.00||||61479.44|0.01|||||||||| ||||||||||||||||||||||0.00||||61479.44|0.01|||||||||| ||||||||||||||||||||||0.00||||61479.44|0.01|||||||||| |||Totals|||435.00|170.00|359.00|0.00|106.81|60337.46|100.00|0.00|0.00|0.00|0.01||741.83||0.00||61508.27|0.00|70326.63||53402.91|-741.81|||||||||| ||||||||||||||||||||||||||||||||||||| ||||||||||||||||||||||Gold a/c
(Defbralato
r fund)||||rolling proft|-8818.35|||||||||| ||||||Fund Raising Total
1070.81|||||||||Current A/C cash book Bala
14475.08|||||||0||||||||||||||| |||||||||||||||Current A/C Statement||||14475.08|||||||||||||||||| ||||||||||||||||dif|||0.00|||0.00||||||||||||||| ||||||||||||||||||||||||||||||||||||| |||||||||||||||uncleared
bankings|||||||0||0||||||||||||| |||||||||||||||uncleared
payments|||||||||||||||||||||| |||||||||||||||||||0.00|||0||||||||||||||| 1 ||||EXPENDITURE 2021|EXPENDITURE 2021|EXPENDITURE 2021|EXPENDITURE 2021|EXPENDITURE 2021|EXPENDITURE 2021|EXPENDITURE 2021|EXPENDITURE 2021|EXPENDITURE 2021|EXPENDITURE 2021|EXPENDITURE 2021||||||| |---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---| |||||||Project Costs|||||||||||||| |||Date|Payment Descrip/on|ref|Chq No|100 club|Contractors|Professional
Fees|Annual
alcohol/
music
licence
fee|Electricity|Water|Rates|Insurance|Cleaning
and
Cleaning
Materials|Website|Repairs and
Maintenance|Other
Expenditure|Fund
Raising
Expenses|Cash /
Current
Account
Paid out| |jan||4th|pennon water services||||||||7.89||||||||7.89| |jan||15th|bank charges||||||||||||||8||8.00| |feb||12th|D Carrington sta/onery||||||||||||||14.82||14.82| |feb||12th|D Frost Feb winner|||20.00|||||||||||||20.00| |feb||12th|T Trow Feb winner|||15.00|||||||||||||15.00| |feb||15th|bank charges||||||||||||||8||8.00| |feb||17th|1&1 Internet Ltd||||||||||||11.70||||11.70| |feb||22nd|Nicki Brunt 2/2|||||1330.50|||||||||||1330.50| |feb||25th|SSE|||||||39.24|||||||||39.24| |feb||26th|Community First Insurance||||||||||511.36||||||511.36| |mar||1st|SSE|||||||15.44|||||||||15.44| |mar||15th|bank charges||||||||||||||8.00||8.00| |mar||17th|1&1 Internet Ltd||||||||||||11.70||||11.70| |mar||25th|Fire Protec/on|||||||||||||40|||40.00| |apr||14th|1&1 Internet Ltd||||||||||||11.70||||11.70| |apr||15th|bank charges||||||||||||||8||8.00| |apr||20th|100 club F & G Macaulay||||||||||||||||0.00| |may||7th|D Carrington DCA membership/course &
postage||||||||||||||47.69||47.69| |may||14th|1&1 Internet Ltd||||||||||||11.70||||11.70| |may||26tj|bank charges||||||||||||||8||8.00| |june||1st|pennon water services||||||||3.68||||||||3.68| |june||7th|SSE|||||||285.11|||||||||285.11| |june||15th|bank charges||||||||||||||8||8.00| |june||15th|1&1 Internet Ltd||||||||||||11.70||||11.70| |july||1st|pennon water services||||||||7.90||||||||7.90| |july||14th|1&1 Internet Ltd||||||||||||11.70||||11.70| |july||15th|bank charges||||||||||||||8||8.00| |july||22nd|DCC Premises licence||||||70.00||||||||||70.00| |august||2nd|pennon water services||||||||7.90||||||||7.90| |august||9th|JR & PH Bishop May 100 club|||15.00|||||||||||||15.00| |august||13th|1&1 Internet Ltd||||||||||||11.70||||11.70| |august||16th|bank charges||||||||||||||8||8.00| |august||16th|D Carrington contract + tarpaulin|||||86.77|||||||||36.95||123.72| |august||26th|SSE|||||||249.22|||||||||249.22| |sept||1st|pennon water services||||||||7.90||||||||7.90| |sept||13th|Nicki Brunt 2/2|||||875.00|||||||||||875.00| |sept||15th|bank charges||||||||||||||8||8.00| |sept||17th|Crea/ve Buildings||||15925.46||||||||||||15925.46| |sept||20th|Western Design Architect|||||1260.60|||||||||||1260.60| |sept||22nd|Crea/ve Buildings||||3185.09||||||||||||3185.09| |sept||28th|Crea/ve Buildings||||19110.55||||||||||||19110.55| |oct||1st|pennon water services||||||||7.9||||||||7.90| 1 |oct|1st|DCC NDRE|||||||||40.51|||||||40.51| |---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---| |oct|14th|1&1 Internet Ltd||||||||||||11.7||||11.70| |oct|15th|bank charges||||||||||||||8||8.00| |oct|18th|Crea/ve Buildings||||19998.98||||||||||||19998.98| |oct|18th|D Carringont paper/printer cartridge||||||||||||||58.44||58.44| |oct|18th|D Carringont zoom sub||||||||||||||143.88||143.88| |oct|18th|S Warnock - Land Registry ref sep/c tank||||||||||||||83.76||83.76| |oct|28th|clarity homeclean|||||||||||||240|||240.00| |nov|1st|pennon water services||||||||7.9||||||||7.90| |nov|15th|bank charges||||||||||||||8||8.00| |nov|15th|1&1 Internet Ltd||||||||||||11.7||||11.70| |nov|22nd|Western Design Architect|||||1930.50|||||||||||1930.50| |dec|1st|pennon water services||||||||7.9||||||||7.90| |dec|6th|sse|||||||290.65|||||||||290.65| |dec|6th|mrs s dawson - xmas cards|||||||||||||||136.79|136.79| |dec|6th|ppl prs licence||||||94.07||||||||||94.07| |dec|6th|mrs s dawson - internet||||||||||||23.70||||23.70| |dec|6th|christopher nish - decora/ng||||1828.12||||||||||||1828.12| |dec|13th|bustajobs - remove sofa|||||||||||||30|||30.00| |dec|15th|bank charges||||||||||||||8||8.00| |dec|15th|1&1 Internet Ltd||||||||||||11.7||||11.70| |dec|22nd|mrs s dawson - dehumidifer|||||||||||||239.97|||239.97| |dec|22nd|Cleansing Service group - empty sep/c
tank|||||||||||||157|||157.00| |dec|22nd|christopher nish - decora/ng||||1624.49||||||||||||1624.49| |dec||||||||||||||||||0.00| |dec||||||||||||||||||0.00| |dec||||||||||||||||||0.00| |dec||||||||||||||||||0.00| ||||||50.00|61672.69|5483.37|164.07|879.66|58.97|40.51|511.36|0.00|140.70|706.97|481.54|136.79|70326.63| |TOTAL||||||||||||||||||| ||||||Total Fund RaisingExpen||67206.06|||||||||||| |||||||||||||||||||| 2 ||||||||||||||||| |---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---| ||||||||||||||||| |||**Hinton Martell Village Hall Commi=ee**|||||||||||||| |||**CIO No 1170319**|||||||||||||| |||Annual Accounts Year ended 31 December 2021|||||||||||||| ||||||||||||||||| ||||||||||||||||| |||**EXPENDITURE**||||||**INCOME**|||||||| ||||||||||||||||| |||Electricity|||879.66|||LeEngand Hire||||0.00|||| |||Water|||58.97||||||||||| |||Rates|||40.51|||Fund Raising||||1070.81|||| |||Insurance|||511.36||||||||||| |||Annual alcohol/music licence fee|||164.07|||Event Income||||0.00|||| |||Website costs|||140.70||||||||||| |||Repairs and Maintenance|||706.97||||||||||| |||0|||0.00||||||||||| |||||||||Dona/ons||||100.00|||| ||||||||||||||||| |||Cleaningand CleaningMaterials|||0.00|||Grants||||60337.46|||| ||||||||||||||||| |||Other Expenditure|||481.54||||||||||| ||||||||||||||||| |||||||||Bank Interest||||0.01|||| |||Event expenses Expenses|||0.00||||||||||| ||||||||||||||||| ||||||||||||||||| |||Payments to Contractors|||61672.69||||||||||| |||Professional Fees|||5483.37||||||||||| |||Other Fund raisingcosts|||186.79||||||||||| ||||||||||||||||| |||Total Expenditure|||70326.63|||Total Income||||61508.28|||| ||||||||||||||||| ||||||||||||||||| |||Excess of Income over Expenditure|||**-8818.35**||||||||||| ||||||||||||||||| ||||||||||||||||| ||||||||||||||||| |||**RETAINED SURPLUS 2021**||||||**RETAINED SURPLUS 2020**|||||||| ||||||||||||||||| |||OpeningBalance at 01.01.2021||||23293.44||OpeningBalance at 01.01.2020||||11970.64|||| |||Excess Expenditure over Income||||-8818.35||Excess of Income over Expenditure||||11322.80|||| ||||||||||||||||| ||||||||||||||||| ||||||||||||||||| |||ClosingBalance at 31.12.2021||||14475.09||ClosingBalance at 31.12.2020||||23293.44|||| ||||||||||||||||| |||Represented by:||||||Represented by:|||||||| ||||||||||||||||| |||CAF Current Account*||||14475.08||CAF Current Account*||||22551.61|||22551.61| |||CAF Gold Account Defb Fund||||0.01||CAF Gold Account Defb Fund||||741.83|||| ||||||||||||||||| ||||||||||||||||| ||||||||||||||||| |||Add Uncleared Bankings||||0.00||Add Uncleared Bankings||||0.00|||| |||Less unrepresented Cheques|||0.00|0.00||Less unrepresented Cheques|||0.00|0.00|||| |||Less Event Deposits||||0.00||Less Event Deposits||||0|||| ||||||||||||||||| |||||||**14475.09**||||||**23293.44**|||| |||||||||||||0|||| ||||||||||||||||| ||||||||||||||||| ||||||||||||||||| |||Weconfrm that the books and records from which the above fnancial statement has been prepared contains a complete record of the
transac/ons for 2021 and that the Capital Account shows a true and fair view of the state of afairs at 31 December 2021.|||||||||||||| ||||||||||||||||| ||||||||||||||||| ||||||||||||||||| ||||||||||||||||| ||||||||||||||||| |||Jill Crawley, Honorary Treasurer Christopher Mckay,Honorary Auditor|||||||||||||| ||||||||||||||||| ||||||||||||||||| 1 ## **TREASURER'S REPORT FOR Y/E 31ST DECEMBER 2021** 2021 was another unusual year for the Hall. The Hall remained closed for the whole of the year pri of the COVID Pandemic but also during the renova/on in the autumn. Actual income genera/ng ac/vi/es were as a result sp manage to raise £1070.81 without the use of the Hall. With the outgoings associated with the roof repairs it year the expenditure exceeds income by £8818.35. This should be viewed alongside the significant surplus as we gathered together funds in order to proceed wit This more than covered the deficite in 2021. We secured over £60k of grant money to fund the proj closed the year with a posi/ve bank balance of £14475 1 |**FUND RAISING INCOME AND EXPENDITURE SUMMARY**|**FUND RAISING INCOME AND EXPENDITURE SUMMARY**|**FUND RAISING INCOME AND EXPENDITURE SUMMARY**|**FUND RAISING INCOME AND EXPENDITURE SUMMARY**|**FUND RAISING INCOME AND EXPENDITURE SUMMARY**|**FUND RAISING INCOME AND EXPENDITURE SUMMARY**|||||||| |---|---|---|---|---|---|---|---|---|---|---|---|---| ||**2021**||||**Income**|**Expenditure **|**Proft**|**check total**|**dif**|||| |**TOTAL**|||||**1070.81**|**186.79**|**884.02**|**884.02**|**0.00**|||| |||||||||||||| |||Sponsor a Tile||170.00|||170.00|||||| |||||||||||||| |||100 Club||435.00
**50.00**|||385.00|||||| |||||||||||||| |||Christmas Card Sales||359.00
**136.79**|||222.21|||||| |||||||||||||| |||Recipe Book|||50.00||50.00|||||| |||||||||||||| |||Pumpkin compe//on|||10.31||10.31|||||| |||||||||||||| |||Jumble|||46.50||46.50|||||| |||||||||||||| ||||||||0.00|||||| |||||||||||||| ||||||||0.00|||||| |||||||||||||| ||||||||0.00|||||| |||||||||||||| ||||||||**0.00**|||||| |||||||||||||| ||||||||**0.00**|||||| |||||||||||||| ||||||||**0.00**|||||| |||||||||||||| ||||||||**0.00**|||||| |||||||||||||| ||||||||**0.00**|||||| |||||||||||||| ||||||||**0.00**|||||| |||||||||||||| ||||||||**0.00**|||||| |||||||||||||| ||||||||**0.00**|||||| |||||||||||||| ||||||||**0.00**|||||| |||||||||||||| ||||||||**0.00**|||||| |||||||||||||| ||||||||**0.00**|||||| |||||||||||||| ||||||||**0.00**|||||| |||||||||||||| ||||||||**0.00**|||||| |||||||||||||| |||||||||||||| |||||||||||||| ||||||||**0.00**|||||| |||||||||||||| ||||||||**0.00**|||||| ||||||||**0.00**|||||| ||||||||**0.00**|||||| ||||||||**0.00**|||||| ||||||||**0.00**|||||| ||||||||**0.00**|||||| 1 ||**VILLAGE HALL RENOVATION PROJECT**|**VILLAGE HALL RENOVATION PROJECT**|**VILLAGE HALL RENOVATION PROJECT**|**VILLAGE HALL RENOVATION PROJECT**|**VILLAGE HALL RENOVATION PROJECT**|**VILLAGE HALL RENOVATION PROJECT**|||||||||||||||g

| |---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---| ||||||||||||||||||||||| ||**EXPENDITURE**|||||||**FUNDING SUPPORT**||||||**MATCH FUNDING**|||||||| |||||£|||£|**£**||||||**£**|||||||| |**ROLLING TOTALS:**|||||||**102340.93**|**63934.46**||||||**11462.88 **|**SELF**|**26943.59 **|**OTHERS**|**0**|||| ||||||||||||||||||||||| |2015|Cole and Cole||||||1620|1225|Dorset CountyCouncil|||||395|Hall Funds||||||| ||||||||||||||||||||||| |2016|Western Design Architects|||4140||||||||||4140|Hall Funds||||||| ||Asbestos Ltd|||294||||90||||||204|Hall Funds||||||| ||Huaon & Rostron Remedial Archite|||
3456||||1728|Architectural Heritage Fund|||Jun-17||1728|Hall Funds||||||| ||Dobel Contruc/on Surveyors|||900||||450|Architectural Heritage Fund|||Jun-17||190|Hall Funds||||||| ||||||||8790|||||||||260|Waitrose||||| ||||||||||||||||||||||| |2017|Heritage & Leisure Management|||750||||375|Architectural Heritage Fund|||Jun-17||375|Hall Funds||||||| ||Heritage & Leisure Management|||500||||250|Architectural Heritage Fund|||Jun-17||250|Hall Funds||||||| ||Heritage & Leisure Management|||250||||125|Architectural Heritage Fund|||Jun-17||125|Hall Funds||||||| ||FundingFair|||40||||||||||40|Hall Funds||||||| ||||||||1540||£3,018||received|Jun-17|||||||||| ||||||||||||||||||||||| |2018|Heritage & Leisure Management|||4000|||pd|2490|Architectural Heritage Fund|||May-18|||||||||| ||Heritage & Leisure Management|||4000|||pd|||||||||5000|Dorset CountyCouncil|||Jun-18|| ||Heritage & Leisure Management|||3662.71|||pd|4510|Architectural Heritage Fund|||Jun-18||1638.71|Hall funds||||||| ||Dobel Construc/on|||||800|pd||||||||||||||| ||Western Design Architects|||||1176|pd||||||||||||||| ||||||||13638.71||||||||||||||| ||||||||||||||||||||||| |2019|Louise Stewart inv 1902&1904|||||850|pd|||||||743.45|Hall funds||||||| ||Ecology Bat Survey||||110.45||pd|217|Waitrose green tokens dona/on|||Sept-19|||||||||| ||||||||960.45||||||||||||||| ||||||||||||||||||||||| |2020|Portal Plan Quest - planning appl||||259.00||pd||||||||||||||| ||Western Design Architects|||6483.72|||pd|9568|Architectural Heritage Fund|||May-20||1633.72|Hall funds||||||| ||Nicki Brunt consultant|||1402.50|||pd||||||||||||||| ||Nicki Brunt consultant|||1312.50|||pd||||||||||||||| ||E J Whapples solicitor|||1000.00|||pd||||||||||||||| ||Stanley Associates solictors||||744.00||pd||||||||||||||| ||||||||11201.72||||||||||||||| ||||||||||||||||||||||| |2021|Crea/ve Buildings|||58220.08|||pd|20000|Talbot Village Trust|||||||10000|Dorset Council Retail Hospitality & Leisure||||| ||Western Design Architects|||3191.10|||pd|12906.46|ACRE/DEFRA|||||||9431|Dorset Council Local Restric/on support gra||||| ||Nicki Brunt consultant|||2205.50|||pd|5000|Pilgrim Trust|||||||2252.59|Dorset Council Restart grant (£8000 receive||||| ||Exps - contract||||86.77||pd|5000|The Bernard SunleyFounda/on||||||||||||| ||Crea/ve Buildings reten/on fee||||886.60||||||||||||||||| ||||||||64590.05||||||||||||||| 1 |2020||||| |---|---|---|---|---| |july|10th|Dorset Council Retail Hospitality & Leisure grant|10000.00|| |||||| |2021||||| |feb|8th|Dorset Council Local Restric/on support grant|1334.00|| |feb|9th|Dorset Council Local Restric/on support grant|2001.00|| |feb|9th|Dorset Council Local Restric/on support grant|4000.00|| |mar|11th|Dorset Council Local Restric/on support grant|2096.00|| |apr|23rd|Dorset Council Restart grant|8000.00|| ||||27431.00|| 1 |**SUMMARY OF COSTS FOR HALL ROOF REPAIRS**|**SUMMARY OF COSTS FOR HALL ROOF REPAIRS**||||||| |---|---|---|---|---|---|---|---| ||||||||| |FUNDS SECURED:|||||||| |8/17/21|Hall funds earmarked forproject|||30,000.00|||| |8/17/21|Talbot Village Trust Grant|||20,000.00|||| |9/20/21|ACRE/DEFRA(VAT Support)|||12,906.46|||| |9/30/21|The Pilgrim Trust||||5,000.00||| |9/30/21|The Bernard SunleyFounda/on||||5,000.00||| ||TOTAL FUNDS||||||| ||||||||| |EXPENDITURE:|||||||| |2/22/21|Nicki Brunt consultancy|||-1,330.50|||| |9/13/21|Nicki Brunt consultancy|||-875.00|||| |9/22/21|Western Design Architects|||-1,260.60|||| |11/22/21|Western Design Architects|||-1,930.50|||| |9/17/21|Crea/ve Buildings Stage 1payment|||-19,110.55|||| |9/28/21|Crea/ve Buildings Stage 2payment|||-19,110.55|||| |10/18/21|Crea/ve Buildings Stage 3payment|||-19,998.98|||| ||||||||| ||||||||| |EXPENSES:|||||||| |10/18/21|Contractpack||||||-86.77| ||||||||| ||||||||| |OUTSTANDING EXPENSES:|||||||| ||Electrical cupboard es/mate|||||-300.00|| ||1.5% reten/on fee(includingvat)|||||-866.60|| ||||||||| ||||||||| |BALANCE ON COMPLETION OF ROOF PROJECT|||||||| ||||||||| |ADDITIONAL RENOVATION COSTS:|||||||| |12/6/21|C & G Home Services|decora/ng||-1,828.12|||| |12/22/21|C & G Home Services|decora/ng||-1,624.49|||| |1/21/22|C & G Home Services|decora/ng||-1,501.72|||| |2/28/22|Panel Heaters|||-699.41|||| ||Installa/on ofpanel heaters||||||| ||||||||| ||||||||| |**NET FUNDS IN HAND**|||||||| ||||||||| ||||||||| |**CURRENT BANK POSITION**|||||||| ||||||||| |4/23/22|Bank Balance aper clearingcurrentpayments on hand||||||| ||Reten/on Fee held in Gold CAFBank account||||||| 1 72,906.46 -63,616.68 -86.77 -1,166.60 8,036.41 -5,653.74 2,382.67 9,652.01 866.60 2 ## **Independent examiner's report on the accounts** **Section A Independent Examiner’s Report** **Report to the trustees/** Charity Name **members of** Hinton Martell Village Hall **On accounts for the year** 31/12/2021 **ended Set out on pages** **Charity no** 1170319 **(if any)** (remember to include the page numbers of additional sheets) I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31/12/2021 **Responsibilities and** As the charity's trustees, you are responsible for the preparation of the **basis of report** accounts in accordance with the requirements of the Charities Act 2011 (“the Act”). I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. **Independent examiner's statement** I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination (other than that disclosed below *) which gives me cause to believe that in, any material respect: - the accounting records were not kept in accordance with section 130 of the Charities Act; or - the accounts did not accord with the accounting records; or - • the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. * _Please delete the words in the brackets if they do not apply._ **Signed:**[Chris McKay (signed)] **Date:** 27/05/2022 1 **Oct 2018** **IER** **Name:** Christopher McKay ## **Relevant professional qualification(s) or body (if any):** **Address:** Lavenham Hinton Martell Wimborne BH21 7HG ## **Section B Disclosure** Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners). 2 **Oct 2018** **IER** **Give here brief details of any items that the examiner wishes to disclose** . 3 **Oct 2018** **IER**