## **HOPE COMMUNITY CHURCH PONTYPRIDD**
**______________________________________**
## **REPORT AND ACCOUNTS**
**FOR THE YEAR ENDING 31[ST] DECEMBER 2020**
**_____________________________________________**
**C Management Services 69 Velindre Road Whitchurch Cardiff CF14 2TF**
**HOPE COMMUNITY CHURCH PONTYPRIDD**
## **FOR THE PERIOD ENDED 31[ST] DECEMBER 2020**
## **CHARITY INFORMATION**
**Trustees:** Ryan Denne (Chair) Andrew Davies Mayuri Hargest Jon Ryan Andrew Thomas **Pastor:** Andrew Davies **Treasurer:** Ryan Denne **Charitable position:** Registered Charity number 1170304 **Governing Document:** CIO Foundation Model dated 22[nd] November 2016 **Address for correspondence:** Hope Community Church 126 Morien Crescent Rhydyfelin CF37 5PT **Independent Examiner:** Paul Burnell ACMI C Management Services 69 Velindre Road CARDIFF CF14 2TF **Bankers:** HSBC 92a Taff St Pontypridd CF37 4SR
|**CONTENTS**||
|---|---|
||Page|
|Charity Information|2|
|Trustees Report|3-6|
|Independent Examiners Report|7|
|Statement of Financial Activities|8|
|Statement of Assets and Liabilities|9|
|Notes to the Accounts|10-11|
|Appendix A – Financial Review for Charity|12-13|
2
**HOPE COMMUNITY CHURCH PONTYPRIDD**
## **REPORT OF THE TRUSTEES**
## **FOR THE PERIOD ENDED 31[ST] DECEMBER 2020**
The Trustees have pleasure in submitting the Report and Accounts for the period ended 1[st] January 2021. The report follows the same structure as previous years, although there were some ongoing differences in activities and meetings due to the Covid-19 Pandemic.
## **Structure, Governance and Management**
New Trustees are appointed by existing trustees from within the church/charity. They are provided with a copy of the organisation’s Constitution, finance reports and any other information deemed necessary to assist them in the role. Meetings occur approximately quarterly, depending on agendas. Trustees discuss safeguarding, finance, and decisions about the direction of the charity deemed necessary beyond the Church Leadership Team. The Church Leadership Team meet formally once per month and informally on a more regular basis. Managing day to day pastoral care and execution of the churches vision through planning, strategy and prayer.
Any spending either of interest or above £500 is run by Trustees first informally. This year meetings were held on virtually and informal communication by WhatsApp increased as we were unable to meet regularly in person.
At the beginning of the year, four buildings were being rented, and the primary business address remains 126 Morien Crescent (church office). The weekly meeting location was Rhydyfelin Community Centre, youth work happens weekly at the Ilan Centre and 126 Morein Crescent, and we ran an Alpha Course at Rhydyfelin Sports Bar.
The salaries and outgoings of the church are re-evaluated every 6 months. No salary changes occurred in the year and no persons were placed on the Furlough scheme offered by the government. It was deemed all employees work was essential to the running of the church/charity, and where activities could not carry on as normal, roles were redistributed and refocused among volunteers and employees.
The Charity is connected with a number of organisations: Catalyst Network of churches, New Wine Cymru (other churches around South Wales), and the Evangelical Alliancethese continue to add other levels of guidance and support for the church and brings wider recognition.
## **Objectives**
The charity’s objects remain:
- (a) To advance the Christian faith in Wales and in such other parts of the United Kingdom and the world;
- (b) The prevention or relief of poverty in Wales and in such other parts of the United Kingdom and the world; and
- (c) To fulfil such other purposes which are exclusively charitable according to the law of England and Wales and are connected to the charitable work of the charity.
3
## **Achievements and Activities**
In 2020 the charity held regular public meetings on a Sunday afternoon until COVID-19 prevented meeting in person. Since then, we have used web-based conferencing solutions and video sharing websites to worship God, preach from the Bible, and have fellowship together according to object (a). We have collaborated with other churches in and around South Wales, building friendships and partnerships per objects (a) and (c).
In accordance with objects (a) and (b), the church/charity hosted termly ‘Bouncy Castle Church’ meetings. These meetings were increasingly well attended with over 100 guests at our ‘Bouncy Castle Carol Service’ in December 2019. However, due to COVID-19 restrictions, we were unable in 2020 to continue these events. We aim to re-launch these popular events in the second half of 2021, government guidelines permitting. As a substitute for these events, we provided free bags of activities for the community on several occasions.
COVID-19 also prevented us from holding regular meetings in homes on Tuesday evenings. Groups instead used web-based conferencing solutions to pray for one another, have fellowship together, and discuss the teaching from the Sunday meeting per objective (b). These have helped nurture friendships with one another in the church and have brought accessibility to those who would be unable to join physical meetings.
At the start of 2020, we ran a successful Alpha Course in accordance with object (a). Friends and neighbours were invited to learn more about the Christian faith and have a healthy, home-cooked meal. We had around five people not directly connected with the charity join us.
Our usual annual camps for church and youth were both cancelled due to the COVID-19 pandemic.
Our community work, which seeks to reduce the impact of poverty on youth and families in and around South Wales, in accordance with object (b) had to change this year. The youth club service that ran for free from the Ilan Centre, where youth partake in games, team building, crafts and hear about Christian beliefs according to object (a) paused in March due to COVID-19 restrictions.
Very excitingly, this year’s activities concluded by having Santa Claus ride around Rhydyfelin on a sleigh. This brought joy and the Christmas Gospel to many householdswith over 1000 people seen waiting for Santa to pass by their street. This was our most far-reaching event by far- and we were able to give out many activity bags for free, again, following covid guidelines at the time.
## **Performance & Goals**
The church/charity gathered (online or in-person) together approximately 48 times throughout the year for worship and teaching from the bible on a Sunday afternoon. These services reached around twenty households, including five children. Our goal is to continue to increase in number as we see more people commit to the Christian faith.
Our youth work and community work have reached over 240 different children and 100 different families since starting, all in the locality of Rhydyfelin. This year, however, we decided to formally move on from being an active part of The Message Wales’ ‘Eden’
4
ministry, which part-funded us for three years to set up our youth work. The churches youth worker has been appointed as a community worker to serve the wider community, and our youth work has been re-branded to Six-19.
Charitable donations to the Catalyst network of churches, New Wine Cymru and the Evangelical Alliance continued this year. With a sum of nearly £2000 given to organisations and individuals.
Overall our objectives have been achieved despite our approaches having to change due to the COVID-19 Pandemic. Objective (a) has been met in Sunday meetings, mid-week meetings in collaboration with other churches through Catalyst, New Wine and the Evangelical Alliance. Objective (b) has been extensively met with the Community work (previously Eden) ministry. Objective (a), (b) and (c) have also been met with outreach events and our Alpha Course, which provided more information, discussion, and under
## **Building Fundraising**
One of the most exciting developments so far for the charity has been the prospect of buying a building in Rhydyfelin. During our time running the Alpha course in Rhydyfelin Sports Bar, we built a relationship with the bar staff and the owner and have started proceedings to purchase the building. The owner previously wished to demolish the building to create housing but felt that action would be a loss to the community and agreed it would be better if we take ownership.
Located on the main road through Rhydyfelin, on a popular bus route, the location of the property and its visibility make it a perfect place for us to develop our church ministries and community work within Rhydyfelin. We at the time of writing (May 2021) have raised just over £90,000 as a result of internal fundraising and successful grant applications.
## **Financial Review**
The charity has received continued giving through stewardship, monthly donations, and support sponsoring our full-time community worker. Most funds are raised through members giving monthly to the charity. Some funds are protected for purchasing Rhydyfelin Sports bar.
The charity does not have a reserves policy, but it has been decided approximately £2000-£3000 would be the appropriate level of total unprotected funds required to end the activities of the charity not already provided for or paid for within 3 months. This includes ‘redundancy’ type payments to any employees, stopping direct debits and rent payments and informing members they may wish to stop giving temporarily or permanently.
The reserves/savings account was set up in May 2019 in which was deposited £10,000 reserved for use in 2020 when the anticipated shortfall from The Message grant caught up with running costs (we were making a net monthly loss when funding was complete in January 2019). Currently, this is now a savings account for the funds designated for the purchase of Rhydyfelin Sports Bar.
Initial Funds (January 2020): Concluding Funds (1st January 2021):
£12,749.69 (inc. £10000 reserves) £27,967.45 (inc. £14300 reserves)
5
Funding mostly met by monthly or weekly giving by members who attend weekly meetings. Average regular giving for 2020 (including all sponsorship, stewardship giving, monthly giving), was approximately £3100 per month excluding Gift Aid. £450 of this is the direct sponsorship of our community worker.
We were able to claim £7000 from Gift Aid on previous years giving.
We received £5565 in grants for Covid-19 support and finance for our community work.
Headlines (1st January 2020 - 1st January 2021) Total income: £58,988.22 Reserves increase: £4,277.60 Total expenditure: £43,775.50 Total Net income: £15,212.72
This is a significant income- note that end of year reserves is just over £14,000, so the net income is nearly entirely being put into protected funds for the purchase of Rhydyfelin Sports Bar. Our current account has been very stable thanks to much-decreased costs as activities could not run in the same way (little rent was paid after March- only the office continued to be rented).
Additionally, the monthly giving of members is still generally increasing as the church congregation grows, more individuals are sponsoring our community worker and we have been able to continue to claim Gift Aid. At time of writing (May 2021) balances are approximately £10,500 with £48,000 in reserves.
Our publicly available financial report is attached as Appendix A. Throughout ‘HR’ refers to the community worker’s initials, not Human Resources.
This report was approved by the Trustees and is signed on their behalf by
Signature: Name: Ryan Denne
Position: Treasurer & Trustee
Date: 18[th] June 2021
6
## **INDEPENDENT EXAMINERS REPORT**
## **TO THE TRUSTEES OF**
## **HOPE COMMUNITY CHURCH PONTYPRIDD**
I report on the accounts of the Trust for the period ended 31[st] December 2020, which are set out on pages 9 to 12.
## **Respective responsibilities of trustees and examiner**
The charity's trustees are responsible for the preparation of the accounts. The charity's trustees consider that an audit is not required for this year under section 144 of the Charities Act 2011 (the Charities Act) and that an independent examination is needed.
It is my responsibility to:
- examine the accounts under section 145 of the 2011 Act;
- to follow the procedures laid down in the general Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act; and
- to state whether particular matters have come to my attention.
## **Basis of independent examiner's report**
My examination was carried out in accordance with the general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a 'true and fair view' and the report is limited to those matters set out in the statement below.
## **Independent examiner's statement**
In connection with my examination, no material matters have come to my attention which gives me reasonable cause to believe that in any material respect:
- accounting records were not kept in accordance with section 130 of the Charities Act or
- the accounts do not accord with the accounting records
I have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.
## Paul Burnell
Paul Burnell ACMI
For and on behalf of:
C Management Services (trading name of C Mgmnt Services Ltd) 69 Velindre Road Cardiff CF14 2TF
Date: 18[th] June 2021
7
**HOPE COMMUNITY CHURCH PONTYPRIDD**
## **RECEIPTS AND PAYMENTS ACCOUNT**
## **FOR THE YEAR ENDED 31[st] DECEMBER 2020**
|Note
**RECEIPTS**
_Receipts from generated funds_
2
_Receipts from charitable activities_
3
_Other receipts_
4
Interest received
Total Receipts
**PAYMENTS**
Charitable activities
5
Governance costs
Total payments
**Net Receipts/(Payments)**
Transfers between funds
Fund balances at 1stJanuary
2020
Fund balances at 31stDecember
2020|Unrestricted
Funds
£
Restricted
Funds
£
Total
Funds
2020
£
Total
Funds
2019
£
36,096
-
36,096
27,429
-
-
-
10,075
12,817
22,892
15,531
5
-
5
13|
|---|---|
||46,176
12,817
58,993
42,973|
||34,308
9,467
43,775
47,673
-
-
-|
||34,308
9,467
43,775
47,673|
||11,868
3,350
15,218
(4,700)
-
-
12,749
-
12,749
17,449|
||24,617
3,350
27,967
12,749|
The notes on pages 10-11 form part of these accounts.
8
## **HOPE COMMUNITY CHURCH PONTYPRIDD**
## **STATEMENT OF ASSETS AND LIABILITIES**
## **FOR THE YEAR ENDED 31[ST] DECEMBER 2020**
## **1. Fixed Assets**
|The value of assets owned are:
Equipment
**2. Bank & Cash Balances**
Cash at bank and in hand
**3. Other Assets and Liabilities**
_Assets_
Gift aid tax recovery not yet received
_Liabilities_
Unbilled fee for Independent Examination|Insurance
Value 2020
£
5,000
5,000
2020
2019
£ £
xxxxxx 12,749
xxxxxx 12,749
2020 2019
£ £
xxxxx 4,302
280 280
27,967
27,967
5,666|
|---|---|
The accounts were approved by the Trustees and signed on their behalf on 18[th] June 2021
Signed: Name: Ryan Denne
The notes on pages 10-11 form part of these accounts.
9
## **HOPE COMMUNITY CHURCH PONTYPRIDD**
## **NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31[ST] DECEMBER 2020**
## **1. Accounting Policies**
The accounts have been prepared on a receipts and payments basis with a statement of assets and liabilities
|**2. Voluntary receipts**
Gift Aid donations
Other donations
Tax recovered|Unrestricted
Funds
£
Restricted
Funds
£
Total
2020
£
Total
2019
£
17,120
-
17,120
17,208
11,896
-
11,896
4,987
7,080
-
7,080
5,234|
|---|---|
||36,096
-
36,096
27,429|
## _3. Receipts from charitable activities_
|Conferences and events
**4. Other Receipts**
Grant received
Other sundry receipts
Sponsorship for Eden/Heather
Refunds
**5. Charitable activities**
**a. Direct Charitable Costs**
Salaries & staff expenses
Eden/Message expenses
Speaker expenses
Other ministry/evangelism expenses
**b. Support and Administration**
Premises rental and expenses
Administration and general expenses
Insurance & professional fees
Training & conferences
**c. Grants**
Evangelical Alliance
New Wine Cymru
Catalyst Network of Churches
Support for individual|-
-
Unrestricted
Funds
£
Restricted
Funds
£
Total
2020
£
Total
2019
£
-
7,415
7,415
4,167
7,405
-
2,670
-
5,402
-
7,405
5,402
2,670
4,186
5,690
1,488|
|---|---|
||10,075
12,817
22,892
15,531|
||Unrestricted
Funds
£
Restricted
Funds
£
Total
2020
£
Total
2019
£
23,222
5,360
28,582
27,898
-
2,392
2,392
3,480
180
-
180
200
479
415
894
903|
||23,881
8,167
32,048
32,481|
||4,841
-
4,841
7,306
821
450
1,271
320
1,204
-
1,204
1,306
1,721
-
1,721
4,435|
||8,587
450
9,037
13,367|
||240
-
240
80
600
-
600
600
1,000
-
1,000
940
-
850
850
205|
||1,840
850
2,690
1,825|
10
## **6. Staff and Trustees**
The charity has one full-time employed member of staff, and another individual that is paid who is selfemployed. Its activities are generally carried out by volunteers. No staff received salaries at a rate of more than £60,000 per annum.
The Pastor, Andrew Davies, who is also a Trustee, was paid on a self-employed basis, and received payments totalling £12,000 in his capacity as Pastor of the church.
No remuneration or trustee expenses were paid to any other trustee during the year, nor to any person connected to them.
## **7. Funds**
The restricted funds represent amounts received for specific purposes and the movements in the year areas follows:
|Covid grants
Sports Bar Fundraising
Sponsorship for Heather/Eden|**Opening**
**Balance**
**£**
**Receipts**
**£**
**Payments**
**£**
**Transfers**
**in the year**
**£**
**Closing**
**balance**
**£**
-
-
-
5,565
1,850
5,402
(4,065)
-
(5,402)
-
-
-
1,500
1,850
-|
|---|---|
||-
12,817
(9,467)
-
3,350|
11
**APPENDIX A: PUBLICLY AVAILABLE (UPON REQUEST) FINANCIAL REVIEW FOR CHARITY**
## **2020 Financial Review**
## Incomes:
Since 2019 Hope’s Incomes have increased, largely due to grants and giving from stewardship increasing (2019 Gross £43,000). Additionally, income from giving / tithing increased significantly due to new commitments from attendees. This averaged around £3,400 a month (from £2,200 in 2019). HR’s sponsors gave £5,402 in total which is excellent to have as consistent income and covers approximately half her salary. Stewardship giving increased dramatically due to Building Fund drive. We did find it necessary to retrieve £5,000 from our reserves in January to keep good cash flow.
A considerable amount was retrieved from gift aid from 2019’s tax paying tithes, the reason this was higher than last year is we were able to backdate claims on HR’s sponsors. We continued to be fortunate enough to receive several gifts through the year from Brynmawr and others.
We were able to apply for grants to cover the community work the church carried out during the Covid19 pandemic- We received $4,065 from the ‘Covid Fund in Wales’ to enable us to plan to run Life Skills £ courses in 2021, cover costs for software enabling online services and meetings, and cover costs for the activity packs we distributed to children and families around Rhydyfelin. We have also received £1500 towards our very popular bouncy castle churches to be run in 2021 where possible- this generous grant from the ‘Church in Wales: Archbishop of Wales Fund for Children’ will cover the costs of renting the Ilan centre and providing refreshments for the 100 children and parents from the community. This does not have to be repaid if they are unable to run.
Income sources show approximately two thirds of our income is dependable, with an additional third coming from stewardship (bottom value for building fund only), grants, and gift-aid claim. Proportionally, Tithing and stewardship increased, HR Sponsorship decreased proportionally. --Note 2019 Orange denotes Message Wales income, not Covid grants--
**2019**
**----- Start of picture text -----**
12
**----- End of picture text -----**
Expenditures:
Hopes Expenditures have actually decreased this year due to our rent of community centres pausing over the Covid-19 pandemic. Hope spent approximately £3650 a month (£4000 in 2019). Previously we have split spending between ‘Hope’ and ‘Eden’ costs, but excitingly in 2020 we shifted away and integrated the community work into the church and left the Message Wales. Now displayed are our costs as Salaries, Running costs (internal) and community work (external).
After raising money for the building fund we were able to transfer just over £9,270 to reserves giving a total building fund of approximately £14,300- this does not count pledges which takes us over £20,000. Amazingly, we had a net income of £15,000 in 2020- at least £9,000 of which was expressly for the building fund.
Expenditure streams are typically biggest on HR & AD Salaries (65% of total expenditure including tax and pension contributions for HR) This is expected due to expenditure decreasing where we chose not to furlough or decrease salaries.
For transparency, salaries are AD: £1,000 pcm, HR: £1,306 pcm (before tax @ Dec 2020).
Pleasingly nearly 20% of our expenditure goes directly to the community work, through gifts, youthwork etc. or to external expenditure such as software and equipment. Our next biggest spending is Rent. Running costs account for around 16% of our expenditure.
Most spending has stayed at a similar level. Community Expenses, Gifts, and Software & Equipment have increased since 2019. Rent decreased. Whilst we paid approximately £1,700 for youth to attend Newday, this was all refunded as the event was cancelled. --Note Soft. & Equip. counted in other in 2019--
## **2019**
13