## **Trustees' Annual Report for the period** Period start date Period end date **1 APRIL 2023 31 MARCH 2024 From To** ## Section A Reference and administration details > **Charity name THE SITAR MUSIC SOCIETY** ~~PO~~ **Other names charity is known by** > **Registered charity number (if any) 1170299** ~~———~~ > **Registered charity number (if any) 1170299** > **Charity's principal address 93 EMPINGHAM DRIVE, LEICESTER** > **Postcode LE7 2DL** ~~—~~ **Names of the charity trustees who manage the charity** |**Trustee name**|**Office (if any)**|**Dates acted if not for**
**whole year**|**Name of person (or body) entitled**
**to appoint trustee (if any)**| |---|---|---|---| |D. S. Dhadyalla|Chairman||| |Atul Patel|Treasurer||| |Anita Mistry|||| ||||| **Names of the trustees for the charity, if any, (for example, any custodian trustees)** **Name Dates acted if not for whole year** NONE ~~ee~~ **Names and addresses of advisers (Optional information) Type of adviser Name Address NONE** ~~a a~~ **Name of chief executive or names of senior staff members (Optional information) NONE – VOLUNTEERS ONLY** ~~OO~~ **Section B Structure, governance and management** **Description of the charity’s trusts** Type of governing document CONSTITUTION (eg. trust deed, constitution) How the charity is constituted (eg. trust, association, company) CHARITABLE INCORPORATED ORGANISATION (CIO) Trustee selection methods (eg. appointed by, elected by) Appointed By Governing Body CC Reg# 1170299 Page 1 of 4 ## **Additional governance issues (Optional information)** You **may choose** to include additional information, where relevant, about: - policies and procedures adopted for the induction and training of trustees; - the charity’s organisational structure and any wider network with which the charity works; - relationship with any related parties; - trustees’ consideration of major risks and the system and procedures to manage them. All Trustees give their time voluntarily and can receive reasonable expenses incurred in the course of their duties but do not receive any remuneration. A number of Volunteers help to programme, promote and run our events. Volunteers can receive reasonable expenses incurred in the course of their duties and may receive token honoraria for services rendered. Declarations of Interests are made by Trustees and Volunteers, as applicable, and maintained in a register. Payments to one related party have been previously cleared with the Charity Commission. SMS is a member of Making Music through which it has access to training resources, policies, and various insurances. ## **Section C Objectives and activities** - (a) To advance, improve, develop and maintain public education in, and appreciation of, the art and science of music in all its aspects by any means the trustees see fit, including through the presentation of public concerts and recitals. **Summary of the objects of the charity set out in its governing document** - (b) To advance the education of all aspects of Indian classical music and dance, for the general public in Leicester and the United Kingdom. - (c) To create opportunities for teaching, mentoring, training, and gaining qualifications at all levels of sitar playing and related instruments. - (d) To promote excellence in all aspects of performance of the sitar and related instruments for UK-based musicians and the wider public. ||SMS has no staff or premises but relies on volunteers, and| |---|---| ||partnerships with established institutions. The programme is| ||carried out in hired premises, or volunteers’ homes, or the| |**Summary of the main**|premises of partner organisations.| |**activities undertaken for the**|| |**public benefit in relation to**
**these objects (include within**|In devising our programme of activities, we have had regard to the
Charity Commission’s guidance on public benefit. Our events are| |**this section the statutory**|open to the general public, and some are free. Partner| |**declaration that trustees have**|organisations are public bodies or charities or non-profits.| |**had regard to the guidance**|| |**issued by the Charity**
**Commission on public**
**benefit)**|We have an Artistic Policy and Strategy that informs each year’s
programme of events and performances. The Trustees have an
important role in maintaining artistic excellence. The Chairman is a| ||professional artist and educator of high standing. Other Trustees| ||and volunteers are also artists or have considerable knowledge,| ||experience and networks in their arts field.| CC Reg# 1170299 Page 2 of 4 Section D Achievements and performance **Summary of the main** We are very pleased to note the significant increase in activity this year **achievements of the charity** after a slow start coming out of the pandemic close-down. We held 10 **during the year** public events: • 5 Sitar Open Sessions – innovative sessions where participants could try out holding and playing a sitar, or bring your own and get some initial tutoring and mentoring, or find out more about how to string and maintain your instrument. • Yuva Kala, Concert presenting three very promising young musicians. • Annual Guru Purnima event showcasing a range of student abilities with lots of proud audience support from families, friends and SMS supporters. • A Sitar Recital by Mehboob Nadeem accompanied by Hanif Khan, two high-calibre performers based in UK. • Revival of our annual Diwali Concert at The Guildhall in partnership with Leicester Museums and Leicester Cathedral – featuring Guru and disciple, Ustad Dharambir Singh with Roopa Panesar, accompanied by Shahbaz Hussain; and • Our Annual Tribute to Ustad Vilayat Khan. Seven out of the 10 were sold-out events, indicating how popular our events have become. In total we attracted an audience of 398 people representing 91% of capacity. Nine of the 10 events were held at the Attenborough Arts Centre - we benefit greatly from their unstinting support, and we are most grateful to them for being our much-valued partner. Congratulations to all our volunteers and musicians for their enormous support too! It puts us in a very good position for head towards 2025 as our 10th year anniversary. **Section E Financial review Brief statement of the** Income is sourced from charges for events, which are kept **charity’s policy on reserves** reasonable and affordable, and donations from companies and individuals. Some donations qualify for Gift Aid. SMS is registered with the HMRC for this purpose. We have a prudent financial strategy to ensure each event covers its costs and makes a small contribution to the overall surplus. We do not receive any other grants or public funding. At the end of the year, SMS has £14,662 in unrestricted reserves. Reserves are presently maintained as a risk-buffer and for cashflow management. Our aim was to grow it to £10k for these purposes, and to be able to provide match-funding in grant applications that we may choose to make in future. We are pleased to have achieved this goal. **Details of any funds materially** Not applicable. **in deficit** CC Reg# 1170299 Page 3 of 4 ## **Further financial review details (Optional information)** You **may choose** to include additional information, where relevant about: - the charity’s principal sources of funds (including any fundraising); - how expenditure has supported the key objectives of the charity; - investment policy and objectives including any ethical investment policy adopted. We had a good year financially thanks to a donation of £7,142.72 from Ms Basanti Chatterjee of Mrritika Arts Coventry. Her organisation was being dissolved and the surplus funds were to be a given to a similar charity. Thanks to her previous contacts with our Chairman and positive references from others, they decided to give all the surplus funds to SMS. Our grateful thanks are acknowledged on our website. All the income, and some of the artistic fees expenditure, relating to the 15 March 24 Tribute to Ustad Vilayat Khan Concert will fall into the following year due to invoice processing times by University of Leicester. The Society ends the year with a very healthy balance of £14,462 the highest it has ever been as we go into our 10[th] Anniversary year in 2025. ## ~~eee~~ **Section F Other optional information** ## None ~~pT~~ **Section G Declaration** ~~ee~~ **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s) Full name(s)** Dharambir S. Dhadyalla, MBE Atul Patel, MBE ~~ee~~ **Position (eg Secretary,** Chairman Treasurer **Chair, etc)** ~~ee~~ **Date** 26 June 2024 ~~|~~ CC Reg# 1170299 Page 4 of 4 |**Charity Name**|||**No (if any)**||| |---|---|---|---|---|---| |**THE SITAR MUSIC SOCIETY**|||**1170299**||| |**Receipts andpayments accounts**|||||**CC16a**| |**For the period**
**from**|**01 April 2023**
Period start date|**To**|**31 March 2024**
Period end date||| |**Section A Receipts and payments**||| |---|---|---| |**Unrestricted**
**funds**
**Restricted funds**|**Endowment**
**funds**
**Total funds**
**Last year**|| |**to the nearest £**
**to the nearest £**|**to the nearest £**
**to the nearest £**
**to the nearest £**|| |**A1 Receipts**||| |DONATIONS
**7,293**
**-**
BOX OFFICE
**2,963**
**-**
GIFT AID
**-**
**-**
PARTNERSHIP FUNDING
**-**
**-**
OTHER
**-**
**-**
Transfer from reserves atyear end
**-**
**-**
**-**
**-**
**_Sub total_**_(Gross income for AR)_**10,255**
**-**
~~=== ~~|**-**
**7,293**
**21**
**-**
**2,963**
**-**
**-**
**-**
**5**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**608**
**-**
**-**
**-**
**-**
**10,255**
**634**
~~===~~|| |**A2 Asset and investment sales,**
**(see table).**
**-**
**-**
**-**
**-**
**-**
**_Sub total_ -**
**-**
**-**
**-**
**-**
**_Total receipts_**
**10,255**
**-**
**-**
**10,255**
**634**
~~——————~~||| |**A3 Payments**
VENUE HIRE,PR & TECH FEES
**187**
**-**
**-**
**187**
**-**
ARTISTS FEES
**2,103**
**-**
**-**
**2,103**
**-**
ARTISTS T&S
**67**
**-**
**-**
**67**
**-**
INSURANCES
**158**
**-**
**-**
**158**
**417**
OTHER/WEBSITE COSTS
**-**
**-**
**-**
**-**
**-**
Marketing& Printing
**65**
**-**
**-**
**65**
**0**
Bank Charges
**-**
**-**
**-**
**-**
**23**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**_Sub total_ 2,580**
**-**
**-**
**2,580**
**440**
~~22-5~~||| |**A4 Asset and investment**
**purchases, (see table)**
**-**
**-**
**-**
**-**
**_Sub total_ -**
**-**
**-**
**-**
**-**
**_Total payments_**
**2,580**
**-**
**-**
**2,580**
**440**
~~———————~~||| |**_Net of receipts/(payments)_**
**7,676**
**-**
**-**
**7,676**
**194**
**A5 Transfers between funds**
**-**
**- -**
**-**
**-**
**A6 Cash funds last year end**
**6,986**
**- -**
**6,986**
**6,792**
**_Cash funds this year end_**
**14,662**
**-**
**- 14,662**
**6,986**
**Section B Statement of assets and liabilities at the end of the period**
~~_—_—_—_—_~~||**194**
**-**
**6,792**
**6,986**| ||**Unrestricted**
**Restricted funds**
**Endowment**|| |**Categories**
**Details**|**funds**
**funds**|| ||**to nearest £**
**to nearest £**
**to nearest £**|| |**14,662**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**14,662**
**-**
**-**
BANK ACCOUNT
Petty Cash
**B1 Cash funds**
**_Total cash funds_**
~~<==~~||| |(agree balances with receipts and payments account(s))|OK
OK
OK|| CC Reg# 1170299 21/08/2024 1 **Unrestricted Restricted funds Endowment funds funds Details to nearest £ to nearest £ to nearest £ B2 Other monetary assets - - - - - - - - - - - - - - - - - -** ~~—=_—=~~ **Fund to which asset Current value Cost (optional) Details belongs (optional) B3 Investment assets - - - - - - - - - -** ~~ne~~ **Fund to which asset Current value Cost (optional) Details belongs (optional) B4 Assets retained for the - - charity’s own use - - - - - - - - - - - - - - - -** ~~ese~~ **Fund to which Amount due When due Details liability relates (optional) (optional) B5 Liabilities - - - - -** Signed by one or two trustees on behalf of all the trustees Signature Print Name Date of approval _**ATUL PATEL, TREASURER 26-Jun-24**_ ~~——~~ 2 21/08/2024 CC Reg# 1170299