## **Trustees' Annual Report for the period**
Period start date Period end date **1 APRIL 2022 31 MARCH 2023 From To**
## Section A Reference and administration details
**Charity name**
## **THE SITAR MUSIC SOCIETY**
**Other names charity is known by**
**Registered charity number (if any)**
## **1170299**
> **Charity's principal address 93 EMPINGHAM DRIVE, LEICESTER**
> **Postcode LE7 2DL**
## **Names of the charity trustees who manage the charity**
|1
2
3
4|**Trustee name**|**Office (if any)**|**Dates acted if not for**
**whole year**|**Name of person (or body) entitled**
**to appoint trustee (if any)**|
|---|---|---|---|---|
||D. S. Dhadyalla|Chairman|||
||Atul Patel|Treasurer|||
||Anita Mistry||||
||||||
**Names of the trustees for the charity, if any, (for example, any custodian trustees)**
|**Name**|**Dates acted if not for whole year**|
|---|---|
|NONE||
## **Names and addresses of advisers (Optional information)**
|**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**|
|---|---|---|
|**Type of adviser**
**Name**
**Address**|||
|**NONE**|||
**Name of chief executive or names of senior staff members (Optional information)**
## **NONE – VOLUNTEERS ONLY**
## **Section B Structure, governance and management**
## **Description of the charity’s trusts**
Type of governing document CONSTITUTION (eg. trust deed, constitution)
How the charity is constituted (eg. trust, association, company) CHARITABLE INCORPORATED ORGANISATION (CIO)
Trustee selection methods
- (eg. appointed by, elected by) Appointed By Governing Body
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## **Additional governance issues (Optional information)**
You **may choose** to include additional information, where relevant, about:
- policies and procedures adopted for the induction and training of trustees;
- the charity’s organisational structure and any wider network with which the charity works;
- relationship with any related parties;
- trustees’ consideration of major risks and the system and procedures to manage them.
All Trustees give their time voluntarily and can receive reasonable expenses incurred in the course of their duties but do not receive any remuneration.
A number of Volunteers help to programme, promote and run our events. Volunteers can receive reasonable expenses incurred in the course of their duties and may receive token honoraria for services rendered.
Declarations of Interests are made by Trustees and Volunteers, as applicable, and maintained in a register. Payments to one related party have been previously cleared with the Charity Commission.
SMS is a member of Making Music through which it has access to training resources, policies, and various insurances.
## **Section C Objectives and activities**
- (a) To advance, improve, develop and maintain public education in, and appreciation of, the art and science of music in all its aspects by any means the trustees see fit, including through the presentation of public concerts and recitals.
**Summary of the objects of the charity set out in its governing document**
- (b) To advance the education of all aspects of Indian classical music and dance, for the general public in Leicester and the United Kingdom.
- (c) To create opportunities for teaching, mentoring, training, and gaining qualifications at all levels of sitar playing and related instruments.
- (d) To promote excellence in all aspects of performance of the sitar and related instruments for UK-based musicians and the wider public.
||SMS has no staff or premises but relies on volunteers, and|
|---|---|
||partnerships with established institutions. The programme is|
||carried out in hired premises, or volunteers’ homes, or the|
|**Summary of the main**|premises of partner organisations.|
|**activities undertaken for the**||
|**public benefit in relation to**
**these objects (include within**|In devising our programme of activities, we have had regard to the
Charity Commission’s guidance on public benefit. Our events are|
|**this section the statutory**|open to the general public, and some are free. Partner|
|**declaration that trustees have**|organisations are public bodies or charities or non-profits.|
|**had regard to the guidance**||
|**issued by the Charity**
**Commission on public**
**benefit)**|We have an Artistic Policy and Strategy that informs each year’s
programme of events and performances. The Trustees have an
important role in maintaining artistic excellence. The Chairman is a|
||professional artist and educator of high standing. Other Trustees|
||and volunteers are also artists or have considerable knowledge,|
||experience and networks in their arts field.|
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## Section D Achievements and performance
**Summary of the main** The year was again severely impacted by the aftermath of the Covid-19 **achievements of the charity** Pandemic and loss of volunteer support. Therefore, we were unable to **during the year** undertake any significant activities. However, we are pleased to say that we will be resuming activities in 2023-24. In July 2022 we changed our bank from HSBC which had begun the introduction of monthly charges even for small charities. Our new bank is Virgin Money which provides us with free banking. We did receive some donations and are grateful to our audiences, partners, and the artists who unfailingly give of their support to the Society.
## **Section E Financial review**
At the end of the year, SMS has £6,986 in unrestricted reserves. **Brief statement of the** Reserves are presently maintained as a risk-buffer and for cash- **charity’s policy on reserves** flow management. Our aim is to grow that to up to £10k for these purposes, and to be able to provide match-funding in grant applications that we may choose to make in future. **Details of any funds materially** Not applicable. **in deficit**
## **Further financial review details (Optional information)**
You **may choose** to include Income is sourced from charges for events, which are kept reasonable and affordable; and donations from companies and additional information, where relevant about: individuals. Some donations qualify for Gift Aid. SMS is registered • the charity’s principal with the HMRC for this purpose. We have a prudent financial strategy to ensure each event covers its costs and makes a small sources of funds (including any fundraising); contribution to the overall surplus. We do not receive any other • how expenditure has grants or public funding. supported the key objectives We aim to maintain high standards of financial prudence and of the charity; • investment policy and ethics. The Treasurer has some financial qualifications and experience. Other Trustees have more general business objectives including any experience. Our turnover is below the threshold for external ethical investment policy Examination or Audit. adopted.
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**Section F Other optional information**
## **Section G Declaration**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
|**Signature(s)**
**Full name(s)**
**Position (eg Secretary,**
**Chair, etc)**
**Date**|||
|---|---|---|
||
Dharambir S. Dhadyalla, MBE|Atul Patel, MBE|
||
Chairman|Treasurer|
||22 September 2023||
||22 September 2023||
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||**THE SITAR MUSIC SOCIETY**
**Charity Name**|**THE SITAR MUSIC SOCIETY**
**Charity Name**|**THE SITAR MUSIC SOCIETY**
**Charity Name**|**THE SITAR MUSIC SOCIETY**
**Charity Name**|**THE SITAR MUSIC SOCIETY**
**Charity Name**|**1170299**
**No (if any)**|**1170299**
**No (if any)**|**1170299**
**No (if any)**|**CC16a**|
|---|---|---|---|---|---|---|---|---|---|
||**For the period**
**from**||**01 April 2022**
Period start date||**To**||**31 March 2023**
Period end date|||
|||||||||||
|**Section A Receipts and payments**||||||||||
|**A1 Receipts**|**Unrestricted**
**funds**
**to the nearest £**||**Restricted funds**
**to the nearest £**||**Endowment**
**funds**
**to the nearest £**||**Total funds**
**to the nearest £**||**Last year**
**to the nearest £**|
|
DONATIONS|**21**||**-**||**-**||**21**||**92**|
|BOX OFFICE|**-**||**-**||**-**||**-**||**-**|
|GIFT AID|**5**||**-**||**-**||**5**||**23**|
|PARTNERSHIP FUNDING|**-**||**-**||**-**||**-**||**-**|
|OTHER|||**-**||**-**||**-**||**-**|
|Transfer from reserves atyear end|**608**||**-**||**-**||**608**||**-**|
||**-**||**-**||**-**||**-**||**-**|
||**-**||**-**||**-**||**-**||**-**|
|**_Sub total_**_(Gross income for AR)_|**634**||**-**||**-**||**634**||**115**|
|||||||||||
|**A2 Asset and investment sales,**
**(see table).**||||||||||
||**-**|||||||||
||**-**||||||||**-**|
|**_Sub total_**|**-**||||||||**-**|
|**_Total receipts_**
**A3 Payments**||||||||||
||||||||||**115**|
|||||||||||
|
VENUE HIRE,PR & TECH FEES|**-**||**-**||**-**||**-**||**-**|
|ARTISTS FEES|**-**||**-**||**-**||**-**||**-**|
|ARTISTS T&S|**-**||**-**||**-**||**-**||**-**|
|INSURANCES|**417**||**-**||**-**||**417**||**98**|
|OTHER/WEBSITE COSTS|**-**||**-**||**-**||**-**||**-**|
|Transfer from reserves atyear end|**0**||**-**||**-**||**0**||**0**|
|Bank Charges|**23**||**-**||**-**||**23**||**15**|
||**-**||**-**||**-**||**-**||**-**|
||**-**||**-**||**-**||**-**||**-**|
|**_Sub total_ **|**440**||**-**||**-**||**440**||**113**|
|||||||||||
|**A4 Asset and investment**
**purchases, (see table)**||||||||||
||**-**|||||||||
||**-**|||||||||
|**_Sub total_ **|**-**||||||||**-**|
|**_Total payments_**
**_Net of receipts/(payments)_**
**A5 Transfers between funds**
**A6 Cash funds last year end**
**_Cash funds this year end_**||||||||||
||||||||||**113**|
|||||||||||
||**194**||||||||**2**|
||**-**||||||||**-**|
||**6,792**||||||||**6,792**|
||**6,986**||||||||**6,794**|
## **Section B Statement of assets and liabilities at the end of the period**
|**Categories**
**B1 Cash funds**|**Details**
**_Total cash funds_**
BANK ACCOUNT
Petty Cash|**Unrestricted**
**funds**
**to nearest £**
**6,986**
**-**
**-**
**6,986**|**Restricted funds**
**to nearest £**
**-**
**-**
**-**
**-**|**Endowment**
**funds**
**to nearest £**|
|---|---|---|---|---|
|||**6,986**|**-**|**-**|
|||**-**|**-**|**-**|
|||**-**|**-**|**-**|
|||**6,986**|**-**|**-**|
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|Signed by one or two trustees on
behalf of all the trustees
**B5 Liabilities**
**B3 Investment assets**
**B2 Other monetary assets**
**B4 Assets retained for the**
**charity’s own use**|**Details**
**Details**
(agree balances with receipts and payments account(s))
**Details**
**Details**
Signature|OK
OK
**Unrestricted**
**funds**
**Restricted funds**
**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which asset**
**belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Fund to which asset**
**belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**
**-**
**-**
**-**
**-**
**-**
Print Name
**_ATUL PATEL, TREASURER_**|OK|
|---|---|---|---|
||||**Endowment**
**funds**
**to nearest £**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**Current value**
**(optional)**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**Current value**
**(optional)**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**When due**
**(optional)**|
|||||
|||||
|||||
|||||
|||||
|||||
||||Date of approval|
|||**_ATUL PATEL, TREASURER_**|**_22-Sep-23_**|
|||||
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