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← Chesterfield Samaritans

2025-03-31-accounts

CHARITY COMMISSION No. 1170279 CHESTERFIELD SAMARITANS ANNUAL REPORT OF THE TRUSTEES AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2025 Chesterfbeld Page 1 of 17

Trustees & Officers........................... Trustees. Report.......... ........ .... .. Report of the IrKlependent Examiner... Statement of Financial Acbvrties... Balan￿ Sheet................................. NotestotheAccounts........................ 10-15 Shop Trading Profit & Loss Account...... 16 Shop Balan￿ Sheet........................ 17 Page 2 of 17

Trustees & Officers Trustees Ms G Vauclair Ms KH Dickinson Ms JA Lynegar Mr D Maddox Director & Chair of Board of Trustees Secretary (Appointed 01107124) (Appointed c￿107/24> Treasurer Mrs J Tweedy Ms V Nuttall Mrs S Wood (Resigned 01107124) (Resigned 01107124) (Resigned 01107124) Accountsnts Dey & Co. 41 Clarence Road Chesterfield S40 1LH Bankers Natwest Bank plc 5 Market Place Chestetheld S40 1TW Solicito BRM Solicitors Gray Court 99 Saltergate Chesteffield S40 1LD Registered Office 121 Saltergate Chesterfield Derbyshire S40 1NH Page 3 of 17

Trustees Re ort for the Year end 1M h202 The Trustees submit their annual report and the financial statements for the year ended 31 March 2025. The financial statements have been prepared in accordance wrth the ac£ounting policies set out in note 1 on page 10 and comply with the Charity's constttution and the Charities Act 2011. 1. Status & Administration The Charity is a Charitsble Incorporated Organisation (CIO), registered as charity number 1170279 and operating as an affiliated branch of the national Samaritans charity organi5ation (charity number 219432). It is registered with the Charity Commission and is regulated by its rules. Nthich were adopted on 1 st April 2017. The Charity's goveming body is a Board of Trustees, chaired bythe Director of the Charity. The Director is appointed in accordance with the Director Selection Policy, and represents the Charity at the annual national Council of Samaiitans meeting and oversees all aspects of Charity work in relation to the service it provides to callers. The remaining Trustees are elected annually at the Annual General Meeting by the members of the Charity. No other body is entitled to appoint any of the Trustee5. All Trustees receive continuing training. The Trustees who have served during the year are shown on page 3. There are no corporate trustees. 2. Statement of Trustses. ResponsibFlities in respect of the Financial Statomonts The Trustees are responsible for preparing the Trustees. Annual Report and the financial statements in accordance wth applicable law and United Kingdon Accounting Stsndards (United Kingdom Generally Accepted Accounting Practice). The law applicable to charities in England and Wales requires the Trustees to prepare financial statements for each financial year which give atrue and fair view of the state of affairs of the harity and of the incoming resources and application of resources of the charity for that period. In preparing those financtal statements. the Trustees are required to.. selert suitable accounting polic4es and apply them consistenty. observe the m8thods and prinoples in the charities SORP {FRS102). make judgements and estimates that are reasonable and prudent. stste whether applicable accounting standards have been followed: aThJ prepare the financial statements on the going concem basis, unless it is inappropriate to presume that the tharity will continue to operate. iv) The Trustees are responsible for keeping proper accounting records, which disdose with reasonable accuracy at any time the financial position of the Charity, and to enable them to ensure thatthe financial statements comply V*ryth the Charities Act 2011and the provisions of the trust deed. They are also responsible for safeguarding the assets of the Charity, and hence for taking reasonable steps for the prevention and detection of fraud and other I￿egUlar1ties. Page 4 of 17

  1. Acllvllles & Objectlves The obiedives ofthe Charity ae: To enable persons in Chestetheld and the surrounrfing area and elsethere tho are experiencing feelings of distressor despair. indLKling Ihose who may be at risk of sui(#de, to receive C(￿fidents.21 eM￿lOnal support al any time of the day ￿ night in order to improve their emotional health and to reduce ttle incidence of suicide; To ￿￿Ote a better understsnth'ng in S￿ of sui(xde. suicidal behaviour. and the value of expressing feelirys ¥th•ch may othefV•ise lead to suicide or impaired emolional health: and To wllaborate with and support the Samaritans nati(m￿l chanty and its affiliated branches in fulfiuing these obJ"edive& In pursuance of th8880tr4ectives. the Charity maintains a propth in Chesterfield. ￿thIch is used as a base for its listening services.

  2. {￿gInIsatIOn The Chanty is govemed by a Board of Tru8tee8, chaired bythe Branch Director. The day40- day management is in the hands of an Operations Team. which is CLYnprised ents'rely of volunteers. The work of the Operats'ons Tewn isled bythe Branch Direct(* and supported by a number of other volunteers. The Charity has for some years been pa￿ funded by a shop in Chesterfield. This has provided a much needed finan(#al contrilxrtion to the charity. However, in the context of difficult trading ondition8, the expected contribuii<)n has been eroded to the p¢Jint where the Trustees reluctantly took the decision to cease trading on 27 February 2025 and vacate the shop wemises on 31 March 2025. S. Rovl•w of th• Actfvlllo8 This C￿sti¢uted the eigmh finan¢ial year of athity underthe Charitys CIO status. A summary of the financial position and income and expenthture for the year is given on pages 8t017. Duringihe year ended 31 March 2025, the Chwity a¢lMeved a su￿uS of income over expenditur8 of £13,596 (2024: suryAus of £14.54n. Income exduding shop trathng wa8 £31,968 {2024: £26.381) and expenditure was £25.207 (2024: £18.766) Income from the Charivs s￿p for the year totslled £41.814 (2(r24". £44,406), induding non- trading donations of £5.1(K) in 2024r25. The shop posted an overall surplus (￿ntrIbUt￿)ft lo charty funds) of £6,835 (2024.. Surplus £6.932) The Charl￿5 cash baarw al Ihe erKI of the year were £73.101 {2024: £54,148). Page 5of17

  3. Reserves Pollcy The Trustees have established a policy whereby the funds not committed or invested in tangible assets (the Yree reseNes") held by the Charity should be equivalenl to the cost of operating the branch for twelve months in addition to the cost which would be incurred by the immediate repbacement of its high cost equipment. In the wew of the Trustees. the free reserves are within this limit. which will be reviewed in 2025126.

  4. Risk Review TheT￿SteeS have conducted a revity of the Mai￿ risksto vthich the Ch￿lty is exposed, in particular those relating to its operats'ons and finances, and are satisfied that adequate systems are in place to mitigate those risks.
  5. Indèpendent ExamlnerJ A rescAution proposing that Dey & Co be re-appointed as independent examiner will be proposed at the annual general meeting. Approved by the TNstees and signed on their behalf by: Ms G Vau¢lalr Director and Chalr of tho Board of Trustees Page 6 of 17

lTrdependanl Examlnerfs Reportto the trustees of Chesl•rfl•ld Samarltans for tho year onded 31 March 2025 I reportto the ch'arlty trustees on my examinatlon of the flnancial statements of the Charity ft)r the year anded 31 March 2025, whlch are set out on pages 8 to 17. Respon8lbllltlos and t)asls of the report Asthe chari￿8 trustee6 you are responslble forthe preparation of the f￿￿ncIaL statements In accordance vAth the requIr￿nentS of the Chartlles Act 2011(the Ad). I report In respect of my examinatlon of the charity'8 financial statements carried out under section 145 of the Act and in carrying out my examinatlon I hav• folltr4Rd all the appllcable Dlrths g￿en by the Charfty Commission under section 145 (5)(b) of tha Art Ind•pondent examlnorfs stateM￿t I have completed my examlnatlon. I confirni that no materlal matters have c¢yne to my attention in connection wlth the examination gNing me cause to believe that in any materlal respect accountlng records were not kept th respect of the charity as required by section 130 0fthe￿. or the tlnancial statsments do not accord with those records," or the financlal 8tstement8 do not compty with the appllcable requirements concemlng the fonn and content of accounts sei out In the Charitl8s (Accounts and Reports) Regulations 200B other Ihan any requirement that the accounts give a Irue and fair viev/' which15 not a matter consldered as part of an independent examination. I have no concems and have come across no other matters in connection with the examlnation to which attentlon 8hould be drawn in this report In order lo enable a proper und•rstanding of the financlal 8tatemants to be reached. MrT J Dey FCCA ACA Dated: Dry&Co 41 Clarence Road Chesterf*kS $411LH Page 7 of 17

Statement of Financial Activlties for the Year endèd 31 March 2025 Unrestricted Funds Restricted Funds Total 2024125 Total 2023124 InGome Donations, Gifts & L Grants Other tradin aoes 14,225 13,163 14.225 16,2CIl 9,518 2,500 activities.. Sho Contribution Bank Interesvcom nsation 6,835 2.080 6,835 2,080 564 Totsl Income ndi￿re Fundraisin 1,165 Charitable Ex nditure Charitable Activits'es Direct Costs ort Costs Mana ement &Admin Costs Total Charitable Ex nditure 12.303 3.730 5,509 21,542 12,303 6,230 5.509 9.848 2404 Total Ex ndi￿re Net ex ndlture ncome 14,547 Net (expenditure)fin¢ome". Before other recognised ainsl losses 13.5 13,596 14.547 Net movement in funds 13,596 13.596 Total fijnds brought fO￿ard at ril 194.864 194.864 180 317 Total funds carried forward at 31 March 208.460 Page 8 of 17

Balan￿ Sheet as at 31 March 2025 Note8 2025 2024 Flxed Assèts Tan ible assets 142,290 146,734 Current As$ots Debtors Cash at bank and in hand 2,241 10 73,101 73,899 Creditors Amounts fallin due within 1 ear 11 8,26.'1 N•t currnnt a880ts1 Ilablllll 48,130 Total a$••ts l•u ¢urrnnt Ilabilitles 19.4 F16d resentod Sho Funds Branch Funds 12 12 3,052 191,812 208 480 Total Fund• The noteson pages 10 to 15 form part ofthese financial statements. Approved by the trustees on . . 2025 and signed on theirbehalfby.. Ms G Vauclair (Director and Chalr of Trustses) Mr D Maddox (Treasurnr •nd Trustse) Page 9of 17

Notss to the Financial Statements for the year endod 31 March 2025 1. Accountlng Pollcle8 Basi• of Ac¢ountJng These financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice (SORPI applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS102). the Charities Act 2011and UK Generally Accepted Accounting Practice as it applies from 1 January 2019. The Charity constitutes a public benefit entity as defined by FRS102. The Charity operateil under SORP (FRS 102) in the current year. andthere were no transitional adjustments. The financial statements are prepared on a going concem basis, and are presented in Sterling, which isthe functional currency of the Charity. Monetary amounts in these financial statements are rounded to the nearest £. The financial statements have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated. modified to indude G8rtain items at fair value. The significant accounting policies applied in the preparation of these financial statements ar8 set out below. These policies have been c¢)nsstenty applied to all years wesented unless otherwise stated. Fund accountlng Unrestrided Charitable funds are available for use at the discretion of the Trustees in the furtherance of the general objectives of the Charity. Restricted funds are subj'ect to restrictions on expenditure imposed bythe donor or the Trustees, or through the temis of an appeal. Incomo Donations and legacies are accounted for when recelvable except when donors spe￿ty that donations and grants given to the Charity must be used in future accounting periods or when speGified conditions are met. in which case the income is not induded in incoming resources until those periods or until the conditions have been met. Other incomè is accounted for on an accruals basis as far as it is prudent to do so. Donated good• The value of goods donated for sale in the Charity's shop has been recognised as income only when sold. Expendlturn Expenditure is accounted for on an accruals basis and indudes Value Added Tax IVAT) where appli¢able. Page 10of 17

Taxation The Charity is registered with the Charity Commissioners under the provisions of the Charitses Act 1960. In a￿OrdanCe with the provisions of s505 of the In￿rne and Cory)oration Taxes Act 1988, the Charity is generally exempt from In(x)me andlor Corporation Tax on any surplus of income over expenditure. Overhead• Premises overheads are aggregated and allocated to the vari￿S functional activities of the Charity on a basis detennined by the Trustees. Any costs ¥%thich cannot be aggregated and specifically identified to a functional activity of the Charity are induded in management and administration costs. Depreclatlon Depreciation is provided on tangible fixed assets at rates calculated to write off their cost less estimated residual value over their expected usefijl lives using the straight line method and the following annual rates: Freehold Property Office Equipment Shop Equipment 2% Straight line basis 25% Straight line basis 20% Straight line basis - all residual asset value at the date of dosure has been written off in the year 2. Premises OvÈrhead8 2025 Restricted Fund• 2024 Unrestrictsd Funds Totsl Insurance Rates Re airs & Rene￿al$ Waler ht & Heat Tele hone Cleanin Health & Safe reciation 1,291 828 1.519 244 3,284 225 80 318 3.373 1.291 828 1.519 244 1 280 850 739 81 3801 436 174 225 80 318 3,373 Totsl Premises Overheads Allocated to: Direct Charitable Ex 80°/0 Fundraisin & Publici 100 Mana ement & Administrati 10°A Total Allocation nses 8.930 1.116 1.116 11,162 8,930 1,116 1,116 11,162 8588 I n78 Page 11 of 17

  1. Stsff Co•ts 2025 2024 Sho Salaries & Vla Branch Cleanin Salaries & Wa lo er's Pension Conlributions 18.757 2,013 323 17,Jf14 Totsl Staff Costs None of the Trustees or any person connected to the Trustees received any remuneration or other benefits arising from the funds of the Charity in the year12024 Nil) Dunngthe yearthe total amounl reimbursed to 4 Trustees (2024 .' 4 Tru5tees}, members of the Charity's management committee, in respect oftrav81 costs and other expenses, amounted to £579 (2024. £1.682). The average number of employees during the year was 2 (2024 , 2 employees), reducing to O employees as al 31March 2025.
  2. Fundralslng Cost8 2026 2024 Advertisin & Publici Direct Fundraisin Costs Share of Premises overheads 49 1,116 Note 2 Totsl Fundrnl8ln Co•ts

  3. Dlrnct Charltable Expendlturn 2026 2024 Voda hone Listener Service OutTeath Costs Volunteer Trainin &Su Volunteer Travel Ex enses Share of remises overheads 389 2,120 545 319 Costs 64J Note 2 Total Dirnct Charitable Ex ndituro Page 12 of 17

  4. Support Costs 2025 2024 Contribution to Samartians Central Office Less.. Restricted Grant a 2,404 lied Total Su rt Costs 2,404

  5. hlanagement & Administration Costs 2025 2024 es & Salaries Note 3 Share of Premises Overheads SubscrF tions al & Professional Fees Accountan Fees Posta rintin & statione AGMIBranch Meetin costs Refreshments Sundries reLiation 1.657 1 073 275 Note 2 212 460 474 555 235 175 269 542 830 380 46 114 269 Total Mana ement and Adminlstration Costs 5,509 5 186

  6. Tangible Fixed Assets Shop ment Branch Premises Brnnch ui ment Total Cost At1A ri12024 Additions in Year Dis osals in Year At 31 hlarch 2025 9.434 9,434 9,434 170 319 168.653 1.666 iation: At1A ri12024 Cha e for Year Eliminated on Dis osal At 31 March 2025 351 269 3.993 Net Book Value: At 31 March 2025 142 198 92 142 290 At1A ri12024 802 361 The title of the freehold premises is held bythe Samaritans as custodian trustee. The Charity is subject to a Trust Deed in respect of these premises. Page 13of 17

  7. Debtors 2025 2024 Trade Debtors ments HMRC VAT HMRC GrftAid 95 72 295 336 Total Debtors 798 2.247

  8. Cash at Bank and On Hand 2025 2024 Cash at Bank Cash on Hand 73,101 Totsl Cash 54.148

  9. Creditor• 2025 2024 Trade Creditors Accruals Defe￿ed In(xJme- Foundation Derb s Grant HMRC PAYEINI Pension Fund 1.336 1,319 4,160 2.500 222 64 76 Total Creditors Page 14 of 17

  10. Anatysis of NetAssets Between Funds Tanglble Fixed A8sets Net Current Total 2025 Total 2024 Branch Funds Unrestricted Restricted Total Branch Funds 142,290 66.170 208,460 190.312 191 812 Sho Funds un￿$triC￿ed Restricted Total Sho Funds 3.or}2 Total Cha Fund8 208,460 194 864

  11. Indemnlty In8uran¢o The national Samaritans Charity has centralty effected professional indemnty insurance to protect employees, tTUStees and other volunteer members of all Samwilans branches.
  12. Related Party Dl8cIosu None of the Truslees made a gift of land or substantial other asset to the charty during the year or seek to infiuence the Trustees. Page 15of 17

Shop Trading Profft & Loss Account for the year ended 31 March 2025 2025 2024 Income Sales 36,714 5.100 44,406 Donations 41,814 44,406 Expondlturn Sales CommissionlPurchas88 Salaries & Wages Employerfs Pension Contributions Rent, Rates & Water Light & Heat Repairs & Renewals Travel Expenses Accountancy Printing & Ststs'onery TelephonelBroadband Refreshments Card & Tenninal Charges Sundries 514 18,757 323 714 17,514 224 10,718 1,281 240 13,640 1.548 496 83 110 426 136 391 335 230 863 185 441 Advertising Small Equipment Depreciation Loss on disposal of assets 376 20 351 437 451 Totsl Expendllurn 134.979) 137.4741 Profft for Year 6,835 Page 16of 17

Shop Balance Shoet as at 31 March 2025 2025 2024 Flxed A•sets 802 Current A$8ets Cash at Bank Cash on HarKI Trade Debtors Pre a ments HMRC VAT Debtor Totsl Currnnt A•s•t Current Llabllltlo8 Trade Creditors Accruals Deferred Income Foundation Derb shire PAYE Pension Fund Tolal Currnnt Llabllltle• 1,837 Ngt Currnnt A•8•1 Total Not A•sotsl Uablllll•• le￿nted Brou ht Fo￿lard Profft for Year Net Transaclions with Branch 6,835 Total Page 17 of 17