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Report of the Trustees for the Year Ending 31 August 2023
The Trustees of The Polish Saturday School in Brighton and Hove Charity present the annual report and accounts for the year ended 31 August 2023, confirming compliance with the requirements of the Charities Act 2011 and the Charities Receipts and Payments Accounts (CC16a).
OUR AIMS
The Charity operates under a Constitution of the Charitable Incorporated Organisation dated 1 October 2016, incorporated by the Charity Commission for England and Wales on 21 November 2016.
The objectives of the Charity are the advancement of education for the public benefit in the Polish language, culture, tradition and heritage, enabling students to integrate better into the local cultural environment and British society.
We aim to provide a first-class education to children aged of 3 to 18, fostering a structured educational environment that develops our pupils’ capabilities, competencies and skills. We promote the academic, moral and physical development of the pupils through our curriculum, pastoral care, sporting and other activities.
We provide an educational environment where we support our students to develop and fulfil their potential, building their self-confidence and inculcating a desire to contribute to the community. In so doing, we prepare our pupils for the opportunities, responsibilities and experiences of later life.
Our key objectives for the year included:
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Broadening our academic curriculum for all students and preparing pupils for GCSE in Polish.
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Continuing to develop the pastoral care provided to pupils.
REVIEW OF ACTIVITIES AND ACHIEVEMENTS
The number of pupils at our School decreased in the year to 169. Our fees per term (3 terms per academic year) were as follows:
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£90 for one child
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£160 for two siblings
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£180 for three siblings
POLISH SATURDAY SCHOOL IN BRIGHTON AND HOVE. 19 Bush Farm Drive, Portslade, Brighton, BN41 2GY
Registered Charity No. 1170273 info@polska-szkola-brighton.org www.polska-szkola-brighton.org
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The Charity received a £6,225.32 grant from the Polish Chancellery of the Prime Minister, restricted for partial wages and rent expenses. Additionally, two fundraising events, the Christmas Fair and family picnic, provided an additional income of £1,786.
OUR FINANCES
Financial Overview
The financial statement shows a net profit of £6,854. The Trustees are continuing their strategy of allocating all net incoming resources towards educational purposes, operational expenses, and creating reserves. These reserves ensure that the school can withstand uncertain times or years with lower pupil intake. Parents can be assured that all the Charity's income is dedicated to educational purposes and the sustainability of the Charity.
As an educational charity, we benefit from tax exemptions on our educational activities. However, we are unable to reclaim VAT input tax on our costs due to our VAT-exempt status. Additionally, we fulfill our tax obligations as an employer through national insurance contributions.
Developments and Maintenance
Recent developments have focused on investing in the technical aspects of school management. Our financial plan aims to break even over the financial year, with any profits reinvested into educational initiatives and securing the school's future. The closing value of our tangible assets and equipment was £750 after depreciation. The Trustees are confident that our current cash flows are sufficient to cover any anticipated cost increases. No pension liabilities have been reported within the accounts, in accordance with accounting standard CC16a.
Future Investments
The profits from this academic year will enable further investments in projects such as the library, staff training, and other educational enhancements. These investments will also provide financial security for the Charity, ensuring its long-term viability.
OUR ETHOS, STRATEGY AND POLICIES
Ethos
Our School serves the local community and society as a charitable trust benefiting the public through its stated aims. We welcome pupils from all backgrounds, ensuring that an individual's economic status, gender, ethnicity, race, religion, or disability does not form part of our assessment processes. We are committed to a working environment free from any form of discrimination and will make reasonable adjustments to meet the needs of staff or pupils who are or become disabled.
Our School is committed to safeguarding and promoting the welfare of our pupils and expects all staff and volunteers to share this commitment. Parents are welcome to speak to teachers about their children's social and academic progress after lessons or via email, as the school operates only on
Registered Charity No. 1170273 info@polska-szkola-brighton.org www.polska-szkola-brighton.org
POLISH SATURDAY SCHOOL IN BRIGHTON AND HOVE. 19 Bush Farm Drive, Portslade, Brighton, BN41 2GY
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Saturdays for three hours, making parent evenings difficult to hold. We maintain regular contact with parents throughout the year via e-mail, social media and website posts.
Structure, governance, and management
The Trustees are responsible for the overall management and control of the School, meeting at least twelve times a year. They implement policies, prepare accounts, and review matters arising. Trustees give their time freely, and no remuneration or expenses were paid in the year.
The pay and remuneration of the Head Teacher and staff are set by the Trustees and reviewed annually, based on:
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Role and responsibilities
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Qualifications and experience
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Competitor salaries in the region
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Pay trends
Organisational Management
The Trustees determine the general policy of the School, with day-to-day running delegated to the Head, supported by senior staff, volunteers, and trustees. The Head Teacher oversees educational, pastoral, and administrative functions in consultation with senior staff, within policies approved by the Trustees. The Head is invited to Trustees' meetings and oversees staff recruitment.
Risk Management
The Trustees oversee the risks faced by the School, with detailed considerations delegated to Senior Management. Risks are managed under headings such as financial sustainability, school safety, student welfare, employment, school trips and events, and community access. Reputation management is critical, ensuring safeguarding policies, staff recruitment, and health and safety issues are actively addressed.
RECRUITMENT OF TRUSTEES
New Trustees are recruited with a passion for the Charity's work and an understanding of education as a holistic experience. Trustees are advertised for at the annual parents’ meeting in September, with a focus on skills and experience in legal, financial, education, management, equal opportunities, and gender diversity.
Registered Charity No. 1170273 info@polska-szkola-brighton.org www.polska-szkola-brighton.org
POLISH SATURDAY SCHOOL IN BRIGHTON AND HOVE. 19 Bush Farm Drive, Portslade, Brighton, BN41 2GY
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OTHER POLICIES ON ASSISTANCE
Financial planning policy:
Timely financial planning is often the key for many parents who are hoping to send their children to our school and a school fees plan are available to help those who wish to fund educational costs through regular contributions.
Family discounts policy:
To underline the value, we place on continuity for families, we offer discounts where parents have more than one child at the School.
CHARITY TRUSTEES
J Fenn (Chair) A Kanadys M Pacholec I Ples M Padgett
HEADMASTER
M Lobacz
CONTACT DETAILS
Addresses: Polish Saturday School in Brighton and Hove 19 Bush Farm Drive Portslade Brighton BN41 2GY Website http://www.polska-szkola-brighton.org Registered Charity No. 1170273
PROFESSIONAL ADVISERS
Payroll Service: Keith Braid Payroll Services Insurance Brokers: Case Insurance Services Limited
Registered Charity No. 1170273 info@polska-szkola-brighton.org www.polska-szkola-brighton.org
POLISH SATURDAY SCHOOL IN BRIGHTON AND HOVE. 19 Bush Farm Drive, Portslade, Brighton, BN41 2GY
Polish Saturday School Accounts year ended 31" August 2023 Registered charity: 1170273 Charity correspondent.. Aldona Kanadys These accounts have been prepared on the Receipts and Payments basis from Information and explanations supplied by the charity. Mireille Shimoda Resource Centre 6 Tllbury Place Brlghton BN2 OGY Date: 10th June 2024 These accounts have been approved by the Trustees of the charity. Signed by one or two Trustees on behalf of all the Trustees J.Fd+ Date IS J+2024 Page lof4
Pollsh Saturday School in Brighton and Hove Re8lstered Charity N¢. 1170273 ststemènt of Flnanclal Acllvltlesyear endlng 31st August 2023 2023 1073 2021 Totsi Ilestrfrted Ilnrutrkted Receipts Charitable acrIveS Gronts and fundraising 38.064 1.957 38,064 14,051 3&773 770 3&773 5,140 12,094 4,370 Tot41 R•celpts 12,094 40.021 52,115 4,370 39.544 41914 P•yments Expenditure on charItat Ortlvltles 4,364 40,897 45,261 4.370 32,655 37,026 To¢•1 Poym•nts 4.364 40,897 45,261 4.370 31655 37026 Net payments lor the ye8r Funds transferred Funds at 1st September 2022 7.730 16.6071 18761 6,607 20,630 6,854 20,630 13,742 13,742 Bolince of funds at 31sl A 5t 2023 1,124 26,360 27.484 20.630 20.630 Please note thal addltkn5 may vary by +1- £1 due to Toundlng 8e2of4
Polish Saturday School in Brighton and Hove Re8i5terÈO Ch#rtyNo. 1170273 Recelpts aDd Payments Account year ended 31st August 2023 2023 iozj Restrkted Unie5twicled 2023 Totsi 22 22 Re¢eipts tvltoblt&rtlvltles Fees Sale of book KPRM IPcli5h Mlnlstryl 6mnts ond Fundr01ry Polish CornmunitvAssoclatlon grant Amazon Smlle Events 38,064 38,064 38,173 3&773 12,OY4 12.094 50 1.907 4,370 31 739 31 739 1,907 Totsl AHcqlpt5 12,094 4OlJ21 52,115 4,370 39.544 Payments Exptftdltvr¢ chorfiobltartlvltltj Net wa8e5 HMRC- tax 3.914 27.598 2.917 3,865 31.512 2,917 4,315 609 125 1,633 20,278 1,657 2.810 1306 2Q278 1657 &J80 1306 Rent Teachpr tralnln8 Ti•¥el costs Supplles and clau matsrlals Guitar tticher Payroll admln15tratlon fees Software foqs Hp5tlns and domaln DBS checks In5uranre Office and telephone Events end of yearteichers, pgrty Sundry Èxpenses Bankln8 C05ts15trlp21 450 4,370 IZ5 1,633 3.363 710 710 420 doo 425 116 372 197 1,194 1,074 400 425 116 372 197 1,194 1.074 132 161 196 1,341 953 329 232 161 196 1341 953 329 352 20 Y52 20 Total Payments 4,364 40.897 45,261 4,370 32,655 Y7,026 Met incomefor the year Funds transferred Fund5 at 1st September Z021 7,730 16,6071 6,854 4888 6.888 6,6Q7 20.630 20,630 13,742 13.742 B•18n of ¥t Ylsi Au $1201J 1,124 26.360 27A84 2ri.630 20,630 Please noteth•t 4ddltioNs ma¥vary by+l-£l dueto roundini paee 3of4
Polish Saturday School in Brighton and Hove Registered Charlty No. 1170273 Statement of Assets and Liabilities at 31st August 2023 Monetary Assets Barclays Cash in hand 24,356 3,128 27,484 Breakdown of funds Restricted Unrestricted 1,124 26,360 27,484 Non-monetsry Assets The charity has no non-monetary assets Llabllltl¢$ The charity has no liabilities. page4of4
Independent Examiner's report on the accounts Report to the trustees of Polish Saturday School in Brighton and Hove Registered Charity number 1170273 Accounts year ended 31" August 2023 The accounts have been prepared on the Recelpts and Payments basis. Respertive responsibilities of trustees and independent exarniner As Ihe charity's trustees, you are responslble for the preparation of the accounts. You consider that an audlt is not requlred for this year under section 144 of the Charltles Act 2011 and that an independent examlnation Is needed. It is my responsibility to.. examine the accounts under section 145 of the Charities Act, to follow the procedure5 5peclfied in the General Dlrectlons of the Charity Commissioners {under sertion 145151{b} of the Act) and to state whether particular matters have come to my attention. Basls of Independent Exarnlner's Report My examination was carried out in accordance with the General Dlrectlons given by the Charity Comm5551on. An examlnation include5 a review of the accounting records kept by the charlty and a comparison of the accounts presented with those records. It also includes conslderatlon of any unusual Items or disclosures in the accounts and seeking explanations from the trustees concernlng any such matters. The procedures undertaken do not provide all the evidence that would be required In an audlt, and consequently no opinion is 8iven as to whether the accounts present a 'true and fair, vlew and the report is limited to those matters laid out in the statement below. Independent Examlnerfs Report In connection with my examination, no matter has come to my attention.. 11} whlch glves me reasonable cause to belleve that In any materlal respect the requirements (al to keep accountlng records In accordance wlth section 130 of the Act: and {bl to prepare accounts whlch accord wlth the accountlng records and comply wlth the accounting requirements of the Act have not been met; or 121 to which. in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. Mlrellle 5hlmoda Resource Centre 6 Tilbury Place Brighton BN2 OGY Date: 19th June 2024