## **The Polish Saturday School in Brighton and Hove CIO Charity Report of the trustees for the year ending 31 August 2021** The Trustees of The Polish Saturday School in Brighton and Hove Charity present their annual report and accounts for the year ended 31 August 2021 and confirm they comply with the requirements of the Charities Act 2011 and the Charities Receipts and payments accounts (CC16a). ## **OUR AIMS** The School operates under a Constitution of the Charitable Incorporated Organisation dated 1 October 2016 and was incorporated by the Charity Commission for England and Wales on 21 November 2016. The objectives of the School are the advancement of education for the public benefit in the Polish language, culture, tradition and heritage, with the aim that students can better integrate into the local cultural environment and the British society. We aim, through our School, to provide a first-class education to boys and girls from the ages of 3 to 18. We seek to provide a structured educational environment that develops our pupils’ capabilities, competencies and skills. We promote the academic, and moral students and the healthy, physical development of our pupils through our curriculum, pastoral care, sporting and other activities. We provide an educational environment where we support our students to develop and fulfil their potential, building their self-confidence and inculcating a desire to contribute to the community. In so doing, we prepare our pupils for the opportunities, responsibilities and experiences of later life. Our key objectives for the year included: - to broaden our academic curriculum and prepare pupils in GCSE in Polish - to continue to develop pastoral care we provide for pupils - to increase pupil numbers at our School ## **REVIEW OF ACTIVITIES AND ACHIEVEMENTS** The number of pupils at our School increased in the year to 185. Our fees per term (3 terms per academic year) were as follows: £90 for one child, £160 for two siblings, £180 for three siblings. No fundraisers had taken place due to the COVID – 19 restrictions. Registered Charity No. 1170273 info@polska-szkola-brighton.org www.polska-szkola-brighton.org POLISH SATURDAY SCHOOL IN BRIGHTON AND HOVE. 41 Castle Street, Flat 2, Brighton, BN1 2HD Our school is a member of the Polish Educational Society, which sets the directives of the National curriculum for Polish Pupils abroad. We had no students passing Polish GCSE exams as the highest year in the school is Year 8. ## **OUR FINANCES** The financial statement shows a net loss of £1,229, this was achievable thanks to a grant the Charity received from the Polish Ministry. The Trustees are continuing their strategy of deploying all net incoming resources into investing in educational purposes. As a charity, the parents of our pupils have the assurance that all the income of the School must be applied for educational purposes to ensure the continuance of the existence of the School. As an educational charity, we enjoy tax exemption on our educational activities. However, as an educational charity, we are unable to reclaim VAT input tax on our costs as we are exempt for VAT purposes. We also pay tax as an employer through the national insurance contributions we make. Developments and Maintenance The developments, which have been made, were mainly a form of investment in the technical side of school management. The school acquired new laptops and a few tablets. The financial plan aims to break even over the course of the financial year with any profits made by the School further invested in educational purposes and the future existence of the school. The closing value of our tangible assets and equipment was £2700 after depreciation. The Trustees are satisfied that existing cash flows are sufficient to meet any anticipated increases in costs. No Pension liability has been reported within the accounts in accordance with accounting standard CC16a. The profits from this academic year will allow for further investment in projects like for example the library, further staff training and of course it will provide financial security if for the Charity. ## **OUR ETHOS, STRATEGY AND POLICIES** Our Trustees are responsible for setting a strategy for achieving the objectives they have set. The focus of our strategy is on the development of our pupils and to further widen access to the education our School provides. Taking forward our strategy we: - review the School’s academic syllabus, teaching practices and examination results - ensure the range of co-curricular activities available to our pupils is stimulating and challenging - invest in the technology of our School ## **OUR ETHOS** A caring School serving our local community and society Polish Saturday School in Brighton and Hove is a charitable trust which seeks to benefit the public through the pursuit of its stated aims. Our fees are set at a level to ensure the financial viability of the School and at a level that is consistent with our aim of providing a first-class education to boys and girls. Our School welcomes pupils from all backgrounds. An individual’s economic status, gender, ethnicity, race, religion or Registered Charity No. 1170273 info@polska-szkola-brighton.org www.polska-szkola-brighton.org POLISH SATURDAY SCHOOL IN BRIGHTON AND HOVE. 41 Castle Street, Flat 2, Brighton, BN1 2HD disability do not form part of our assessment processes. We are an equal opportunity organisation and are committed to a working environment that is free from any form of discrimination on the grounds of colour, race, ethnicity, religion, sex, sexual orientation or disability. We will make reasonable adjustments to meet the needs of staff or pupils who are or become disabled. Our School is committed to safeguarding and promoting the welfare of our pupils and expects all staff and volunteers to share this commitment. Parents are welcome to speak to the teachers about their children’s social and academic progress after lessons or via email. The school operates only on Saturdays for three hours per week so parent evenings are very difficult to hold. We maintain regular contact with parents throughout the year through informal contacts and through our newsletter. ## **OTHER POLICIES ON ASSISTANCE** Financial planning policy: Timely financial planning is often the key for many parents who are hoping to send their children to our school and a school fees plan are available to help those who wish to fund educational costs through regular contributions. Family discounts policy: To underline the value, we place on continuity for families, we offer discounts where parents have more than one child at the School. ## **STRUCTURE, GOVERNANCE AND MANAGEMENT** The Trustees, who are also the charity trustees, are responsible for the overall management and control of the School and meet at least twelve times a year. The work of implementing most of their policies is carried out by the trustees. The trustees are also responsible for the preparation of papers and management accounts and the review of matters arising. All trustees give of their time freely and no remuneration or expenses were paid in the year. The Trustees give of their time freely and the pay and remuneration of the Head and senior staff is set by the trustees and is kept under annual review. Several criteria are used in setting pay: - nature of the role and responsibilities - qualifications and experience - competitor salaries in the region - trends in pay ## **Organisational Management** The Trustees determine the general policy of the School. The day-to-day running of the School is delegated to the Head, supported by senior staff, volunteers and trustees. The Headmaster undertakes the key leadership role of overseeing educational, pastoral and administrative functions in consultation with the senior staff. The day-to-day administration of the school is undertaken Registered Charity No. 1170273 info@polska-szkola-brighton.org www.polska-szkola-brighton.org POLISH SATURDAY SCHOOL IN BRIGHTON AND HOVE. 41 Castle Street, Flat 2, Brighton, BN1 2HD within the policies and procedures approved by the Trustees, which provide all expenditure approval. The Head oversees the recruitment of all educational staff. The Head is invited to attend Trustees’ meetings. ## **Risk Management** The Trustees are responsible for overseeing of the risks faced by the School. Detailed considerations of risk are delegated to the Senior Management of the School. Risks are identified and assessed and controls are established throughout the year. Risk is managed under the headings of financial sustainability, school safety, student welfare, employment, school trips and events and community access. ## **Reputation** The School’s success is built on its reputation for the education and well-being of our pupils. We manage this risk through safeguarding policies, staff recruitment policies, pastoral support for both pupils and staff and active identification and resolution of health and safety-related issues. ## **Money** Our ability to continue is reliant on pupil fees and the ability to pay bills as they fall due. This risk is managed by marketing activity and active cash flow. Through the risk management processes established for the School, the Trustees are satisfied that the major risks identified have been adequately mitigated where necessary. It is recognised that systems can only provide reasonable but not absolute assurance that major risks have been adequately managed. When recruiting a new Trustee, the important attribute is a passion for the work of our School and an understanding of education as a holistic and rounded experience of personal growth. We advertise for new trustees at the annual parents’ meeting in September. Where possible the Trustees consider that the skills and experience of the Board should comprise the following: - A Trustee with a legal background - A Trustee with a financial/accounting background - A Trustee with education experience - A Trustee with senior managerial or business experience - A Trustee with experience of equal opportunities or disability needs - At least one female Trustee and at least one male Trustee One Trustee may have one or more of these skills. ## **CHARITY TRUSTEES** POLISH SATURDAY SCHOOL IN BRIGHTON AND HOVE. 41 Castle Street, Flat 2, Brighton, BN1 2HD Registered Charity No. 1170273 info@polska-szkola-brighton.org www.polska-szkola-brighton.org The Charity trustees of Polish Saturday School. Ms Lobacz has taken over the Headmaster’s role in full capacity. K Hofman (Chairman) A Kanadys M Pacholec J Fenn I Ples Headmaster M Lobacz (Appointed October 2019) ## **CONTACT DETAILS** Addresses: Polish Saturday School in Brighton and Hove Flat 2 41 Castle Street Brighton BN1 2HD Website http://www.polska-szkola-brighton.org Registered Charity No. 1170273 ## **PROFESSIONAL ADVISERS** Payroll Service: Keith Braid Payroll Services Insurance Brokers: Zurich POLISH SATURDAY SCHOOL IN BRIGHTON AND HOVE. 41 Castle Street, Flat 2, Brighton, BN1 2HD Registered Charity No. 1170273 info@polska-szkola-brighton.org www.polska-szkola-brighton.org Joanna Fenn Magdalena Pacholec 12/06/2022 12/06/2022 Polish Saturday School in Brighton and Hove Reglstered Charity No. 1170273 Recelpt5 and pa￿entS Account year ended 31$1 August 2021 Restritttd lknremrfcted Z021 Totsl Receipts Charltable activities Grants and fundraislng Other 21.443 32 6,979 21,443 2.182 6.979 2,150 Total Receipts 2,150 28,454 30.604 Payments Expendlture on charitable actlvltles 2,150 29.683 31.833 Totsl Pa ments 2.150 29.683 31,833 Net payments for the ￿ar Fund5 at 1st September 2020 11,2291 14,971 11.2291 14,971 Balance of fund5 al 31st ust 2021 13,742 13,742 * Ple•5e note that the 2019120 accounts We￿ not Independently examlned, so no fi8ures for ¢prnparlson wlth that year are shown here. P2ge2of4 Polish Saturday School in Brighton and Hove Registered Charity No. 1170273 Re¢eipts and Payments Account year ended 31st August 2021 Re5tsicted Unr•strlrted 2021 Total Recelpts Chorltt¥ble actlvities Fees Sale of book Gmnts t¥nd Fundmlslnq Polish Community Association grant Amazon Smile Other HMRC.. Furlough Job Retention kheme 21,436 21,436 2,150 2,150 32 32 6,979 6,979 Total Recelpts 2,150 28,454 30,604 Payments EXpendI￿re on Chqritable ortlvltles Net Wages HMRC-tax 17,562 913 550 196 6,997 273 272 71 427 232 1,630 290 270 17,562 913 2,700 196 6,997 273 Rent Teacher training Supplies and class materlals Payroll administration fees Software fees Hosting and domaln Safety Net- DBS checks Insurance Office and telephone 8ankin6 costs (Stripel UNKNOWN 1415121 2,150 272 71 427 232 1,630 290 270 Total Payments 2,150 29,683 31.833 Net payment5 for the year Funds at 1st September 2020 11.2291 14,971 11,2291 14,971 Balance of funds at 31st Au8USt 2021 13,742 13,742 PaBe3of4 **Signature:** Joanna Fenn Joanna Fenn (Jun 12, 2022 14:25 GMT+1) **Email:** joanna.fenn77@gmail.com **Signature:** Magdalena Pacholec (Jun 12, 2022 19:55 GMT+2) **Email:** mpacholec@rocketmail.com ## Polish Saturday School to August 2021 (1) ## Final Audit Report 2022-06-12 Created: 2022-06-12 By: a kanadys (wpnstjs@gmail.com) Status: Signed Transaction ID: CBJCHBCAABAAJjJLm_jnk3-pGhEcR3hAhoN4XhVCkGMU ## "Polish Saturday School to August 2021 (1)" History Document created by a kanadys (wpnstjs@gmail.com) 2022-06-12 - 12:33:44 PM GMT- IP address: 185.44.76.166 Document emailed to Joanna Fenn (joanna.fenn77@gmail.com) for signature 2022-06-12 - 12:35:10 PM GMT Email viewed by Joanna Fenn (joanna.fenn77@gmail.com) 2022-06-12 - 1:23:14 PM GMT- IP address: 66.249.93.87 ## Document e-signed by Joanna Fenn (joanna.fenn77@gmail.com) Signature Date: 2022-06-12 - 1:25:08 PM GMT - Time Source: server- IP address: 81.98.138.253 Document emailed to Magdalena Pacholec (mpacholec@rocketmail.com) for signature 2022-06-12 - 1:25:10 PM GMT Email viewed by Magdalena Pacholec (mpacholec@rocketmail.com) 2022-06-12 - 5:53:36 PM GMT- IP address: 104.28.40.133 Document e-signed by Magdalena Pacholec (mpacholec@rocketmail.com) Signature Date: 2022-06-12 - 5:55:15 PM GMT - Time Source: server- IP address: 92.40.178.172 Agreement completed. 2022-06-12 - 5:55:15 PM GMT Joanna Fenn Magdalena Pacholec 12/06/2022 12/06/2022 Polish Saturday School in Brighton and Hove Reglstered Charity No. 1170273 Recelpt5 and pa￿entS Account year ended 31$1 August 2021 Restritttd lknremrfcted Z021 Totsl Receipts Charltable activities Grants and fundraislng Other 21.443 32 6,979 21,443 2.182 6.979 2,150 Total Receipts 2,150 28,454 30.604 Payments Expendlture on charitable actlvltles 2,150 29.683 31.833 Totsl Pa ments 2.150 29.683 31,833 Net payments for the ￿ar Fund5 at 1st September 2020 11,2291 14,971 11.2291 14,971 Balance of fund5 al 31st ust 2021 13,742 13,742 * Ple•5e note that the 2019120 accounts We￿ not Independently examlned, so no fi8ures for ¢prnparlson wlth that year are shown here. P2ge2of4 Polish Saturday School in Brighton and Hove Registered Charity No. 1170273 Re¢eipts and Payments Account year ended 31st August 2021 Re5tsicted Unr•strlrted 2021 Total Recelpts Chorltt¥ble actlvities Fees Sale of book Gmnts t¥nd Fundmlslnq Polish Community Association grant Amazon Smile Other HMRC.. Furlough Job Retention kheme 21,436 21,436 2,150 2,150 32 32 6,979 6,979 Total Recelpts 2,150 28,454 30,604 Payments EXpendI￿re on Chqritable ortlvltles Net Wages HMRC-tax 17,562 913 550 196 6,997 273 272 71 427 232 1,630 290 270 17,562 913 2,700 196 6,997 273 Rent Teacher training Supplies and class materlals Payroll administration fees Software fees Hosting and domaln Safety Net- DBS checks Insurance Office and telephone 8ankin6 costs (Stripel UNKNOWN 1415121 2,150 272 71 427 232 1,630 290 270 Total Payments 2,150 29,683 31.833 Net payment5 for the year Funds at 1st September 2020 11.2291 14,971 11,2291 14,971 Balance of funds at 31st Au8USt 2021 13,742 13,742 PaBe3of4 **Signature:** Joanna Fenn Joanna Fenn (Jun 12, 2022 14:25 GMT+1) **Email:** joanna.fenn77@gmail.com **Signature:** Magdalena Pacholec (Jun 12, 2022 19:55 GMT+2) **Email:** mpacholec@rocketmail.com ## Polish Saturday School to August 2021 (1) ## Final Audit Report 2022-06-12 Created: 2022-06-12 By: a kanadys (wpnstjs@gmail.com) Status: Signed Transaction ID: CBJCHBCAABAAJjJLm_jnk3-pGhEcR3hAhoN4XhVCkGMU ## "Polish Saturday School to August 2021 (1)" History Document created by a kanadys (wpnstjs@gmail.com) 2022-06-12 - 12:33:44 PM GMT- IP address: 185.44.76.166 Document emailed to Joanna Fenn (joanna.fenn77@gmail.com) for signature 2022-06-12 - 12:35:10 PM GMT Email viewed by Joanna Fenn (joanna.fenn77@gmail.com) 2022-06-12 - 1:23:14 PM GMT- IP address: 66.249.93.87 ## Document e-signed by Joanna Fenn (joanna.fenn77@gmail.com) Signature Date: 2022-06-12 - 1:25:08 PM GMT - Time Source: server- IP address: 81.98.138.253 Document emailed to Magdalena Pacholec (mpacholec@rocketmail.com) for signature 2022-06-12 - 1:25:10 PM GMT Email viewed by Magdalena Pacholec (mpacholec@rocketmail.com) 2022-06-12 - 5:53:36 PM GMT- IP address: 104.28.40.133 Document e-signed by Magdalena Pacholec (mpacholec@rocketmail.com) Signature Date: 2022-06-12 - 5:55:15 PM GMT - Time Source: server- IP address: 92.40.178.172 Agreement completed. 2022-06-12 - 5:55:15 PM GMT