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2022-03-31-accounts

The Space@Field Lane Group

Charity number 1170265

Annual Report and Financial Statements

for the year ended 31 March 2022

The Space@Field Lane Group

Annual Report and Financial Statements for the year ended 31 March 2022

Contents Page
Trustees' report 2 to 5
Examiner's report 6
Statement of financial activities 7
Balance sheet 8
Notes to the accounts 9 to 14

Prepared by West Yorkshire Community Accountancy Service CIO

1

The Space@Field Lane Group

Trustees' report for the year ended 31 March 2022

Reference and administrative details of the charity, its trustees and advisors

The trustees during the financial year and up to and including the date the report was approved were: Name Position Dates

Position Anne Gomersal Chair Mary Green Treasurer Pauline Commons Secretary Ian David Cockerill Catherine Richardson Alison Mitchell Warren Nicholls Jim Bridge Fraser Watson

Appointed May 2022 Resigned September 2021

Appointed May 2022 Appointed May 2022 Appointed April 2021 Deceased April 2022

Charity number

1170265

Registered in England and Wales

Registered and principal address

Registered and principal address Bankers Burnsall Road HSBC Field Lane Estate 2 Cloth Hall Street Brighouse Huddersfield HD6 3JT HD1 2ES

Independent examiner

Simon Bostrom FCIE

West Yorkshire Community Accountancy Service CIO

Stringer House 34 Lupton Street Leeds LS10 2QW

Structure, governance and management

The charity is a Charitable Incorporated Organisation (CIO) association formed 18 Nov 2016 and is governed by a constitution.

Method of recruitment and appointment of trustees

The trustees of the charity are appointed by the members at the AGM.

2

The Space@Field Lane Group

Trustees' report (continued) for the year ended 31 March 2022

Objectives and activities

The charity's objects

To promote the benefit and enable the residents of field lane and the wider community of Rastrick and the local authority, voluntary and other organisations in a common effort to advance learning, education and to provide facilities in the interests of social welfare for recreation and leisure time occupation with the objective of improving the conditions of life for residents in the area and in furthering these charitable purposes the trustees will: -

Encourage community members to participate in a wide range of activities for their benefit, without distinction of sex, sexual orientation, race or of political, religious or other opinions;

Help community members to participate in the life of the centre, to express their views and play an active part in the planning and management of the centre and their own activities creating a sense of community ownership.

The charity's main activities

Our charity runs and maintains a community hub at the centre of an estate of social housing in a deprived area of West Yorkshire. Following a major refurbishment of the building and the difficulties of two years of lockdowns, we are now running activities for the local community to help stay off loneliness and isolation, to promote community cohesion and to provide opportunities for volunteering and training.

We have run exercise classes, an art group, a needlecraft group, a youth club, a successful community lunch every Friday with quiz and bingo. We have also run seasonal events: Halloween family party, Christmas party and Christmas Fayre and an Easter Fayre.

We run a community café which is open two days per week and which provides low cost food. We have lots of regular customers.

Public benefit statement

In setting our objectives and planning our activities our Trustees have given serious consideration to the Charity Commission’s general guidance on public benefit and in particular the advancement of learning and education and to provide facilities, in the interests of social welfare, for recreation and leisure time occupation with the object of improving well-being.

Achievements and performance

Despite a difficult first half of the year due to Covid lockdowns, in the second half we were able to get our building open again and to re-develop our relationship with the community.

Our first success was with the Friday lunch club. Recruitment of a Amanda Benn to cook for us supported by our regular volunteers really enabled us to grow this community offering and we have a number of Friday regulars, many who come on their own and many in wheelchairs. Lots of fun with a quiz and bingo as well as the lovely lunch. We are now also growing our Wednesday lunch time offering too and are open from 9am for breakfast.

One regular in particular who doesn't venture beyond the estate has talked about how she never went anywhere before and now she comes to The Space whenever she can because she likes it so much. We also have a couple of regulars who come from further afield.

Thanks mostly to funding from the Co-op Community Fund, we have been able to start up new activities which we hope will develop into permanent groups where people have a choice of exercise groups. We also have an Art for mindfulness group run by someone who came along as a volunteer two years ago. She said that coming to The Space was the best thing she has ever done. We have a needlecraft group too, all self run.

We have run a number of seasonal events which although they are not yet making a profit, enable us to promote The Space and engage with a wider range of local residents.

3

The Space@Field Lane Group

Trustees' report (continued) for the year ended 31 March 2022

Achievements and performance (continued)

The Monday night Youth Club run by Newground Together under contract from CMBC is a big success with a regular attendance of around forty 13-18 year olds.

Funded partly by ourselves and partly by Newground, we have now established a Junior Youth Club for 3-12 year olds. The challenge with this is to find new funding to give the group some longevity.

We have recruited new volunteers and trustees and one volunteer has gone on to full time employment due to the confidence gained in volunteering with us.

Financial review

The net expenses for the year was £40,416, including net expenses of £16,798 on unrestricted funds and net expenses of £23,618 on restricted funds after transfers.

The Space was opened in September 2019 and in March 2020 closed due to the first Covid lockdown. After that, the Space closed and re-opened several times as restrictions and rules changed and as people dared to venture out again but then once again had to close themselves away. As a result, it wasn’t really until the autumn of 2021 that our groups were really able to start operating properly again with our Friday lunch club growing in popularity and with new activities starting in the Spring of 2022 with funding from the Co-op Community Fund to help support those activities.

It is thanks to revenue funding (funding which supports core costs rather than specific projects) from Rastrick Big Local, the Government’s Job Retention Scheme and Covid Emergency funding plus a one-off grant from the National Lottery via Power to Change, that we have emerged able to re-establish our Group, our building and its activities.

Earned income in the 2020/2021 year was just £4,546, in the 2021/2022 year was just over £25,000 and we are forecasting £32,000 for the coming year, growth of 28% and it may be more. Additional room hire, additional use of not just our premises but the excellent skills of our café co-ordinator and her team of volunteers, are already yielding additional income from meetings.

All this is vital as the activities we are running, whilst popular and very much serving their purpose of reducing social isolation, bringing the community together and improving health and well-being, continue to need financial support. It may be that this will always be the case.

During the 2021/22 year, with no more access to Covid emergency funding and the like, our grants and donations income was down from £71,063 to £32,933. Supporting activities, staffing costs and all the general running expenses of the building and especially utility costs, have meant that our expenses did exceed our income but we had sufficient residual funds to cover the loss.

This coming year grant income will be further reduced but again we have sufficient cash to cover us for this year into next year.

Earned income alone will not be sufficient to sustain us beyond that point, however. If we are to continue to provide services, activities and to run our building with paid staffing, then grant funding will continue to play a major role in the sustainability of The Space.

To grow our earned income, we have set up a new marketing group and using the marketing strategy of our original business plan, we are re-examining all our material, where we promote our activities and so on. New photographs, a direct approach to local organisations and businesses, closer partnership working and so on will all play a role in this.

It is no good filling the diary with income generating activities though and leaving no time for us to fulfil our objectives with the local community.

In addition, therefore, to growing revenue funding, we will be working hard on growing our grant income. To that end, we will be completing a funding a bid to the National Lottery Reaching Communities Fund (from where the major part of our capital refurbishment funding came). We have met with our contacts there and they were very pleased with our progress thus far.

4

The Space@Field Lane Group

Trustees' report (continued) for the year ended 31 March 2022

Financial review (continued)

Overall, whilst we must be diligent in our financial management and ambitious in our grant applications, we are optimistic that we can continue to grow the opportunities which The Space offers to the local community and that we will continue to meet the objects of our governing document.

The trustees have reassessed the charity’s ability to continue for at least 12 months from the date that the accounts are approved and conclude that no material uncertainties exist that cast significant doubt on the charity’s ability to continue as a going concern.

Reserves policy

The charity's free reserves, excluding fixed assets, at the year end were £15,702.

Reserves Policy: In order to ensure sufficient funds to:

  1. Manage any shortfall in our income streams to cover regular costs

  2. Give confidence to funders of good stewardship and financial control

  3. To support our staff through a period of financial instability or to cover redundancy payments

The Group will maintain a level of unrestricted funds as our Reserves fund

Our aim is that our Reserves fund should grow to reach a level of four months of average costs.

Our expenditure forecast for the 2022/23 year is £80,000. We are therefore working to grow our reserves to £25,000.

Signed on behalf of the board of trustees on 6/8/2022

Pauline Commons (Trustee)

5

The Space@Field Lane Group

Independent examiner's report to the trustees of The Space@Field Lane Group

I report to the charity trustees on my examination of the accounts of the CIO for the year ended 31 March 2022, which are set out on pages 7 to 14.

Responsibilities and basis of report

As the charity trustees of the CIO you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act').

I report in respect of my examination of the CIO's accounts as carried out under section 145 of the 2011 Act. In carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent examiner's statement

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Simon Bostrom FCIE

9/9/2022

West Yorkshire Community Accountancy Service CIO

Stringer House 34 Lupton Street Leeds LS10 2QW

6

The Space@Field Lane Group

Statement of Financial Activities

(including summary income and expenditure account) for the year ended 31 March 2022

Notes
2022
Unrestricted
funds
£
Income from:
Grants and donations
(2)
1,423
Room hire income
16,177
Café sales
7,008
Event sales
1,769
Other income
118
Total income
26,495
Expenditure on:
Salaries
(3)
2,044
Training
36
Project and event costs
1,277
Insurance
1,779
Premises costs
4,508
Repairs and maintenance
2,703
Cleaning and safety checks
1,366
Refurbishment costs
-
Depreciation
25,419
Café expenses
2,648
Equipment
376
Advertising and marketing
355
Independent examination
600
Printing, postage and stationery
677
Subscriptions and licences
1,207
Website domain and hosting
101
Telephone and internet
900
Volunteer expenses
182
Other expenses
395
Covid safe specific spends
33
Professional fees
692
Grants repayable
-
Total expenditure
47,298
Net income / (expenditure)
(20,803)
Transfers between funds
4,005
Net movement in funds
(16,798)
Fund balances brought forward
462,603
Fund balances carried forward
(4)
445,805		 2022
Restricted
funds
£
31,510
-
-
382
-
31,892
27,160
-
3,317
-
-
1,440
811
-
-
1,383
984
973
-
-
-
-
-
70
-
-
8,674
6,693
51,505
(19,613)
(4,005)
(23,618)
76,654
53,036		 2022
Total
funds
£
32,933
16,177
7,008
2,151
118
58,387
29,204
36
4,594
1,779
4,508
4,143
2,177
-
25,419
4,031
1,360
1,328
600
677
1,207
101
900
252
395
33
9,366
6,693
98,803
(40,416)
-
(40,416)
539,257
498,841		 2021
Total
funds
£
71,063
2,731
1,815
-
341
75,950
23,790
30
643
936
2,214
545
903
789
25,419
7,072
3,827
1,176
600
298
728
8
1,027
-
202
1,902
-
-
72,109
3,841
-
3,841
535,416
539,257

All incoming resources and resources expended derive from continuing activities.

7

The Space@Field Lane Group

Balance sheet

as at 31 March 2022
2022
Unrestricted
£
Fixed assets
Tangible assets
(5)
430,103
Total fixed assets
430,103
Current assets
Debtors and prepayments
(6)
2,767
Cash at bank and in hand
(7)
14,302
Total current assets
17,069
Current liabilities:
amounts falling due within one year
Creditors and accruals
(8)
1,367
Total current liabilities
1,367
Net current assets
15,702
Net assets
445,805
Funds
Unrestricted funds
445,805
Restricted funds
-
Total funds
445,805		 2022
Restricted
£
-
-
-
59,729
59,729
6,693
6,693
53,036
53,036
-
53,036
53,036		 2022
Total
£
430,103
430,103
2,767
74,031
76,798
8,060
8,060
68,738
498,841
445,805
53,036
498,841		 2021
Total
£
455,522
455,522
26,252
71,088
97,340
13,605
13,605
83,735
539,257
462,603
76,654
539,257

The financial statements were approved by the board of trustees on 6/8/2022

Pauline Commons (Trustee)

8

The Space@Field Lane Group

Notes to the accounts

for the year ended 31 March 2022

1 Accounting policies

Basis of accounting

These accounts have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant note(s) to these accounts. The financial statements have been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019) and with the Charities Act 2011.

The charity constitutes a public benefit entity as defined by FRS 102. There has been no change to the accounting policies since last year. No changes have been made to the accounts for previous years.

Going concern

The trustees are satisfied that there are no material uncertainties about the charity's ability to continue.

Incoming resources

All incoming resources are included in the Statement of Financial Activities (SOFA) when the charity becomes entitled to the resources, it is more likely than not that the trustees will receive the resources and the monetary value can be measured with sufficient reliability.

Grants and donations

Grants and donations are only included in the SOFA when the charity has unconditional entitlement to the resources.

Where grants are related to performance and specific deliverables, they are accounted for as the charity earns the right to consideration by its performance.

Expenditure and liabilities

Expenditure is recognised on an accrual basis as a liability is incurred. Liabilities are recognised where it is more likely than not that there is a legal or constructive obligation committing the charity to pay out the resources and the amount of the obligation can be measured with reasonable certainty.

Taxation

As a charity the organisation benefits from rates relief and is generally exempt from income tax and capital gains tax but not from VAT. Irrecoverable VAT is included in the cost of those items to which it relates.

Tangible fixed assets

Tangible fixed assets costing more than £5,000 are capitalised and included at cost including any incidental expenses of acquisition. Gifted assets are shown at the value to the charity on receipt. Depreciation is provided on all tangible fixed assets at rates calculated to write off the cost on a straight line basis over their expected useful economic lives as follows: Freehold land: nil

Leasehold improvements: over 20 years

Pensions

The charity operates a defined contribution scheme for the benefit of its employees. The costs of contributions are recognised in the year they are payable.

9

Notes to the accounts continued

The Space@Field Lane Group

for the year ended 31 March 2022

Fund accounting

Unrestricted funds are available for use at the discretion of the trustees in furtherance of the general objectives of the charity.

Restricted funds are subjected to restrictions on their expenditure imposed by the donor or through the terms of an appeal.

Further explanation of the nature and purpose of each fund is included in the notes to the accounts.

2 Grants and donations
Calderdale Council (CMBC)
Co-op Community Fund
HM Revenue & Customs
Local Giving Foundation
Rastrick Big Local
The Arnold Clark Community Fund
West Yorkshire Combined Authority
Community Foundation for Calderdale (CFFC)
Halifax Children's Welfare League
North Halifax Partnership
Power to Change Trust
SSE
Donations
3 Staff costs and numbers
Gross salaries
Social security costs
Employment allowance
Pensions		 2022
Unrestricted
funds
£
-
-
-
-
-
-
-
-
-
-
-
-
1,423
1,423		 2022
Restricted
funds
£
4,894
1,355
899
500
18,010
1,000
4,852
-
-
-
-
-
-
31,510		 2022
Total
funds
£
4,894
1,355
899
500
18,010
1,000
4,852
-
-
-
-
-
1,423
32,933
2022
£
28,861
1,128
(1,128)
343
29,204		 2021
Total
funds
£
11,950
1,192
7,901
-
25,000
-
-
2,335
6,019
2,751
9,343
4,000
572
71,063
2021
£
23,542
804
(804)
248
23,790

The average number of employees during the year was 3, being an average of 1.2 full time equivalent (2021: 2.5, 1.2 FTE). There were no employees with emoluments above £60,000.

Defined contribution pension scheme 2022 2021
£ £
Costs of the scheme to the charity for the year 343 248
Amount of any contributions outstanding at the year end 60 80

10

The Space@Field Lane Group

Notes to the accounts continued

for the year ended 31 March 2022

4 Restricted funds
The National Lottery
Rastrick Big Local
RBL Cafe Support Fund
Garfield Weston Fund
CFFC iWill Youth Social Action
CFFC Accessibility
CMBC Lunch Club Grant
SSE training
SSE Finance
PCC Safer Communities
Co-op Community Grant
Hx Children's Welfare
Staying Well Garden Project
HMRC- Job Retention Scheme
RBL Tidy up
RBL Art Group
WYCA Walking and History
The Arnold Clark Comm. Fund
Local Giving Magic Grant
CMBC Ward Forum
CMBC Bounce Back Day		 Balance b/f
£
10,522
17,095
13,975
1,989
3,970
1,546
3,600
9,647
420
3,928
1,192
6,019
2,751
-
-
-
-
-
-
-
-
76,654		 Incoming
£
-
15,000
-
-
-
-
1,950
-
-
-
1,355
-
-
899
1,510
1,882
4,852
1,000
500
344
2,600
31,892		 Outgoing
£
318
24,501
3,975
645
3,970
-
-
9,647
-
18
180
-
-
899
1,510
690
4,852
-
300
-
-
51,505		 Transfers
£
-
10,000
(10,000)
-
-
-
(3,150)
-
-
360
(450)
-
-
-
-
(765)
-
-
-
-
-
(4,005)		 Balance c/f
£
10,204
17,594
-
1,344
-
1,546
2,400
-
420
4,270
1,917
6,019
2,751
-
-
427
-
1,000
200
344
2,600
53,036

Fund name

The National Lottery Rastrick Big Local

Purpose of restriction

Towards the capital refurbishment Towards revenue funding

Transfer relates to moving costs between Rastrick Big Local funds as agreed by the funder

RBL Cafe Support Fund

To support the running of the café

Transfer relates to moving costs between Rastrick Big Local funds as agreed by the funder

Garfield Weston Fund CFFC iWill Youth Social Action

CFFC Accessibility CMBC Lunch Club Grant

Towards the capital refurbishment

For the young people working as Engagement Champions to deliver the Christmas Lunch and the Summer coach outing Towards capital works to improve 'accessibility'

To pay premises costs for the lunch club

As the activity was held at The Space premises, the transfer is the amount agreed in the grant for rent which can move into our general unrestricted fund each time the activity is run

SSE training

SSE Finance PCC Safer Communities

Co-op Community Grant

For expenses to attend SSE training sessions and to fund a development worker

Towards financial training and systems improvement

Towards children's youth club. The transfer is to restore the fund with £360 which was transferred out the previous year in error.

To fund activities to combat isolation and loneliness

As the activity was held at The Space premises, the transfer is the amount agreed in the grant for rent which can move into our general unrestricted fund each time the activity is run

Hx Children's Welfare

Towards any activity to support children and young people in the area

11

Notes to the accounts continued

The Space@Field Lane Group

for the year ended 31 March 2022

4 Restricted funds (continued)

Fund name Purpose of restriction

Staying Well Garden Project HMRC-Job Retention Scheme RBL Tidy up RBL Art Group

To fund development costs of garden project For staff who have been furloughed due to Covid-19 To pay for skip hire for general use on the estate To pay for establishment of an art group run by volunteer

As the activity was held at The Space premises, the transfer is the amount agreed in the grant for rent which can move into our general unrestricted fund each time the activity is run

To fund a walking group with paid leader

WYCA Walking and History The Arnold Clark Comm. Fund To support Junior Youth Club Local Giving Magic Grant Towards setup costs for Yoga group CMBC Ward Forum CMBC Bounce Back Day

Towards setup costs for Yoga group To cover some of the costs of the Christmas party

To cover some of the costs of a community summer fayre on 3rd September 2022

Tangible assets
Cost
At 1 April 2021
Additions
At 31 March 2022
Depreciation
At 1 April 2021
Charge for year
At 31 March 2022
Net book value
At 31 March 2022
At 31 March 2021
Debtors and prepayments
Debtors
Prepayments
Cash at bank and in hand
Cash at bank
Cash in hand		 £
508,350
-
508,350
52,828
25,419
78,247
430,103
455,522
2022
£
1,583
1,184
2,767
2022
£
73,302
729
74,031
Leasehold
improvemen
t		 Total
£
508,350
-
508,350
52,828
25,419
78,247
430,103
455,522
2021
£
24,760
1,492
26,252
2021
£
70,817
271
71,088

5 Tangible assets

6 Debtors and prepayments

7 Cash at bank and in hand

12

The Space@Field Lane Group

Notes to the accounts continued

for the year ended 31 March 2022

8 Creditors and accruals
Accruals for grants repayable
Creditors
Accruals
Funds held as agent
Ukraine appeal
Rastrick Craft Group		 Balance b/f
£
-
1,500
1,500		 Incoming
£
1,434
-
1,434		 2022
£
6,693
767
600
8,060
Outgoing
£
1,434
1,500
2,934		 2021
£
-
12,715
600
13,315
Balance c/f
£
-
-
-

9 Related party transactions

Trustee expenses

No trustee received any expenses during this year or the previous year.

Trustee remuneration and benefits

No trustee received any remuneration or benefit during this or the previous year.

13

The Space@Field Lane Group

Statement of Financial Activities including comparatives for all funds (including summary income and expenditure account) for the year ended 31 March 2022

2022
2021
Unrestricted Unrestricted
funds
funds
£
£
Income
Grants and donations
1,423
10,572
Room hire income
16,177
2,731
Café sales
7,008
1,815
Event sales
1,769
-
Other income
118
341
Total income
26,495
15,459
Expenditure
Salaries
2,044
-
Training
36
-
Project and event costs
1,277
319
Insurance
1,779
936
Premises costs
4,508
2,214
Repairs and maintenance
2,703
123
Cleaning and safety checks
1,366
333
Refurbishment costs
-
-
Depreciation
25,419
25,419
Café expenses
2,648
5,718
Equipment
376
209
Advertising and marketing
355
36
Accountancy fees
600
600
Printing, postage and stationery
677
188
Subscriptions and licences
1,207
625
Website domain and hosting
101
8
Telephone and internet
900
1,027
Volunteer expenses
182
-
Other expenses
395
122
Covid safe specific spends
33
27
Professional fees
692
-
Grants repayable
-
-
Total expenditure
47,298
37,904
Net income / (expenditure)
(20,803)
(22,445)
Transfers between funds
4,005
653
Net movement in funds
(16,798)
(21,792)
Fund balances brought forward
462,603
484,395
Fund balances carried forward
445,805
462,603		 2022
Restricted
funds
£
31,510
-
-
382
-
31,892
27,160
-
3,317
-
-
1,440
811
-
-
1,383
984
973
-
-
-
-
-
70
-
-
8,674
6,693
51,505
(19,613)
(4,005)
(23,618)
76,654
53,036		 2021
Restricted
funds
£
60,491
-
-
-
-
60,491
23,790
30
324
-
-
422
570
789
-
1,354
3,618
1,140
-
110
103
-
-
-
80
1,875
-
-
34,205
26,286
(653)
25,633
51,021
76,654		 2022
Total
funds
£
32,933
16,177
7,008
2,151
118
58,387
29,204
36
4,594
1,779
4,508
4,143
2,177
-
25,419
4,031
1,360
1,328
600
677
1,207
101
900
252
395
33
9,366
6,693
98,803
(40,416)
-
(40,416)
539,257
498,841		 2021
Total
funds
£
71,063
2,731
1,815
-
341
75,950
23,790
30
643
936
2,214
545
903
789
25,419
7,072
3,827
1,176
600
298
728
8
1,027
-
202
1,902
-
-
72,109
3,841
-
3,841
535,416
539,257

14