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← Bar Hill Church

2023-12-31-accounts

Trustees' Annual Report Trustees' Annual Report Trustees' Annual Report Trustees' Annual Report Trustees' Annual Report Trustees' Annual Report Trustees' Annual Report Trustees' Annual Report for theperiod for theperiod for theperiod for theperiod for theperiod
From Period start date To Period end date
01 January 2023 31 December 2023
Section A Reference and administration details
Charity name Bar Hill Church
Other names charity is known by Bar Hill Church Single Congregation Local Ecumenical
Partnership
**Registered charity number(if any) ** 1170176
Charity's principal address
Hanover Close
Bar Hill
Cambridge
Postcode CB23 8EH
Names of the charity trustees who manage the charity
Trustee name Office (if any) Dates acted if not for whole
**year **		 Name of person (or body) entitled
to appoint trustee (ifany)
1 WendyWale Chair From 24/04/2023 Members of the charity
2 Ian Horne Secretary Members of the charity
3 Eleanor Tod Treasurer Members of the charity
4 Ann Chappell LayModerator From 17/05/2023 Members of the charity
5 Andrew Ingle Members of the charity
6 Diane Chapman Until 16/05/2023 Members of the charity
7 LesleyBennett Members of the charity
8 Jonathan Bishop Until 16/05/2023 Members of the charity
9 Kevin Potts Members of the charity
10 Robert Chappell Members of the charity
11 Yvonne Potts Members of the charity
Trustee name Office (if any) Dates acted if not for whole
**year **		 Name of person (or body) entitled
to appoint trustee (ifany)
1 WendyWale Chair From 24/04/2023 Members of the charity
2 Ian Horne Secretary Members of the charity
3 Eleanor Tod Treasurer Members of the charity
4 Ann Chappell LayModerator From 17/05/2023 Members of the charity
5 Andrew Ingle Members of the charity
6 Diane Chapman Until 16/05/2023 Members of the charity
7 LesleyBennett Members of the charity
8 Jonathan Bishop Until 16/05/2023 Members of the charity
9 Kevin Potts Members of the charity
10 Robert Chappell Members of the charity
11 Yvonne Potts Members of the charity

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12 Iain Spence Members of the charity
13 Malcom Cox Members of the charity
14 Hannah Wright From 17/05/2023 Members of the charity
15 Pam Vendy From 17/05/2023 Members of the charity
16
17
18
Names of the trustees for the charity, if any, (for example, any custodian trustees)
Name Dates acted if not for whole year
None

Names and addresses of advisers (Optional information)

Names and addresses of advisers (Optional information) Names and addresses of advisers (Optional information) Names and addresses of advisers (Optional information)
Type of adviser
Name
Address
None
Name of chief executive or names of senior staff members (Optional information)

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Section B Structure, governance and management

Description of the charity’s trusts

Constitution Type of governing document (eg. trust deed, constitution) Un-incorporated Charity How the charity is constituted (eg. trust, association, company) Elected by Church Members Trustee selection methods (eg. appointed by, elected by)

Additional governance issues (Optional information)

Youmay chooseto include
additional information, where
relevant, about:
policies and procedures
adopted for the induction and
training of trustees;
the charity’s organisational
structure and any wider
network with which the charity
works;
relationship with any related
parties;
trustees’ consideration of
major risks and the system
and procedures to manage
them.		 The charity is a Local Ecumenical Partnership (LEP) of the five founding
denominations: the Baptist Union, the Church of England, the Methodist Church, the
United Reformed Church and the Society of Friends. In 1990 the original LEP
expanded to include the Roman Catholics who remain in association with the LEP.
It was a charity linked to Shared Churches Ely until 2016 when it re-registered in its
own right. The church buildings are owned by Shared Churches Ely Ltd but all
maintenance is the responsibility of the Charity. The arrangement is governed by two
Sharing Agreements dated 1976 and 1990.
Management of the Charity is carried out by the minister and trustees who are also
members of the Church Leadership Team (CLT) which is the executive leadership body
(its senior officers are the Minister, Lay Moderator, Church Secretary and Treasurer).
The trustees are responsible for all decisions on matters of general concern and
importance to the church including deciding on how the funds of the church are to be
spent. They are elected by the church members at annual congregational meetings in
accordance with the constitution.
An appointed trustee is responsible for the church buildings but day to day they are
managed by the Church Centre Manager who reports to that Trustee. The Centre
Manager is the main point of formal contact of the Church with users, hirers and local
agencies. Supported by a small property committee, the manager administers daily
property matters (bookings, cleaning etc.) and coordinates use of the buildings.

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Section C Objectives and activities

To advance the Christian faith in the area of benefit in accordance with the principles and practices of the participating churches. In achieving its purpose, the charity will engage in a range of activities, either on its own or with others, including (but not restricted to): A) The celebration of public worship; Summary of the objects of the B) The teaching of the Christian faith; charity set out in its C) Mission and evangelism; governing document D) Pastoral work, including visiting the sick and the bereaved; E) The provision of facilities with a Christian ethos for the local community, including (but not restricted to) the elderly, the young and other groups with special needs; and F) The support of other charities in the UK and overseas

Objectives and activities
To advance the Christian faith in the area of benefit in accordance with the
principles and practices of the participating churches. In achieving its purpose,
the charity will engage in a range of activities, either on its own or with others,
including (but not restricted to):
A) The celebration of public worship;
B) The teaching of the Christian faith;
C) Mission and evangelism;
D) Pastoral work, including visiting the sick and the bereaved;
E) The provision of facilities with a Christian ethos for the local community,
including (but not restricted to) the elderly, the young and other groups
with special needs; and
F) The support of other charities in the UK and overseas
Summary of the main
activities undertaken for the
public benefit in relation to
these objects (include within
this section the statutory
declaration that trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit)		 Having regard to the Commission’s guidance on public benefit and, in particular,
the specific guidance on charities for the advancement of religion we see our
mission to be:
“As servants of Christ, we commit ourselves to worship, work and witness
together in his name to establish his kingdom in our village and beyond.”
[Church Profile 2011]
As a community that is open to God and everyone in our surrounding villages,
we organise services for adults, children and young people on a regular basis,
following a pattern of traditions and styles richly resourced by material from our
founding denominations and in keeping with our ecumenical roots.
We also enable our communities to celebrate and thank God at the milestones
of their journeys through life. Through baptism we thank God for the gift of life, in
marriage public vows are exchanged with God’s blessing and through funeral
services friends and family express their grief and give thanks for the life which
is now complete in this world and to commend the person into God’s keeping.
This work is supported by our pastoral team who make prayer chain offers and
provide prayer support to anyone requesting it.
There are usually regular activities organised by Bar Hill Church for the benefit of
its members and surrounding villages. For example, a Holiday at Home for
senior citizens, where they can participate in art, craft and musical activities at
Easter.

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The building is widely used for community activities such as an art and craft group, a community market, exercise classes, pre-school children’s groups, several uniformed groups and our local school. It is also often the venue for local concerts and for various conferences, as well as one-off commercial and community organisation hire on occasions.

Rising initially out of the Covid-19 pandemic, our Community Hub provides ‘wellbeing for all’ through a Coffee Stop, Citizens Advice, Foodbank, Carers Café, Parish Council Surgery, Health and Wellbeing group and 5 Aside Chess; providing weekly engagement at the heart of our community.

Helping those in need and contributing to the wider community is a demonstration of our faith, and the Church also supports the regional activities and missionary work of our founding denominations.

Additional details of objectives and activities (Optional information)

You may choose to include further statements, where relevant, about:

Section D Achievements and performance

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Summary of the main achievements of the charity during the year

Following the appointment of a new Minister, the Reverend Wendy Wale, following a unanimous decision at a Church Meeting in November 2022, Wendy and her family joined us officially in April 2023.

Wendy has spent a considerable amount of time learning the pattern of services and engaging with the nature of being an ecumenical partnership, including working together with all of our denominations in creative and positive ways. We continue to appreciate our friends from the different denominations who come to lead services for us.

In March 2023, the Home Office contracted Serco to manage asylum seekers families within the village hotel and since that time, Bar Hill Church has been able to warmly welcome and quickly support our new guests in a variety of ways, each focused on enabling them to feel their quest for safe sanctuary is understood and embraced. A number of the hotel guests have become regular worshippers and have participated in a wide range of church and community activities.

Services of worship have been held on every Sunday throughout 2023, along with a small number of weekday services. Following on from the Covid-19 pandemic, those services have continued to be delivered through hybrid worship, with the majority of attendees in person, but with those unable to attend in person still be able to join most services on Zoom. Sunday Services have an average attendance of around 85 adults and 15 young people and are ably supported by the Stewards, Worship Group and Refreshment Team as well as those who plan and lead our services. We have had a sermon series on caring for creation and a summer series on ‘special people, places etc’. We have continued the pattern of distinct Communion services, All-Age worship and Café Church, with Quaker meetings happening quarterly.

We held our usual Easter services, a harvest service in October, our annual Pet Service and Time to Remember Service and a Remembrance Day Service in November, fully attended by the village’s uniformed groups. We held our usual special Christmas services, such as the Gift and Crib Nativity Service, the candle-lit Carol Service and the Christingle Service. The school were invited into the Church for Experience Easter for the first time, engaging with a series of activities, in small groups, relating to the Easter story in the church grounds. The Reception class also visited for an Easter experience and an egg hunt. The nativity story was presented to local playgroups using the nativity characters made in 2021, as well the youngest

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children at Bar Hill School. The Church’s second Advent Windows experience engaged both families and other church members. Wendy has also been welcomed into the school to regularly lead their Collective Worship, and as part of their R.E. curriculum the Year 1 & 2 classes came to ask, ‘What do we see the role of the church in the community?’.

We held two Baptism services, baptising 20 adults and 4 children (including some Iranian asylum seekers). It was an honour to hold four funerals and celebrate the lives of those church members and members of the community with their friends and family.

Meeting in smaller groups can provide opportunities to deepen relationships and grow in discipleship. During the course of the past year, we have run an Advent and a Lent Course. For the Lent Course we followed a study based on the film ‘The Theory of Everything, making use of the screens and technology, alongside discussion and reflection. There is a small but faithful prayer group that meets on Saturday mornings and a week-day morning prayer meeting on Zoom that regularly has around 12 people beginning the day with porridge and prayer. There is a Prayer WhatsApp group that circulates requests to a prayerful, confidential group of intercessors. We held a Quiet Day in the Hertfordshire countryside as well as a Quiet Morning in the Worship Hall. We have been very fortunate to be able to host a small group lead in Farsi, enabling our Iranian hotel guests to explore their faith in their mother tongue. Alongside this there are a number of home groups, some long established and others in the process of forming. Some groups meet in person, some continue to meet online, and one is hybrid. Each group chooses its own material to study, based on the needs and desires of the group members.

The Church continues to mainly communicate with its members and congregation via electronic methods; a weekly email lists upcoming services and notices, and regular postings on Facebook, where there are both public and community pages, passes on our latest news. Information about the church can also be found on the website and in the Bar Hill News, which is distributed monthly. Printed notice sheets are now only produced occasionally, as it was found that often none were taken. However, a list of services is displayed in the front window where it is clearly visible from the spine path. In the run-up to Christmas, we continued our tradition of distributing Christmas cards to every house in the village, this time using a smaller sized card.

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The Annual Congregational Meeting (ACM) was held in May with voting for the Church Leadership Team (CLT) and Church Wardens. We welcomed three new Trustees and two Church Wardens, maintaining our full complement that we had achieved the previous year. CLT has met almost every month and a good proportion of time this year has been spent on the necessary administration of the Church’s business, particularly regarding safeguarding, property and finances, expanded on elsewhere in this report. This has included creating and re-writing a whole set of new policies, largely in regard to improving safeguarding.

Safeguarding for all remains a priority for the church as a whole. We all know our part to play whether that be completing necessary paperwork for safer recruitment, undergoing safeguarding training or looking out for people within our church and wider community. The Church continues to strive to meet the high expectations as laid down by the Church of England and we are constantly reviewing policies, procedures and other aspects of safeguarding to ensure safer practices are being followed. Like many other parishes, we receive visits from the Diocese safeguarding team both in person and online to help all aspects of church life be as safe as possible; we are grateful for their ongoing support.

We continue to use the online dashboard system to guide us with all our tasks and job list, including completing the necessary paperwork for safer recruitment and undergoing safeguarding training. We have been moving towards implementing ‘Safer recruitment and people management’ (SRPM), which will be in use from 2024. This has been no easy task, and we continue to learn what this looks like, especially for new volunteers who work with children and vulnerable adults. One of the Trustees is now the CLT lead for safeguarding, but the DBS recruiter role has been taken on by another Trustee, who also supports the Safeguarding lead, in order to spread the workload more appropriately. As usual, all DBSs are up to date and all church activity groups have role descriptions for those in a leadership role and risk assessments for the activity.

The pastoral team continue to provide care to our Church family, usually behind the scenes and in whatever way is helpful. The pastoral links send names of those with prayer needs via their dedicated WhatsApp group. The group also meets quarterly, discussing relevant themes, such as depression, bereavement care and supporting those who are victims of domestic abuse. The team continue to work with the Safeguarding Lead to

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ensure we provide care that meets the safeguarding standards to help keep us all safe.

Our Knit and Natter group meet regularly and have attendance of around forty people, keeping busy with projects that have allowed them to donate over forty blankets and a selection of toys and baby clothes to the Cambridge City Foodbank. Knit & Natter also raised funds at the Christmas Community Market by providing cakes and serving hot drinks. The Spring Craft Day took place in April and in mid-December, about forty people enjoyed a Christmas shopping coach trip to Lincolnshire.

The Olive Tree Bereavement Care group meets every month in the Octagon. Individuals come to us from Bar Hill and surrounding villages, as people who have been bereaved often find it difficult to get the specialist help that they require. Each month the group focuses firstly with member’s needs to assist them in finding the path through their grief and secondly a topic for them to engage in and share.

Traidcraft ceased trading at the end of January 2023, which presented challenges for the continuation of a Fair Trade Stall in the Church, having to find alternative suppliers with suitable fair trade credentials and also now having to pay for orders up front. However, new products are being introduced to the stall all the time. The 2023 Christmas Card Range was the first venture to be launched by Transform Trade under the Traidcraft brand. More products will follow but launching a product takes time and money and can only happen slowly. Disappointingly, sales for the year continue to fall: £700 less than 2022 and £1,775 less than 2021.

There are now over 25 children and young people attending children’s activities on a regular basis, aged from toddlers to mid-teens, led by a team of around 14 volunteers. The provision varies from week to week, with one Sunday a month having three separate groups to cater for the wide age range and increased numbers. TotsZone is provided for the youngest children on three Sunday’s every month. Four times a year on the fifth Sunday, instead of morning activities, we now provide a ‘Family Afternoon’ with games and other activities followed by a short reflection.

The most encouraging development since September has been the launch of ‘YouthZone Plus’ for the older youngsters. Once a month, on a Sunday evening, they are invited to come for an hour of games and social activities followed by a brief reflection.

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The Community Hub launched in September 2021, on the back of the Covid-19 Support Scheme. This runs every Monday morning, where people can access a wide range of services:

The Hub and Knit and Natter have jointly received a £2,000 grant from Cambridgeshire County Council’s Care Together seed funding to launch a new monthly service in 2024 called Evergreens, which is for those experiencing memory loss together with their carers/family/friend. It will be a 90-minute session, starting with coffee and cake, moving onto a craft activity or other themed activity, concluding with gentle exercise and music; e.g. Conversation, Connection and Celebration.

We have continued to undertake several pieces of maintenance and repair work that were previously put on hold during the pandemic. The fuse box in the octagon has been replaced, and the 5-year electricity test carried out. Internal and external light fixtures and fittings have been replaced, both boilers have been serviced, and PAT testing and the lighting rod test have been undertaken. We are grateful to the Craft’s Shed who have revamped our sheds and external areas outside of the Octagon, at cost. The church bell is still not working, but it is thought a more fundamental repair is

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required to the hardware equipment; this will require scaffolding so we intend to coincide investigations with other work that will require scaffolding. The Quinquennial Report was carried out in September on the Worship Hall and repairs need to be scheduled over the next five years; however, the architect commented on how well the building has been maintained.

There are still outstanding maintenance works to complete; the most significant of these are: fixing holes in the roof (currently sealed with a temporary fix), replacement of the Octagon heating system, and dealing with the upper-level windows in the Worship Hall, as the opening mechanisms are starting to fail. We have been fundraising for this and have built up a reasonable level of reserves so far; however, we are aware that these pieces of work are likely to cost a significant amount of money over and above the amounts we have raised, therefore we have been working hard to raise other sources of funding through grant applications.

Regarding the upper-level windows, we have decided that it would be more economic to seal the windows and add a ventilation system instead. This work is progressing, and we are anticipating it will be installed in spring 2024.

During the year, several donations were received to allow us to replace our digital sound mixer; this is significantly more straightforward to manage, automatically removes feedback and can be locked to prevent accidental changes. We have also repaired the hearing loop, which had stopped working.

However, due to the anticipated large building maintenance costs required to take place in future years, the giving of 10% of our regular income to charitable causes has unfortunately remained suspended during 2023; we are hoping to revisit this position during 2024 once our financial position is clearer following the work that is ongoing regarding grant applications and costing out building work. Despite this, we have continued to support charities, both that we have had contact with and others, through prayer, and specific activity such as collections during Christian Aid week, donating harvest goods to Bar Hill’s Foodbank, providing Christmas gifts to Jimmy’s Night Shelter, providing monetary vouchers to Women’s Refuge for Christmas gifts, fundraising for International Justice Mission UK through the sale of a member’s calendars and a collection for the Children’s Society.

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Section E Financial review

Brief statement of the charity’s policy on reserves

The Trustee’s policy is to maintain at least three months of unrestricted/general funds, circa £30,000, to meet operational variations in minor repairs, invoices, salaries and direct debits plus an additional sum for major repairs.

It is the Treasurer’s opinion that although our reserves are sufficient for general operating costs including minor repairs, they are not currently sufficient to completely cover several identified major repairs; however, there is a plan in place to raise these funds.

Details of any funds materially in deficit

None

Further financial review details (Optional information)

You may choose to include additional information, where relevant about:

The Church is managed within an annual budget agreed with the congregation. Sub-budgets for various areas of responsibility are delegated to the Centre Manager and several trustees. The finances are reported annually at a Congregational Meeting, with periodic updates throughout the year to trustees and congregation. The financial team of two Bookkeepers and Regular Giving Secretary is led by the Treasurer.

Expenditure was less than income at £119,541, and also a decrease from 2022, mainly due to reduced denominational contributions ministerial and worship costs, off-set by slightly higher maintenance costs. 2022 expenditure was also higher due to expenditure on Audio Visual equipment (funded by a legacy).

As a consequence, reserves increased to £143,903. The trustees agreed to moved a further £30,000 of this in 2023 to a designated property fund in order to fund the large building maintenance costs we know will be

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necessary in the short to medium term. This Property Fund now sits at £80,000. £98,000 of the Church’s reserves are held in a CCLA interest bearing account.

Section F Other optional information

Section G Declaration

The trustees declare that they have approved the trustees’ report above. Signed on behalf of the charity’s trustees

Signature(s) Eleanor Tod Full name(s) Reverend Wendy Wale Position (eg Secretary, Chair, Chair Treasurer etc) Date 29/10/2023

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Page 1

Bar Hill Ecumenical Church

FINANCIAL STATEMENTS YEAR ENDED 31 DECEMBER 2023

Statement of Financial Activities

Statement of Financial Activities
Note
Income from:
Donations and Legacies
A1
Charitable Activities
A2
Other trading activities
A3
Investments
A4
Other income
A5
TOTAL
Expenditure on:
Raising Funds
B1
Charitable Activities
B2
Other Expenditure
B3
TOTAL
NET INCOME / (EXPENDITURE)
Transfers between funds
NET MOVEMENT IN FUNDS
RECONCILIATION OF FUNDS:
TOTAL FUNDS b/fwd 1 January
TOTAL FUNDS c/fwd 31 December
E4		 General
Funds £
107,479
0
18,475
2,788
1,756
130,498
378
105,238
1,254
106,871
23,627
-28,192
-4,565
37,154
32,589		 Designated
Funds £
367
0
0
0
0
367
0
367
0
367
0
30,000
30,000
52,000
82,000		 Restricted
Funds £
4,945
4,250
0
0
743
9,938
0
8,200
742
8,942
996
2,886
3,881
24,364
28,245		 Sub
Accounts £
0
7,201
520
0
0
7,721
437
2,924
0
3,361
4,360
-4,694
-334
1,402
1,069		 This Year
2023
Total £
112,791
11,451
18,995
2,788
2,499
148,523
815
116,729
1,996
119,541
28,983
0
28,983
114,920
143,903		 Last Year
2022
Total £
131,434
11,791
20,349
168
2,654
166,397
867
134,052
2,064
136,983
29,414
0
29,414
85,506
114,920

APPROVED by the Trustees on 02/05/2024 and signed on their behalf

The notes on pages 2 to 11 form part of this financial statement

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Bar Hill Ecumenical Church

FINANCIAL STATEMENTS YEAR ENDED 31 DECEMBER 2023

Balance sheet

Notes
Current assets:
Debtors
E2
Cash at bank and in hand
E1
Total current assets
Liabilities
Creditors: amounts falling due within one year
E3
Total net assets
The funds of the charity
General funds
E4
Designated funds
1, E4
Total unrestricted funds
Restricted funds
2, E4
Total charity funds		 31/12/2023
£
13,867
133,440
147,307
3,405
143,902
33,657
82,000
115,657
28,245
143,902		 31/12/2022
£
14,582
105,147
119,729
4,809
114,920
38,556
52,000
90,556
24,364
114,920

TREASURER'S STATEMENT

I have prepared the financial statements on pages 1 to 11 for the year ended 31 December 2023 from the accounting records of the church.

Mrs E Tod

==> picture [67 x 36] intentionally omitted <==

02/05/2024

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Bar Hill Ecumenical Church

FINANCIAL STATEMENTS YEAR ENDED 31 DECEMBER 2023

NOTES

ACCOUNTING POLICIES

BASIS OF PREPARATION OF FINANCIAL STATEMENTS

Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their financial statements in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (Effective 1 January 2019) - (Charities SORP (FRS 102)), the financial reporting standard applicable in the UK and Republic of Ireland (FRS 102) and the Charities Act 2011.

Bar Hill Ecumenical Church meets the definition of a public benefit entity under FRS 102. Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy note(s).

The trustees consider that there are no material uncertainties about the charity's ability to continue as a going concern.

The trustees do not consider that there are any sources of estimation uncertainty at the reporting date that have a significant risk of causing a material adjustment to the carrying amounts and liabilities within the next reporting period.

FUND ACCOUNTING

General Funds: may be used by the church for any of its ordinary purposes.

Designated Funds: unrestricted funds set aside for specific, designated purposes. They can be transferred back into general funds.

Restricted Funds: represent income which may be expended only on those restricted objects provided in the terms of a trust or bequest, or donations or grants received or invited for a specific purpose. These funds can only be spent on the specific purpose for which they were given. Any balance remaining unspent must be carried forward as a balance on that fund for future expenditure on that specific purpose, or returned; it cannot be absorbed into general funds.

Sub-accounts: are cash floats, managed by church groups.

At the year end, budget holders report on transactions during the year. Income and expenditure within the sub accounts are reported gross. Transfers from the sub account are absorbed into general funds but closing balances are carried forward as a balance on that sub account.

See notes 1 to 3 on page 11 for reports on these funds. Values are rounded to the nearest £.

INCOME

Incoming resources are recognised in the year in which the charity is entitled to the receipt, and the amount can be measured with reasonable certainty. Income is only deferred when the charity has to fulfil conditions before becoming entitled to it or where the donor has specified that the income is to be expended in a future year.

EXPENDITURE

Expenditure is recognised on an accruals basis as a liability is incurred. Expenditure includes any VAT which cannot be fully recovered, and is reported as part of the expenditure to which it relates.

DEBTORS

Trade debtors and other debtors are recognised at their settlement amount due after any discounts. Prepayments are valued at the amount prepaid net of any trade discount due.

CREDITORS AND PROVISIONS

Creditors and provisions are recognised where the charity has a present obligation resulting from a past event that will probably result in the transfer of funds to a third party and the amount due to settle the obligation can be measured or estimated reliably. Creditors and provisions are normally recognised at their settlement amount after allowing for any trade discounts due.

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Bar Hill Ecumenical Church

FINANCIAL STATEMENTS YEAR ENDED 31 DECEMBER 2023

NOTES continued

INCOME FROM:
A1
Planned giving (RGP)
Offerings
Donations
Tax recovered through Gift Aid
Legacies
RC Contribution
St Luke's contribution
Total
A2
Adult and Evangelism
Art Group
Craft Group
Senior Fellowship
Holiday at Home
Community Hub
Olive Tree
CYP
Holiday Club
Total
Community Hub was previously included in
A3
Lettings (after deducting catering
income)
Bible Notes
Bookstall
Conference catering (see lettings)
teas/coffees
Flowers
Fundraising
Total
A4
Deposit account
CCLA COIF account
Total
A5
Other income
Charitable collections (see note 2)
Ukraine collection
Christmas collection
Kigali collection
Christmas collection (Women's
Refuge)
Christmas collection (Refugee
presents)
Utilities grant
Photocopying income
Weddings, funerals & baptisms
Collections for leaving gifts
Miscellaneous
Total
Community Hub now included in note A2
Investments
Donations and Legacies
Other trading activities
Charitable Activities		 General
Funds £
82,707
916
2,401
17,555
3,900
107,479
(for costs see N
0
note A5
(for costs see N
16,221
351
47
0
802
1,054
18,475
15
2,773
2,788
(for costs see N
50
1,593
113
1,756		 Designated
Restricted
Funds £
Funds £
4,945
367
367
4,945
ote B2.4; for net figures see N
4,250
0
4,250
ote B1; for net figures see Not
0
0
0
0
ote B3)
182
465
96
0
743		 Sub
accounts £
0
ote 4)
0
1,040
87
3,399
0
2,516
158
0
0
7,201
e 4)
520
520
0
0		 2023
Total £
82,707
916
7,346
17,922
0
3,900
0
112,791
0
1,040
87
3,399
0
6,766
158
0
0
11,451
16,221
351
47
0
802
520
1,054
18,995
15
2,773
2,788
0
0
182
465
96
0
50
1,593
113
0
2,499		 2022
Total £
Notes
80,972
1,191
15,304
2
18,937
9,930
3,900
1,201
131,434
0
4
895
3
113
3
3,086
2,3,4
301
4
7,191
206
0
2,3,4
0
4
11,791
17,522
356
4
4
4
0
4
559
2,4
431
3,4
1,478
3,4
20,349
1
167
168
702
42
0
0
0
600
40
3
120
1,150
0
2,654
702
42
0
0
0
600
40
120
1,150
0
2,654

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Bar Hill Ecumenical Church

FINANCIAL STATEMENTS YEAR ENDED 31 DECEMBER 2023

NOTES continued

INCOME FROM:
A1
Planned giving (RGP)
Offerings
Donations
Tax recovered through Gift Aid
Legacies
RC Contribution
St Luke's contribution
Total
A2
Adult and Evangelism
Art Group
Craft Group
Senior Fellowship
Holiday at Home
Community Hub
Olive Tree
CYP
Holiday Club
Total
Community Hub was previously included in
A3
Lettings (after deducting catering
income)
Bible Notes
Bookstall
Conference catering (see lettings)
teas/coffees
Flowers
Fundraising
Total
A4
Deposit account
CCLA COIF account
Total
A5
Other income
Charitable collections (see note 2)
Ukraine collection
Christmas collection
Support Scheme)
Coronavirus Job Retention Scheme
Utilities grant
Photocopying income
Weddings, funerals & baptisms
Collections for leaving gifts
Miscellaneous
Total
Community Hub now included in note A2
Donations and Legacies
Charitable Activities
Other trading activities
Investments		 General
Funds £
80,972
1,191
2,773
18,937
3,900
1,201
108,974
(for costs see N
0
note A5
(for costs see N
17,522
356
4
0
559
1,478
19,919
1
167
168
(for costs see N
600
40
120
1,150
1,910		 Designated
Restricted
Funds £
Funds £
12,530
9,930
0
22,460
ote B2.4; for net figures see N
5,670
0
5,670
ote B1; for net figures see Not
0
0
0
0
ote B3)
702
42
0
744		 Sub
accounts £
0
ote 4)
0
895
113
3,086
301
1,521
206
0
0
6,121
e 4)
431
431
0
0		 2022
Total £
80,972
1,191
15,304
18,937
9,930
3,900
1,201
131,434
0
895
113
3,086
301
7,191
206
0
0
11,791
17,522
356
4
0
559
431
1,478
20,349
1
167
168
702
42
0
0
600
40
120
1,150
0
2,654		 2021
Total £
Notes
87,288
341
9,481
2
17,459
0
3,900
3,429
121,899
0
4
641
3
54
3
479
2,3,4
0
4
0
192
0
2,3,4
0
4
1,366
8,418
322
4
74
4
0
4
0
2,4
0
3,4
401
3,4
9,215
0
1
1
0
0
5,185
710
0
20
3
840
0
22
6,777
0
0
5,185
710
0
20
840
0
22
6,777

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Bar Hill Ecumenical Church

FINANCIAL STATEMENTS YEAR ENDED 31 DECEMBER 2023

EXPENDITURE ON:
B1
Raising Funds
Bible Notes
Bookstall
Conference catering
Church Catering
Flowers
Fundraising Activities
Total
B2
Charitable Activities
B2.1 Sponsoring Denominations
URC Ministry and Mission Fund
Diocese of Ely inc. house costs
Baptist Union Ministry share
Diocese of Ely - ministry share
Methodist Church - ministry share
URC Ministry share
Total
B2.2 Ministerial Costs
Minister's expenses
Discretionary fund
Visiting Ministers
Total
B2.3 Cost of Worship
Licences and Music
Worship software and small
equipment
Audio-Visual Equipment
Worship/prayer materials
Total
B2.4 Church Activities
Adult and evangelism
Art Group
Craft Group
Senior Fellowship
Holiday at Home
Community Hub
Olive Tree
CYP
Holiday Club
Total
Community Hub was included in note B3
NOTES continued		 General
Funds £
(for income see
262
34
0
83
0
378
0
46,778
65
0
0
4,188
51,031
887
575
1,462
1,231
1,374
870
3,475
(For income see
0
263
263		 Designated
Funds £
note A3; for net
0
0
0
367
367
note A2; for ne
0		 Restricted
Funds £
figures see N
0
0
0
3,245
15
3,260
t figures see N
4,940
4,940		 Sub
accounts £
ote 4)
437
437
0
0
0
ote 4)
905
54
1,556
0
301
108
0
2,924		 2023
Total £
262
34
0
83
437
0
815
0
46,778
65
0
0
4,188
51,031
887
0
575
1,462
1,231
0
4,986
885
7,102
0
905
54
1,556
0
5,241
108
263
0
8,126		 2022
Total £
Notes
310
4
0
4
0
3,4
49
2,4
359
3,4
149
3,4
867
47,354
4,365
3,923
3,102
3,838
3,838
66,420
3,428
0
700
4,128
989
279
9,930
302
11,501
0
787
3, 4
38
3, 4
1,888
2, 3, 4
0
2,818
2
158
3, 4
353
2, 3
0
6,042
2022
Total £
310
0
0
49
359
149
867
47,354
4,365
3,923
3,102
3,838
3,838
66,420
3,428
0
700
4,128
989
279
9,930
302
11,501
0
787
38
1,888
0
2,818
158
353
0
6,042

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Bar Hill Ecumenical Church

FINANCIAL STATEMENTS YEAR ENDED 31 DECEMBER 2023

NOTES continued

Continued EXPENDITURE ON:
B2.5 Running costs
Electricity
Gas
Water rates
Insurance
Cleaning/caretaking
Office expenses
Photocopier
Communications (inc. Christmas card)
Salaries
Telephone/website
Accounts software and examination
Bank Charges
Training
Total
B2.6 Maintenance
Maintenance
Minor works / repairs
Total
B2
TOTAL EXPENDITURE ON CHARITABLE
ACTIVITIES
B3
Other Expenditure
Charitable collections (see note 2)
Ukraine Collection
Christmas Collection
Kigali collection
Christmas collection (Women's
Refuge)
Christmas collection (Refugee
presents)
Miscellaneous
The Lounge
Weddings, funerals & baptisms
Leaving/retirement gifts
Total		 General
Funds £
3,823
9,628
486
1,795
1,380
749
1,201
434
20,229
207
480
20
236
40,668
3,330
5,010
8,339		 General
Funds £
3,823
9,628
486
1,795
1,380
749
1,201
434
20,229
207
480
20
236
40,668
3,330
5,010
8,339		 Designated
Funds £
0
0
367
note A5)
0		 Restricted
Funds £
0
0
8,200
182
465
95
742		 Sub
accounts £
0
0
2,924
0		 2023
Total £
3,823
9,628
486
1,795
1,380
749
1,201
434
20,229
207
480
20
236
40,668
3,330
5,010
8,339
116,729
0
0
182
465
95
486
0
607
161
1,996		 2022
Total £
4,581
10,808
1,101
1,719
1,264
3
853
1,423
527
17,597
115
470
14
0
40,471
2,359
3,131
3
5,490
134,052
702
42
0
0
0
0
120
0
1,200
2,064
2022
Total £
4,581
10,808
1,101
1,719
1,264
853
1,423
527
17,597
115
470
14
0
40,471
2,359
3,131
5,490
105,238 367 134,052
(for income see
486
607
161
1,254		 702
42
0
0
0
0
120
0
1,200
1,254 0 742 0 1,996 2,064

Community Hub now included in note B2.4

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Bar Hill Ecumenical Church

FINANCIAL STATEMENTS YEAR ENDED 31 DECEMBER 2023

NOTES continued

EXPENDITURE ON:
B1
Raising Funds
Bible Notes
Bookstall
Conference catering
Church Catering
Flowers
Fundraising Activities
Total
B2
Charitable Activities
B2.1 Sponsoring Denominations
URC Ministry and Mission Fund
Diocese of Ely inc. house costs
Baptist Union Ministry share
Diocese of Ely - ministry share
Methodist Church - ministry share
URC Ministry share
Total
B2.2 Ministerial Costs
Minister's expenses
Discretionary fund
Visiting Ministers
Total
B2.3 Cost of Worship
Licences and Music
Worship software and small
equipment
Audio-Visual Equipment
Worship/prayer materials
Total
B2.4 Church Activities
Adult and evangelism
Art Group
Craft Group
Senior Fellowship
Holiday at Home
Community Hub
Olive Tree
CYP
Holiday Club
Total
Community Hub was included in note B3		 General
Funds £
(for income see
310
0
0
49
149
508
47,354
4,365
3,923
3,102
3,838
3,838
66,420
3,428
700
4,128
989
279
302
1,571
(For income see
0
353
353		 Designated
Funds £
note A3; for net
0
0
0
0
note A2; for ne
0		 Restricted
Funds £
figures see N
0
0
0
9,930
9,930
t figures see N
2,608
2,608		 Sub
accounts £
ote 4)
359
359
0
0
0
ote 4)
787
38
1,888
210
158
3,081		 2022
Total £
310
0
0
49
359
149
867
47,354
4,365
3,923
3,102
3,838
3,838
66,420
3,428
0
700
4,128
989
279
9,930
302
11,501
0
787
38
1,888
0
2,818
158
353
0
6,042		 2021
Total £
Notes
27
4
8
4
0
3,4
0
2,4
21
3,4
0
3,4
56
45,404
12,902
3,782
3,090
3,782
3,782
72,742
3,411
0
227
3,638
820.78
398
0
28
1,247
0
4
406
3
16
3
266
3,4
0
4
0
154
80
2,3,4
0
4
923
Total £
27
8
0
0
21
0
56
45,404
12,902
3,782
3,090
3,782
3,782
72,742
3,411
0
227
3,638
820.78
398
0
28
1,247
0
406
16
266
0
0
154
80
0
923

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Bar Hill Ecumenical Church

FINANCIAL STATEMENTS YEAR ENDED 31 DECEMBER 2023

NOTES continued

Continued EXPENDITURE ON:
B2.5 Running costs
Electricity
Gas
Water rates
Insurance
Cleaning/caretaking
Office expenses
Photocopier
Communications (inc. Christmas card)
Salaries
Telephone/website
Accounts software and examination
Bank Charges
Training
Covid-19 supplies
First Aid supplies
Total
B2.6 Maintenance
Maintenance
Minor works / repairs
Total
B2
TOTAL EXPENDITURE ON CHARITABLE
ACTIVITIES
B3
Other Expenditure
Charitable collections (see note 2)
Community Hub (previously Covid19
Support Scheme)
Ukraine Collection
Christmas Collection
Miscellaneous
The Lounge
Weddings, funerals & baptisms
Leaving/retirement gifts
Total		 General
Funds £
4,581
10,808
1,101
1,719
1,264
853
1,423
527
17,597
115
470
14
0
0
0
40,471
2,359
3,131
5,490		 General
Funds £
4,581
10,808
1,101
1,719
1,264
853
1,423
527
17,597
115
470
14
0
0
0
40,471
2,359
3,131
5,490		 Designated
Funds £
0
0
0
note A5)
0		 Restricted
Funds £
0
0
12,538
702
42
120
864		 Sub
accounts £
0
0
3,081
0		 2022
Total £
4,581
10,808
1,101
1,719
1,264
853
1,423
527
17,597
115
470
14
0
0
0
40,471
2,359
3,131
5,490
134,052
0
702
42
0
120
0
1,200
2,064		 2021
Total £
1,780
5,804
485
1,641
398
3
121
913
440
13,313
864
460
0
348
92
108
26,767
2,090
11,594
3
13,683
119,000
2,707
0
0
450
0
450
50
3,656
2021
Total £
1,780
5,804
485
1,641
398
121
913
440
13,313
864
460
0
348
92
108
26,767
2,090
11,594
13,683
118,433 0 119,000
(for income see
0
1,200
1,200		 2,707
0
0
450
0
450
50
1,200 0 864 0 2,064 3,656

Community Hub now included in note B2.4

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Bar Hill Ecumenical Church

Page 10

FINANCIAL STATEMENTS YEAR ENDED 31 DECEMBER 2023

NOTES continued

C Investments held for Church Purposes

Bar Hill Church has funds invested in the CCLA COIF account and has a Santander Business Reserve account, both of which pay interest.

Interest paid to the church is detailed in section A4 as operating income.

D Assets Used for Church Purposes

Bar Hill Church does not own any land or buildings. The church and its associated buildings are vested in Shared Churches Ely and the minister's house at 108 Stonefield is owned by the Diocese of Ely.

The church buildings are insured by the church in accordance with its agreement with Shared Churches Ely.

Buildings and contents are insured with a loss limit of £6,650,000.

The trustees of the charity have a policy of not capitalising assets under £1,000.

Routine additions, repairs and replacements to contents are charged to current expenditure.

E1 Monetary Assets

The church monies are not held in segregated accounts, but for the sake of these financial statements the total

of each account is allocated appropriately over the various funds.

Cash
Santander current account
Santander Business Reserve
CCLA COIF account
Sub Accounts
Total
E2
Debtors and prepayments
Lettings
RGP
Offerings
Donations
Catering
Bible notes
Diocese
Funeral Fees
Taxation
Fundraising
Charitable donations
Licences
Website
Minor Works
Total
E3
Creditors and Liabilities
Charitable donations
Minister's Expenses
Funeral fees
Offices expenses
Consumables
Bible Notes
Communications
Utilities
Maintenance
Photocopier
Community Hub
Holiday at Home
Total
E4
To reconcile cash at year end against funds carrie
E1
Cash and cash equivalents at the end of the
reporting period
E2
Debtors and prepayments
E3
Creditors and liabilities
Total funds c/fwd		 General
Funds £
50
21,488
311
21,849
2,605
810
199
131
185
78
8,730
261
1
795
72
13,867
239
607
68
108
62
1,875
142
26
3,128
d forward
21,849
13,867
-3,128
32,589		 Designated
Funds £
2,000
80,000		 Restricted
Funds £
10,904
17,618		 Sub
accounts £
62
1,006		 2023
Total £
112
21,488
12,904
97,929
1,006		 2022
Total £
750
50,250
12,889
40,157
1,102
82,000 28,522 1,068 133,440 105,147
2,605
810
199
131
185
78
8,730
261
0
1
0
795
72
0
2,571
0
0
0
0
86
8,730
0
1,676
1
42
753
207
515
0 0 0 13,867 14,582
277 277
239
607
68
108
62
0
1,875
0
142
26
0		 402
122
0
0
0
0
0
3,152
601
93
39
400
0 277 0 3,405 4,809
82,000 28,522
0
-277		 1,068
0
0		 133,440
13,867
-3,405		 105,147
14,582
-4,809
82,000 28,245 1,068 143,902 114,920

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Bar Hill Ecumenical Church

FINANCIAL STATEMENTS YEAR ENDED 31 DECEMBER 2023

NOTES continued

See page 3 for descriptions of the various funds and accounts.

1 Designated Funds:

Ecclesiastical Prize Money 2016
Property Fund
Sound Desk
Community Hub
Solar for Sach
Donation - CYP
Piano
Senior Fellowship
Christmas Collections
Kigali Collection
Church Building
Baptism Gifts
Sound Desk
Total
Restricted Funds:
Fund name & purpose:
Fund name & purpose:*		 Balance
b/fwd £
2,000
50,000
52,000
Balance
b/fwd £
12,832
98
67
270
247
0
0
10,850
0
0
24,364		 Receipts
in year £
367
367
Receipts
in year £
6,435
561
182
15
2,745
9,938		 Payments
in year £
367
367
Payments
in year £
4,940

560
182
15
3,245
8,942*		 Transfers
for year £
30,000
30,000
Transfers
for year £
2,386
500
2,886		 Balance
Notes
c/fwd £
2,000
80,000
0
A1, B2.3
82,000
Balance
Notes
c/fwd £
16,712
A2, B2.4
98
67
270
247
1
A5, B3
0
A5, B3
10,850
0
A1, B2.3
0
A1, B2.3
28,245
24,364 9,938 8,942 2,886 28,245

2 Restricted Funds:

* £147.38 donation plus £100 legacy

3 Sub-accounts are cash floats, managed by church groups.

Art Group
Church office petty cash
Coffee Stop
Craft Group
CYP Float
Flowers Float
Senior Fellowship
Olive Tree
Total
Sub account*		 Balance
b/fwd £
666
50
220
65
82
81
188
50
1,402		 Receipts
in year £
1,040
2,516
87
520
3,399
158
7,721		 Payments
in year £
905
301
54
437
1,556
108
3,361		 Net Transfers
for year £
-300
-2,386
-50
-72
-1,886
-4,694		 Balance
c/fwd £
502
A2, B2.4
50
A5, B1,B2.5.B2.6
49
A2, B2.4
47
A2, B2.4
82
A2, B2.4
92
A3, B1
145
A2, B2.4
100
A2, B2.4
1,068
1,402 7,721 3,361 -4,694 1,068

4 Activities with some self-funding

Certain groups generate funds as part of their activities. Income and expenditure within the activity are reported gross within the main accounts but a net figure is shown here to indicate the net surplus/cost for each activity. Surplus income is absorbed into general funds, whilst expenditure in excess of self funding is met from general funds.

Adult and Evangelism
Art Group
Craft Group
Senior Fellowship
Olive Tree
Bookstall and Bible Notes
Catering - church events
Flowers
Fundraising
Total
Activity		 General
Income £
0
1,040
87
3,399
158
398
802
520
1,054
7,458		 Restricted
Income £
0		 Total
Income £
0
1,040
87
3,399
158
398
802
520
1,054
7,458		 Payments
in year £
0
905
54
1,556
108
296
83
437
0
3,438		 Net
Income £
Notes
0
A2, B2.4
135
3, A2, B2.4
33
3, A2, B2.4
1,844
3, A2, B2.4
50
3, A2, B2.4
102
A3, B1
719
A3, B1
83
3, A3, B1
1,054
3, A3, B1
4,020
7,458 0 7,458 3,438 4,020

5 Trustees

None of the trustees received any remuneration in respect of their role as a trustee, nor did they receive any expenses.

There were no related party transactions in the year that required disclosure.

2023_FA BHC v.4

29/10/2024

Bar Hill Ecumanical Church Accounts for the year ended 31 Decambor 2023 Independent Examiner's Report To tho Tru$tges of Bar Hill Ecumenlcal Church I report lo the Iruslees on my examination of the accounts of the Church for the year ended 31 December 2023. Responsibilitios and basls of report As the Church's trustees you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 20111'the Act'l I report in respect of my examination of the Church's accounts carried out under section 145 of the Act, and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 14515llbl of the Act. Indgpondgnt Examiner's Statement I have completed my examination. I confirm that no material matters have come to mv attention in connection with the examination giving me any cause to believe that in any material respect: accounting records were not kept in respect of the Church as required by section 130 of the Act; or the accounts do not accord with those records,. or - the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reportsl Regulations 2008 other than any requirement that the accounts give a 'true and fair, view which is not a matter considered as part of an independent examlnation. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a pro nderstanding of the accounts to be reached. Geoff Mann FCIE Geoff Mann Limited Dee House Highworth Avenue Cambridge CB4 2BQ