## **Trustees’ Annual Report for the period** **From 1 August 2022 Period start date To 31 July 2023 Period end date** ## **Charity name: Southgate Opera** **Charity registration number:** 1170169 ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|The objects of the Society shall be:
To advance, improve, develop and maintain
public education in, and appreciation of, the
art and science of music in all its aspects by any
means the trustees see fit, including through
the presentation of public concerts and
recitals.| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|Three public productions were presented for
the benefit of the public.
October 2022 An evening of Musical Theatre
February 2023 Gondoliers
June 2023 Gianni Schicci & Cavalleria Rusticana| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|Trustees have had regard to the guidance
issued by the Charity Commission on public
benefit, and guidance documents PB1, PB2 and
PB3 have been distributed to all trustees.| ## **Additional information (optional)** ## You may choose to include further statements where relevant about: ||SORP reference| |---|---| ||Para 1.38| |Policy on grant making|| ||Para 1.38| |Policy on social investment|| |including program related|| |investment|| ||Para 1.38| |Contribution made by|| |volunteers|| Other ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|An evening of Musical Theatre: A costumed
performance in the local church in Southgate
brought entertainment to local people, outside
our usual area of performance
Gondoliers: Five performances fully staged
with orchestra in an original producton
brought experience of this G&S favourite to
audiences in Poters Bar.
Gianni Schicci & Cavalleria Rustcana: Fully
staged producton with orchestra brought the
only experience of live grand opera to the
Wyllyots Theatre in Poters Bar, providing the
opportunity to extend the appreciaton of this
musical form to those new to opera.| ## **Additional information (optional)** You may choose to include further statements where relevant about: |
Achievements against
objectives set|
Para 1.41|| |---|---|---| |Performance of fundraising
activities against objectives
set|Para 1.41|| |Investment performance
against objectives|Para 1.41|| |Other||| **Financial Review** |Review of the charity’s
financial position at the end
of the period|Para 1.21|A loss of approximately £800 in the year
was recorded, but sufficient reserves are
held to cope with this outcome.| |---|---|---| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|The Society has always maintained a historical
reserve level, in order to ensure fnancial
stability and mitgate against risk . (An
individual producton can incur costs of up to
£30,000). The Society does not aim to make an
overall proft in its operaton, and as already
stated, in the current year, a substantal loss
was incurred.| |Amount of reserves held|Para 1.22|Around £40-45,000| |Reasons for holding zero
reserves|Para 1.22|**n/a**| |Details of fund materially in
deficit|Para 1.24|**n/a**| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|**n/a**| ## **Additional information (optional)** ## You may choose to include further statements where relevant about: |The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|| |---|---|---| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|| |A description of the principal
risks facing the charity|Para 1.46|| |Other||| ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|Consttuton, adopted at the AGM dated 29
September 2016. This is the date from which
charitable status wasgained.| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|Society| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|Trustees are elected at the Annual General
Meeting. Each year, one-third of trustees
stand-down, and elections are held for
these posts.| ## **Additional information (optional)** ## You may choose to include further statements where relevant about: |Policies and procedures
adopted for the induction
and training of trustees|Para 1.51|| |---|---|---| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|| |Relationship with any related
parties|Para 1.51|| |Other||| ## **Reference and Administrative details** |Charity name|Southgate Opera| |---|---| |Other name the charity uses|| |Registered charitynumber|1170169| |Charity’s principal address|46 Borden Avenue
Bush Hill Park
Enfield
EN1 2BY| ||| ## **Names of the charity trustees who manage the charity** |1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||Lee Davis|Chairman||| ||Colin Davis|Treasurer||| ||Mat Excell|Secretary||| ||Gillian Porter|Publicity||| ||Kate Masters|Members
Representatve||| ||David Wats|Vice-Chairman||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| ## – Corporate trustees names of the directors at the date the report was approved ## **Director name** Name of trustees holding title to property belonging to the charity **Trustee name Dates acted if not for whole year** ## **Funds held as custodian trustees on behalf of others** Description of the assets None held in this capacity Name and objects of the N/a charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for N/a safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** **Type of Name Address adviser** ## **Name of chief executive or names of senior staff members (Optional information)** ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s)** Colin B Davis **Full name(s)** Colin Benjamin Davis **Position (eg Secretary,** Treasurer **Chair, etc)** **Date** 22/05/2024 ## **1. PRODUCTION ACCOUNTS** **Southgate Opera Production Accounts: 01-08-22 to 31-07-23** |**INCOME**
Company Show Fees/ score sales
Ticket sales - Wyllyotts
Ticket Sales - Members
Advertising in programme
Insurance Claim
Programme/ Ice cream Sales
Video/photo Income
**Total Income**
**EXPENDITURE**
Auditions
Accompanist
Box Office / Ticket Levy
Choreographer
Company Photos
Costumes, Wigs, Make up
Directors Fees
Front of House Display
Gratuities & Sundries
Libretti, Scores, photocopying
Lighting/ Sound
MD fee
Orchestra
Orchestra Parts
Programme Costs
Publicity
Props
Refreshments
Rehearsal Accomodation
License/Royalties
Transport
Set
Stage Manager
Ticket Levy
Video/ Photo Costs|**Gondoliers**
**Friends' Concert**
**GianSch/Cav**| |---|---| ||£4,621.00
£760.00
£4,221.60
£16,494.00
£6,638.00
£2,979.00
£1,428.00
£1,427.00
£0.00
£0.00
£0.00
£0.00
£684.00
£295.00
£727.00
£868.00| ||**£25,505.00**
**£2,188.00**
**£13,449.60**| ||£0.00
£0.00
£0.00
£100.00
£0.00
£50.00
£0.00
£0.00
£0.00
£200.00
£0.00
£0.00
£0.00
£0.00
£0.00
£1,020.85
£0.00
£85.45
£1,200.00
£0.00
£1,200.00
£0.00
£0.00
£0.00
£34.95
£0.00
£56.55
£75.00
£0.00
£80.00
£1,250.00
£0.00
£950.00
£1,440.00
£350.00
£1,600.00
£5,260.00
£0.00
£5,235.00
£191.00
£0.00
£150.00
£112.20
£0.00
£145.89
£262.91
£0.00
£249.69
£8.97
£0.00
£47.44
£0.00
£0.00
£0.00
£1,640.00
£400.00
£1,612.50
£0.00
£0.00
£0.00
£583.00
£0.00
£842.98
£893.76
£0.00
£531.17
£32.00
£0.00
£0.00
£976.00
£0.00
£394.00
£672.50
£0.00
£718.00| Theatre hire £6,000.00 £130.00 £6,000.00 **Total Expenditure £21,953.14 £880.00 £19,948.67 Gondoliers Friends' Concert GianSch/Cav PROFIT/-LOSS £3,551.86 £1,308.00 -£6,499.07 Gondoliers Friends' Concert GianSch/Cav TOTAL SHOW PROFIT/ -LOSS -£1,639.21 c/f to Income** |**2. P&L ACCOUNT**
**INCOME**
Profit/ -Loss on productions
Fundraising/ Donations
Company Annual Fees
Hire income
Friends' Subs (Standing Order)
Friends' Subs (Cash & Cqs)
Interest - HSBC deposit a/c
Social Events
Tea money
Sundry Income
W/O Debtors
Gift Aid Receipts
CASH BOOK unbanked income (Tea Money)
**Total Income**
**EXPENDITURE**
Scholarship Award
AGM
Bank Charges
Members/ Other concert expenses|**Southgate Opera**
**P&L Account year ended:**
**Comparative last year**
**2021/22**
-£8,192.21
£1,186.81
£30.00
£303.00
£1,128.00
£292.00
£6.70
£0.00
£110.00
£35.00
-£12.47
£1,880.78
£0.00
**-£3,232.39**
£0.00
£0.00
£52.06
£0.00|**31-07-23**
**2022/23**
-£1,639.21
£491.81
£10.00
£345.00
£1,308.00
£70.00
£233.95
£71.00
£184.00
£618.00
£0.00
£1,957.29
£0.00
**£3,649.84**
£0.00
£50.00
£85.42
£0.00| |---|---|---| **----- Start of picture text -----**
|||| |---|---|---| |Donations|£0.00|£0.00| |Friends' expenses|£0.00|£0.00| |Garage/ Storage|£2,570.86|£2,356.00| |General Admin|£0.00|£0.00| |Insurance|£95.00|£143.00| |Lost scores|£0.00|£0.00| |Presentations & Flowers|£0.00|£68.60| |Publicity - General|£25.00|£0.00| |Purchase items/ service of Equipment|£114.95|£618.65| |Spotlight & Newsletter|£169.79|£58.94| |Stationery, postage, Photocopying|£0.00|£41.68| |Subscriptions - Making Music; Performance Rights|£98.00|£390.00| |Sundries|£8.00|£551.50| |Tax|£0.00|£0.00| |Website|£86.40|£86.40| |Social Events|£0.00|£0.00| |W/B Creditors|£0.00|£0.00| |W/B Accruals|£0.00|£0.00| |CASH BOOK sundry expenses|£0.00|£0.00| |Total Expenses|£3,220.06|£4,450.19| |PROFIT/-LOSS|-£6,452.45|-£800.35| **----- End of picture text -----**
## **3. BALANCE SHEET 31-07-23** **----- Start of picture text -----**
||| |---|---| |Assets| |Cash at bank current|10,319.72| |(Includes Scholarship Fund £350)| |Cash at bank deposit|33,661.40| |Cash in hand|175.00| |Debtors:|0.00| |Prepayments 2023/24|617.99| **----- End of picture text -----**
**Southgate Opera Balance Sheet: 31-07-23 P&L b/f 01-08-22** 44,494.47 **P&L 01-08-22 to 31-07-23** -800.35 **----- Start of picture text -----**
Prepayments 23/24 to 25/26 (SO Cost Store) 3,000.00
47,774.11 47,774.11
Liabilities
Preincome (Repairs fund) 2023/24 4,079.99
Creditors 0.00
Accruals 0.00
4,079.99 -4,079.99
43,694.12 43,694.12
SIGNED AUDITOR: DRE Luck 4 October 2023
**----- End of picture text -----**
## **Southgate Opera Annual Accounts 2022-2023** ## **Auditor Report** Accounts are approved. There are some minor issues/ advisory comments below, with responses for Southgate Opera in capitals. Item|: Inc244 £ 275.00 Debtor does not show on voucher Accounts say "costume hire out". Name of Debtor? ASKED LINDA FOLAN FOR NAME OF COMPANY. SHE WAS THE INTERMEDIARY IN THE HIRE. NAME ENTERED Item: G227 CD Stage Crew Wine. Probably better described as Stage Crew refreshments. DONE Reh Schedule for concert 2022 Voucher shows Line ref Conc 208 and Gen 331 have changed to Conc 103 and Gen 412 also changed on bank statement. Sheet 634 THANKS. MY MISTAKE. I USED THE EXCEL SHEET ROW NUMBERS BY MISTAKE Earthquake Appeal Gen 411 £118 donation. Saw slip for £43 collection. Assume balance contribution from Company. CORRECT ## **General Comments** Purchases for equipment, costumes etc. that is stored in garage or other secure facilities and used over several productions or hired out have traditionally been 100% charges to the year under review. when purchased. The subsequent saving reflected in future productions. This has always been the case and may result in a large charge to one year. TRUE BUT BUYING IS CHEAPER THAN HIRING IN GENERAL. IF WE HIRED, COST WOULD GENUINELY BE FOR THAT SHOW ALONE SO NOT REALLY TOO WORRIED ABOUT THIS ONE The insurance claim paid during the year may be better treated as an accrual after netting off the replacement purchase in case the replacement fails requires service etc and you are involved in a heavy expense to replace same or hire costs. WILL DO THIS **Signed: DRE Luck Auditor 23 October 2023**