## WomenZone
Charity number 1170163
## Annual Report and Financial Statements
for the year ended 31 March 2021
## WomenZone
Annual Report and Financial Statements for the year ended 31 March 2021
|**Contents**|**Page**|
|---|---|
|Trustees' report|2 to 4|
|Examiner's report|5|
|Statement of financial activities|6|
|Balance sheet|7|
|Statement of cash flows|8|
|Notes to the accounts|9 to 15|
**Prepared by West Yorkshire Community Accounting Service**
1
## WomenZone
## Trustees' report for the year ended 31 March 2021
## **Reference and administrative details of the charity, its trustees and advisors**
The trustees during the financial year and up to and including the date the report was approved were: **Name Position Dates** Rizwana Jamil Chair Lorna James Vice Chair Marcia Marczynski Treasurer Tahera Kocholia Trustee **Charity number** 1170163 Registered in England and Wales **Registered and principal address Bankers** 19-21 Hubert Street Yorkshire Bank plc Bradford 14 Broadway BD3 9TE Bradford BD1 1EZ
## **Independent examiner**
Rhys North ACA Stringer House 34 Lupton Street Leeds LS10 2QW
## **West Yorkshire Community Accounting Service**
## **Structure, governance and management**
The charity is a Charitable Incorporated Organisation (CIO) formed on 14 November 2016 and is governed by a Constitution as amended on 12 December 2016 and 9 August 2021.
## **Method of recruitment and appointment of trustees**
The trustees of the charity are appointed by the members at the AGM.
## **Objectives and activities**
## **The charity's objects**
1) To further or benefit the female residents and their families of Bradford, without distinction of sexual orientation, race or of political, religious or other opinions by associating together the said residents and the local authorities, voluntary and other organisations in a common effort to advance education and provide facilities in the interests of social welfare for recreation and leisure time occupation with the objective of improving the conditions of life for the said residents. In furtherance of these objects but not otherwise, the trustees shall have power: to establish or secure the establishment of a community centre and to maintain or manage or co-operate with any statutory authority in the maintenance or management of such a centre for activities promoted by the charity in furtherance of the above objects.
2) To promote social inclusion for the public benefit among women residents in Bradford preventing women from becoming socially excluded, relieving the needs of women who are socially excluded and assisting them to integrate into society.
2
## WomenZone
## Trustees' report (continued) for the year ended 31 March 2021
## **Objectives and activities**
## **The charity's main activities**
Womenzone provides a range of activities and services to promote education and support health and wellbeing, which includes:
- l Gym, exercise classes, steam room, weight management support, healthy eating sessions
- l Training programme – Talk English, ESOL, IT, soft skills
- l ESF Groundwork Employability Project - employment support and work experience
- l Day Opportunity project– A support group for over 50’s to participate in relaxation, arts and crafts and healthy life style activities.
- l Family services – Cook and Eat, Parents in the Lead, drop in and advice sessions
- l Happy women- an opportunity for women to develop new initiatives
- l “Giving Back” -A peer support and social action projects for older women
- l “Active Families”- A project supporting families from lower socio-economic groups living in Bradford to become more physically active as part of their daily routines.
- l Healthy Life Style- A programme to provide Mindfulness, cook & eat and Physical fitness sessions.
- l COPD (Chronic Obstructive Pulmonary Disease)- A pilot project funded by CCG and delivered in partnership with Thornbury centre to establishing a Life Style Coach.
- l Holiday Hunger Play Scheme to provide healthy breakfast and lunch to disadvantaged children
## **Public benefit statement**
In setting our objectives and planning our activities our Trustees have given serious consideration to the Charity Commission’s general guidance on public benefit and in particular the advancement of education and improvement of health and access to services for women living in areas of highest deprivation and health inequalities.
## **Achievements and performance**
Womenzone launched its ‘Womenzone Digital Wellbeing Service’ (WDWS) in direct response to the COVID19 pandemic. It is now widely known that people from BAME backgrounds face greater risks of experiencing challenges and difficulties because of COVID-19. As many of our beneficiaries are South Asian women, beneficiaries and their families are likely to be adversely impacted by the pandemic. With the support of local volunteers, Womenzone identified the needs of local people by consulting with current beneficiaries about their current needs through telephone conversations.
In acknowledgement of this need, Womenzone developed WDWS to offer support and advice around mental and emotional wellbeing; culturally sensitive food parcels and hot meals; clothes donation and wellbeing packs; activity packs for children; digital activities like “Chai and a Chat” and ESOL; online exercise classes on Zoom and loss/grief/trauma support; COVID19 updates in community languages; and signposting to specialist services.
Womenzone had a team of volunteers with remarkable community spirit who were willing to support the most vulnerable families in our community during the pandemic.
We have been helping to tackle social isolation as many of our service users were required to self-isolate for 12 weeks as of 20th March 2020. Our staff have been in contact with them via telephone and online methods i.e. ZOOM sessions.
We have been successfully managing the Womenzone Digital Wellbeing Service to allow members of the public to contact a member of staff or volunteer if they need advice, support or signposting.
We have been very active on social media, i.e. Facebook, Twitter and Instagram with positive messages shared by our volunteers, staff and service users. We have shared a number of short videos within the community on how to stay happy, safe and healthy whilst self-isolating/social distancing during lockdown.
3
## WomenZone
## Trustees' report (continued) for the year ended 31 March 2021
## **Objectives and activities**
## **Achievements and performance continued**
Womenzone has developed The Play Gym and Hubert St Kitchen to support our work with local families from the Better Start Bradford (Bowling and Barkerend, Bradford Moor and Little Horton) area. We aim to support expectant families and families with children under the age of 4 to improve their lives and give them the best possible start in life. We will do this by addressing one or more of the following themes: Social and emotional development; Language and communication; Health and nutrition.
## **Financial review**
The net income for the year was £234,822, including net income of £161,174 on unrestricted funds and net income of £73,648 on restricted funds, after transfers.
## **Reserves policy**
The charity's free reserves, excluding fixed assets, at the year end were £274,925.
The trustees have designated £150,000 of these free reserves to a building fund.
Womenzone's reserve policy is to maintain a level of reserves that enables operating activities to be maintained, taking account of potential risks and contingencies that may arise from time to time. The policy will be reviewed annually by the trustees of the Charity.
Womenzone will maintain unrestricted reserves to provide cover for:
- l Known liabilities such as salaries, redundancy and office costs.
- l Unforeseen liabilities.
- l To continue funding core activities, in case of loss of a funding stream.
- l To manage organisational cash flow in the short term.
- l To invest in growth and development.
In light of the uncertainty existing around the impact of Covid 19 on future income flows and the desire to make improvements to the community centre the trustees have reviewed the reserves policy and have decided that for the 2021/22 financial year reserves equivalent to between six and fourteen month's running costs should be maintained. This is between £121,650 and £283,850, based on budgeted 2021/2022 expenditure. As noted above actual reserves are currently £275,152.
Signed on behalf of the board of trustees on 13/1/2022
Marcia Marczynski (Trustee)
4
## WomenZone
## Independent examiner's report to the trustees of WomenZone
I report to the charity trustees on my examination of the accounts of the CIO for the year ended 31 March 2021, which are set out on pages 6 to 15.
## **Responsibilities and basis of report**
As the charity trustees of the CIO you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act').
I report in respect of my examination of the CIO's accounts as carried out under section 145 of the 2011 Act. In carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
## **Independent examiner's statement**
Since the CIO's gross income exceeded £250,000 your examiner must be a member of a body listed in section 145 of the 2011 Act.
I confirm that I am qualified to undertake the examination because I am a member of ACA which is one of the listed bodies.
I have completed my examination. I have identified a matter of concern in relation to the allocation of expenses to restricted funds which indicates accounting records were not kept in respect of the charity as required by section 130 of the Charities Act 2011.
It has come to my attention that, due to errors in the allocation of expenses, two restricted funds have been reported as having had additional expenditure, totalling £32,872, in the year ending 31 March 2021. This error has been discussed with the funders and revised balances at 31 March 2021 have been agreed, which are reported in these accounts. I am satisfied that this error was not deliberate and that trustees have now put in place systems to ensure that a similar error would not be repeated.
I confirm that, other than the above, no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
- 1 accounting records were not kept in respect of the charity as required by section 130 of the Charities Act;
- 2 the accounts do not accord with those records; or
- 3 the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fair view' which is not a matter considered as part of an independent examination.
I confirm that there are no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Rhys North ACA
14/1/2022
## **West Yorkshire Community Accounting Service**
Stringer House 34 Lupton Street Leeds LS10 2QW
5
## WomenZone
## Statement of Financial Activities
## (including summary income and expenditure account) for the year ended 31 March 2021
|Notes
2021
Unrestricted
funds
£
**Income from:**
Grants and donations
(2)
50,000
Contracts
64,143
Room hire and services
-
Sales and gym fees
9,190
Fundraising and trips
459
**Total income**
123,792
**Expenditure on:**
Salaries and NIC
(3)
15,953
Payroll charges
102
Consultancy, freelance and sessional staff
3,167
Travel expenses
-
Training
-
Volunteer expenses
-
Rent, rates and venue hire
-
Utilities
2,962
Telephone, internet and postage
687
Printing and stationery
27
Publicity and marketing
-
Computers, maintenance and software
2,138
Insurance
243
Maintenance and cleaning
54
Maintenance contracts
1,422
Events and activities
6,338
Awards and grants
-
Equipment and materials
977
Food and refreshments
-
Security
58
Independent examination
1,320
Sundries
-
Licences and subscriptions
414
Depreciation
15,896
**Total expenditure**
51,758
**Net income / (expenditure)**
72,034
**Transfers between funds**
88,913
**Net movement in funds**
160,947
**Fund balances brought forward**
141,464
**Fund balances carried forward**
(4a)
302,411|2021
Restricted
funds
£
428,588
-
-
-
-
428,588
151,883
2,760
23,012
389
2,280
913
-
3,631
1,681
1,506
250
3,818
1,649
12,488
161
30,410
22,421
5,641
-
607
-
-
300
-
265,800
162,788
(88,913)
73,875
8,017
81,892|2021
Total
funds
£
478,588
64,143
-
9,190
459
552,380
167,836
2,862
26,179
389
2,280
913
-
6,593
2,368
1,533
250
5,956
1,892
12,542
1,583
36,748
22,421
6,618
-
665
1,320
-
714
15,896
317,558
234,822
-
234,822
149,481
384,303|2020
Total
funds
£
214,775
5,806
15,420
13,786
6,239
256,026
158,449
600
29,191
2,734
2,663
2,790
2,557
12,034
3,121
1,810
2,670
2,302
1,967
5,118
2,381
4,726
20,527
3,589
158
132
960
124
294
3,528
264,425
(8,399)
-
(8,399)
157,880
149,481|
|---|---|---|---|
All incoming resources and resources expended derive from continuing activities.
6
## WomenZone
## Balance sheet
|as at 31 March 2021
2021
Unrestricted
£
**Fixed assets**
Tangible assets
(5)
27,486
**Total fixed assets**
27,486
**Current assets**
Debtors and prepayments
(6)
20,624
Cash at bank and in hand
(7)
259,149
**Total current assets**
279,773
**Current liabilities:**
**amounts falling due within one year**
Creditors and accruals
(8)
4,848
**Total current liabilities**
4,848
**Net current assets / (liabilities)**
274,925
**Total assets less current liabilities**
302,411
**Net assets**
302,411
**Funds**
Unrestricted funds:
General unrestricted funds
152,411
Designated funds
(4b)
150,000
Total unrestricted funds
302,411
Restricted funds
-
**Total funds**
302,411|2021
Restricted
£
-
-
14,298
73,145
87,443
5,551
5,551
81,892
81,892
81,892
-
-
-
81,892
81,892|2021
Total
£
27,486
27,486
34,922
332,294
367,216
10,399
10,399
356,817
384,303
384,303
152,411
150,000
302,411
81,892
384,303|2020
Total
£
5,904
5,904
11,170
148,300
159,470
15,893
15,893
143,577
149,481
149,481
41,464
100,000
141,464
8,017
149,481|
|---|---|---|---|
The financial statements were approved by the board of trustees on 13/1/2022
Marcia Marczynski (Trustee)
7
## WomenZone
## Statement of cash flows
## for the year ended 31 March 2021
|**Cash flows from operating activities:**
**Net cash provided by (used in) operating activities**
**Cash flows from investing activities:**
Dividends and interest
Proceeds of sale of assets
(Purchase of tangible fixed assets)
**Net cash provided by (used in) investing activities**
**Cash flows from financing activities:**
Repayments on borrowing
Cash inflows from new borrowing
**Net cash provided by (used in) financing activities**
Change in cash and cash equivalents in the reporting period
Cash and cash equivalents at the beginning of the reporting period
**Cash and cash equivalents at the end of the reporting period**
Adjustments for:
Depreciation charges
(Dividends and interest from investments)
Loss / (profit) on sale of fixed assets
(Increase) / decrease in debtors
Increase / (decrease) in creditors
**Net cash provided by (used in) operating activities**
**Analysis of cash and cash equivalents**
Cash at bank
**Total cash and cash equivalents**
**Reconciliation of net movement in funds to net cash flow**
**from operating activities**
Net movement in funds for the reporting period (as per the
statement of financial activities)
Cash in hand|2021
£
221,472
-
-
(37,478)
(37,478)
-
-
-
183,994
148,300
332,294
2021
£
234,822
15,896
-
-
(23,752)
(5,494)
221,472
2021
£
332,150
144
332,294|2020
£
25,254
-
-
-
-
-
25,254
123,046
148,300
2020
£
(8,399)
3,528
-
-
17,316
12,809
25,254
2020
£
148,353
(53)
148,300|
|---|---|---|
8
## WomenZone
## Notes to the accounts
## for the year ended 31 March 2021
## **1 Accounting policies**
## **Basis of accounting**
These accounts have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant note(s) to these accounts. The financial statements have been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019) and with the Charities Act 2011.
The charity constitutes a public benefit entity as defined by FRS 102. There has been no change to the accounting policies since last year.
No changes have been made to the accounts for previous years.
## **Going concern**
The trustees are satisfied that there are no material uncertainties about the charity's ability to continue.
## **Incoming resources**
All incoming resources are included in the Statement of Financial Activities (SOFA) when the charity becomes entitled to the resources, it is more likely than not that the trustees will receive the resources and the monetary value can be measured with sufficient reliability.
## **Grants and donations**
Grants and donations are only included in the SOFA when the charity has unconditional entitlement to the resources.
Where grants are related to performance and specific deliverables, they are accounted for as the charity earns the right to consideration by its performance.
## **Expenditure and liabilities**
Expenditure is recognised on an accrual basis as a liability is incurred. Liabilities are recognised where it is more likely than not that there is a legal or constructive obligation committing the charity to pay out the resources and the amount of the obligation can be measured with reasonable certainty.
## **Taxation**
As a charity the organisation benefits from rates relief and is generally exempt from income tax and capital gains tax but not from VAT. Irrecoverable VAT is included in the cost of those items to which it relates.
## **Tangible fixed assets**
Tangible fixed assets costing more than £1,000 are capitalised and included at cost including any incidental expenses of acquisition. Gifted assets are shown at the value to the charity on receipt. Depreciation is provided on all tangible fixed assets at rates calculated to write off the cost on a straight line basis over their expected useful economic lives as follows: Office equipment: over 5 years Gym and play equipment: over 3 years Computer equipment - over 3 years
9
## WomenZone
## Notes to the accounts continued
## for the year ended 31 March 2021
## **1 Accounting policies continued**
## **Pensions**
The charity operates a defined contribution scheme for the benefit of its employees. The costs of contributions are recognised in the year they are payable.
## **Fund accounting**
Unrestricted funds are available for use at the discretion of the trustees in furtherance of the general objectives of the charity.
Designated funds are unrestricted funds earmarked by the trustees for particular purposes.
Restricted funds are subjected to restrictions on their expenditure imposed by the donor or through the terms of an appeal.
Further explanation of the nature and purpose of each fund is included in the notes to the accounts.
## **Leases**
Rents under operating leases are charged on a straight line basis over the lease term or to an earlier date if the lease can be determined without financial penalty.
|**2 Grants and donations**
BBC Children in Need
Better Start Bradford
Bradford District Metropolitan Council (BDMC)
Charities Aid Foundation (CAF)
Comic Relief
Garfield Weston
Go Higher
Groundwork
Healthy Holidays
HMRC Coranavirus Job Rention Scheme
Independent Age
Power to Change
Shipley College (DCLG)
Smallwood Trust
Sport England
Street Games
The National Lottery Community Fund
Transforming Lives for Good
Youth Endowment Fund
Donation - Northern Power Grid|2021
Unrestricted
funds
£
-
-
10,000
-
-
-
-
-
-
-
-
20,000
-
-
-
-
-
-
-
20,000
50,000|2021
Restricted
funds
£
4,250
66,406
15,000
50,452
-
-
19,935
12,000
12,000
23,773
15,000
-
-
38,425
65,755
-
62,218
6,000
37,374
-
428,588|2021
Total
funds
£
4,250
66,406
25,000
50,452
-
-
19,935
12,000
12,000
23,773
15,000
20,000
-
38,425
65,755
-
62,218
6,000
37,374
20,000
478,588|2020
Total
funds
£
-
-
10,000
-
36,226
10,000
-
8,000
5,047
-
-
-
42,362
14,956
85,684
2,500
-
-
-
-
214,775|
|---|---|---|---|---|
10
## WomenZone
## Notes to the accounts continued
## for the year ended 31 March 2021
|**3 Staff costs and numbers**
Gross salaries
Social security costs
Employment allowance
Pensions|2021
£
157,378
12,017
(4,000)
2,441
167,836|2020
£
151,887
7,350
(3,000)
2,212
158,449|
|---|---|---|
The average number employees during the year was 8.1, being an average of 6 full time equivalent (2020: 9, 6.6 FTE). There were no employees with emoluments above £60,000.
|**Defined contribution pension scheme**
Costs of the scheme to the charity for the year
Amount of any contributions outstanding at the year end
**4a Restricted funds**
Balance b/f
Incoming
£
£
BBC Children in Need
-
4,250
Better Start Bradford
-
66,406
CAF Resilience Fund
-
50,452
BDMC Day Opportunities
(5,892)
10,000
Shipley College (DCLG)
1,237
-
Go Higher
-
19,935
Groundwork
4,757
12,000
HAFP
-
11,000
Healthy Holidays 2020
-
5,000
Healthy Holidays 2020-2021
-
7,000
HMRC Job Retention Scheme
-
23,773
Independent Age
-
15,000
Smallwood Trust
665
-
Smallwood Trust Covid
-
38,425
Sport England
7,122
65,755
Street Games
128
-
Covid Community Support Fund
-
62,218
Youth Endowment Fund
-
37,374
8,017
428,588|Outgoing
£
1,567
4,419
49,165
-
-
16,935
15,057
5,120
1,597
1,283
23,773
-
265
32,425
43,725
128
50,088
20,253
265,800|2021
£
2,441
879
Transfers
£
(2,683)
(34,096)
(1,287)
-
(1,237)
(3,000)
(1,700)
(5,880)
(3,403)
(5,717)
-
-
(400)
(6,000)
(10,522)
-
(12,130)
(858)
(88,913)|2020
£
2,212
507
Balance c/f
£
-
27,891
-
4,108
-
-
-
-
-
-
-
15,000
-
-
18,630
-
-
16,263
81,892|
|---|---|---|---|
## **Transfers:**
The transfers for the CAF Resilience and Youth Endowment funds are for the purchase of computer equipment that has been capitalised.
The transfer for the Better Start Bradford is for the purchase of play equipment that has been capitalised. The transfers for Sport England are for the purchase of computer equipment that has been capitalised and for expenditure previously allocated to unrestricted funds.
The transfers for the Shipley College (DCLG), Go Higher, Groundwork, HAFP, HAFP Summer, Healthy Holidays 2020, Healthy Holidays 2020-2021, Smallwood Trust, Smallwood Trust Covid and Covid Community Support funds represent a contribution to core overhead costs including admin, management and premises costs.
The transfers for the BBC Children in Need fund is for the purchase of computer equipment that has been capitalised and a contribution to core overhead costs.
11
## WomenZone
## Notes to the accounts continued
## for the year ended 31 March 2021
## **4a Restricted funds continued**
|**Restricted funds continued**||
|---|---|
|**Fund name**|**Purpose of restriction**|
|BBC Children in Need|To equip staff with tools and additional capacity to adapt to COVID-19 and|
||provide young people aged 5-18 with activity packs, food vouchers and|
||support throughout the pandemic.|
|Better Start Bradford|To work with local families who have children under the age of 4 to improve|
||their lives and give them the best possible start in life by launching The Play|
||Gym and Hubert St Kitchen.|
|CAF Resilience Fund|To be used for charitable purposes only to continue our organisation’s core|
||work or Covid-19 emergency response activities during the current health|
||emergency only.|
|BDMC Day Opportunities|To support 60 older BAME women participate in health improvement|
||activities to improve their health and wellbeing and reduce social isolation.|
|Shipley College (DCLG)|To provide Talk English Courses and Activities all over Bradford to help|
||people learn English, access services and get involved in the community.|
|Go Higher|To work with young people aged 13 – 19 years to improve their confidence,|
||aspirations and self-esteem as well as inspire them to|
||access higher education opportunities.|
|Groundwork|To support disadvantaged BAME women into training, volunteering and|
||employment opportunities by offering one to one support.|
|HAFP|To provide holiday activities and food in the form of a meal in a safe|
||environment which is Covid health and safety compliant.|
|Healthy Holidays 2020|To provide a holiday activity programme for children aged 5 -11 years,|
||delivering healthy lifestyle messages through fun, creative and challenging|
||activities.|
|Healthy Holidays 2020-2021|To provide a holiday activity programme for children aged 5 -11 years,|
||delivering healthy lifestyle messages through fun, creative and challenging|
||activities.|
|HMRC Job Retention Scheme|To contribute to the employment costs of furloughed staff.|
|Independent Age|To fund 'Get Connected' - a digital project to connect isolated BAME|
|Smallwood Trust|Working with disadvantaged women to build their confidence, encourage|
||them to reach their potential and successful applications to training and|
||volunteering opportunities.|
|Smallwood Trust Covid|To support the response to the COVID-19 crisis in the short, medium and|
||longer term, in order to enable Womenzone to continue to meet the needs|
||of financially vulnerable women.|
|Sport England|To support low income families from Bradford East, get active together and|
||also alongside other families. This project helps individuals improve their|
||physical and mental health, reduce isolation and promote wellbeing.|
|Street Games|To encourage young women aged 13–19 years to engage in physical|
||activity and sports.|
|Covid Community Support Fund|To offer support and advice around mental and emotional wellbeing;|
||culturally sensitive food parcels; hot meals; digital activities; online exercise|
||classes; COVID19 updates in community languages; and signposting to|
||specialist services|
|Youth Endowment Fund|COVID-19 grant to support vulnerable young people aged 10 – 14 years old|
||at risk of becoming involved in youth violence and crime|
12
## WomenZone
## Notes to the accounts continued
## for the year ended 31 March 2021
|**4b **
**5 **
**6 **
**7 **
**8 **|**Designated funds**
Buildings
**Fund name**
Buildings
**Tangible assets**
**Cost**
At 1 April 2020
Additions
At 31 March 2021
**Depreciation**
At 1 April 2020
Charge for year
At 31 March 2021
**Net book value**
At 31 March 2021
At 31 March 2020
**Debtors and prepayments**
Debtors
Prepayments
**Cash at bank and in hand**
Current Account
Petty Cash
**Creditors and accruals**
Creditors
Accruals|Balance b/f
Incoming
Outgoing
£
£
£
100,000
100,000
-
-
**Purpose of restriction**
£
-
7,020
3,382
34,096
3,382
41,116
-
4,680
1,116
13,592
1,116
18,272
2,266
22,844
-
2,340
To be used for planned building works.
Gym and
play
equipment
Computer
equipment|Transfers
£
50,000
50,000
£
5,940
-
5,940
2,376
1,188
3,564
2,376
3,564
2021
£
33,686
1,236
34,922
2021
£
332,150
144
332,294
2021
£
8,454
1,945
10,399
Office
equipment|Balance c/f
£
150,000
150,000
Total
£
12,960
37,478
50,438
7,056
15,896
22,952
27,486
5,904
2020
£
9,973
1,197
11,170
2020
£
148,353
(53)
148,300
2020
£
3,259
12,634
15,893|
|---|---|---|---|---|
13
## WomenZone
## Notes to the accounts continued
## for the year ended 31 March 2021
## **9 Related party transactions**
## **Trustee expenses**
During the year no trustee expenses were paid (2020: 1 trustee and £50 on travel).
## **Trustee remuneration and benefits**
No trustee received any remuneration or benefit during this or the previous year.
## **Remuneration and benefits received by key management personnel**
The key management personnel of the charity include the trustees and Co Chief Executives. The total employee benefits received by the Co Chief Executives were £83,335 (2020: £56,629).
No trustee received any remuneration or benefit in this capacity during this or the previous year.
## **10 Operating leases**
|Within one year
In the second to fifth years inclusive
Over five years from the balance sheet date
Expected future minimum lease payments over the remaining
life of the lease, analysed into the period in which the
commitment falls due:|2021
£
791
1,667
-
2,458|2020
791
2458
-
3,249|
|---|---|---|
14
## WomenZone
## Statement of Financial Activities including comparatives for all funds (including summary income and expenditure account) for the year ended 31 March 2021
|2021
2020
Unrestricted Unrestricted
funds
funds
£
£
**Income**
Grants and donations
50,000
10,000
Contracts
64,143
5,806
Room hire and services
-
15,420
Sales and gym fees
9,190
13,786
Fundraising and trips
459
6,239
**Total income**
123,792
51,251
**Expenditure**
Salaries and NIC
15,953
20,321
Payroll charges
102
600
Consultancy, freelance and sessional
3,167
12,962
Travel expenses
-
9
Training
-
800
Volunteer expenses
-
-
Rent, rates and venue hire
-
2,557
Utilities
2,962
12,034
Telephone, internet and postage
687
2,679
Printing and stationery
27
549
Publicity and marketing
-
45
Computers, maintenance and software
2,138
751
Insurance
243
1,967
Maintenance and cleaning
54
4,618
Maintenance contracts
1,422
2,381
Events and activities
6,338
367
Awards and grants
-
10,119
Equipment and materials
977
1,300
Food and refreshments
-
58
Security
58
132
Independent examination
1,320
960
Sundries
-
81
Licences and subscriptions
414
294
Depreciation
15,896
3,528
**Total expenditure**
51,758
79,112
**Net income / (expenditure)**
72,034
(27,861)
**Transfers between funds**
88,913
12,756
**Net movement in funds**
160,947
(15,105)
**Fund balances brought forward**
141,464
156,569
**Fund balances carried forward**
302,411
141,464|2021
Restricted
funds
£
428,588
-
-
-
-
428,588
151,883
2,760
23,012
389
2,280
913
-
3,631
1,681
1,506
250
3,818
1,649
12,488
161
30,410
22,421
5,641
-
607
-
-
300
-
265,800
162,788
(88,913)
73,875
8,017
81,892|2020
Restricted
funds
£
204,775
-
-
-
-
204,775
138,128
-
16,229
2,725
1,863
2,790
-
-
442
1,261
2,625
1,551
-
500
-
4,359
10,408
2,289
100
-
-
43
-
-
185,313
19,462
(12,756)
6,706
1,311
8,017|2021
Total
funds
£
478,588
64,143
-
9,190
459
552,380
167,836
2,862
26,179
389
2,280
913
-
6,593
2,368
1,533
250
5,956
1,892
12,542
1,583
36,748
22,421
6,618
-
665
1,320
-
714
15,896
317,558
234,822
-
234,822
149,481
384,303|2020
Total
funds
£
214,775
5,806
15,420
13,786
6,239
256,026
158,449
600
29,191
2,734
2,663
2,790
2,557
12,034
3,121
1,810
2,670
2,302
1,967
5,118
2,381
4,726
20,527
3,589
158
132
960
124
294
3,528
264,425
(8,399)
-
(8,399)
157,880
149,481|
|---|---|---|---|---|
15
## WomenZone
Charity number 1170163
## Annual Report and Financial Statements
for the year ended 31 March 2021
## WomenZone
Annual Report and Financial Statements for the year ended 31 March 2021
|**Contents**|**Page**|
|---|---|
|Trustees' report|2 to 4|
|Examiner's report|5|
|Statement of financial activities|6|
|Balance sheet|7|
|Statement of cash flows|8|
|Notes to the accounts|9 to 15|
**Prepared by West Yorkshire Community Accounting Service**
1
## WomenZone
## Trustees' report for the year ended 31 March 2021
## **Reference and administrative details of the charity, its trustees and advisors**
The trustees during the financial year and up to and including the date the report was approved were: **Name Position Dates** Rizwana Jamil Chair Lorna James Vice Chair Marcia Marczynski Treasurer Tahera Kocholia Trustee **Charity number** 1170163 Registered in England and Wales **Registered and principal address Bankers** 19-21 Hubert Street Yorkshire Bank plc Bradford 14 Broadway BD3 9TE Bradford BD1 1EZ
## **Independent examiner**
Rhys North ACA Stringer House 34 Lupton Street Leeds LS10 2QW
## **West Yorkshire Community Accounting Service**
## **Structure, governance and management**
The charity is a Charitable Incorporated Organisation (CIO) formed on 14 November 2016 and is governed by a Constitution as amended on 12 December 2016 and 9 August 2021.
## **Method of recruitment and appointment of trustees**
The trustees of the charity are appointed by the members at the AGM.
## **Objectives and activities**
## **The charity's objects**
1) To further or benefit the female residents and their families of Bradford, without distinction of sexual orientation, race or of political, religious or other opinions by associating together the said residents and the local authorities, voluntary and other organisations in a common effort to advance education and provide facilities in the interests of social welfare for recreation and leisure time occupation with the objective of improving the conditions of life for the said residents. In furtherance of these objects but not otherwise, the trustees shall have power: to establish or secure the establishment of a community centre and to maintain or manage or co-operate with any statutory authority in the maintenance or management of such a centre for activities promoted by the charity in furtherance of the above objects.
2) To promote social inclusion for the public benefit among women residents in Bradford preventing women from becoming socially excluded, relieving the needs of women who are socially excluded and assisting them to integrate into society.
2
## WomenZone
## Trustees' report (continued) for the year ended 31 March 2021
## **Objectives and activities**
## **The charity's main activities**
Womenzone provides a range of activities and services to promote education and support health and wellbeing, which includes:
- l Gym, exercise classes, steam room, weight management support, healthy eating sessions
- l Training programme – Talk English, ESOL, IT, soft skills
- l ESF Groundwork Employability Project - employment support and work experience
- l Day Opportunity project– A support group for over 50’s to participate in relaxation, arts and crafts and healthy life style activities.
- l Family services – Cook and Eat, Parents in the Lead, drop in and advice sessions
- l Happy women- an opportunity for women to develop new initiatives
- l “Giving Back” -A peer support and social action projects for older women
- l “Active Families”- A project supporting families from lower socio-economic groups living in Bradford to become more physically active as part of their daily routines.
- l Healthy Life Style- A programme to provide Mindfulness, cook & eat and Physical fitness sessions.
- l COPD (Chronic Obstructive Pulmonary Disease)- A pilot project funded by CCG and delivered in partnership with Thornbury centre to establishing a Life Style Coach.
- l Holiday Hunger Play Scheme to provide healthy breakfast and lunch to disadvantaged children
## **Public benefit statement**
In setting our objectives and planning our activities our Trustees have given serious consideration to the Charity Commission’s general guidance on public benefit and in particular the advancement of education and improvement of health and access to services for women living in areas of highest deprivation and health inequalities.
## **Achievements and performance**
Womenzone launched its ‘Womenzone Digital Wellbeing Service’ (WDWS) in direct response to the COVID19 pandemic. It is now widely known that people from BAME backgrounds face greater risks of experiencing challenges and difficulties because of COVID-19. As many of our beneficiaries are South Asian women, beneficiaries and their families are likely to be adversely impacted by the pandemic. With the support of local volunteers, Womenzone identified the needs of local people by consulting with current beneficiaries about their current needs through telephone conversations.
In acknowledgement of this need, Womenzone developed WDWS to offer support and advice around mental and emotional wellbeing; culturally sensitive food parcels and hot meals; clothes donation and wellbeing packs; activity packs for children; digital activities like “Chai and a Chat” and ESOL; online exercise classes on Zoom and loss/grief/trauma support; COVID19 updates in community languages; and signposting to specialist services.
Womenzone had a team of volunteers with remarkable community spirit who were willing to support the most vulnerable families in our community during the pandemic.
We have been helping to tackle social isolation as many of our service users were required to self-isolate for 12 weeks as of 20th March 2020. Our staff have been in contact with them via telephone and online methods i.e. ZOOM sessions.
We have been successfully managing the Womenzone Digital Wellbeing Service to allow members of the public to contact a member of staff or volunteer if they need advice, support or signposting.
We have been very active on social media, i.e. Facebook, Twitter and Instagram with positive messages shared by our volunteers, staff and service users. We have shared a number of short videos within the community on how to stay happy, safe and healthy whilst self-isolating/social distancing during lockdown.
3
## WomenZone
## Trustees' report (continued) for the year ended 31 March 2021
## **Objectives and activities**
## **Achievements and performance continued**
Womenzone has developed The Play Gym and Hubert St Kitchen to support our work with local families from the Better Start Bradford (Bowling and Barkerend, Bradford Moor and Little Horton) area. We aim to support expectant families and families with children under the age of 4 to improve their lives and give them the best possible start in life. We will do this by addressing one or more of the following themes: Social and emotional development; Language and communication; Health and nutrition.
## **Financial review**
The net income for the year was £234,822, including net income of £161,174 on unrestricted funds and net income of £73,648 on restricted funds, after transfers.
## **Reserves policy**
The charity's free reserves, excluding fixed assets, at the year end were £274,925.
The trustees have designated £150,000 of these free reserves to a building fund.
Womenzone's reserve policy is to maintain a level of reserves that enables operating activities to be maintained, taking account of potential risks and contingencies that may arise from time to time. The policy will be reviewed annually by the trustees of the Charity.
Womenzone will maintain unrestricted reserves to provide cover for:
- l Known liabilities such as salaries, redundancy and office costs.
- l Unforeseen liabilities.
- l To continue funding core activities, in case of loss of a funding stream.
- l To manage organisational cash flow in the short term.
- l To invest in growth and development.
In light of the uncertainty existing around the impact of Covid 19 on future income flows and the desire to make improvements to the community centre the trustees have reviewed the reserves policy and have decided that for the 2021/22 financial year reserves equivalent to between six and fourteen month's running costs should be maintained. This is between £121,650 and £283,850, based on budgeted 2021/2022 expenditure. As noted above actual reserves are currently £275,152.
Signed on behalf of the board of trustees on 13/1/2022
Marcia Marczynski (Trustee)
4
## WomenZone
## Independent examiner's report to the trustees of WomenZone
I report to the charity trustees on my examination of the accounts of the CIO for the year ended 31 March 2021, which are set out on pages 6 to 15.
## **Responsibilities and basis of report**
As the charity trustees of the CIO you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act').
I report in respect of my examination of the CIO's accounts as carried out under section 145 of the 2011 Act. In carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
## **Independent examiner's statement**
Since the CIO's gross income exceeded £250,000 your examiner must be a member of a body listed in section 145 of the 2011 Act.
I confirm that I am qualified to undertake the examination because I am a member of ACA which is one of the listed bodies.
I have completed my examination. I have identified a matter of concern in relation to the allocation of expenses to restricted funds which indicates accounting records were not kept in respect of the charity as required by section 130 of the Charities Act 2011.
It has come to my attention that, due to errors in the allocation of expenses, two restricted funds have been reported as having had additional expenditure, totalling £32,872, in the year ending 31 March 2021. This error has been discussed with the funders and revised balances at 31 March 2021 have been agreed, which are reported in these accounts. I am satisfied that this error was not deliberate and that trustees have now put in place systems to ensure that a similar error would not be repeated.
I confirm that, other than the above, no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
- 1 accounting records were not kept in respect of the charity as required by section 130 of the Charities Act;
- 2 the accounts do not accord with those records; or
- 3 the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fair view' which is not a matter considered as part of an independent examination.
I confirm that there are no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Rhys North ACA
14/1/2022
## **West Yorkshire Community Accounting Service**
Stringer House 34 Lupton Street Leeds LS10 2QW
5
## WomenZone
## Statement of Financial Activities
## (including summary income and expenditure account) for the year ended 31 March 2021
|Notes
2021
Unrestricted
funds
£
**Income from:**
Grants and donations
(2)
50,000
Contracts
64,143
Room hire and services
-
Sales and gym fees
9,190
Fundraising and trips
459
**Total income**
123,792
**Expenditure on:**
Salaries and NIC
(3)
15,953
Payroll charges
102
Consultancy, freelance and sessional staff
3,167
Travel expenses
-
Training
-
Volunteer expenses
-
Rent, rates and venue hire
-
Utilities
2,962
Telephone, internet and postage
687
Printing and stationery
27
Publicity and marketing
-
Computers, maintenance and software
2,138
Insurance
243
Maintenance and cleaning
54
Maintenance contracts
1,422
Events and activities
6,338
Awards and grants
-
Equipment and materials
977
Food and refreshments
-
Security
58
Independent examination
1,320
Sundries
-
Licences and subscriptions
414
Depreciation
15,896
**Total expenditure**
51,758
**Net income / (expenditure)**
72,034
**Transfers between funds**
88,913
**Net movement in funds**
160,947
**Fund balances brought forward**
141,464
**Fund balances carried forward**
(4a)
302,411|2021
Restricted
funds
£
428,588
-
-
-
-
428,588
151,883
2,760
23,012
389
2,280
913
-
3,631
1,681
1,506
250
3,818
1,649
12,488
161
30,410
22,421
5,641
-
607
-
-
300
-
265,800
162,788
(88,913)
73,875
8,017
81,892|2021
Total
funds
£
478,588
64,143
-
9,190
459
552,380
167,836
2,862
26,179
389
2,280
913
-
6,593
2,368
1,533
250
5,956
1,892
12,542
1,583
36,748
22,421
6,618
-
665
1,320
-
714
15,896
317,558
234,822
-
234,822
149,481
384,303|2020
Total
funds
£
214,775
5,806
15,420
13,786
6,239
256,026
158,449
600
29,191
2,734
2,663
2,790
2,557
12,034
3,121
1,810
2,670
2,302
1,967
5,118
2,381
4,726
20,527
3,589
158
132
960
124
294
3,528
264,425
(8,399)
-
(8,399)
157,880
149,481|
|---|---|---|---|
All incoming resources and resources expended derive from continuing activities.
6
## WomenZone
## Balance sheet
|as at 31 March 2021
2021
Unrestricted
£
**Fixed assets**
Tangible assets
(5)
27,486
**Total fixed assets**
27,486
**Current assets**
Debtors and prepayments
(6)
20,624
Cash at bank and in hand
(7)
259,149
**Total current assets**
279,773
**Current liabilities:**
**amounts falling due within one year**
Creditors and accruals
(8)
4,848
**Total current liabilities**
4,848
**Net current assets / (liabilities)**
274,925
**Total assets less current liabilities**
302,411
**Net assets**
302,411
**Funds**
Unrestricted funds:
General unrestricted funds
152,411
Designated funds
(4b)
150,000
Total unrestricted funds
302,411
Restricted funds
-
**Total funds**
302,411|2021
Restricted
£
-
-
14,298
73,145
87,443
5,551
5,551
81,892
81,892
81,892
-
-
-
81,892
81,892|2021
Total
£
27,486
27,486
34,922
332,294
367,216
10,399
10,399
356,817
384,303
384,303
152,411
150,000
302,411
81,892
384,303|2020
Total
£
5,904
5,904
11,170
148,300
159,470
15,893
15,893
143,577
149,481
149,481
41,464
100,000
141,464
8,017
149,481|
|---|---|---|---|
The financial statements were approved by the board of trustees on 13/1/2022
Marcia Marczynski (Trustee)
7
## WomenZone
## Statement of cash flows
## for the year ended 31 March 2021
|**Cash flows from operating activities:**
**Net cash provided by (used in) operating activities**
**Cash flows from investing activities:**
Dividends and interest
Proceeds of sale of assets
(Purchase of tangible fixed assets)
**Net cash provided by (used in) investing activities**
**Cash flows from financing activities:**
Repayments on borrowing
Cash inflows from new borrowing
**Net cash provided by (used in) financing activities**
Change in cash and cash equivalents in the reporting period
Cash and cash equivalents at the beginning of the reporting period
**Cash and cash equivalents at the end of the reporting period**
Adjustments for:
Depreciation charges
(Dividends and interest from investments)
Loss / (profit) on sale of fixed assets
(Increase) / decrease in debtors
Increase / (decrease) in creditors
**Net cash provided by (used in) operating activities**
**Analysis of cash and cash equivalents**
Cash at bank
**Total cash and cash equivalents**
**Reconciliation of net movement in funds to net cash flow**
**from operating activities**
Net movement in funds for the reporting period (as per the
statement of financial activities)
Cash in hand|2021
£
221,472
-
-
(37,478)
(37,478)
-
-
-
183,994
148,300
332,294
2021
£
234,822
15,896
-
-
(23,752)
(5,494)
221,472
2021
£
332,150
144
332,294|2020
£
25,254
-
-
-
-
-
25,254
123,046
148,300
2020
£
(8,399)
3,528
-
-
17,316
12,809
25,254
2020
£
148,353
(53)
148,300|
|---|---|---|
8
## WomenZone
## Notes to the accounts
## for the year ended 31 March 2021
## **1 Accounting policies**
## **Basis of accounting**
These accounts have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant note(s) to these accounts. The financial statements have been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019) and with the Charities Act 2011.
The charity constitutes a public benefit entity as defined by FRS 102. There has been no change to the accounting policies since last year.
No changes have been made to the accounts for previous years.
## **Going concern**
The trustees are satisfied that there are no material uncertainties about the charity's ability to continue.
## **Incoming resources**
All incoming resources are included in the Statement of Financial Activities (SOFA) when the charity becomes entitled to the resources, it is more likely than not that the trustees will receive the resources and the monetary value can be measured with sufficient reliability.
## **Grants and donations**
Grants and donations are only included in the SOFA when the charity has unconditional entitlement to the resources.
Where grants are related to performance and specific deliverables, they are accounted for as the charity earns the right to consideration by its performance.
## **Expenditure and liabilities**
Expenditure is recognised on an accrual basis as a liability is incurred. Liabilities are recognised where it is more likely than not that there is a legal or constructive obligation committing the charity to pay out the resources and the amount of the obligation can be measured with reasonable certainty.
## **Taxation**
As a charity the organisation benefits from rates relief and is generally exempt from income tax and capital gains tax but not from VAT. Irrecoverable VAT is included in the cost of those items to which it relates.
## **Tangible fixed assets**
Tangible fixed assets costing more than £1,000 are capitalised and included at cost including any incidental expenses of acquisition. Gifted assets are shown at the value to the charity on receipt. Depreciation is provided on all tangible fixed assets at rates calculated to write off the cost on a straight line basis over their expected useful economic lives as follows: Office equipment: over 5 years Gym and play equipment: over 3 years Computer equipment - over 3 years
9
## WomenZone
## Notes to the accounts continued
## for the year ended 31 March 2021
## **1 Accounting policies continued**
## **Pensions**
The charity operates a defined contribution scheme for the benefit of its employees. The costs of contributions are recognised in the year they are payable.
## **Fund accounting**
Unrestricted funds are available for use at the discretion of the trustees in furtherance of the general objectives of the charity.
Designated funds are unrestricted funds earmarked by the trustees for particular purposes.
Restricted funds are subjected to restrictions on their expenditure imposed by the donor or through the terms of an appeal.
Further explanation of the nature and purpose of each fund is included in the notes to the accounts.
## **Leases**
Rents under operating leases are charged on a straight line basis over the lease term or to an earlier date if the lease can be determined without financial penalty.
|**2 Grants and donations**
BBC Children in Need
Better Start Bradford
Bradford District Metropolitan Council (BDMC)
Charities Aid Foundation (CAF)
Comic Relief
Garfield Weston
Go Higher
Groundwork
Healthy Holidays
HMRC Coranavirus Job Rention Scheme
Independent Age
Power to Change
Shipley College (DCLG)
Smallwood Trust
Sport England
Street Games
The National Lottery Community Fund
Transforming Lives for Good
Youth Endowment Fund
Donation - Northern Power Grid|2021
Unrestricted
funds
£
-
-
10,000
-
-
-
-
-
-
-
-
20,000
-
-
-
-
-
-
-
20,000
50,000|2021
Restricted
funds
£
4,250
66,406
15,000
50,452
-
-
19,935
12,000
12,000
23,773
15,000
-
-
38,425
65,755
-
62,218
6,000
37,374
-
428,588|2021
Total
funds
£
4,250
66,406
25,000
50,452
-
-
19,935
12,000
12,000
23,773
15,000
20,000
-
38,425
65,755
-
62,218
6,000
37,374
20,000
478,588|2020
Total
funds
£
-
-
10,000
-
36,226
10,000
-
8,000
5,047
-
-
-
42,362
14,956
85,684
2,500
-
-
-
-
214,775|
|---|---|---|---|---|
10
## WomenZone
## Notes to the accounts continued
## for the year ended 31 March 2021
|**3 Staff costs and numbers**
Gross salaries
Social security costs
Employment allowance
Pensions|2021
£
157,378
12,017
(4,000)
2,441
167,836|2020
£
151,887
7,350
(3,000)
2,212
158,449|
|---|---|---|
The average number employees during the year was 8.1, being an average of 6 full time equivalent (2020: 9, 6.6 FTE). There were no employees with emoluments above £60,000.
|**Defined contribution pension scheme**
Costs of the scheme to the charity for the year
Amount of any contributions outstanding at the year end
**4a Restricted funds**
Balance b/f
Incoming
£
£
BBC Children in Need
-
4,250
Better Start Bradford
-
66,406
CAF Resilience Fund
-
50,452
BDMC Day Opportunities
(5,892)
10,000
Shipley College (DCLG)
1,237
-
Go Higher
-
19,935
Groundwork
4,757
12,000
HAFP
-
11,000
Healthy Holidays 2020
-
5,000
Healthy Holidays 2020-2021
-
7,000
HMRC Job Retention Scheme
-
23,773
Independent Age
-
15,000
Smallwood Trust
665
-
Smallwood Trust Covid
-
38,425
Sport England
7,122
65,755
Street Games
128
-
Covid Community Support Fund
-
62,218
Youth Endowment Fund
-
37,374
8,017
428,588|Outgoing
£
1,567
4,419
49,165
-
-
16,935
15,057
5,120
1,597
1,283
23,773
-
265
32,425
43,725
128
50,088
20,253
265,800|2021
£
2,441
879
Transfers
£
(2,683)
(34,096)
(1,287)
-
(1,237)
(3,000)
(1,700)
(5,880)
(3,403)
(5,717)
-
-
(400)
(6,000)
(10,522)
-
(12,130)
(858)
(88,913)|2020
£
2,212
507
Balance c/f
£
-
27,891
-
4,108
-
-
-
-
-
-
-
15,000
-
-
18,630
-
-
16,263
81,892|
|---|---|---|---|
## **Transfers:**
The transfers for the CAF Resilience and Youth Endowment funds are for the purchase of computer equipment that has been capitalised.
The transfer for the Better Start Bradford is for the purchase of play equipment that has been capitalised. The transfers for Sport England are for the purchase of computer equipment that has been capitalised and for expenditure previously allocated to unrestricted funds.
The transfers for the Shipley College (DCLG), Go Higher, Groundwork, HAFP, HAFP Summer, Healthy Holidays 2020, Healthy Holidays 2020-2021, Smallwood Trust, Smallwood Trust Covid and Covid Community Support funds represent a contribution to core overhead costs including admin, management and premises costs.
The transfers for the BBC Children in Need fund is for the purchase of computer equipment that has been capitalised and a contribution to core overhead costs.
11
## WomenZone
## Notes to the accounts continued
## for the year ended 31 March 2021
## **4a Restricted funds continued**
|**Restricted funds continued**||
|---|---|
|**Fund name**|**Purpose of restriction**|
|BBC Children in Need|To equip staff with tools and additional capacity to adapt to COVID-19 and|
||provide young people aged 5-18 with activity packs, food vouchers and|
||support throughout the pandemic.|
|Better Start Bradford|To work with local families who have children under the age of 4 to improve|
||their lives and give them the best possible start in life by launching The Play|
||Gym and Hubert St Kitchen.|
|CAF Resilience Fund|To be used for charitable purposes only to continue our organisation’s core|
||work or Covid-19 emergency response activities during the current health|
||emergency only.|
|BDMC Day Opportunities|To support 60 older BAME women participate in health improvement|
||activities to improve their health and wellbeing and reduce social isolation.|
|Shipley College (DCLG)|To provide Talk English Courses and Activities all over Bradford to help|
||people learn English, access services and get involved in the community.|
|Go Higher|To work with young people aged 13 – 19 years to improve their confidence,|
||aspirations and self-esteem as well as inspire them to|
||access higher education opportunities.|
|Groundwork|To support disadvantaged BAME women into training, volunteering and|
||employment opportunities by offering one to one support.|
|HAFP|To provide holiday activities and food in the form of a meal in a safe|
||environment which is Covid health and safety compliant.|
|Healthy Holidays 2020|To provide a holiday activity programme for children aged 5 -11 years,|
||delivering healthy lifestyle messages through fun, creative and challenging|
||activities.|
|Healthy Holidays 2020-2021|To provide a holiday activity programme for children aged 5 -11 years,|
||delivering healthy lifestyle messages through fun, creative and challenging|
||activities.|
|HMRC Job Retention Scheme|To contribute to the employment costs of furloughed staff.|
|Independent Age|To fund 'Get Connected' - a digital project to connect isolated BAME|
|Smallwood Trust|Working with disadvantaged women to build their confidence, encourage|
||them to reach their potential and successful applications to training and|
||volunteering opportunities.|
|Smallwood Trust Covid|To support the response to the COVID-19 crisis in the short, medium and|
||longer term, in order to enable Womenzone to continue to meet the needs|
||of financially vulnerable women.|
|Sport England|To support low income families from Bradford East, get active together and|
||also alongside other families. This project helps individuals improve their|
||physical and mental health, reduce isolation and promote wellbeing.|
|Street Games|To encourage young women aged 13–19 years to engage in physical|
||activity and sports.|
|Covid Community Support Fund|To offer support and advice around mental and emotional wellbeing;|
||culturally sensitive food parcels; hot meals; digital activities; online exercise|
||classes; COVID19 updates in community languages; and signposting to|
||specialist services|
|Youth Endowment Fund|COVID-19 grant to support vulnerable young people aged 10 – 14 years old|
||at risk of becoming involved in youth violence and crime|
12
## WomenZone
## Notes to the accounts continued
## for the year ended 31 March 2021
|**4b **
**5 **
**6 **
**7 **
**8 **|**Designated funds**
Buildings
**Fund name**
Buildings
**Tangible assets**
**Cost**
At 1 April 2020
Additions
At 31 March 2021
**Depreciation**
At 1 April 2020
Charge for year
At 31 March 2021
**Net book value**
At 31 March 2021
At 31 March 2020
**Debtors and prepayments**
Debtors
Prepayments
**Cash at bank and in hand**
Current Account
Petty Cash
**Creditors and accruals**
Creditors
Accruals|Balance b/f
Incoming
Outgoing
£
£
£
100,000
100,000
-
-
**Purpose of restriction**
£
-
7,020
3,382
34,096
3,382
41,116
-
4,680
1,116
13,592
1,116
18,272
2,266
22,844
-
2,340
To be used for planned building works.
Gym and
play
equipment
Computer
equipment|Transfers
£
50,000
50,000
£
5,940
-
5,940
2,376
1,188
3,564
2,376
3,564
2021
£
33,686
1,236
34,922
2021
£
332,150
144
332,294
2021
£
8,454
1,945
10,399
Office
equipment|Balance c/f
£
150,000
150,000
Total
£
12,960
37,478
50,438
7,056
15,896
22,952
27,486
5,904
2020
£
9,973
1,197
11,170
2020
£
148,353
(53)
148,300
2020
£
3,259
12,634
15,893|
|---|---|---|---|---|
13
## WomenZone
## Notes to the accounts continued
## for the year ended 31 March 2021
## **9 Related party transactions**
## **Trustee expenses**
During the year no trustee expenses were paid (2020: 1 trustee and £50 on travel).
## **Trustee remuneration and benefits**
No trustee received any remuneration or benefit during this or the previous year.
## **Remuneration and benefits received by key management personnel**
The key management personnel of the charity include the trustees and Co Chief Executives. The total employee benefits received by the Co Chief Executives were £83,335 (2020: £56,629).
No trustee received any remuneration or benefit in this capacity during this or the previous year.
## **10 Operating leases**
|Within one year
In the second to fifth years inclusive
Over five years from the balance sheet date
Expected future minimum lease payments over the remaining
life of the lease, analysed into the period in which the
commitment falls due:|2021
£
791
1,667
-
2,458|2020
791
2458
-
3,249|
|---|---|---|
14
## WomenZone
## Statement of Financial Activities including comparatives for all funds (including summary income and expenditure account) for the year ended 31 March 2021
|2021
2020
Unrestricted Unrestricted
funds
funds
£
£
**Income**
Grants and donations
50,000
10,000
Contracts
64,143
5,806
Room hire and services
-
15,420
Sales and gym fees
9,190
13,786
Fundraising and trips
459
6,239
**Total income**
123,792
51,251
**Expenditure**
Salaries and NIC
15,953
20,321
Payroll charges
102
600
Consultancy, freelance and sessional
3,167
12,962
Travel expenses
-
9
Training
-
800
Volunteer expenses
-
-
Rent, rates and venue hire
-
2,557
Utilities
2,962
12,034
Telephone, internet and postage
687
2,679
Printing and stationery
27
549
Publicity and marketing
-
45
Computers, maintenance and software
2,138
751
Insurance
243
1,967
Maintenance and cleaning
54
4,618
Maintenance contracts
1,422
2,381
Events and activities
6,338
367
Awards and grants
-
10,119
Equipment and materials
977
1,300
Food and refreshments
-
58
Security
58
132
Independent examination
1,320
960
Sundries
-
81
Licences and subscriptions
414
294
Depreciation
15,896
3,528
**Total expenditure**
51,758
79,112
**Net income / (expenditure)**
72,034
(27,861)
**Transfers between funds**
88,913
12,756
**Net movement in funds**
160,947
(15,105)
**Fund balances brought forward**
141,464
156,569
**Fund balances carried forward**
302,411
141,464|2021
Restricted
funds
£
428,588
-
-
-
-
428,588
151,883
2,760
23,012
389
2,280
913
-
3,631
1,681
1,506
250
3,818
1,649
12,488
161
30,410
22,421
5,641
-
607
-
-
300
-
265,800
162,788
(88,913)
73,875
8,017
81,892|2020
Restricted
funds
£
204,775
-
-
-
-
204,775
138,128
-
16,229
2,725
1,863
2,790
-
-
442
1,261
2,625
1,551
-
500
-
4,359
10,408
2,289
100
-
-
43
-
-
185,313
19,462
(12,756)
6,706
1,311
8,017|2021
Total
funds
£
478,588
64,143
-
9,190
459
552,380
167,836
2,862
26,179
389
2,280
913
-
6,593
2,368
1,533
250
5,956
1,892
12,542
1,583
36,748
22,421
6,618
-
665
1,320
-
714
15,896
317,558
234,822
-
234,822
149,481
384,303|2020
Total
funds
£
214,775
5,806
15,420
13,786
6,239
256,026
158,449
600
29,191
2,734
2,663
2,790
2,557
12,034
3,121
1,810
2,670
2,302
1,967
5,118
2,381
4,726
20,527
3,589
158
132
960
124
294
3,528
264,425
(8,399)
-
(8,399)
157,880
149,481|
|---|---|---|---|---|
15
## WomenZone
## Independent examiner's report to the trustees of WomenZone
I report to the charity trustees on my examination of the accounts of the CIO for the year ended 31 March 2021, which are set out on pages 6 to 15.
## **Responsibilities and basis of report**
As the charity trustees of the CIO you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act').
I report in respect of my examination of the CIO's accounts as carried out under section 145 of the 2011 Act. In carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
## **Independent examiner's statement**
Since the CIO's gross income exceeded £250,000 your examiner must be a member of a body listed in section 145 of the 2011 Act.
I confirm that I am qualified to undertake the examination because I am a member of ACA which is one of the listed bodies.
I have completed my examination. I have identified a matter of concern in relation to the allocation of expenses to restricted funds which indicates accounting records were not kept in respect of the charity as required by section 130 of the Charities Act 2011.
It has come to my attention that, due to errors in the allocation of expenses, two restricted funds have been reported as having had additional expenditure, totalling £32,872, in the year ending 31 March 2021. This error has been discussed with the funders and revised balances at 31 March 2021 have been agreed, which are reported in these accounts. I am satisfied that this error was not deliberate and that trustees have now put in place systems to ensure that a similar error would not be repeated.
I confirm that, other than the above, no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
1 accounting records were not kept in respect of the charity as required by section 130 of the Charities Act;
- 2 the accounts do not accord with those records; or
- 3 the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fair view' which is not a matter considered as part of an independent examination.
I confirm that there are no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Signed: …………………………………… Name: Rhys North ACA
14/1/2022
## **West Yorkshire Community Accounting Service**
Stringer House 34 Lupton Street Leeds LS10 2QW
5