1170159 DEVON MEMORY CAFÉ CONSORTIUM ANNUAL REPORT AND ACCOUP4TS FOR THE YEAR ENDED 31 MARCH 2023 DEVON MEMORY CAFÈ CONSORTIUM Year En￿j 31 M8rGh 2023 c￿ENTs Pa8e Reference and Adminlstratlve Details Tnjstees, Report 4t08 Independent Examlner's Report Receipts and Payments Accounts io Statement of assets and Ilablllties li DEVON MEMORY CAFÉ CONSORTIUM Year End￿ 31 March 2023 REFERENCE AND ADMINSITRATIVE DETAILS Trustees J Wildman (Chairl R Johnstone C Palmer ITreasurerl E Bird D Mitchell M Garvey Ichairl A McKiernan l Hadley J Tregonlng G TregoninB S Milton Resi8r*d 03 November 2022 Resigned 02 March 2023 Resigned 03 March 2023 Resigned 04 July 2022 Appointed 03 November 2022 Appointed 03 November 2022 Appointed 03 November 2022 Appointed 07 October 2022 Appointed 07 Ortober 2022 Appointed 03 November 2022 AdvSsors A Francls- IT Consultant l Edwards- Administrator Charlty Re815tr•ti¢)n Number 1170159 Prtnclpal address Hansford 8dl Culver House 13 West Street Tavistock PL19 8AN Indep•nd•nt Examlrt Dawn O'connor FCA Yannons Chartered Accountants The Gallery New Quay Street TeiBnmouth Devon TQ14 8DA DEVON MEMORY CAFÉ CONSORTIUM Year Ended 31 March 2023 TRUSTEES, REPORT The Management Committee of Devon Memory Café ConsortiumlDMCCI presents its Trustee5' Annual Report and financial statements for the year ended 31 March 2023. OBJEcfivES AND ACllVITIES Devon Memory Café Consortium is a membershlp organisatlon which aims to supwrt mèmory cafes acro￿ Devon to provide a quality service to people livin8 with dementia and their carers. We provide our member5 wlth quality information. guidancè and training on running memory cafes, and also opportunities to meet. learn and share with each other. We encourage and support our members to achieve this thTOU8h our Quality Assurance Mark pro￿$$. We always welcome new memory cafes to loln DMCC. The DMCC promotes the efficient and effective use of resour¢es for charitable purposes among the current network of SO independently run Memory Cafes in Devon. Our Web￿te contains a web map containlng contact infomiation for all member memory cafes and the Memory Café Hub; a valuable learning resource for volunteers. trustee5 and the puwi ACHIEVEMENTS AND PERFORMANCE We have continued to develop the DMCC dedicated Quality A55urance' Mark IQAMI workin8 in conlunctlon wlth TeiBnbrid8e CVS. Our QAM demonstrates, for public benefit, that a Memory Café has rea¢hed the required standard by provldlng suppor¢ services and actlvltles to improve the health and wellbeln8 of people livlfi8 Wlth dementia and their carers. It als0 show5 both professionals and the public that the policies and practices of the Café are robust and ensure a safe. carin& effectlve and responsive servlce. We want to ensure that most of the Memory Café volunteers have an understanding ol dementia, so are In a 8ood posrtlon to provide the safe and stigma free environment a Memory Café should deliver. Our Memory Café Hub contains an Onvllne trainin8 ￿sOUrce for all our Memory Cafes, created by Picturing Health. There is a free on-line dementia awareness trainlng course for Memory Cafe coordlnators and volunteers in nlne-parts that can be completed indlvldually or used for Broup training. It is designed to be used with or without the 8uidance and feedback of a memory cafe coordinator. The Memory Café Hub also contains five modules explaining how to Set up and manage a memory café and includes information on.. mana8emÈnt and legislation, volunteers, fundraising, activities and publicity. There Is also a video titled What is a Memory Café, that can be used for marketin8 purposes by our Memory Cafes. There are fNe module5 explaining how to set up and manage a memory café and in¢ludes information on: management and legislation. volunteers. fundraisin& actlvities and publiuty. We re-introduced regional forums in May 2022 to encourage our Memory Cafes to meet up in person after the three-year break due to the pandemic. We set up re8ional locations to enable the coordinators to easily travel to meeting5 and combined this with a delivery of marketin8 materials for Platinum jubilee parties as a way of encoura8in8 cllents to r&engage wlth their Cafes- many of our Cafes had not met up in person Sin￿ the start of Co¥id. DEVON MEMORY CAFÉ CONSORTIUM Ye8r End&J 31 March 2023 Our second group of regional forums took place in March 2023. At these we asked particlpants to identify their training needs and used this information to create a training plan going forward. The top tralnlng p￿O￿tieS were safeguarding an(J first aid. The Jubilee celebration packs were well ￿CeIved and several Cafes- that had previousfy closed, decidetl to r&open and client numbers at our Memory Cafes increased back to neady pre-pandeml¢ flgures. It also provided an ideal opportunity for th￿r clients to talk about thèir memories of the Qijeen and her rnany years on the throne. Our sixth AGM and Convention took place in November 2023, and was a good opwrtynity to share information about our new Memory Café Hub. The Convention allows all our members to meet Upi share good prartice and support one another. We had two guest speakers one from Picturin8 Health, who talked and demonstrated the new videos that had become available for training of their volunteers, the other being the Commbssloning Development Officer, Adult Commissionlng and Health from Devon County Councll, who provided an insi8ht Into the c￿jnty per5pertive of Dementia in Devon. It was an opportunity for herto flnd out first-hand what is happening in Memory Cafes throughout the county. We contlnued to produce our quarterly new51etters. as a way of keeping in ￿ntact with all our 50 plus Memory Cafes, giving them the space to share information and photographs about their actNitie5 In thelr local area. We also linked wlth Comwall Memory Cafe Network as they Started to develop their own Memory Cafe network. Publlc benefft ststement The trainlng we provlde is almed at Memory Café orBanisers and volunteers to equip them wSth the ski115 and knowledge needed to enable Memory Cafés to operate safely and SLbccessfully In meetln8S that are open to members of the publlc and follow the 8Lbldance tS5ued by the Charlty Commlssion on publlc beneflt. Fundf*lslni artlvltles Our principal funding continues to be provided by ()evon County Councll IDCCI to enable us to support Oevon Memory Cafes. DCC also supports our Devon Memory Gifé Consortium Quality Assurance Scheme and the other services we provlde to all our Memory Cafés. We have a gn¥ll number of other benefactors who kindly donate money to our charity from events and activitles. StatIstl￿1 Inforniatlon about Memory Cafés We continue to reco8nlse that Devon's Memory Cafés. with the support of the Devon Memory Café Consortium. are providing a valuable financlal contribution to the County. The statistical information we gather is shared wlth our members and Devon County Council. The provision of thi5 service to those who Ilve with dementia and those who care for them. has no comparable seThice to date. DEVON MEMORY CAFÉ CONSORTIUM Year Ended 31 M8r¢h 2023 FINANCIAL REVIEW Financial posltlon The accounts indude activities in the yearto 31 March 2023. Total income tor the year was £31,320 Total expenditu￿ £32,556 The bank balance on 31 March 2023 was £84,325 Amount of reserves held= Reserves held as at 31 March 2023 were £84.3251 £77.265 unrestrlrted funds and £7,060 restricted fvndsl. Amount owed by the charity: £5(￿) for accounts prepardtlon and the independent examine¢s fee for 2022123 and £548 for hours worked by J Edwards and assoclated travel and telephone expenses. All projects remain within bud8et. Our current structure wlll allow us to contlnue to keep core costs to an absolute minimum. For 2022.23, core costs were £12.380 Core costs for 2023-24 are expe¢ted to be around É1S.ThXI. Investment and reserves polk¥ Our financial position is reviewed annualty. Devon Memory Café Consortium arts as an umbrella or8anisation for Memory Cafés in Devon. provlding training and settlng a benchmark for quality assurance of seThlce for member Memory Cafés. As a charity, It Is dependent on external fundlng whlch Is unpredittable. To limSt r15k to the or8anlsatlon in the event of a significant lack of fundin& the trustees have a8reed to hold a Reserve Fund equlvalent to six monihs core runnin8 costs. Prolerted artlvStl•s for year 2023-24 To 5tren8then links and communications betsveen Memory Cafe5 and DMCC. and between DMCC and other stakeholders. To make the Memory Café Hub MO￿ a(￿mible as a learni￿ tool for Memory Cafes in Devon and beyond, and to other relevant groups To address Qther trainin8 needs of Mèmory Cafe Coordinators and voluntèers. To re-desiÈn and re-launch our website To support the developmeni of new Memory Cafes in the county. To support our Memory Cafe5 to meet quality assurance standard5 45 directed in our Quality Assuran Mark in conjunction with Teignbridge CVS and Devon County Council. To ensure DMCC is well supported administrativety. DEVON MEMORY CAFÉ CONSORTIUM Yaar Ended 31 March 2023 srRUCTURE, GOVERNANCE AND MANAGEMENr The Devon Memory Café Consortium IDMCCI charity is controlled by tts governing document as a Charitable Incorporated Or8anisation ICIOI reglstered on 14 November 2016. The charity is governed by group of five trustees with relevant Skil￿ and experience. Trusteès meet bi-monthly. Thè trustees have adopted the provisions of Accounting and Reporting by Charltles- Statement of Recommended Practice applicatAe to charities preparing their accounts in accordance with the Financial Reportin8 Standard appllcable In the UK and Republic of Ireland IFRS 1021 (effective l January 20151. The Devon Memory Consortium registered as a CIO on 14 November 2016 and has been set up to promote the efficient and effectNe use of resources for charitable purposes amon8 the network of Memory Cafés in Devon. DMCC contlnues to be reliant upon volurrteers: the charity has lust one part time self*mployed member of staff and does not have offices or other irrfrastrvtture to maintain and only a small amount of IT equlpment that has recently been updated. This structure continue5 to allow us to keep core costs to an absolute minimum. Trustee sele¢tion methods a￿ followed in accordance with our Constitution document Items 13 to 18. Trustee selertlon methods Our trustees are elected from our membership or from appllcation to the charlty. Interviewed by the commlttee and ratlfied at the AGM. NOTES TO THE FINANCIAL STATEMErirs ACCOUNTIN6 POLICIES Basls of preparlnl the flnanclal ststements The financi31 statements ol the charity, which is a public benefit entty under FRS 102, have been prepared in ac¢ordance with the CharftSes SORP IFRS 1021'Accountin8 and Rewrtlng by Charitles: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the VK and Republlc of Ireland IFRS 1021 (effective I January 20151,, Financlal Reporting Standard 102 'The Finanaal Reportlng Standard appllcable in the UK and Republic of Ireland, and the Chartties Act 2011. The financial statements have been prepared under the hlstorlcal cost conventlon. In¢¢)me All income is reco8nlsed In the Statement of Flnancial Actiwties On￿ the charity has entitlement to the fund5, it is probable that the income will be received and the amount can be measured reliablv. Expendlture abilities are recognlsed as expendlture as soon as tIEre is a le8al or constructive obligation committin8 the charity to that expenditure, tt is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on a cash basis and has been classified under heading5 that a8gre8ate all cost related to the cate80ry. Where costs cannot be directly attributed to particular headin8S, they have been allocated to activitie5 on a basi5 conslstent with the use of resources. DEVON MEMORY CAFÉ CONSORTIUM Yaar Endad 31 March 2023 rawlon The charity is exempt from tax on its charitabte activities. Fund accountl Unrestricted fund5 can be used in accordance wrth the ¢hartsble objectives at the discretion of the trustees. Restrirted funds can only be used for particular restricted PUr￿SeS within the objects of the charity. Restrittions arise when spetified by the donor or when fvnds are ralsed for particular restricted purposes. TRusfEES' REMVNERATION AND 8EhlEFITS There were no trustees. remuneratlon or other benellts duri￿ the year. Expenses of £31212022: £4,0621 were reimbursed to 112022: 31 of the truste￿ durin8 the year to 31 March 2023 for room hlre and refreshments12022.. computsr costs and travell. EP TOF The trustee$ declare that they have approved the trustees. report above. Sl8ned on behalf of the charitvs trustees SiBnaturelsl Full namelsl Position Date C•LI DEVON MEMORY CAFÉ CONSORTIUM Year End￿1 31 March 2023 Independent examiner's repixl on the accounts Report to the trusteeslmembers of Devon Memory Café Consortlum CharSty number 1170159 On accounts forthe year ended 31 March 2023 Set out on pages io-ii I report to the trustees on my examination of the a¢counts of the above charity for the year Ènded 31 March 2023. Responslbllltles and bads of report As the charity's trustees, you are responsible for the prepardtlon of the accounts In accordance with the requirements of the Charltles Act 20111.the Art"). I report in respect of my examination of the charity's attounts carrled out under section 145 of the 2011 Act and in carrying OLrt my examination, I have followed the appllcable Dlrertlons given by the Charity Commission under section 14515llbl of the Act. Independent examlner's st*ement I have Completed my examinatlon. I confirm that no material matters have come to my attention In connection with the examination which 8ive me Cause to believe that in. any material respect.. accountlng records were not kept in accordance wth section 130 of the Act or - the accounts do not accord wlth the accountlng records I have no concerns and have come across no other matter5 in connertion with the examination to which attention should be drawn In orderto enable a proper understanding of the accounts to be reached. Slined: Name,. L)*t•: ¥+h a¢23 Dawn O'connor FCA Relevant prof•sslon•l body: The Institute of Chartered Accountants in England and Wales Address: Yannons Chartered Accountants The Gallèry New Quay Street Teignmouth Devon TQ14 80A DEVON MEMORY CAFÉ CONSORTIUM Year Ended 31 March 2023 Receipts and payments a¢¢ounts Forthe year er￿ed 31 Mar¢h 2023 Recei and 2023 2023 2023 2022 UnrestrKted funds RestrKted funds Totsl fvnds Total funds Re¢elpts Members, Subscription5 Grants and Donations 130 31,040 31,040 32,505 Tralnln8 Contribution5 Total recelpts 31,320 31,320 32,635 Payments Grant5 Paid 3.080 5.401 Admin fees Accountancy Projert Management Printin& Postage and Stationery Insurance 450 450 204 204 iio 96 61 94 Bank Charges Sundry E¥pen5es Glfts for lubSlee I Coronatlon Packs Venue Hlre & Refreshments Website Costs Travel & Subsistence 61 20 Ic(J 4.517 975 4,517 975 6.120 2.856 98 745 144 745 144 sso Consultancy Support Training 9.030 4.155 32,466 9,030 4.155 32,466 5,880 8,950 34,(X)S wb total A$5et pyrchases Total payments 3,514 37.519 32.556 32.SS6 Net of r•c•lpts/{payments) Reserve lund Cash funds last period end Cash funds thTs year end 1.236 7.5CKJ 71,001 77,265 1,236 7,5CK) 78.061 90.445 10 DEVON MEMORY CAFÉ CONSORTIUM Year Ended 31 March 2023 nt of assets and liabilities atthe end of the Unrestricted funds Restricted lunds Total Cash ￿1￿$ HSBC Bank Account 77.265 84,325 A55ets retslned for the ¢hadtys own use Computer equlpment lat costl 4,037 4,037 abilities Slgned by one trustee on behalf of all the trustees Sl8nature Pr5nt Name Date of approval trt.04. Gcrfv 16111 11