## **Trustees’ Annual Report for the period** **From 31 March 2021 to 31 March 2022** **Charity name: ABF Charitable Trust** ## **Charity registration number: 1170155** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|**Distribution of funds to charitable**
**causes in the Alton area, per the**
**constitution**| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|**Funds are received from the Alton Beer**
**Festival events. These funds are then**
**distributed by ABF Charitable Trust.**| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|**Yes, confirmed.**| ## **Additional information (optional)** You may choose to include further statements where relevant about: ||SORP reference|| |---|---|---| |Policy on grant making|Para 1.38|**Yes, formal grant award policy in place.**| |Policy on social investment
including program related
investment|Para 1.38|**Not applicable, no investments.**| |Contribution made by
volunteers|Para 1.38|**Volunteers contribute time only.**| |Other||| ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|**The charity has awarded 6 grants to 4**
**separate local charities and worthy**
**causes during the year.**
**Each award was based on a written**
**application, requiring a showing of need**
**in the local area.**
**Each application is judged against our**
**grant policy and is primarily for a**
**tangible item of expenditure.**
**Some awards pay for training and**
**counselling, which then yields benefits**
**within the community.**| ## **Additional information (optional)** You may choose to include further statements where relevant about: |Achievements against
objectives set|Para 1.41|**Met. We request proof of appropriate**
**expenditure consist with award from all**
**recipients. Impact monitored,**
**objectives met.**| |---|---|---| |Performance of fundraising
activities against objectives
set|Para 1.41|**Activities that raised the funds are via a**
**separate entity.**| |Investment performance
against objectives|Para 1.41|**Not applicable.**| |Other||| ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|**Note that the charity receives money**
**from the Alton Beer Festival and**
**distributes this to charitable causes in**
**the Alton area, in accordance with its**
**Constitution. As a result of Covid-19,**
**the Alton Beer Festival could not hold**
**any events. So no funds were raised,**
**and ABFCT received £0 funds. It**
**distributed £3,115.00, however, when**
**grant recipients from 2019-20 belatedly**
**submitted overdue documents relating**
**to grants awarded (but not distributed in**
**part or in full) in 2019-20. These funds**
**are held in a TSB bank account. There**
**were no expenses in the period, and the**
**charity has no other assets, liabilities or**
**reserves.**| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|**We do not hold a reserve. It should be**
**noted that a £25 float is held in the TSB**
**bank account.**| |Amount of reserves held|Para 1.22|**We do not hold a reserve. It should be**
**noted that a £25 float is held in the TSB**
**bank account.**| |Reasons for holding zero
reserves|Para 1.22|**There is no requirement to hold any**
**reserves. The charity aims to distribute**
**all the money it receives in the year of**
**receipt, in order to benefit the**
**community as soon as possible.**| |Details of fund materially in
deficit|Para 1.24|**There are no deficits.**| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|**As a result of the coronavirus pandemic,**
**no Alton Beer Festival events were held**
**from 1st April 2021 through 31st March**
**2022. When Alton Beer Festival**
**resumes its activities, and transfers**
**funds to the charity, then the charity can**
**resume distribution of grants. The**
**charity will continue for as long as the**
**Alton Beer festival is in existence, even**
**if festivals—and thus the charity’s active**
**distribution of grants—must be put on**
**hold in response to the pandemic.**| ## **Additional information (optional)** You may choose to include further statements where relevant about: |The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|**All of the charity's income is from**
**donations from the Alton Beer Festival,**
**a separate entity.**| |---|---|---| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|**There are no investments.**| |A description of the principal
risks facing the charity|Para 1.46|**The coronavirus pandemic has**
**temporarily interrupted the Alton Beer**
**Festival’s activities as the charity’s**
**source of funds.**| |Other||| **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|
Para 1.25|**Constitution**| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|**CIO (foundation)**| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|**Following a skills audit, six trustees**
**formed this CIO. One trustee, Neil**
**Sutherland, is completely uninvolved**
**with any fundraising activities by Alton**
**Beer Festival, ensuring objectivity. The**
**other trustees range in professional**
**backgrounds and areas of expertise.**| ## **Additional information (optional)** You may choose to include further statements where relevant about: |Policies and procedures
adopted for the induction
and training of trustees|Para 1.51|| |---|---|---| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|**The charity exists and functions**
**completely independently from any**
**other organisations, except for Alton**
**Beer Festival,****_see_ below.**| |Relationship with any
related parties|Para 1.51|**The Alton Beer Festival volunteers put**
**on two festivals and an Oktoberfest**
**each year, donating all profits to the**
**charity (in the absence of the**
**coronavirus pandemic). That is the only**
**relationship with any other party.**| |Other||| ## **Reference and Administrative details** |Charity name|ABF Charitable Trust| |---|---| |Other name the charity uses|None| |Registered charity number|1170155| |Charity’s principal address|Fairways
Old Odiham Road
Alton
GU34 4BU| **Names of the charity trustees who manage the charity** |1
2
3
4
5
6|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee(if any)**| |---|---|---|---|---| ||Louise Parker|Chair|Entireyear|| ||Neil Sutherland|Treasurer|Entireyear|| ||Lisa Hillan|Secretary|Entireyear|| ||Nigel Hoppitt||Entireyear|| ||Frank Norris||Entireyear|| ||AndyRickards||Entireyear|| Corporate trustees – names of the directors at the date the report was approved **Director name None** Name of trustees holding title to property belonging to the charity |**Trustee name**|**Dates acted if not for whole year**|| |---|---|---| |||| |**None**||| ## **Funds held as custodian trustees on behalf of others** |Description of the assets
held in this capacity|None.| |---|---| |Name and objects of the
charity on whose behalf the
assets are held and how this
falls within the custodian
charity’s objects|Not applicable.| |Details of arrangements for
safe custody and
segregation of such assets
from the charity’s own
assets|Not applicable.| Addltlonal Informatlon {optlonal) Names and addresses of advlsers (Optlonal infomiatlon) Type of Name Address advlser NIA Name of chlef executlve or names of senior staff members (Optlonal Infomiatlon) NIA Exemptions from disclosure Reason for non-disclosure of key personnel details Not applicable. Other optlonal Information Declarations The trustees declare that they have approved th6 trustees, report above. Slgned on behalf of the charlty's trustees. Slgnature Full Name Louise Carol Pa￿er Lisa LO￿aIne Hillan Chair Secretary 25th January 2023 26° January 2023 Date ## **Alton Beer Festival** Drinking for Local Charities since 2002 ## **ABF Charitable Trust** ## Statement of Accounts: 1 April 2021 through 31 March 2022 Income: Donations received from Alton Beer Festival events |OpeningBalance – 1stApril 2021|£9,312.38| |---|---| |Income – donations received from Alton Beer Festival events|£0.00| |Grant awards – breakdown below|£3,115.00| |ClosingBalance – 31stMarch 2022|**£6,197.38**| Recipients of Grant Awards between 1 April 2021 and 31 March 2022: |**Recipient**|**Requested**|**Grant Amount**| |---|---|---| |The Kings Arms Name Youth Project|Winter 2019|£490.00| |League of Friends of Alton Hospitals|Summer 2019|£500.00| |Alton Local Food Initiative|Winter 2020|£125.00| |Alton CommunityAssociation|Winter 2019|£500.00| |Alton CommunityAssociation|Summer 2019|£500.00| |Alton CommunityAssociation|Winter 2020|£1,000.00| www.altonbeerfestival.org.uk ABFCT Charity Reg No: 1170115 Office: Fairways, Old Odiham Road, Alton, GU34 4BU