## **Trustees’ Annual Report for the period** **From 31 March 2020 to 31 March 2021** ## **Charity name: ABF Charitable Trust** ## **Charity registration number: 1170155** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|**Distribution of funds to charitable**
**causes in the Alton area, per the**
**constitution**| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|**Funds are received from the Alton Beer**
**Festival events. These funds are then**
**distributed by ABF Charitable Trust.**| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|**Yes, confirmed.**| **Additional information (optional)** You may choose to include further statements where relevant about: ||SORP reference|| |---|---|---| |Policy on grant making|Para 1.38|**Yes, formal grant award policy in place.**| |Policy on social investment
including program related
investment|Para 1.38|**Not applicable, no investments.**| |Contribution made by
volunteers|Para 1.38|**Volunteers contribute time only.**| |Other||| ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|**The charity has awarded 5 grants to 5**
**separate local charities and worthy**
**causes during the year.**
**Each award was based on a written**
**application, requiring a showing of need**
**in the local area.**
**Each application is judged against our**
**grant policy and is primarily for a**
**tangible item of expenditure.**
**Some awards pay for training and**
**counselling, which then yields benefits**
**within the community.**| ## **Additional information (optional)** You may choose to include further statements where relevant about: |Achievements against
objectives set|Para 1.41|**Met. We request proof of appropriate**
**expenditure consist with award from all**
**recipients. Impact monitored,**
**objectives met.**| |---|---|---| |Performance of fundraising
activities against objectives
set|Para 1.41|**Activities that raised the funds are via a**
**separate entity.**| |Investment performance
against objectives|Para 1.41|**Not applicable.**| |Other||| ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|**Note that the charity receives money**
**from the Alton Beer Festival and**
**distributes this to charitable causes in**
**the Alton area, in accordance with its**
**Constitution. As a result of Covid-19,**
**the Alton Beer Festival could not hold**
**any events. So no funds were raised,**
**and ABFCT received £0 funds. It**
**distributed £3290.50, however, when**
**grant recipients from 2019-20 belatedly**
**submitted overdue documents relating**
**to grants awarded (but not distributed in**
**part or in full) in 2019-20. These funds**
**are held in a TSB bank account. There**
**were no expenses in the period, and the**
**charity has no other assets, liabilities or**
**reserves.**| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|**We do not hold a reserve. It should be**
**noted that a £25 float is held in the TSB**
**bank account.**| |Amount of reserves held|Para 1.22|**We do not hold a reserve. It should be**
**noted that a £25 float is held in the TSB**
**bank account. A closing bank balance**
**represents grant applications that have**
**been allocated but not yet donated.**| |Reasons for holding zero
reserves|Para 1.22|**There is no requirement to hold any**
**reserves. The charity aims to distribute**
**all the money it receives in the year of**
**receipt, in order to benefit the**
**community as soon as possible.**| |Details of fund materially in
deficit|Para 1.24|**There are no deficits.**| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|**As a result of the coronavirus pandemic,**
**no Alton Beer Festival events were held**
**from 1st April 2020 through 31st March**
**2021. When Alton Beer Festival**
**resumes its activities, and transfers**
**funds to the charity, then the charity can**
**resume distribution of grants. The**
**charity will continue for as long as the**
**Alton Beer festival is in existence, even**
**if festivals—and thus the charity’s active**
**distribution of grants—must be put on**
**hold in response to the pandemic.**| ## **Additional information (optional)** You may choose to include further statements where relevant about: |The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|**All of the charity's income is from**
**donations from the Alton Beer Festival,**
**a separate entity.**| |---|---|---| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|**There are no investments.**| |A description of the principal
risks facing the charity|Para 1.46|**The coronavirus pandemic has**
**temporarily interrupted the Alton Beer**
**Festival’s activities as the charity’s**
**source of funds.**| |Other||| **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|
Para 1.25|**Constitution**| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|**CIO (foundation)**| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|**Following a skills audit, six trustees**
**formed this CIO. One trustee, Neil**
**Sutherland, is completely uninvolved**
**with any fundraising activities by Alton**
**Beer Festival, ensuring objectivity. The**
**other trustees range in professional**
**backgrounds and areas of expertise.**| ## **Additional information (optional)** You may choose to include further statements where relevant about: |Policies and procedures
adopted for the induction
and training of trustees|Para 1.51|| |---|---|---| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|**The charity exists and functions**
**completely independently from any**
**other organisations, except for Alton**
**Beer Festival,****_see_ below.**| |Relationship with any
related parties|Para 1.51|**The Alton Beer Festival volunteers put**
**on two festivals and an Oktoberfest**
**each year, donating all profits to the**
**charity (in the absence of the**
**coronavirus pandemic). That is the only**
**relationship with any other party.**| |Other||| ## **Reference and Administrative details** |Charity name|ABF Charitable Trust| |---|---| |Other name the charity uses|None| |Registered charity number|1170155| |Charity’s principal address|Fairways
Old Odiham Road
Alton
GU34 4BU| **Names of the charity trustees who manage the charity** |1
2
3
4
5
6|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee (if any)**| |---|---|---|---|---| ||Louise Parker|Chair|Entireyear|| ||Neil Sutherland|Treasurer|Entireyear|| ||Lisa Hillan|Secretary|Entireyear|| ||Nigel Hoppitt||Entireyear|| ||Frank Norris||Entireyear|| ||AndyRickards||Entireyear|| Corporate trustees – names of the directors at the date the report was approved **Director name None** Name of trustees holding title to property belonging to the charity |**Trustee name**|**Dates acted if not for whole year **|| |---|---|---| |||| |**None**||| ## **Funds held as custodian trustees on behalf of others** |Description of the assets
held in this capacity|None.| |---|---| |Name and objects of the
charity on whose behalf the
assets are held and how this
falls within the custodian
charity’s objects|Not applicable.| |Details of arrangements for
safe custody and
segregation of such assets
from the charity’s own
assets|Not applicable.| Addltton•l Inlorni•llon (optIon￿l N•m•* ahd addr•s••s ol advkner5 Ioptional infornmtlonl Typg gt N•m• Address NIA Nam# ol chld executlve or namm of wnlor staff mwnb•rs IOptlon•l Inlorm•donl 'NIA Exemptions from disclosure Rewn lor n(Trdi￿kn￿v8 cf key p•rsonn•l d•tall$ Nol 4ppll¢•bl•. Other optional informallon Doclarations The truste•s d8clare thal they hav• approv•d th• Iru8t••6' r•port abov•. Sl9ned on b•half of th• charily's truslws. 8wnature Full Nam• Liuif& CtsL Fft£r Chalr TrnarArer Date IOAL 2ozz ## **Alton Beer Festival** Drinking for Local Charities since 2002 ## **ABF Charitable Trust** Statement of Accounts: 1 April 2020 through 31 March 2021 Income: Donations received from Alton Beer Festival events |OpeningBalance – 1stApril 2020|£12,602.88| |---|---| |Income – donations received from Alton Beer Festival events|£0.00| |Grant awards – breakdown below|£3,290.50| |ClosingBalance – 31stMarch 2021|**£9,312.38**| Recipients of Grant Awards between 1 April 2020 and 31 March 2021: |**Recipient**|**Requested**|**Grant Amount**| |---|---|---| |3rdAlton Scout Group|Winter 2020|£292.33| |Broadlands RDA|Winter 2020|£1,800.00| |Alton Cardiac Rehab|Winter 2020|£93.17| |Holybourne Theatre|Summer 2019|£800.00| |The Kings Arms Name Youth Project|Winter/Summer 2019|£305.00| www.altonbeerfestival.org.uk ABFCT Charity Reg No: 1170115 Office: Fairways, Old Odiham Road, Alton, GU34 4BU