**York Evangelical Church 2021 Annual Report to the Charity Commission**
## **1. Reference and administrative details**
York Evangelical Church is a CIO with charity registration number 1170144. The short-form YEC is often used to refer to the church. The church office is at 60 South Bank Avenue, York YO23 1DP. The short-form 60SBA is often used to refer to this building.
## **2. Structure, governance and management**
As a church, we aim to follow what we believe is the New Testament pattern, in which local churches are led and served by elders and deacons. As a CIO, however, we must be governed by trustees. Our constitution reconciles these two viewpoints by requiring that all elders and two deacons (the secretary and the treasurer) are also trustees. Elders and deacons are appointed following a nomination duly endorsed by at least 75% of those voting at a meeting for all members.
Throughout 2021 the trustees were Gordon Frame, Ed Hambleton, Neil Hulse, Alastair Jakeman, Colin Runciman and Peter Stevens.
The trustees form a small group, and are in frequent contact. We use password-protected email and shared digital documents for communication supporting day-to-day decision making. We have formal meetings at least quarterly.
YEC is a member of FIEC, the national Fellowship of Independent Evangelical Churches. We benefit from the support network, resources and conferences provided by FIEC for church leaders. Our constitution and church handbook were drawn up with assistance from FIEC in 2016, and approved by the Charity Commission as part of our CIO application.
## **3. Volunteers**
Most of the activities organised by YEC are run by volunteers and we are grateful for their hard work and commitment. We have a rolling programme of applications and renewals for DBS checks where needed. For each activity there is a link elder who maintains oversight.
## **4. Objectives and activities**
In summary the purposes of YEC are: (a) to advance the Christian faith, primarily but not exclusively within York and the surrounding neighbourhood; (b) to put our faith into practice, for example by the prevention and relief of need or hardship, by the advancement of education, and by the provision of community facilities.
Our single most important activity in pursuit of (a) continues to be to maintain a regular pattern of morning and afternoon Sunday worship meetings, to which all are welcome, with an emphasis on biblical teaching and its contemporary application. In pursuit of (b) we have particularly aimed to serve our local community in the South Bank area of York. Further details, and a summary of various activities, are given in the next section.
The trustees have due regard to the expectation that a CIO should provide a public benefit. As a local church we are keen that YEC should be a good neighbour to the diverse community around us. We are keen to serve that community in a variety of ways, to
welcome everyone, and to share with them the transformational good news of the Christian gospel.
## **5. Achievements and performance**
On Sundays throughout 2021 we held two meetings for public worship, with provision for all ages. For the first quarter, because of a fresh wave of Covid-19 infections, these meetings were held online only, using Zoom. From Easter onwards, the Sunday morning meeting became a blended one, with both a physical congregation gathering in a “Covid secure” way and another section of the congregation joining us online. By the end of the year, we had a gathered congregation for both morning and evening services, but we also continued to provide the alternative of joining these meetings online.
Our usual separate teaching groups for children on Sundays had to be suspended for the first part of the year. The online services on Sunday mornings were adapted in various ways to encourage children’s participation: for example, we incorporated puppet-figure dramatisations to accompany readings of Bible passages, using the “godly play” approach. We also arranged additional online events for children during the week.
Many of our other activities, usually based on indoor gatherings in our small Community Space at 60SBA, or in members’ homes, were adapted to run online or in an outdoor setting. These included, for example, Film Nights with assistance for international visitors by subtitles and prompted discussion, and Minims music workshops for infants and parents in our local community.
As another example, our Memory Lane team runs occasional themed events for the elderly. This team’s response to the continuing Covid constraints was to record themed programmes, and to distribute them in digital form.
At the outset of lock-down in 2020 we introduced “Zoom in for prayer” (ZIFP) each weekday lunch-time, to share online the latest information about needs in our church family and local community and how we might respond to them. During 2021, as people resumed their occupations and social activities away from home, we progressively reduced the frequency of ZIFP. At the end of the year, though many lock-down concerns were now resolved, we continued ZIFP weekly, recognising its particular benefit for the more isolated members of our community.
Our seven home groups, located in different districts of York, continued to study together, pray together, and work together as teams. Where necessary in view of Covid-related advice, they too met online, or outdoors, or in smaller groups.
Beyond the immediate circle of our church family, our pastoral elders continued specific contributions for the benefit of the wider community. For example, these included parenting courses under the auspices of Family Matters, and support work with groups of inmates at the Full Sutton prison.
We also continued to support various missionary and Christian relief agencies, both in the UK and internationally, by prayer, by financial sponsorship, and where possible by volunteering direct assistance. Among local examples, we assisted the work of The Besom in York, giving practical help to the needy, and of Restore (York) Ltd, accommodating and supporting the homeless.
## **6. Financial matters**
A statement of accounts, with commentary, is provided as a separate document. A report from an independent examiner is also provided separately.
We have no explicitly stated policy about the level of reserves held. At the start of 2021 the balance of our general account was around £35,000, sufficient to cover an emergency such as a building repair and temporary accommodation. At the close of the year the balance was around £40,000.
We do not hold any funds as a custodian trustee.
Colin Runciman, Chair of Trustees Approved by trustees, 21 October 2022
York Evangelical Church Accounts 2021
Statement of accounts for Charity Commission, Annual Return
## **York Evangelical Church Annual Accounts 01-01-21 to 31-12-21**
## **1. Introductory Notes**
1.1. The 2021 Annual Accounts were presented to the YEC Trustees and Church Membership at the AGM on 20-04-2022. Copies of the accounts were made available to Trustees and Church Members over two weeks in advance of the AGM in accordance with the YEC Constitution. The Trustees and Membership had opportunity to ask the treasurer questions about the accounts.
1.2. An Independent Examination of the complete 2021 Annual Accounts has been undertaken by external, independent, qualified accountant. A copy of the Independent Examiner's Report is included as part of the submission to the Charity Commission.
## **2. Statement of Receipts and Payments**
## **RECEIPTS**
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Veszprem
Stillman Fund Sundry Account
General Missions Church Training
60SBA Account Pastoral Fund (Support for (Restricted TOTAL
Account Account (B&D Varga) Account
Students) Funds)
Account
Loose Offering 462.00 - - - - - - - 462.00
Members' Donations / Gifts / Payments 89,205.00 - 1,600.00 380.00 1,020.00 - - 3,455.00 95,660.00
Tax Refund via Gift Aid 16,752.34 - - - - 125.00 - 150.00 17,027.34
Bank Interest 5.17 - - - - - - - 5.17
Misc. 350.00 - - - - - - - 350.00
Transfer to Missions Account (13,596.86) 13,596.86 - - - - - - 0.00
Transfer to 60SBA Acc (22,600.00) - 22,600.00 - - - - - 0.00
Transfer to B&D Account (300.00) - - (600.00) 900.00 - - - 0.00
Transfer to Sundry Acc (70.00) - - - - - - 70.00 0.00
Transfer from Pastoral Acc 2,000.00 - - (2,000.00) - - - - 0.00
60SBA Tenants' Rent & Bills - - 9,767.76 - - - - - 9,767.76
60SBA Hall Hire - - 20.00 - - - - - 20.00
TOTAL 72,207.65 13,596.86 33,987.76 -2,220.00 1,920.00 125.00 0.00 3,675.00 123,292.27
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York Evangelical Church Accounts 2021
Statement of accounts for Charity Commission, Annual Return
## **PAYMENTS**
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Veszprem
Stillman Fund Sundry Account
General Missions Church Training
60SBA Account Pastoral Fund (Support for (Restricted TOTAL
Account Account (B&D Varga) Account
Students) Funds)
Account
Employees' Salaries & Expenses 42,352.71 - - - - - - - 42,352.71
Training Course Fees - - - - - - - - 0.00
Room Hire 3,403.25 - - - - - - - 3,403.25
Visiting Speakers Gifts and Travel Costs 420.40 - - - - - - - 420.40
Copyright / Film Licenses 1,400.33 - - - - - - - 1,400.33
Advertising / Printing / Books 615.96 - - - - - - - 615.96
Audio & Visual Equipment 682.01 - - - - - - - 682.01
Catering 519.25 - - - - - - - 519.25
Miscellaneous 1,134.49 - - - - - - - 1,134.49
Donations to other charities / churches 17,959.08 - - - - - - - 17,959.08
Missions Giving - 12,725.00 - - - - - - 12,725.00
Mortgage and loans repayments - - 29,053.89 - - - - - 29,053.89
Building Maintenance - - 415.80 - - - - - 415.80
Utility Bills & Insurance - - 3,050.09 - - - - - 3,050.09
Gifts to Veszprem Church - - - - 1,920.00 - - - 1,920.00
Payments from pastoral fund - - - 1,108.70 - - - - 1,108.70
Payments from sundries account - - - - - - - 6,270.40 6,270.40
TOTAL 68,487.48 12,725.00 32,519.78 1,108.70 1,920.00 0.00 0.00 6,270.40 123,031.36
EXCESS OF RECEIPTS OVER PAYMENTS
3,720.17 871.86 1,467.98 -3,328.70 0.00 125.00 0.00 -2,595.40 260.91
OPENING AND CLOSING BALANCES
Balances on 1st Jan. 2021 35,573.03 812.10 799.92 8,368.92 0.00 2,995.41 1,500.00 1,690.00 51,739.38
Balances on 31st Dec. 2021 39,293.20 1,683.96 2,267.90 5,040.22 0.00 3,120.41 1,500.00 -905.40 52,000.29
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York Evangelical Church Accounts 2021
Statement of accounts for Charity Commission, Annual Return
## **3. Statement of Monetary Assets and Liabilities 31-12-21**
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Veszprem
Stillman Fund Sundry Account
General Missions Church Training
60SBA Account Pastoral Fund (Support for (Restricted TOTAL
Account Account (B&D Varga) Account
Cash Assets Account Students) Funds)
Lloyds Bank, Current Account 7,000.29 - - - - - - 7,000.29
Lloyds Bank, 30 Day Account 32,292.91 1,683.96 2,267.90 5,040.22 0.00 3,120.41 1,500.00 -905.40 45,000.00
Loose cash - - - - - - - 0.00
39,293.20 1,683.96 2,267.90 5,040.22 0.00 3,120.41 1,500.00 -905.40 52,000.29
Other Monetary Assets
Gift Aid Claim for 2021 19,255.56 - 300.00 - - - - - 19,555.56
(Received 24-01-22)
19,255.56 0.00 300.00 0.00 0.00 0.00 0.00 0.00 19,555.56
Monetary Liabilities
Mortgage for 60SBA (See note A) - - 6,667.74 - - - - - 6,667.74
0.00 0.00 6,667.74 0.00 0.00 0.00 0.00 0.00 6,667.74
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## **4. Notes**
**A.** YEC purchased a property called 60 South Bank Avenue in 2014 (referred to as 60SBA). A mortgage of £142,312 was borrowed over a 15 year term to assist with the purchase. At the close of 2021 the remaining balance on the mortgage was £6,667.74. Part of the property is a flat which is rented out. Income from rent is used to contribute towards the monthly mortgage payments.
## **5. Signatories**
Annual Accounts prepared by Pete Stevens, YEC Trustee and Treasurer
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Signed Date 03/02/2022
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Annual Accounts accepted by all Trustees on 20/04/2022
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## **Independent Examiner's Report to York Evangelical Church**
I report on the accounts of York Evangelical Church, for the year ended 31[st] December 2021.
## **Respective responsibilities of the Trustees and Independent Examiner**
The trustees are responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed.
Having satisfied myself that the charity is not subject to audit under company law and is eligible for independent examination, it is my responsibility to:
- examine the accounts under section 145 of the 2011 Act;
- follow the procedures laid down in the General Directions given by the Charity Commissioners section 145(5)(b) of the 2011 Act; and
- state whether particular matters have come to my attention.
## **Basis of Independent Examiner's Statement**
My examination was carried out in accordance with the general directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair view’ and the report is limited to those matters set out in the statement below:
## **Independent Examiner's Statement**
In connection with my examination, no matters have come to my attention:
1. which give me reasonable cause to believe that in any material respect the requirements
- to keep accounting records in accordance with s.130 of the 2011 Act; or
- to prepare accounts which accord with these accounting records
- have not been met; or
2. to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
## **Rachel Hillman BSc (Hons) ACMA, CGMA Certified Institute of Management Accountants**
17[th] June 2022