**York Evangelical Church 2020 Annual Report to the Charity Commission**
## **1. Reference and administrative details**
York Evangelical Church is a CIO with charity registration number 1170144. The short-form YEC is often used to refer to the church. The church office is at 60 South Bank Avenue, York YO23 1DP. The short-form 60SBA is often used to refer to this building.
## **2. Structure, governance and management**
As a church, we aim to follow what we believe is the New Testament pattern, in which local churches are led and served by elders and deacons. As a CIO, however, we must be governed by trustees. Our constitution reconciles these two viewpoints by requiring that all elders and two deacons (the secretary and the treasurer) are also trustees. Elders and deacons are appointed following a nomination duly endorsed by at least 75% of those voting at a meeting for all members.
At the start of 2020 the trustees were Gordon Frame, Neil Hulse, Alastair Jakeman, Colin Runciman, Peter Stevens and Mark Troughton. During the year, Mark Troughton retired as pastor and elder of the church, and therefore as a trustee. Ed Hambleton, our trainee pastor, became an elder and trustee at the end of May.
The trustees form a small group, and are in frequent contact. We use password-protected email and shared digital documents for communication supporting day-to-day decision making. We have formal meetings at least quarterly.
YEC is a member of FIEC, the national Fellowship of Independent Evangelical Churches. We benefit from the support network, resources and conferences provided by FIEC for church leaders. Our constitution and church handbook were drawn up with assistance from FIEC in 2016, and approved by the Charity Commission as part of our CIO application.
## **3. Volunteers**
Most of the activities organised by YEC are run by volunteers and we are grateful for their hard work and commitment. We have a rolling programme of applications and renewals for DBS checks where needed. For each activity there is a link elder who maintains oversight.
## **4. Objectives and activities**
In summary the purposes of YEC are: (a) to advance the Christian faith, primarily but not exclusively within York and the surrounding neighbourhood; (b) to put our faith into practice, for example by the prevention and relief of need or hardship, by the advancement of education, and by the provision of community facilities.
Our single most important activity in pursuit of (a) continues to be to maintain a regular pattern of morning and afternoon Sunday worship meetings, to which all are welcome, with an emphasis on biblical teaching and its contemporary application. In pursuit of (b) we have particularly aimed to serve our local community in the South Bank area of York. Further details, and a summary of various activities, are given in the next section.
We confirm that the trustees have had due regard to the expectation that a CIO should provide a public benefit. As a local church we are keen that YEC should be a good neighbour to the diverse community around us. We are keen to serve that community in a variety of ways, to welcome everyone, and to share with them the transformational good news of the Christian gospel.
## **5. Achievements and performance**
For the vast majority of Sundays throughout 2020, we held two meetings for public worship, with provision for all ages. From mid-March onwards, following government directives in response to Covid-19, these meetings were mostly held online using Zoom. Our usual separate teaching groups for children had to be suspended, but the online services on Sunday mornings were adapted in various ways to encourage children’s participation. Towards the end of the year, we started some blended services, with a limited congregation gathering in a “Covid secure” way and joined by others online using Zoom.
Many of our other activities, usually based on indoor gatherings at 60SBA or in members’ homes, had to be adapted or in some cases suspended. From the outset of lock-down we introduced “Zoom in for prayer” each weekday lunch-time, to share online the latest information about needs in our church family and local community and how we might respond to them. Our seven home groups, located in different districts of York, continued to study together, pray together, and work together as teams. However, they met mostly online or, when permitted, they met outdoors or in smaller groups. Various other regular events ranging from Minims music workshops for infants and parents in our local community, to Film Nights with assistance for international visitors by subtitles and prompted discussion, were adapted and rearranged to be held online.
Another result of the pandemic was an increasing need for pastoral care, both within and beyond our usual congregation, sometimes in emergency. We are particularly grateful to our trainee pastor Ed Hambleton for his many contributions in this area.
We continued to support missionary and Christian relief agencies, both in the UK and internationally, by prayer, by financial sponsorship, and where possible by volunteering direct assistance. Among local examples, we assisted the work of The Besom in York, giving practical help to the needy, and of Restore (York) Ltd, accommodating and supporting the homeless .
## **6. Financial review**
A statement of independently examined accounts, with commentary, is provided as a separate document.
We have no explicitly stated policy about the level of reserves held. At the end of 2019 we carried forward a little over £21,000 in our general funds, sufficient to cover an emergency such as a building repair and temporary accommodation.
Colin Runciman, Chair of Trustees Approved by trustees, 9 September 2021.
York Evangelical Church Accounts 2020
## **York Evangelical Church Annual Accounts 01-01-20 to 31-12-20**
## **1. Introductory Notes**
1.1. The 2020 Annual Accounts were presented to the YEC Trustees and Church Membership at the AGM on 21-04-2021. Copies of the accounts were made available to Trustees and Church Members over two weeks in advance of the AGM in accordance with the YEC Constitution. The Treasurer presented the Annual Accounts and answered questions from the Trustees and Membership.
1.2. An Independent Examination of the complete 2020 Annual Accounts has been undertaken by external, independent, qualified accountant. A copy of the Independent Examiner's Report is included as part of the submission to the Charity Commission.
## **2. Statement of Receipts and Payments**
## **RECEIPTS**
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Veszprem
Stillman Fund Sundry Account
General Missions Church Training
60SBA Account Pastoral Fund (Support for (Restricted TOTAL
Account Account (B&D Varga) Account
Students) Funds)
Account
Loose Offering 273.10 - - - - - - 273.10
Members' Donations / Gifts / Payments 79,855.00 - 65.00 10,797.62 1,020.00 500.00 - 1,740.00 93,977.62
Tax Refund via Gift Aid 19,389.70 - 362.50 - - 187.50 - 61.48 20,001.18
FIEC Training Fund Grant - - - - - 10,000.00 - - 10,000.00
Bank Interest 16.33 - - - - - - 16.33
Misc. 1,500.00 - - - - - - 1,500.00
Loan Repayment 37,500.00 - - - - 37,500.00
Transfer to Missions Account (12,441.71) 12,441.71 - - - - - 0.00
Transfer to 60SBA Acc (49,500.26) - 49,500.26 - - - - 0.00
Transfer to B&D Account (900.00) - - - 900.00 - - 0.00
Transfer to Sundry Acc (500.00) - - - - - 500.00 0.00
Transfer to Stillman Fund (1,500.00) - - - - 1,500.00 0.00
Transfer from Training Acc 16,313.34 - - - - (16,313.34) - 0.00
60SBA Tenants' Rent & Bills - - 9,490.84 - - - - 9,490.84
60SBA Hall Hire - - 165.00 - - - - 165.00
TOTAL 90,005.50 12,441.71 59,583.60 10,797.62 1,920.00 -5,625.84 1,500.00 2,301.48 172,924.07
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York Evangelical Church Accounts 2020
## **PAYMENTS**
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Veszprem
Stillman Fund Sundry Account
General Missions Church Training
60SBA Account Pastoral Fund (Support for (Restricted TOTAL
Account Account (B&D Varga) Account
Students) Funds)
Account
Employees' Salaries & Expenses 63,295.57 - - - - 561.49 - - 63,857.06
Training Course Fees - - - - 3,300.00 - - 3,300.00
Room Hire 2,386.25 - - - - - - - 2,386.25
Visiting Speakers Gifts and Travel Costs 75.00 - - - - - - - 75.00
Miscellaneous 3,398.62 - 330.14 - - - - - 3,728.76
Donations to other charities / churches 6,492.86 - - - - - - - 6,492.86
Missions Giving - 12,550.00 - - - - - - 12,550.00
Mortgage and loans repayments - - 53,986.98 - - - - - 53,986.98
Building Maintenance - - 2,353.56 - - - - - 2,353.56
Utility Bills & Insurance - - 3,199.76 - - - - - 3,199.76
Gifts to Veszprem Church - - - - 1,920.00 - - - 1,920.00
Payments from pastoral fund - - - 2,740.00 - - - 2,740.00
Payments from sundries account - - - - - - - 823.39 823.39
TOTAL 75,648.30 12,550.00 59,870.44 2,740.00 1,920.00 3,861.49 0.00 823.39 157,413.62
EXCESS OF RECEIPTS OVER PAYMENTS
14,357.20 (108.29) (286.84) 8,057.62 0.00 -9,487.33 1,500.00 1,478.09 15,510.45
OPENING AND CLOSING BALANCES
Balances on 1st Jan. 2020 21,215.83 920.39 1,086.76 311.30 0.00 12,482.74 0.00 211.91 36,228.93
Balances on 31st Dec. 2020 35,573.03 812.10 799.92 8,368.92 0.00 2,995.41 1,500.00 1,690.00 51,739.38
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York Evangelical Church Accounts 2020
## **3. Statement of Monetary Assets and Liabilities 31-12-20**
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Veszprem
Stillman Fund Sundry Account
General Missions Church Training
60SBA Account Pastoral Fund (Support for (Restricted TOTAL
Account Account (B&D Varga) Account
Cash Assets Account Students) Funds)
Lloyds Bank, Current Account 15,739.38 - - - - - - 15,739.38
Lloyds Bank, 30 Day Account 19,833.65 812.10 799.92 8,368.92 0.00 2,995.41 1,500.00 1,690.00 36,000.00
Loose cash 0.00 - - - - - - 0.00
35,573.03 812.10 799.92 8,368.92 0.00 2,995.41 1,500.00 1,690.00 51,739.38
Other Monetary Assets
Interest free loan to YEC Pastor for - - - - - - - - 0.00
purchase of house (See note A)
Gift Aid Claim for 2020 16,752.34 - - - - 125.00 - 150.00 17,027.34
(Received 12-01-21)
16,752.34 0.00 0.00 0.00 0.00 125.00 0.00 150.00 17,027.34
Monetary Liabilities
Mortgage for 60SBA (See note B) - - 34,948.87 - - - - 34,948.87
Interest free loan from church member - - - - - - - 0.00
for purchase of 60SBA (See note C)
0.00 0.00 34,948.87 0.00 0.00 0.00 0.00 34,948.87
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## **4. Notes**
- **A.** An interest free loan of £40,000 was provided to the church pastor in 2004 from church funds when he joined the church as an employee. This loan was to assist with the purchase of a house. The loan was fully repaid to the church in August 2020.
**B.** YEC purchased a property called 60 South Bank Avenue in 2014 (referred to as 60SBA). A mortgage of £142,312 was borrowed over a 15 year term to assist with the purchase. At the close of 2020 the remaining balance on the mortgage was £34,948.87. Part of the property is a flat which is rented out. Income from rent is used to contribute towards the monthly mortgage payments.
**C.** An interest free loan of £10,000 was given to YEC by a church member in 2014 to assist with the purchase of 60 South Bank Avenue (60SBA). YEC completed full repayment of this loan in November 2020.
## **5. Signatories**
Annual Accounts prepared by Pete Stevens, YEC Trustee and Treasurer
**Signed Date** 27/04/2021
Annual Accounts accepted by all Trustees on _____________09/09/2021
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## **Independent Examiner's Report to York Evangelical Church**
I report on the accounts of York Evangelical Church, for the year ended 31[st] December 2020.
## **Respective responsibilities of the Trustees and Independent Examiner**
The trustees are responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed.
Having satisfied myself that the charity is not subject to audit under company law and is eligible for independent examination, it is my responsibility to:
- examine the accounts under section 145 of the 2011 Act;
- follow the procedures laid down in the General Directions given by the Charity Commissioners section 145(5)(b) of the 2011 Act; and
- state whether particular matters have come to my attention.
## **Basis of Independent Examiner's Statement**
My examination was carried out in accordance with the general directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair view’ and the report is limited to those matters set out in the statement below:
## **Independent Examiner's Statement**
In connection with my examination, no matters have come to my attention:
1. which give me reasonable cause to believe that in any material respect the requirements
- to keep accounting records in accordance with s.130 of the 2011 Act; or
- to prepare accounts which accord with these accounting records
- have not been met; or
2. to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
## **Rachel Hillman BSc (Hons) ACMA, CGMA Certified Institute of Management Accountants**
## **1[st] June 2021**
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