2021-08-31-accounts

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Trustees' Annual Report for the period

From

Period start date Period end date Day Month Year Day Month Year 01 Sept 2020 To 31 Aug 2021

Section A Reference and administration details

Charity name The Polish Saturday School in Reading Other names charity is known by Polska Szkoła Sobotnia w Reading Registered charity number (if any) 1170127

Charity’s principal address 81 London Road

Reading Berkshire Postcode RG1 5BY

Names of the charity trustees who manage the charity

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Dates acted if not for whole Name of person (or body) entitled
Trustee name Office (if any)
year to appoint trustee (if any)
1 Ms Oliwia Miłek-Richards Chair
2 Mrs Małgorzata Niedbało Vice-Chair
3 Mrs Joanna Dadej Treasurer
4 Fr Rafał Jarosławski
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Names of the trustees for the charity, if any, (for example, any custodian trustees)

Name Dates acted if not for whole year

Names and addresses of advisers (Optional information)

Type of adviser Name Address

Name of chief executive or names of senior staff members (Optional information)

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Section B Structure, governance and management

Description of the charity’s trusts

Type of governing document

• (eg. trust deed, constitution)

Constitution

How the charity is constituted

• (eg. trust, association, company)

Charitable Incorporated Organisation (CIO) foundation model

Trustee selection methods

• (eg. appointed by, elected by)

Appointed

Additional governance issues (Optional information)

You may choose to include additional information, where relevant, about:

• policies and procedures adopted for the induction and training of trustees;

The Polish Saturday School in Reading since its conception in 1953 acted as an Unincorporated Association (stowarzyszenie). In November 2016 the Polish Saturday School in Reading fulfilled all the requirements of the Charity Commission and become registered charity, as a Charitable Incorporate Organisation, CIO.

• the charity’s organisational structure and any wider network with which the charity works;

• relationship with any related parties;

• trustees’ consideration of major risks and the system and procedures to manage them.

Section C Objectives and activities

Summary of the objects of the charity set out in its governing document

The object of The Polish Saturday School in Reading is to advance education of young people between the ages of 4 and 20 in Reading and the surrounding areas, in Polish language, literature, history, geography, culture, tradition and Christian values.

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Teaching children and young people from the ages of 4 up to 16 with a curriculum closely aligned to the one recommended by Polish Ministry of Education (in relation to Polish language and literature) Summary of the main activities undertaken for the Exposing students to Polish culture and traditions through, for example public benefit in relation to arts, drama, music and dance. Encouraging students to share knowledge these objects (include within of Polish heritage with other students in their mainstream schools through this section the statutory declaration that trustees have presentations and exhibitions on, for example, International Days. had regard to the guidance issued by the Charity Commission on public benefit)

Additional details of objectives and activities (Optional information)

The demand for the school places is still high. A waiting list exists as the You may choose to include Polish Saturday School in Reading cannot offer places to all who want to further statements, where enrol. Due to the fact that the school is constrained by the premises relevant, about: space available. However, the Trustees have regular discussions with the  policy on grantmaking; landlord to identify if additional class room spaces could be created within the landlord’s current estate portfolio. Equally, the waiting list is  policy programme related constantly being reviewed. As soon as a place becomes available those investment; from the waiting list are informed and offered it, submission date of the registration form is used to determine order of offers.

• contribution made by volunteers.

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Section D Achievements and performance

Summary of the main The Charity supports one of the biggest Polish Saturday Schools outside achievements of the charity London. In the school year 2020/21 (which corresponds with the school’s during the year financial year period) there were 250 pupils regularly attending school sessions. The school resumed non-pandemic teaching, i.e. lessons delivered in class rooms rather than virtually. Due to ongoing risk of re-occurrence of virus spread the school events such as nativity play or 3[rd] of May celebration didn’t go ahead.

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Section E Financial review

Brief statement of the The charity's reserve policy ensures that sufficient capital is available to charity’s policy on reserves cover the school operational costs for at least the next academic year.

Details of any funds materially in deficit

Further financial review details (Optional information)

You may choose to include additional information, where relevant about:

• the charity’s principal sources of funds (including any fundraising);

The charity's funding is principally derived from school fees. The main expenditure is for teaching staff renumeration, expenses incurred for books and teaching materials and insurance costs.

• how expenditure has supported the key objectives of the charity;

• investment policy and objectives including any ethical investment policy adopted.

Section F Other optional information

Section G Declaration

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Full name(s) OLIWIA MIŁEK-RICHARDS MAŁGORZATA NIEDBAŁO Position (eg Secretary, Chair, Chair Vice-Chair etc) Date 30/06/2022

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The Polish Saturday School in Reading No : 1170127
Receipts and payments accounts CC16a
For the period 01/09/2020 31/08/2021
To
from
Section A Receipts and payments
Unrestricted Restricted Endowment
Total funds Last year
funds funds funds
to the nearest £ to the nearest £ to the nearest £ to the nearest £ to the nearest £
A1 Receipts
School Fees 50558 0 0 50,558 0
Donations 80 0 0 80 0
Bank interests 1 0 0 1 0
Sub total (Gross income for
AR) 50,639 0 0 50,639 0
A2 Asset and investment sales,
(see table).
0 0 0 0
0 0 0 0 0
Sub total 0 0 0 0 0
Total receipts 50,639 0 0 50,639 0
A3 Payments
Staff Remuneration 32,510 0 0 32,510 0
HMRC PAYE/NIC 3,200 0 0 3,200 0
Books 3,354 0 0 3,354 0
Accountancy services 1,654 0 0 1,654 0
School fee refund 419 0 0 419 0
Premises Hire 1,000 0 0 1,000 0
Expenses First Aid box 17 0 0 17 0
Expenses Office Supplies 374 0 0 374 0
Expenses Postage 35 0 0 35 0
Expenses Travel 720 0 0 720 0
Expenses Bakery 395 0 0 395 0
Membership fee 270 0 0 270 0
School Insurance 828 0 0 828 0
School mobile monthly payment 233 0 0 233 0
Bank interests correction 1 0 0 1 0
Sub total 45,010 0 0 45,010 0
A4 Asset and investment
purchases, (see table)
0 0 0 0
0 0 0 0
Sub total 0 0 0 0 0
Total payments 45,010 0 0 45,010 0
Net of receipts/(payments) 5,629 0 0 5,629 0
A5 Transfers between funds 0 0 0 0 0
A6 Cash funds last year end 0 0 0 0 0
Cash funds this year end 5,629 0 0 5,629 0
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CCXX R1 accounts (SS)

30/06/2022

1

Section B Statement of assets and liabilities at the end of the period

Categories B2 Other monetary assets B3 Investment assets Signed by one or two trustees on behalf of all the trustees B1 Cash funds B5 Liabilities B4 Assets retained for the charity’s own use	Malgorzata Nidbalo Signature Oliwia Milek-Richards Total cash funds (agree balances with receipts and payments account(s)) Bank Account Closing Balance Details Details Details Staff Remuneration HMRC PAYE/NIC Details Details Laptop and other office equipment	Unrestricted funds Restricted funds to nearest £ to nearest £ 48,224 0 0 0 48,224 0 Agreement Error OK Unrestricted funds Restricted funds to nearest £ to nearest £ 0 0 Fund to which asset belongs Cost (optional) 0 Fund to which asset belongs Cost (optional) 150 0 0 Fund to which liability relates Amount due (optional) 2,986 361 0 Print Name OLIWIA MILEK-RICHARDS MALGORZATA NIEDBALO	Endowment funds to nearest £ 0 0
			0
			OK
			Endowment funds to nearest £ 0 Current value (optional) 0 Current value (optional) 0 0 When due (optional) Sept 2021 Sept 2021 Date of approval 23/06/2022 23/06/2022

CCXX R2 accounts (SS)

30/06/2022

2

Ref No: Financial Report for the period 1st September 2020 – 31st August 2021

My name is Lukasz Gancarz, and I am a director of Lucas Prestige Accountants Ltd. My company has been appointed by Mrs Oliwia Milek – Richards who is a Head of Trustees at The polish Saturday School in Reading

I had a good look through the organisation’s documents, and I cannot find any irregularities or mistakes than might have been made. All records have been made in accordance with current regulations.

The organisation keeps a good record of the following:

• Revenue ( Income from school fees )

• General Expenditure

• Operational Expenditure

• Teachers’ expenses claim

• Bank account statements

• Trial Balance

W: www.lucasprestigeaccountants.com P: [phone] E: [e-mail]

Lucas Prestige Accountants Ltd. Registered in England No. 10280428, VAT 245 9633 78 Blue Tower. Media City UK, Salford Quays, M50 2ST

The organisation is providing teaching services to Polish children living in UK. Organisations senior management has relevant qualifications to provide those kinds of services to general public.

From procedural aspect there are number of measures that are met in order to keep records as accurate as possible. Please find below a list of procedures:

• All invoices have to be accepted by the managements before they are authorised for payment.

• Sales book is kept in order to collect fees from parents.

• Accounting system is implemented in order to keep track of all activities

As my personal opinion, the organisation meets all the obligations to keep it records accurate. I could not find any errors in the organisations financial system. I am also pleased to conclude that The Polish School in Reading is selfsufficient and managed perfectly.

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Yours sincerely
Lukasz Gancarz
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W: www.lucasprestigeaccountants.com P: [phone] E: [e-mail]
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Lucas Prestige Accountants Ltd. Registered in England No. 10280428, VAT 245 9633 78 Blue Tower. Media City UK, Salford Quays, M50 2ST