## **Trustees' Annual Report for the period**
**From**
Period start date Period end date Day Month Year Day Month Year 01 Sept 2019 **To** 31 Aug 2020
## Section A Reference and administration details
**Charity name** The Polish Saturday School in Reading **Other names charity is known by** Polska Szkoła Sobotnia w Reading **Registered charity number (if any)** 1170127
**Charity’s principal address** 81 London Road
Reading Berkshire **Postcode RG1 5BY**
## **Names of the charity trustees who manage the charity**
**----- Start of picture text -----**
Dates acted if not for whole Name of person (or body) entitled
Trustee name Office (if any)
year to appoint trustee (if any)
1 Ms Oliwia Miłek-Richards Chair
2 Mrs Małgorzata Niedbało Vice-Chair
3 Mrs Joanna Dadej Treasurer
4 Fr Rafał Jarosławski
**----- End of picture text -----**
## **Names of the trustees for the charity, if any, (for example, any custodian trustees)**
**Name Dates acted if not for whole year**
## **Names and addresses of advisers (Optional information)**
**Type of adviser Name Address**
## **Name of chief executive or names of senior staff members (Optional information)**
March **2012**
**TAR**
1
**Section B Structure, governance and management**
## **Description of the charity’s trusts**
Type of governing document
- (eg. trust deed, constitution)
Constitution
How the charity is constituted
- (eg. trust, association, company)
Charitable Incorporated Organisation (CIO) foundation model
Trustee selection methods
- (eg. appointed by, elected by)
Appointed
## **Additional governance issues (Optional information)**
You **may choose** to include additional information, where relevant, about:
- policies and procedures adopted for the induction and training of trustees;
The Polish Saturday School in Reading since its conception in 1953 acted as an Unincorporated Association (stowarzyszenie). In November 2016 the Polish Saturday School in Reading fulfilled all the requirements of the Charity Commission and become registered charity, as a Charitable Incorporate Organisation, CIO.
- the charity’s organisational structure and any wider network with which the charity works;
- relationship with any related parties;
- trustees’ consideration of major risks and the system and procedures to manage them.
## **Section C Objectives and activities**
**Summary of the objects of the charity set out in its governing document**
The object of The Polish Saturday School in Reading is to advance education of young people between the ages of 4 and 20 in Reading and the surrounding areas, in Polish language, literature, history, geography, culture, tradition and Christian values.
March **2012**
**TAR**
2
Teaching children and young people from the ages of 4 up to 20 with a curriculum focused on preparation for national GCSE, AS and A-level examination in Polish language. **Summary of the main activities undertaken for the** Exposing students to Polish culture and traditions through, for example **public benefit in relation to** arts, drama, music and dance. Encouraging students to share knowledge **these objects (include within** of Polish heritage with other students in their mainstream schools through **this section the statutory declaration that trustees have** presentations and exhibitions on, for example, International Days. **had regard to the guidance issued by the Charity Commission on public benefit)**
## **Additional details of objectives and activities (Optional information)**
The demand for the school places is very big. A long waiting list exists as You **may choose** to include the Polish Saturday School in Reading cannot offer places to all who further statements, where want to enrol. Due to the fact that the school is constrained by the relevant, about: premises space available. However, the Trustees have regular policy on grantmaking; discussions with the landlord to identify if additional class room spaces could be created within the landlord’s current estate portfolio. Equally, the policy programme related waiting list is constantly being reviewed. As soon as a place becomes investment; available those from the waiting list are informed and offered it, submission date of the registration form is used to determine order of contribution made by contribution made by offers.
- contribution made by contribution made by volunteers.
March **2012**
**TAR**
3
Section D Achievements and performance
**Summary of the main achievements of the charity during the year**
The Charity supports one of the biggest Polish Saturday Schools outside London. In the school year 2019/20 (which corresponds with the school’s financial year period) there were 230 pupils regularly attending school sessions.
The School’s students continue to achieve excellent scores in the GSCE examination in Polish language.
The school’s academic year was significantly different from the previous years due to the COVID-29 pandemic and introduction of national lockdown. From April 2020 the school’s curriculum was delivered virtually.
The teachers rapidly adjusted into the new situation and all the effort was made to ensure that the Polish school routine was maintained albeit at slightly reduced number of hours.
March **2012**
**TAR**
4
**Section E Financial review**
**Brief statement of the charity’s policy on reserves**
The charity's reserve policy ensures that sufficient capital is available to cover the school operational costs for at least the next academic year.
**Details of any funds materially in deficit**
## **Further financial review details (Optional information)**
You **may choose** to include additional information, where relevant about:
- the charity’s principal sources of funds (including any fundraising);
- how expenditure has supported the key objectives of the charity;
The charity's funding is principally derived from school fees. The main expenditure is for teaching staff renumeration, expenses incurred for books and teaching materials and insurance costs.
The school’s management was successful in securing a grant, £2095, from the "Wspolnota Polska" Association, Polish organisation supporting Polish schools outside of Poland.
- investment policy and objectives including any ethical investment policy adopted.
## **Section F Other optional information**
## **Section G Declaration**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
**Signature(s) Full name(s)** OLIWIA MIŁEK-RICHARDS MAŁGORZATA NIEDBAŁO **Position (eg Secretary, Chair,** Chair Vice-Chair **etc) Date** 30/06/2021
March **2012**
**TAR**
5
**----- Start of picture text -----**
The Polish Saturday School in Reading No : 1170127
Receipts and payments accounts CC16a
For the period 01/09/2019 31/08/2020
To
from
Section A Receipts and payments
Unrestricted Restricted Endowment
Total funds Last year
funds funds funds
to the nearest £ to the nearest £ to the nearest £ to the nearest £ to the nearest £
A1 Receipts
School Fees 39722 0 0 39,722 0
Grant from "Wspolnota Polska"
Association 2095 0 0 2,095 0
Polish Educational Society transport cost
0 0 438 0
subsidy 438
Bank interests 0 0 0 0 0
0 0 0 0 0
0 0 0 0 0
0 0 0 0 0
Sub total (Gross income for
AR) 42,254 0 0 42,254 0
A2 Asset and investment sales,
(see table).
0 0 0 0
0 0 0 0 0
Sub total 0 0 0 0 0
Total receipts 42,254 0 0 42,254 0
A3 Payments
Staff Remuneration 28,879 0 0 28,879 0
HMRC PAYE/NIC 2,697 0 0 2,697 0
Office Supplies/Expenses 2,100 0 0 2,100 0
Fees / Courses 552 0 0 552 0
Coach Hire 875 0 0 875 0
Books 4,838 0 0 4,838 0
Accountancy services 1,284 0 0 1,284 0
School Insurance 828 0 0 828 0
School fee refund 285 0 0 285 0
Premises Hire 1,000 0 0 1,000 0
Sub total 43,337 0 0 43,337 0
A4 Asset and investment
purchases, (see table)
0 0 0 0
0 0 0 0
Sub total 0 0 0 0 0
Total payments 43,337 0 0 43,337 0
Net of receipts/(payments) -1,083 0 0 -1,083 0
A5 Transfers between funds 0 0 0 0 0
A6 Cash funds last year end 0 0 0 0 0
Cash funds this year end -1,083 0 0 -1,083 0
**----- End of picture text -----**
CCXX R1 accounts (SS)
30/06/2021
1
## **Section B Statement of assets and liabilities at the end of the period**
|**Categories**
**B2 Other monetary assets**
**B3 Investment assets**
Signed by one or two trustees on
behalf of all the trustees
**B1 Cash funds**
**B5 Liabilities**
**B4 Assets retained for the**
**charity’s own use**|Signature
Bank Account Closing Balance
**Details**
**_Total cash funds_**
(agree balances with receipts and payments
account(s))
**Details**
**Details**
**Details**
**Details**
Laptop and other office equipment
Staff Remuneration
HMRC PAYE/NIC|**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**42,595**
**0**
**0**
**0**
**42,595**
**0**
Agreement Error
OK
**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**0**
**0**
**Fund to which**
**asset belongs**
**Cost (optional)**
**0**
**Fund to which**
**asset belongs**
**Cost (optional)**
**500**
**0**
**0**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**
**3,298**
**395**
**0**
Print Name
OLIWIA MILEK-RICHARDS
MALGORZATA NIEDBALO|**Endowment**
**funds**
**to nearest £**
**0**
**0**|
|---|---|---|---|
||||**0**|
||||OK|
||||**Endowment**
**funds**
**to nearest £**
**0**
**Current value**
**(optional)**
**0**
**Current value**
**(optional)**
**0**
**0**
**When due**
**(optional)**
**Sept 2020**
**Sept 2020**
Date of
approval
24/06/2021
24/06/2021|
CCXX R2 accounts (SS)
30/06/2021
2
Ref No: Financial Report for the period 1[st] September 2019 – 31[st] August 2020
My name is Lukasz Gancarz and I am a director of Lucas Prestige Accountants Ltd. My company has been appointed by Mrs Oliwia Milek – Richards who is a Head of Trustees at The polish Saturday School in Reading.
I had a good look through the organisations documents and I cannot find any irregularities or mistakes than might have been made. All records has been made in accordance with current regulations.
The organisation keeps a good record of the following:
- Revenue ( Income from school fees )
- General Expenditure
- Operational Expenditure
- Teachers expenses claims
- Bank account statements
- • Trial Balance
**W:** www.lucasprestigeaccountants.com **P:** +44 (0) 161 375 0660 **E:** info@lucasprestigeaccountants.com
Lucas Prestige Accountants Ltd. Registered in England No. 10280428, VAT 245 9633 78 Blue Tower. Media City UK, Salford Quays, M50 2ST
The organisation is providing a teaching services to Polish children living in UK. Organisations senior management has a relevant qualifications to provide those kind of services to general public.
From procedural aspect there are number of measures that are met in order to keep records as accurate as possible. Please find below a list of procedures:
- All invoices have to be accepted by the managements before they are authorised for payment.
- Sales book is kept in order to collect fees from parents.
- Accounting system is implemented in order to keep track of all activities.
As my personal opinion, the organisation meets all the obligations to keep it records accurate. I could not find any errors in the organisations financial system. I am also pleased to conclude that The Polish School in Reading is self-sufficient and managed perfectly.
Yours sincerely Lukasz Gancarz
**W:** www.lucasprestigeaccountants.com **P:** +44 (0) 161 375 0660 **E:** info@lucasprestigeaccountants.com
Lucas Prestige Accountants Ltd. Registered in England No. 10280428, VAT 245 9633 78 Blue Tower. Media City UK, Salford Quays, M50 2ST