Marske Sports and Recreation Partnership Annual General Meeting (AGM) The AGM took place July 5[th] 19.00 hours in the MSRP Clubhouse. Trustees present: P Thomas Chair S Glover Secretary J Grimwood, G Batiz, D Sanders M Carver as acting treasurer was present as well as a representative from Redcar Bridge club and the Muga project plus four members of the public. There were no apologies for absence. The secretary reported as follows: Trustees Two new trustees have been appointed from the clubhouse user group (U3A) One of the trustees is attempting to open a bank account, to replace the existing building society account, which should make banking transactions easier. Trustees attempt to meet monthly. The band is struggling to find a second trustee. A new cleaner has been engaged, and an ongoing contract with a sanitary waste collection company entered into. A trade waste agreement, with the local authority, has been entered into. ## Clubhouse usage Saltburn U3A currently run 8 sessions per week and 2 monthly bookings. Redcar Bridge, Rockule and Performing Arts have three evening sessions booked per week. A small home-schooling group are trialing the hire in term time. Current usage is circa 25 hours per week, producing an income of £187 per week. Four Junior football presentation evenings have taken place. Tuesday nights and Saturday afternoons are held for the football club. The parish council allowed the clubhouse to open later on match days. There is still a restriction of 12 licensed events per year in addition to match days. National citizenship service booked one Sunday for training. There are issues with the football club, and other users, reporting and hoc loss of glasses and teapots. Refurbishment Grants were secured which allowed the gents toilet to be configured and the disabled toilets relocated. The ladies toilet has also been reconfigured to permit a cleaner's cupboard to be created. Prices are being gathered to turn the old disabled toilet into a kitchenette. External lights were fitted to help users on dark evenings. The exterior has been painted by community payback participants. Further work needs doing on the doors with a more suitable paint. A local resident paid for a defibrillator which has been installed on the outside of the clubhouse for community use. The trustees nominated Luke Myer to try and establish a steering committee to progress the conversion of the old tennis courts into a MUGA (multi use games area). This work is ongoing. As mentioned earlier the band have struggled to reform since Covid. The football section enjoyed outstanding success on the field and have been promoted to the Northern Premier League premier division. The bowls section has returned, and membership continues to grow. The "secret garden" remains a challenge and currently relies on community payback to keep it under control. The Princes Trust used the area for a project building raised beds and compost bins. Looking forward it would be nice to complete the internal refurbishment and then create an ongoing maintenance programme. Work is still required on securing a more appropriate bank account. The constitution needs to reflect the current position and work needs doing on items such as health and safety policies. The car park requires attention and the "secret garden" needs developing into a more usable asset. Treasurers report: The treasurer presented a balance sheet showing a closing balance of £22283.74 held in the Yorkshire building society. Of this circa £9000 is restricted funds which must be spent on specific projects. The Muga project was reported by L Myer. The steeering committee had held one meeting, the next steps were to consider the feasibility study and whether to fund raise to cover same. A question was raised on how the facility would be managed if it came to fruition. This will be considered by the steering committee. G Batiz is to further pursue the opening of a new bank account. A question was raised over the arrangement for the bins being emptied as part of our trade waste license. This will be looked at by the secretary. The football section need to consider who the premises designated person is now that the previous incumbent has stepped down. This action will be taken by the football club. The meeting closed at 20.00 hours. MARSE SPORTS & RECREAnoN PARTNERSHIP Income/Expenditure Account 2021-22 { l-June-21 to 31-May-221 INCOME Grants Clubhouse Hire Building Society Interest 18,598.86 6,865.70 112.85 25.577.41 EXPENDITURE Utilities Clubhouse Refurbishment SMNMPC-MSRP Lease Payments Alcohol Licence TV License Trade Waste & H￿iene Services Clubhouse Cleaning & Consumab Lottery Registration Maintenance Insurance SIRIUS Grant- Holiday Club expenses 4,286.99 15.249.19 2.000.tJ) 295.(X) 159.00 2.291.10 1.695.11 20.00 119.33 406.44 829.40 27.351.56 Balance @ 31 May 2021 Deficit @ 31 May 2022 Balance @ 31 May 2022 24.711.46 -1,774.15 22,937.31 Represented by YBS Balance @ 31 May 2022 22.937.31 Marske Sports and Recreation Partnership Charity number 1170117 The trustees examined the accounts has prepared for the annual general meeting and found them sufficient and accurate C S Glover Secretary