## **Trustees Report**
2020-21
The financial year started on the 1[st] April 2021 with our community centre remaining closed due to the Covid 19 pandemic. This closure continued for the next nine months.
Although we could not hire out the building or even retain our regular hirers the overhead expenses had to be paid and this negatively affected our bank balance. However, our Treasurer kept abreast of the various Government grants as information became available and we were successful in receiving a grant of £25,000 from the London Borough of Bromley.
As Covid regulations changed we were allowed to reopen for young mothers and children’s organised activities, so some groups and classes restarted after a deep clean of the building and a review of our risk assessments. However, shortly after that all activities were closed as we went into a full lockdown.
The community centre is registered with Fare share, so food donations were still available to us from retail outlets i.e. Sainsbury’s, Tesco, etc so the Trustees looked at how best we could support our local community as other groups nationally were doing. We organised weekly takeaway meals on a Wednesday instead of providing our inhouse Community Meals. The building remained closed so only Trustees fully protected by PPE were allowed in and we served the meals outside the building so there was no access to our clients. We then decided that we could address the growing food poverty issue with our schools being closed. So the Trustees opened each day to help those struggling to feed themselves by providing a regular food bank as well as packed lunch bags for school children who were now unable to obtain their free school meals as the schools were also closed. Local businesses were extremely generous in supporting our work and made donations of perishable and non-perishable foods.
With the various grants that we successfully applied for we managed to keep the rent and utilities payments on time and the Trustees were optimistic that we could ride the storm and get back to business with hall hires and, in the meantime, we would continue our voluntary community work of supporting our vulnerable residents.
The Trustees used this time well by refocussing on the regular building maintenance requirements. We inspected the building to identify and prioritise a future forward working plan. Roof maintenance on the front foyer required more work as it still leaked and the paintwork to the outside of the smaller hall windows and door frames required work to be carried out before the winter of 2021. We needed a regular income before these works could progress.
We had to let our cleaners go as we could not maintain payments whilst the building was not bringing in an income. Although not being used the building still required cleaning and attention so the Trustees became the new cleaning team. We ensured that the building was regularly cleaned and that all defects were noted for action and that pest control measures were in place and regularly checked.
The Trustees also reviewed our preferences for future activities so that we would focus on those hires that would best serve our community once we were allowed to re-open, we also reviewed and updated our policies.
Plans were formed on how we could support our homeless people with inhouse daytime services during the winter months of November - February 2021 now that dormitory sleeping could not take place. We could offer support during the day when they left the sleeping premises of hotels and B&Bs for showers and washing facilities, phone charging, casework sessions and general invitations to stay in the warm and participate in the activities at the community centre during that winter.
Our community work included collecting Easter presents for the children in refuge centres and Christmas gifts during December. We also collected knitted poppies for the local War Memorial. Melvin Hall Community Centre is now well established locally, and it acts as a hub for local people and community voluntary groups in the area. We look forward to reopening our halls for our sponsored groups and to welcoming a new group of uniformed organisations next year.
The Trustees are confident that the new financial year will show an improvement in our bank account which is already in a healthy position and that we will be able to organise more social events to combat the feelings of loneliness and isolation, particularly amongst the elderly and vulnerable in our community.
## **MELVIN HALL COMMUNITY GROUP**
## **FINANCIAL ACCOUNTS**
**FOR THE YEAR ENDING 31 MARCH 2021**
## **MELVIN HALL COMMUNITY GROUP**
## **INCOME AND EXPENDITURE REPORT FOR THE YEAR ENDING 31 MARCH 2021**
|**Income**
Income received
Grant received
Donations received
**Less: Expenses**
Cost of sales
Accountancy
Advertising
Cleaning
Computer costs
Covid supplies
Donations paid
Insurance
Light and heat
Licences
Office Supplies
Postage and Stationery
Rates
Rent
Repairs
Sundry
Telephone
Depreciation
**(Deficit)/Surplus for the year/period**|**£**
**£**
4,484
41,286
1,039
46,809
398
504
0
159
116
149
325
1,086
7,207
12
(59)
31
1,218
34,375
1,281
328
349
3,337
50,816
(4,007)
**Year to March 2021**|**£**
**£**
62,653
0
1,925
64,578
4,066
504
70
6,982
189
0
0
1,075
14,123
154
839
0
4,079
27,500
5,227
368
345
2,927
68,448
(3,870)
**Year to March 2020**|**£**
**£**
62,653
0
1,925
64,578
4,066
504
70
6,982
189
0
0
1,075
14,123
154
839
0
4,079
27,500
5,227
368
345
2,927
68,448
(3,870)
**Year to March 2020**|
|---|---|---|---|
||||64,578
68,448|
|||||
||||(3,870)|
## **MELVIN HALL COMMUNITY GROUP**
## **BALANCE SHEET AS AT 31 MARCH 2021**
|**Tangible fixed assets**
Fixtures and fittings
**Current assets**
Cash at bank
**Creditors: Due within one year**
Accruals
**Net current assets**
**Represented by**
Surplus brought forward
(Deficit)/Surplus for the year/period|**£**
**£**
10,303
12,392
(504)
11,888
22,191
26,198
(4,007)
22,191
**At 31 March 2021**|**£**
**£**
12,929
13,773
(504)
13,269
26,198
30,068
(3,870)
26,198
**At 31 March 2020**|**£**
**£**
12,929
13,773
(504)
13,269
26,198
30,068
(3,870)
26,198
**At 31 March 2020**|
|---|---|---|---|
|||||
||||26,198|
||||30,068
(3,870)|
||||26,198|
**Approved on behalf of the trustees by Shirley Homewood on 24 December 2021**
Signed
**Approved by the Independent Examiners, Edwards Chartered Accountants 409-411 Croydon Road, Beckenham, Kent BR3 3PP on 24 December 2021**
Signed
## _Edwards_
## **MELVIN HALL COMMUNITY GROUP**
## **FINANCIAL ACCOUNTS**
**FOR THE YEAR ENDING 31 MARCH 2021**
## **MELVIN HALL COMMUNITY GROUP**
## **INCOME AND EXPENDITURE REPORT FOR THE YEAR ENDING 31 MARCH 2021**
|**Income**
Income received
Grant received
Donations received
**Less: Expenses**
Cost of sales
Accountancy
Advertising
Cleaning
Computer costs
Covid supplies
Donations paid
Insurance
Light and heat
Licences
Office Supplies
Postage and Stationery
Rates
Rent
Repairs
Sundry
Telephone
Depreciation
**(Deficit)/Surplus for the year/period**|**£**
**£**
4,484
41,286
1,039
46,809
398
504
0
159
116
149
325
1,086
7,207
12
(59)
31
1,218
34,375
1,281
328
349
3,337
50,816
(4,007)
**Year to March 2021**|**£**
**£**
62,653
0
1,925
64,578
4,066
504
70
6,982
189
0
0
1,075
14,123
154
839
0
4,079
27,500
5,227
368
345
2,927
68,448
(3,870)
**Year to March 2020**|**£**
**£**
62,653
0
1,925
64,578
4,066
504
70
6,982
189
0
0
1,075
14,123
154
839
0
4,079
27,500
5,227
368
345
2,927
68,448
(3,870)
**Year to March 2020**|
|---|---|---|---|
||||64,578
68,448|
|||||
||||(3,870)|
## **MELVIN HALL COMMUNITY GROUP**
## **BALANCE SHEET AS AT 31 MARCH 2021**
|**Tangible fixed assets**
Fixtures and fittings
**Current assets**
Cash at bank
**Creditors: Due within one year**
Accruals
**Net current assets**
**Represented by**
Surplus brought forward
(Deficit)/Surplus for the year/period|**£**
**£**
10,303
12,392
(504)
11,888
22,191
26,198
(4,007)
22,191
**At 31 March 2021**|**£**
**£**
12,929
13,773
(504)
13,269
26,198
30,068
(3,870)
26,198
**At 31 March 2020**|**£**
**£**
12,929
13,773
(504)
13,269
26,198
30,068
(3,870)
26,198
**At 31 March 2020**|
|---|---|---|---|
|||||
||||26,198|
||||30,068
(3,870)|
||||26,198|
**Approved on behalf of the trustees by Shirley Homewood on 24 December 2021**
Signed
**Approved by the Independent Examiners, Edwards Chartered Accountants 409-411 Croydon Road, Beckenham, Kent BR3 3PP on 24 December 2021**
Signed
## _Edwards_