Sharewear Clothing Scheme (Registered charity, number 1170084) Annual Report and Financial statements for the year ended 31 October 2025
| Page | Contents |
|---|---|
| 2 - 17 | Trustees’ annual report |
| 18 - 19 | Message from the Chair’s |
| 20 | A special thank you |
| 21 | Message from our Patron |
| 22 | Independent examiner’s report |
| 23 | Receipts & payments account |
| 24 | Statement of assets & liabilities |
| 25 - 27 | Notes to the accounts |
Sharewear Clothing Scheme Trustees’ annual report for the year ended 31 October 2025
Full name Sharewear Clothing Scheme
Organisation type Charitable incorporated organisation
Registered charity number 1170084
Principal address
Unit 15 Roseway House, Wheatcroft Business Park, Landmere Lane, Edwalton, NG12 4DG
Trustees
Mark Taylor, Chair, from 01/11/25 Stephen Ramsden Ruth Parry Rawlins, Secretary, from 10/03/25 Sarah Sinclair, Treasurer David Robinson, from 01/08/25 Lindsey Ulanowsky Alex Hiller, Chair, until 01/11/25 Alison Latham Karen Veness, Secretary, until 11/03/25
Independent examiner
Eva Stevens, employee of Community Accounting Plus, Units 1 & 2 North West, 41 Talbot Street, Nottingham, NG1 5GL
Governance and management
The charity is operated under the rules of its constitution adopted 8 November 2016 and most recently amended 14 July 2020.
Sharewear Clothing Scheme is a CIO governed by a Board of 7 trustees who are responsible for setting the charity’s strategic direction and ensuring compliance with legal and regulatory requirements. Trustees meet regularly and oversee financial performance, safeguarding and risk management. The current Board of Trustees does not include members who have experienced clothing poverty, Sharewear recognises this as a priority in trustee recruitment.
New trustees are recruited from existing volunteering and ambassador networks, through informal expressions of interest and advertising on charity job sites and the charity’s social media pages. Prospective trustees are invited to attend a Board meeting prior to joining and are subsequently inducted through meeting informally with fellow trustees, operational staff and volunteers and familiarising themselves with the charity’s governing document, annual reports and relevant policies.
The charity is supported by 6 part-time paid members of staff (3.3 WTE) 52 on-site volunteers and 9 community volunteers whose dedication and commitment are essential to service delivery.
Objectives and activities
Sharewear Clothing Scheme exists to alleviate clothing poverty by providing good quality donated pre-loved clothing, footwear and bedding free of charge to people in
2
Sharewear Clothing Scheme
need. Our beneficiaries are people of all ages who are experiencing clothing poverty including babies, children, adults and older people. By ensuring access to appropriate clothing, shoes and bedding, Sharewear Clothing Scheme helps individuals maintain dignity and wellbeing and the ability to participate fully in everyday life.
The objects of our CIO are:
The relief of hardship among people in need, by providing such persons with clothing, bedding and any other such suitable equipment and services which they could not otherwise afford through lack of means.
Summary of the main activities undertaken for the public benefit
During the reporting year, Sharewear Clothing Scheme has continued to respond to sustained and growing demand for clothing support, driven by ongoing cost-of-living pressures affecting individuals and families across our community.
Public benefit statement
The Trustees confirm that they have complied with the duty in section 17 of the Charities Act 2011 to have due regard to the Charity Commission's general guidance on public benefit, 'Charities and Public Benefit'.
Summary of the main achievements during the period
Service Delivery (November 2024- October 2025)
REFERRAL ACTIVITY (IN PERSON AND CLICK AND COLLECT)
6616 People supported Individuals and families accessed essential clothing and bedding through trusted referral pathways, ensuring timely and dignified support. From warm winter coats to everyday essentials, each item 111,792 Items provided distributed represents practical help delivered when it mattered (clothing/bedding) most. 229 Referral partners Working alongside schools, health services, charities, local authorities and corporate supporters, our partnership network enables us to respond efficiently and responsibly to community need.
3
Sharewear Clothing Scheme
• Wednesday on-site referral sessions continue to be extremely popular, providing beneficiaries of Sharewear Clothing the opportunity to browse and select high quality donated items from clothing rails for themselves and family members. These vital sessions align with our aim to provide the dignity of clothing choice within the items that we have available.
• Over 200 organisations currently refer to us. Many are long-standing however we have also been delighted to work with many more organisations this year including; P3 – Derbyshire Probation Services and Remidi Criminal Justice Practitioners, who run restorative schemes for prisons, schools and teenage crime, DivineDees Youth Support, Restorative Notts, S.H.E UK, Thames Reach Employment Academy, The autism and learning disability key working service, Tuvida, University of Nottingham Student Union, Mount Zion Food Bank and Trent Compassion Trust- who provide individual orders upon prison release.
- We are extremely grateful to the many support workers who attend to collect bespoke ‘Click & Collect’ orders that have diligently been put together by our Referral staff and volunteers, for beneficiaries who are unable to attend in person. Our team aims to provide suitable items such as character pyjamas or tops, trying their best to meet the needs or ‘wish list’ of the families where possible. This is thanks not only to the generosity and thoughtfulness of our clothing donors but also the many brands who provide their bulk un-sold clothing to us.
4
Sharewear Clothing Scheme
(Left) Simon from Framework Charity collects an order from Referral Co-Ordinator Sarah. Our Click and Collect service enables us to widen our reach supporting people who are unable to attend our Referral sessions in person.
(Right) School polo shirts are amongst our most in-demand items.
OUTREACH (DELIVERIES TO PARTNER ORGANISATIONS)
| OUTREACH (DELIVERIES TO PARTNER ORGANISATIONS) | OUTREACH (DELIVERIES TO PARTNER ORGANISATIONS) |
|---|---|
| 5counties served | Deliveries of Sharewear Clothing were made to organisations acrossNottinghamshire, Derbyshire, Leicestershire, South Yorkshire and Cheshire, ensuring vital items reached communities throughout the region. |
| 16,618 People supported via Outreach | Through trusted local partnerships, individuals and families accessed essential clothing and bedding within their own communities. |
| 30,269Items of clothing/bedding provided | Items of clothing/bedding providedFrom emergency essentials to seasonal support, each item distributed helped meet immediate need with dignity and care. |
| 137Outreach partners | Working alongside community organisations, schools, charities, health services and local agencies to expand access and strengthen local support networks. |
- This reporting period saw our Out-Reach service expand to serve 4 counties.
5
Sharewear Clothing Scheme
- In Leicestershire, HMP Fosseway was one of our new Out-Reach partners. We also doubled the amount of clothing items sent to Leicester Hospitals during this reporting period. This was in part enabled by a new brand partnership, allowing us to send more new clothing- our June delivery providing enough items for 680 people. Our outreach work with NACRO in Notts also continued as did our work with Jericho Road, Nottingham providing tailored out-reach orders for women in prison.
‘When a child is admitted to hospital, having clean, comfy clothes matters” - Outreach partner feedback
Out-Reach Co-ordinator Jo and Driver Andrew deliver an order of 42 bags of essentials for children of varying ages who arrive in by ambulance to the ED of Bassetlaw Hospital, Nottinghamshire.
-
In Derbyshire we provided clothing to the Radbourne Mental Health Unit and in South Yorkshire our deliveries also continued to Barnsley Hospital, where 40 people per month receive Sharewear Clothing support. HMP Styal Cheshire recently had a delivery of clothing for 85 people.
-
We continue to serve a large number of Out-Reach partners across Nottinghamshire. Schools out-reach work includes our seasonal Prom Wear – ‘Make Prom Fair’ campaign, this year we delivered 70 Prom outfits to local schools for their students to try on and discretely choose from. Uniform items are being delivered to local schools by one of our volunteers and we are also supporting OPAL (Outdoor Play and Learning) projects at 5 local schools 169 items of outdoor coats and wellington boots have been provided in order to allow every child to be able to participate in outdoor play activities as lack of suitable outdoor clothing was preventing some children from previously taking part.
6
Sharewear Clothing Scheme
“We would just like to say a huge thank you for the wellies! It’s really appreciated. These will be great for our OPAL play” (Outdoor Play and Learning)- School Feedback
Supporting Activities
Corporate Partnerships
-
Membership of our ReLived scheme continues to empower businesses to take positive action for their Environmental, Social and Governance (ESG) strategy. We produce a quarterly newsletter to keep ReLived partners updated with the initiatives and successes and there has been an increase in uptake of corporate volunteering opportunities from our new ReLived partners, many of which we and they have celebrated via social media.
-
Long-standing partnerships with many businesses and brands continue to flourish and we have been thrilled to welcome several new brands who are providing us with their excess and end of line stock in order to help us to continue to serve our clothing beneficiaries.
-
Brand partners, ReLived partners & Schools helped us to support people living in clothing poverty with their generosity and thanks to their engagement in our cause they have become very much part of our wider Sharewear Community taking part in fundraising activities, supporting our seasonal clothing donations initiatives such as Manuary and Secret Pants-a, volunteering on-site and providing us with much needed signage at our premises.
7
Sharewear Clothing Scheme
Campaigning for change
- Raising awareness of Clothing Poverty through our annual Clothing Poverty Awareness Week each June remains central to our mission. By highlighting the issues faced by lack of access to appropriate clothing we aim to continue improving the lives of as many people as possible through our social media channels and local and national media coverage.
● Our team attended a knowledge-exchange event at the conference Social Justice: Reimagined, Repoliticised, Realised at Nottingham Trent University, in June 2025, bringing Sharewear Clothing Scheme together with delegates from NTU, Amnesty International, University of Manchester and UNICEF Child Friendly City, Nottingham City Council. During the event researchers shared powerful testimony gathered through interviews with beneficiaries of Sharewear clothing. We remain grateful to those who seek to ensure that the implications of and complex issues associated with Clothing Poverty gain wider coverage.
● Seasonal clothing donation campaigns also continue to run annually allowing many more young people to attend their school prom with our ‘Make Prom Fair’ appeal for formal wear and ‘Manuary’ to encourage more male specific clothing donations which are always in short supply and continue to pose a significant barrier to the numbers of men that we are able to help.
8
Sharewear Clothing Scheme
Empowering Volunteers
-
A team of 52 dedicated regular onsite volunteers and 9 community volunteers are vital to our continued service delivery and success. The current total onsite and community volunteering hours that this currently stands at is a staggering 188 hours per month ! We simply could not run our vital services without this amazing contribution to our mission.
-
We encourage wider engagement within our volunteer team and they have been instrumental in leading on new initiatives such as our Bare Necessities fund, which allows us to purchase additional basic essential items such as socks, underwear, baby vests and school polo shirts which are constantly required by our beneficiaries. Unfortunately it is not always possible to supply these items in sufficient quantities from stocks of our pre-loved clothing donations.
-
On our team are 14 volunteers who have lived experience of clothing poverty as beneficiaries of Sharewear Clothing and we are thrilled that they have chosen to continue their journey with us as volunteers. They are not only a valued part of our community but also help ensure that our service provision is meeting the needs of those seeking our clothing support.
-
Where funding allows, we continue to create employment opportunities and are proud that all 6 of our employees are former volunteers and have been recruited internally from within our Sharewear team.
9
Sharewear Clothing Scheme
(Left) A mum referred to us was delighted when volunteer Catherine helped her to find matching items for her 7 year old twins during one of our Wednesday sessions.
(Right) Positive feedback from a clothing beneficiary.
Environmental Sustainability
- Sharewear Clothing Scheme continues to be the space where clothing poverty meets clothing waste. The amount of clothing donated to us in weight during the reporting period was a staggering 82,592 kg. This provided both a sustainable source of high quality pre-loved clothing and bedding for our beneficiaries whilst also diverting a huge amount of textiles from entering landfill.
| Clothing Donations - Nov 2024 - Oct 2025 | |
|---|---|
| 94.3% of clothing received from individual | 77,833.3 kg |
| donors | |
| 3.2%of clothing donated by | 2687.2 kg |
| Brand Partners | |
| 2.5% of clothing donated by ReLived | 2072 kg |
| Partners & Schools |
10
Sharewear Clothing Scheme
Trustees Lindsey & Sarah (with help from our friends !) collected 88.7kg of sought after hoodies discarded at the start line of the Robin Hood Half Marathon in September
Fundraising Activities
- We are incredibly grateful to our staff, volunteers and supporters who continue to hold fundraising events on our behalf including coffee mornings, church collections, Quiz evenings, clothing swaps, litter picks, music evenings, walking and running challenges. Our annual Sweatember events providing a particular focus for the physical challenges!
Key Achievements
Improving Lives
-
We continued to provide a dignified, non-judgemental service focused on choice and respect.
-
During the reporting period Nov 24 - Oct 25, Sharewear Clothing Scheme reached beneficiaries from all age groups supporting 13,766 adults and 9,468 children
11
Sharewear Clothing Scheme
through our Referral and Outreach services. In total 23,234 people benefitted from access to free high quality Sharewear clothing.
- Feedback from beneficiaries and partner organisations demonstrates the positive impact of the service, including reduced financial pressure, improved wellbeing, increased participation and restored confidence and dignity.
“I can’t believe it, it's absolutely fab! I’ve just sent a message out to our team, they all have to bring their young people” - Support Worker, Leaving Care Team
Environmental Impact
- During this reporting period Sharewear Clothing Scheme diverted 82,511kg of textiles from entering landfill. The positive environmental impact of our work is the estimated offset of 288 t CO2e equivalent to the annual emissions of 65 cars according to the latest data provided by WRAP UK.
Employment Opportunities
-
The newest members of our employed team are Emily, who is our Fundraising and Development Manager and Ahmed, who is our Operations Assistant. These posts have been newly created this year following our Founder and CEO Louise Cooke, stepping down in April 2025 after 11 years of dedicated service.
-
We are proud to be able to continue to offer employment opportunities to members of our Sharewear Community. Emily & Ahmed were both long-standing volunteers on our team and in the short time since their respective appointments they have both quickly immersed themselves into their new roles.
(L to R) Sharewear Staff Team- Hayley, Andrew, Ahmed, Emily, Jo & Sarah
12
Sharewear Clothing Scheme
Strengthened Partnerships
-
Referral Partners have risen from 190 to 229 active referrers, increasing by 21% . Not only are we improving people’s lives, but we are improving the work of our referral partner organisations too. The impact of this work cascades into the wider community.
-
We significantly extended our Outreach into Prisons, Probation Teams and Nacro services across the Midlands, Yorkshire and Cheshire. We also extended our reach into hospitals within the same region, some of which focuses on specific children’s wards.
-
Outreach partnerships have increased from 108 to 137, which also represents an increase of 21% . We have also been able to provide an international charity; Aid to Gambia with summer stock, primarily ladieswear. This is an area of stock that we know to be plentiful on an ongoing basis.
-
At the end of the reporting year we were delighted to have 7 ReLived partners and 7 linked schools. We are particularly proud of the success of this initiative which has grown significantly over the past year. We are also extremely grateful to receive invaluable on-going support from businesses and community organisations who provide everything from the premises that we occupy, signage directing people accessing our referral sessions, logistical help and the provision and hosting of our multi-site clothing donation containers.
-
This year we were fortunate to be supported by 16 brands who align their social responsibility and sustainability policies with our mission. Donations of their unsold stock and end of line and excess clothing this year provided us with 2687.2 kg of clothing and textiles. This generosity enabled us to reach many more people with much sought after items including coats, socks and underwear.
“What makes this partnership particularly powerful is the dual impact- while we’re addressing the immediate need for clothing among our most vulnerable communities, we’re also tackling the environmental crisis where 10,000 items of clothing enter landfill every 5 minutes” - Funder, Randal Charitable Foundation
13
Sharewear Clothing Scheme
==> picture [21 x 28] intentionally omitted <==
----- Start of picture text -----
\—_
i \—
----- End of picture text -----
“It’s been really eye opening” Our ReLived partners not only support us with clothing donations, but also volunteer during our busy sessions as part of their commitment to corporate volunteering days.
Future Plans
In the coming year, trustees aim to focus on:
-
Mission - supporting our operational team in continuing to meet high levels of demand for clothing support ensuring our overarching aim and mission are achieved
-
Outcomes - setting clear high-level objectives to maintain and improve
-
Commitments - focusing on areas of priority in order to deliver our outcomes and ensure support reaches those most in need
-
Measures - further developing our Key Performance Indicators (KPIs) and evaluating key metrics to inform future strategic planning and support long-term financial stability and growth.
14
Sharewear Clothing Scheme
Financial review
We ended this financial year with a surplus of £29,639 with an income of £154,815 and expenditure of £125,176. Our initial projection of £140,000 expenditure for the year was reassessed in March 2025 due to our CEO unexpectedly leaving the organisation and expected expenditure was revised to £120,000. Actual expenditure slightly exceeded this due to the recruitment of two more employees during the latter part of this reporting period.
At the end of another very busy year, our cash funds were £113,445 meaning that we had remained consistent and stable in our financial position in comparison to previous years.
The charity’s policy on reserves
The charity maintains 6 months of reserves to ensure continuity of services and manage financial risk. At the end of the reporting period, unrestricted reserves stood at £100,180, which trustees considered appropriate to cover essential operating costs and short-term uncertainties.
Financial risks
The trustees regularly review the risks faced by the charity. Key risks include increased demand for services, funding uncertainty and reliance on donated clothing.
The risks are mitigated through regular review of our financial position to ensure we maintain appropriate reserves, actively working with our Fundraising and Development Manager to seek and support funding and fundraising opportunities appropriate to current priorities, building and stewarding strong partnerships, supporting our Operational team where required.
Acknowledgements
Every item donated, every hour volunteered and every contribution given helps to ensure that people facing clothing poverty can access the support they need. Whether you have donated clothing, supported us financially, fundraised, run, walked, baked cakes, held an event within your group or local community, knitted items, held a Secret Pants-a collection at work, to all the brands donating stock, businesses providing us with services, advice and support, our referral, corporate, ReLived and Out-reach partners, churches and community centres who provided space for our clothing containers, people who volunteer their time to help, ambassadors who network on our behalf. To our funders, donors, volunteers and partners, thank you for being part of our Sharewear Community:
Aldridge Traffic Solutions Amazon EMA Fulfilment Centre Ashbrook Junior School, Borrowash Bamboo Clothing Bulwell United Reform Church Burton Joyce Residents (Sally) Caroline Waller (London Landmarks Half Marathon) Character.com Conscious Closet
15
Sharewear Clothing Scheme
CPMG Architects Cub Rocks Daniel Simpkins (Robin Hood Half & Royal Parks Half Marathon) Donald Ward Ltd Duchess Garden Knit & Knatter East Midlands Airport Community Fund Elliot Lodge, Nottinghamshire Freemasons Experian Freeths FitJam 2025 Gemini Trust Get a Better Car Goldline Events (Robin Hood Half Marathon) Jess Dobson J N Derbyshire Fund The Jones Trust Joy Rice Linby-cum-Papplewick School Lisa Loves Style (Clothing Swap) Logo Me Up Lucy Simmons Jewellery Lyfcycle Pellacraft Peoples Postcode Lottery Pierrepont-Gamston Primary School Player Layer Print Media Matt McFarlane & team (Camino Challenge) Mick Burrows Misirli UK Nottingham Panthers Nottingham Ice Centre Nottinghamshire Lieutenancy Nottingham Trent University (Dr Michele Grigolo and team) Nuthall W I Regatta Outdoor Clothing Ravensworth Rd Methodist Church Rempstone Steam Fair Richard Harworth Linen Richard Binnington Primary School Robert Mellors Primary School Rosehill School Roythornes Rushcliffe Borough Council Community Fund ShareGift Shipley Country parkrun Sherwood Forest Hospitals Skills Coaches Smalls for All
16
Sharewear Clothing Scheme
Source Bioscience South Wilford Primary School St Martins PCC St Pauls Church Boundary Rd St Judes Church Mapperley Sue Beardsley- MorseBags Sweatember Runners (Lindsey, Mark, Carl, Sarah & Ryan) Trevor & Jennifer Frost (Sequence Dance Group) The Fairground The Jones Trust The Sherwood Exchange The Thomas Farr Charity The William Gunn Public House Tollerton Primary School Vale Clearances Victoria Shopping Centre Watnall W I Willow Pre-School Wheatcroft Business Park WSO Notts
Signed on behalf of the charity’s trustees:
Signed ______ Date _ Mark Taylor, Trustee
17
Sharewear Clothing Scheme
Message from our Outgoing Chair, Alex Hiller
This past year has been one of substantial transition for Sharewear. The most significant change, of course, was the departure of our founder and Chief Executive, Louise Cooke, last spring. Louise’s vision and determination built the foundations on which Sharewear stands today and we remain deeply grateful for the legacy she leaves.
As I look back over the last twelve months, I am struck by the amount of change we have navigated and by the steady, committed way the whole team nf has responded. Despite the shifting landscape around us, our purpose has remained clear, and our work to relieve hardship for those in need has continued without hesitation. Above all, the strength and character of the people who make Sharewear what it is have shone through.
To our employees
Thank you for your hard work, adaptability and professionalism. It has been inspiring to see Sharewear continue to go from strength to strength because of your commitment. This year we created three new roles: a refreshed Operations Manager post, which Hayley has continued to deliver brilliantly, and two brand new positions — Emily as Fundraising and Development Manager, and Ahmed as Operations Assistant. Alongside Sarah, Jo and Andrew, you are central to Sharewear’s success.
To our volunteers - on site and in the community You remain vital to everything we do. This year, you collectively contributed 188 hours of your time each month - an extraordinary testament to your generosity. It is especially pleasing to see that 14 of our current volunteers are former beneficiaries, and that all six of our employees began their journey with us as volunteers. You are the heartbeat of Sharewear. Thank you.
To our donors, funders and corporate partners Your generosity has enabled us to respond to rising need with both compassion and agility. Whether you contributed clothing, funding or practical resources, your support has helped us stay true to our values and to divert more than 82,000kg of clothing from the waste stream. Thank you for standing with us when we have needed you most.
To our referral and outreach partners Your collaboration has been essential. As we adjusted to new leadership and new ways of working, your continued support helped us maintain momentum and reach more than 20,000 people who relied on our help this year. We truly value our partnership with you.
18
Sharewear Clothing Scheme
To my fellow trustees This year we were very pleased to welcome Ruth Parry Rawlins as Secretary and David Robinson as Trustee. Serving alongside all of you has been a privilege. Your expertise, dedication and calm stewardship have guided Sharewear through a period of considerable change and ensured that the organisation remains resilient and forward looking.
This has also been my final year as Chair of the Board of Trustees. As I step down, I do so with pride in what we have achieved together and with total confidence in Sharewear’s future. I am delighted to welcome our new Chair, Mark Taylor, whose experience and passion will help steer Sharewear into its next chapter.
Thank you to everyone - staff, volunteers, donors, partners and trustees - for believing in Sharewear’s mission and for the countless acts of kindness that sustain it. I look forward to supporting this work from a new vantage point and to watching Sharewear continue to grow, evolve and change lives.
Message from Incoming Chair, Mark Taylor
Alex's summary of the year demonstrates the critical role Sharewear continues to play in the communities we serve and the scale of positive and profound impact that has been achieved - this is testament to the hard work and commitment of so many people. Given too, the challenging external context in which we will continue to work in service of those needing our support, it highlights the ongoing importance of Sharewear's mission, purpose and work in the year to come and beyond.
I am delighted to be joining such a passionate and talented team - both my colleagues on the trustee board, and our \ e j Fi brilliant staff team supported by countless volunteers, donors and partners. As we celebrate our 12[th] birthday this year, I have every confidence in our future and look forward to playing my part, in whatever way, to ensure Sharewear's continued long term success.
I'd like to record my sincere thanks to Alex for such a warm welcome and a seamless handover and extend too that thanks to everyone across the teams who has made me so welcome. In the coming weeks and months, we will be passionately committed as one team to leading and stewarding Sharewear, identifying opportunities where we can to develop its reach and impact, and ultimately provide even more support to those most in need. I look forward to working with you in 2026 and beyond.
19
Sharewear Clothing Scheme
Thank you to Dr Louise Cooke, Sharewear Clothing Scheme Founder & CEO
This year marked an important moment in our journey as we say thank you to our Founder and CEO, Louise Cooke, who stepped away after 11 years of dedicated leadership and service. What began as a small community idea grew through Louise’s vision and passion and the impact on the thousands of lives that she has improved.
We are deeply grateful for the care, energy, and belief that helped bring our Sharewear community together and shape our shared mission. As we look ahead, we carry forward the values on which this charity was built, strengthened by the
people who continue to make this work possible every day. We remain wellpositioned for continued success, thanks to our dedicated Operational team, volunteers, trustees, funders and brand, corporate, referral and out-reach partners, donors and supporters.
Sarah Sinclair
Treasurer to the Trustees, Sharewear Clothing Scheme
20
Sharewear Clothing Scheme
Message from our Patron, Professor Veronica Pickering
“I am absolutely delighted to be the Patron of Sharewear Clothing Scheme, an amazing charity who remain at the forefront of clothing poverty alleviation within our community. In a time marked by both challenge and change, we have continued to expand our reach and provide meaningful support to those who rely on our services.
Despite rising living costs and increasing demand, our dedicated staff and volunteer team have worked tirelessly to distribute high quality donated clothing to those most in need. Behind every item provided is a story of restored confidence - a child able to attend school comfortably, a parent attending a job interview with pride, a family facing winter with warmth and reassurance.
This impact is only possible because of the kindness and generosity of our donors, partners, and supporters. Your contributions - whether through financial gifts, clothing donations, or volunteering your time - make a tangible difference in the lives of countless individuals.
As we look ahead, we remain focused on sustainable growth, innovation, and deepening our impact within the community. I extend my sincere and heartfelt thanks to everyone who has contributed to this vital work."
Professor Veronica Pickering MBS HAC Lord-Lieutenant of Nottinghamshire
21
Independent examiner’s report to the trustees of Sharewear Clothing Scheme for the year ended 31 October 2025
I report to the trustees on my examination of the accounts of Sharewear Clothing Scheme (the charity) for the year ended 31 October 2025.
Responsibilities and basis of report
As the trustees of the charity you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’). I report in respect of my examination of the charity’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner’s statement
I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
-
accounting records were not kept in respect of the charity as required by section 130 of the Act; or
-
the accounts do not accord with those records.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Signed ____ Date _______ Eva Stevens BSc, CPFA Employee of Community Accounting Plus
22
Sharewear Clothing Scheme Receipts & payments account for the year ended 31 October 2025
| 2024 Total Funds £ Note Receipts 235 Bank interest 12485 Fundraising 135433 Grants & donations 2 - Return of rent deposit 22981 Sales & fees 164 Sundry receipts - Utilities/rates reimbursements 171298 Total receipts Payments 755 Advertising / promotional 2031 Clothing purchases 1350 Equipment, repairs & renewals 6916 Fundraising & publicity 1311 Insurance 479 IT costs 6074 Legal & professional 2988 Office / General admin expenses 6478 Relocation costs 27657 Rent 1248 Sundry payments 1691 Telephone costs 1175 Travel & accommodation 12799 Utilities 4291 Vehicle expenses 84650 Wages, NI & pension 161893 Total payments 9405 Net receipts/(payments) 74401 Cash funds at start of this period - Transfers between funds 83806 Cash funds at end of this period |
Unrestricted Funds £ 215 - 59998 6500 22401 6221 9828 105163 2493 6498 1562 1874 780 - 4864 3577 - - 631 2166 664 8648 1731 18080 53568 51595 49048 (463) 100180 |
Restricted Funds £ - - 49652 - - - - 49652 - - - - - - - - - - - 1578 - 2140 791 67099 71608 (21956) 34758 463 13265 |
2025 Total Funds £ 215 - 109650 6500 22401 6221 9828 |
|---|---|---|---|
| 154815 | |||
| 2493 6498 1562 1874 780 - 4864 3577 - - 631 3744 664 10788 2522 85179 |
|||
| 125176 | |||
| 29639 83806 - |
|||
| 113445 |
23
Sharewear Clothing Scheme Statement of assets and liabilities at 31 October 2025
| 2024 | 2025 | ||
|---|---|---|---|
| £ | Cash assets | Note | £ |
| 83547 | Bank accounts | 113325 | |
| 259 | Cash in hand | 120 | |
| 83806 | 113445 | ||
| Other monetary assets | |||
| 4972 | Debtors - Prepayments | 4 | 1000 |
| 4972 | 1000 | ||
| Assets retained for the charity’s own use | |||
| Laptop, purchased Dec 2020, cost £499 | |||
| General equipment | |||
| Liabilities | |||
| (3117) | Creditors | 5 | (7436) |
| (3117) | (7436) |
These financial statements are accepted on behalf of the charity by:
Signed _____ Date _____ Sarah Sinclair, Trustee
24
Sharewear Clothing Scheme Notes to the accounts for the year ended 31 October 2025
1. Receipts & payments accounts
Receipts and payments accounts contain a summary of money received and money spent during the period and a list of assets and liabilities at the end of the period. Usually, cash received and cash spent will include transactions through bank accounts and cash in hand.
2. Grants & donations
| Randal Charitable Foundation Gemini Trust Thomas Farr JN Derbyshire Trust Rushcliffe Borough Council Postcode Lottery Sundry/individual donations Orr Mackintosh Foundation Jones 1986 Charitable Trust |
Unrestricted £ - - - - - 25000 20998 10000 4000 59998 |
Restricted Total £ £ 25152 25152 20000 20000 2000 2000 2000 2000 500 500 - 25000 - 20998 - 10000 - 4000 49652 109650 |
|---|---|---|
3. Funds analysis
| Restricted funds OM salary fund Older persons fund Repair what you wear Womens wardrobe 3 Year expansion funding Cost of living fund Ops assistant fund Shakers/Volunteer uniform costs Staff salaries Van running costs fund Unrestricted funds General Designated: ReLived |
Opening balance £ 532 6181 3360 89 17442 7154 - - - - 34758 44605 4443 49048 |
Receipts (Payments) £ £ - (532) - (5514) - (3329) - (89) 25152 (37727) - (7617) 2000 - 500 - 20000 (16515) 2000 (285) 49652 (71608) 97963 (49255) 7200 (4313) 105163 (53568) |
Transfers £ - - - - - 463 - - - - 463 (463) - (463) |
Closing balance £ - 667 31 - 4867 - 2000 500 3485 1715 |
|---|---|---|---|---|
| 13265 | ||||
| 92850 7330 |
||||
| 100180 |
25
Sharewear Clothing Scheme
The transfer from the General fund to the Cost of living fund is to cover the deficit on this activity.
The specific purposes for which these funds are held:
-
OM salary – to fund salary for Out-reach Coordinator;
-
Older Persons fund – funding for our hospital work- salary & van running costs;
-
Repair What You Wear fund – funding to facilitate sessions dedicated to specific upskilling of volunteers;
-
Women's Wardrobe – to fund our female only client sessions on Thursdays;
-
3 Year expansion fund – multi- year funding for salaries to enable expansion of our services (now in Y2);
-
Cost of Living fund - funding for salaries to enable expansion of our services;
-
Ops Assistant fund – fund to pay our Operations Assistant salary;
-
Shakers / Volunteers uniforms – fund towards Shakers / Volunteers uniforms;
-
Staff salaries – fund allocated towards Staff Salaries;
-
Van running costs - fund for maintenance and van running costs.
4. Debtors - Prepayments
| Office / general admin (licence) Professional fees (memberships) Vehicle costs (insurance) Fundraising (membership) Creditors Professional fees (IE fee) HMRC & Pension Return of rates refund |
£ 60 187 566 187 |
|---|---|
| 1000 | |
| £ 720 1039 5677 |
|
| 7436 |
5. Creditors
6. Trustees’ remuneration
- Trustees received no expenses, remuneration or benefits in this period.
7. Related party transactions
There were no related party transactions in this period.
26
Sharewear Clothing Scheme
8. Glossary of terms
Creditors: These are amounts owed by the charity, but not paid during the accounting period.
Prepayments: These are services that the charity has paid for in advance, but not used during the accounting period.
Restricted funds: These are funds given to the charity, subject to specific restrictions set by the donor, but still within the general objects of the charity.
27