## **Sharewear Clothing Scheme** (Registered charity, number 1170084) **Financial statements for the year ended 31 October 2022**
|**Page**|**Contents**|
|---|---|
|2 - 6|Trustees’ annual report|
|7|Independent examiner’s report|
|8|Receipts & payments account|
|9|Statement of assets & liabilities|
|10 - 12|Notes to the accounts|
## **Sharewear Clothing Scheme Trustees’ annual report for the year ended 31 October 2022**
**Full name** Sharewear Clothing Scheme
**Organisation type** Charitable incorporated organisation
## **Registered charity number** 1170084
## **Principal address**
D1-D2 Cowlairs, Southglade Business Park, Nottingham, NG5 9RA
## **Trustees**
Alison Rogers, Chair Karen Waldron, Secretary Sarah Sinclair, Treasurer George Hagen Laura Farghar, from 12/09/22
Gianni Romano, resigned 01/07/22 Matthew Cooke, resigned 01/06/2022 Abigail Rhodes, resigned 01/06/22 Gemma Fenyn, resigned 01/07/22 Bridget Obareki, resigned 30/10/22
## **Independent examiner**
John O’Brien, employee of Community Accounting Plus, Units 1 & 2 North West, 41 Talbot Street, Nottingham, NG1 5GL
## **Governance and management**
The charity is operated under the rules of its constitution adopted 8 November 2016 and most recently amended 14 July 2020.
Trustees are recruited either informally, having volunteered with us, having expressed an interest in our work or through responding to a recruitment advert on our social media channels. We have developed a Trustee induction presentation and prospective Trustees who are new to the organisation are invited to attend a Board meeting as a visitor prior to committing to joining.
As we have grown as an organisation we have recognised that we needed to adapt. This year we have taken a streamlined approach to our management structure. We now comprise a smaller Board of Trustees who oversee organisational governance and a separate Executive Committee who work closely with the CEO on Operational and Development matters.
## **Objectives and activities**
Our Charitable purpose is to provide ‘The relief of hardship among people in need by providing such persons with clothing, bedding and any other such suitable equipment and services that they could otherwise not afford due to lack of means’.
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## **Sharewear Clothing Scheme**
## **Summary of the main activities undertaken for the public benefit**
We continued to provide employability and opportunity for our volunteers through the completion of our successful Sharing Your Way to Work programme, funded by Futures and the provision of New Start paid volunteering placements facilitated by Groundwork, part of the UK Community Renewal funding and the Wheatcroft fund. Two of our new employees this year have been recruited via this process.
We have also been able to successfully raise funds through the sale of sustainably made crafted items thanks to our dedicated volunteer network of 'Sharewear Shakers" and several of our Shaker volunteers have attended events over the summer, taken baskets of items to workplaces and been busy selling the many beautiful items made by the team to friends and supporters.
Our operational team comprises 4 staff and 20 volunteers working across our Nottingham Client Access and Southglade Processing and Distribution Centres. Service users can select clothing directly from our Client Access Centre either in person or for those unable to attend, through pre-arranged collections organised on their behalf via our 'Click and Collect' facility.
Our distribution and bulk delivery services are now operated via a dedicated service from our Southglade Processing and Distribution Centre, which has greatly streamlined our operations this reporting period and we continue to work with many local and national organisations across the East Midlands, South Yorkshire and North London to ensure that our clothing is distributed to as many people as possible in need of Sharewear assistance and support.
During 2022 we have aimed to raise awareness through a specific focus on the Right to Clothing campaign in conjunction with the Peace and Justice Project, which had its successful launch at the University of Manchester in Sept 2022.
## **Public benefit statement**
The Trustees confirm that they have complied with the duty in section 17 of the Charities Act 2011 to have due regard to the Charity Commission's general guidance on public benefit, 'Charities and Public Benefit'.
Our guiding aim is to ensure that everyone has the Right to Clothing and from Nov 2020 to Oct 2021 a total of 24,991 people were supported. From Feb 2022 onwards we were finally able to collect more detailed data regarding the amount of clothing donated to us and therefore diverted from landfill and this amounted to a staggering 56.1 tonnes of clothing between the beginning of February and end of October 2022 alone.
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## **Sharewear Clothing Scheme**
## **Summary of the main achievements during the period**
Improvements in our data collection during this reporting period enabled the detailed analysis of not only the people that were helped but also the amount of clothing provided in a given month, which in Sept 2022 totalled 2446 people, choosing 11,181 items, thanks to 6.3 tonnes of clothing and bedding that had been donated by our supporters! These figures help to measure the impact of our work, not only in enabling the Right to Clothing of our service users but also illustrating the true scale of our operations in terms of need and sustainability.
In November 2021, at the beginning of this reporting period we were in the process of taking on a second commercial lease, which was completed on 10[th] December 2021 and signalled a huge moment for the history of Sharewear enabling us to fully realise our dream to have an operational and fit for purpose Processing and Distribution Centre. We were able to fully centralise our operations and more efficiently sort through clothing donations without it impacting on the amount of clothing we were able to accept at any one time due to previous restrictions on storage space and shared facilities.
January saw the launch of our annual Manuary campaign, and the 1607 people supported that month chose 3365 individual items of clothing. Our Clothing Poverty Exposed film was screened as part of a national tour in Birmingham and February at an event in Manchester. We also aimed to improve our external communications and streamline our call handling for supporters and partner organisations with the introduction of our new 0330 telephone number in February. Our operations were busier too with a huge number of 3182 people supported across Nottinghamshire, South Yorkshire and North London with 7243 items of clothing!
March was an equally busy month for Sharewear with the exciting launch of our ReLived campaign held at Southglade HQ, with a large number of corporate supporters attending from BAM Clothing, House of Fraser and Roythornes Solicitors. March also marked the landmark 8[th] Birthday for Sharewear!
April saw ReLived launched in House of Fraser stores across the UK with a fabulous window display in the Nottingham store. We also received 7.1 tonnes of donated clothing this month, which helped us to support 1425 people with 5979 individual items of clothing.
Feedback from a service user referred by Futures for You in May 2022;
"The help was amazing, thank you to everybody at Sharewear".
May also saw our busiest month of the reporting period with a staggering 3706 people supported with 11,843 items of clothing.
Clothing Poverty Awareness Week is an annual event for us each June and this year we held a social media campaign using powerful messaging to emphasise the restorative impact that clothing support can have on people's lives. Photos of service users and supporters holding up the simple yet thought provoking messages 'I'm wearing your clothes' and "I have the Right to Clothing' received a positive response
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## **Sharewear Clothing Scheme**
from our supporters. Hayley, Jo and Louise were invited to attend an event at Nottingham Central Women’s Aid and our Shakers attended several events to raise funds selling sustainably crafted items, enabling the purchase of a new laser printer.
July saw our supporters at the University of Birmingham hold a Sharewear Clothing collection point in their Library during the Commonwealth games.
Supporters Alex and Mat set out on a huge fundraising challenge during August, cycling from Paris to Carcassonne in 8 days raising an amazing £4,857- what an achievement! Even during this traditionally quieter time over the summer, we still managed to help 1052 in need of Sharewear clothing support.
July to September was also ground breaking for Sharewear as we were able to offer several paid volunteering placements as part of the New Start programme. This enabled us to continue in our work of upskilling our volunteers who may have been out of the job market for several years, due to family commitments, or personal circumstances, by providing them with work experience, and giving them the confidence to apply for jobs, following completion of the 3 month placement. We were delighted to be able to employ one of our New Start volunteers following a successful 3 month placement, and also extend the placement of a second volunteer, thanks to additional funding until December 2022.
September also saw our CEO and Head of Operations, Louise Cooke attend the official launch of the Right to Clothing Campaign, at the University of Manchester. This has been a joint collaboration with the Peace and Justice Project. We also had the pleasure of working with an intern from Nottingham Trent University on the updating of our website and after several weeks of hard work this was also unveiled during September and aims to provide a much more user friendly experience for our supporters, with all the necessary up to date donor information and FAQ's easily to hand.
October 2022 saw the highest ever number of people supported in one month at our Nottingham Client Access Centre - 364 people (211 Adults and 153 Children), supported by our lowest ever numbers of volunteers, our team members across the organisation are continuing to go above and beyond the call of duty to ensure that everyone who needs our help is able to access it.
'Thank you so much for your support and quick action for our service user at very short notice, we really appreciate it" Macmillan Information & Support Service.
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## **Sharewear Clothing Scheme**
## **The charity’s policy on reserves**
Our policy is to maintain at least 6 months of projected annual running costs in our bank account to cover unforeseen events and unexpected costs and to ensure that that charities work can continue. This policy is reviewed by Trustees on an annual basis.
We endeavour to set a budget based on the previous year spend and any upcoming foreseen expenses as part of our strategic plans for the growth of our operate Whilst our financial position has continued to remain stable throughout this financial period and has substantially increased on the same period last year, we have struggled to be successful in larger funding bids and find it consistently difficult to identify funders who will offer sustainable sources of core funding which puts an additional strain on the ability to plan our long term strategy for sustainable growth.
Signed on behalf of the charity’s trustees:
Signed _____________________________________________ Date __________ Sarah Sinclair, Trustee
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## **Independent examiner’s report to the trustees of Sharewear Clothing Scheme for the year ended 31 October 2022**
I report to the trustees on my examination of the accounts of Sharewear Clothing Scheme for the year ended 31 October 2022.
## **Responsibilities and basis of report**
As the trustees of the charity you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’). I report in respect of my examination of the charity’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
## **Independent examiner’s statement**
I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
1. accounting records were not kept in respect of the charity as required by section 130 of the Act; or
2. the accounts do not accord with those records.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Signed _________________________ Date ______________________ 12.01.2023 John O’Brien MSc, FCCA, FCIE Employee of Community Accounting Plus
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## **Sharewear Clothing Scheme Receipts & payments account for the year ended 31 October 2022**
|_2021_
Total
**Unrestricted**
Funds
**Funds**
£
**Note**
**£**
**Receipts**
89356
Grants & donations
**2**
68281
2121
Sales & fees
11326
91477
**Total receipts**
**79607**
**Payments**
592
Advertising/ promotional
223
10401
Auto
940
139
Bank charges
291
559
Computer costs
-
3046
Insurances
1928
4420
Legal and professional fees
1188
2824
Office/ general administrative expenses
2708
-
Other professional services
7452
42196
Payroll expenditures
20270
655
Phone costs
1121
3003
Purchases
355
11041
Rent or lease of buildings
29600
1414
Travel and accommodation
1280
-
Travel meals
8
1061
Utilities
2541
-
Internal recharges
160
123
Sundry
-
81474
**Total payments**
**70065**
10003
**Net receipts/(payments)**
9542
38111
Cash funds at start of this period
39266
48114
**Cash funds at end of this period**
**3**
**48808**|**Restricted**
**Funds**
**£**
92235
1100
**93335**
2265
1352
-
165
122
5478
2204
173
39624
98
1022
15844
-
-
694
(160)
-
**68881**
24454
8848
**33302**|**_2022_**
**Total**
**Funds**
**£**
160516
12426|
|---|---|---|
|||**172942**
2488
2292
291
165
2050
6666
4912
7625
59894
1219
1377
45444
1280
8
3235
-
-|
|||**138946**
33996
48114|
|||**82110**|
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## **Sharewear Clothing Scheme Statement of assets and liabilities at 31 October 2022**
|_2021_
£
**Cash assets**
**Note**
48066
Bank accounts
48
Cash in hand
48114
**Other monetary assets**
1523
Debtors - Prepayments
**4**
1523
**Assets retained for the charity’s own use**
Emergency door shutters, purchased Jan 2022, cost £4,543
Motor vehicle, purchased July 21, cost £6,995
Laptop, puchased Dec 20, cost £499
Motor vehicle, purchased 2018, cost £13,194
Projector & laptop, purchased 2018, cost £849|**_2022_**
**£**
82036
74|
|---|---|
||**82110**
1148|
||**1148**|
|**Liabilities**
(1201)
Creditors
**5**
(1201)|(13567)|
|---|---|
||**(13567)**|
These financial statements are accepted on behalf of the charity by:
Signed ___________________________________ Dated ___________ Sarah Sinclair, Trustee
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## **Sharewear Clothing Scheme Notes to the accounts for the year ended 31 October 2022**
## **1. Receipts & payments accounts**
Receipts and payments accounts contain a summary of money received and money spent during the period and a list of assets and liabilities at the end of the period. Usually, cash received and cash spent will include transactions through bank accounts and cash in hand.
## **2. Grants & donations**
|Anton Jurgens Trust
Bamboo Clothing
Chatting for Charity, WI
Community F Sheffield mutual
Futures
Gemini Trust
HMRC (JRS)
JN Derbyshire
Lady Hind Trust
Mapperley Rotary
NEW START CRF CITY
Nottingham Liberal Synagogue
S. Thompson Everyone can sing
Sheffield Town Trust
Southall Trust
St Martins P.C.C
Thomas Farr Charity
Unite
Veolia
Wheatcroft
Widows Sons & PCC St Mary's Church
Widows Sons- Masons
Work for Good
Other donations|**Unrestricted**
**£**
-
-
2320
-
-
6264
1276
-
-
1245
24560
1860
1284
500
-
400
-
2000
-
-
750
400
698
24726
**68281**|**Restricted**
**£**
4400
20000
-
250
15000
31750
-
2000
4500
-
-
-
-
-
5000
-
3500
-
835
5000
-
-
-
-
**92235**|**Total**
**£**
4400
20000
2320
250
15000
38014
1276
2000
4500
1245
24560
1860
1284
500
5000
400
3500
2000
835
5000
750
400
698
24726|
|---|---|---|---|
||||**160516**|
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## **Sharewear Clothing Scheme**
## **3. Funds analysis**
|**Restricted funds**
Sheffield expansion fund
Older persons fund
Leaflets and branding fund
Sharing your way to work fund
Storage fund
Driver fund
OM salary
Re-Lived
Shakers/ volunteer uniform
Southglade
Supervisor salary
Van running cost fund
**Unrestricted funds**
General|**Opening**
**balance**
**£**
3776
910
1711
1459
992
-
-
-
-
-
-
-
**8848**
39266
**39266**|**Receipts (Payments)**
**£**
**£**
-
(3776)
-
(910)
250
(1961)
15000
(16324)
-
(992)
18750
(3665)
20000
(11041)
1935
(595)
5000
(2373)
20000
(20000)
8900
(6978)
3500
(266)
**93335**
**(68881)**
79607
(70065)
**79607**
**(70065)**|**Closing**
**balance**
**£**
-
-
-
135
-
15085
8959
1340
2627
-
1922
3234|
|---|---|---|---|
||||**33302**
48808|
||||**48808**|
## **4. Debtors**
|Prepayment - Insurance
Prepayment - Employers liability
Prepayment - Van insurance|**£**
40
12
1096|
|---|---|
||**1148**|
## **5. Creditors**
|Creditor - Independent examination
Creditor - HMRC
Creditor - Pension
Creditor - Income received in error|**£**
558
806
195
12008|
|---|---|
||**13567**|
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## **Sharewear Clothing Scheme**
## **6. Trustees’ remuneration**
- Trustees received no expenses, remuneration or benefits in this period
## **7. Glossary of terms**
**Creditors:** These are amounts owed by the charity, but not paid during the accounting period.
**Debtors:** These are amounts owed to the charity, but not received in the accounting period.
**Prepayments:** These are services that the charity has paid for in advance, but not used during the accounting period.
**Restricted funds:** These are funds given to the charity, subject to specific restrictions set by the donor, but still within the general objects of the charity.
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