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← Sunflower After School Club

2024-08-31-accounts

Charity registration number 1170069

SUNFLOWER AFTER SCHOOL CLUB CIO

ANNUAL REPORT AND UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 AUGUST 2024

SUNFLOWER AFTER SCHOOL CLUB CIO

LEGAL AND ADMINISTRATIVE INFORMATION

Trustees H Henderson
S Williams
S Manrique
E Jones
S Boyd Heudebourck
A Ross-Wagenknecht
D Adams (Appointed 12 October 2023)
Charity number 1170069
Principal address Recreation Road Infant School
Recreation Road
NORWICH
Norfolk
United Kingdom
NR2 3PA
Independent examiner Argents Accountants Limited
15 Palace Street
NORWICH
Norfolk
United Kingdom
NR3 1RT

SUNFLOWER AFTER SCHOOL CLUB CIO

CONTENTS

Page
Trustees' report 1 - 2
Independent examiner's report 3
Statement of financial activities 4
Balance sheet 5
Notes to the financial statements 6 - 14

SUNFLOWER AFTER SCHOOL CLUB CIO

TRUSTEES' REPORT

FOR THE YEAR ENDED 31 AUGUST 2024

The trustees present their annual report and financial statements for the year ended 31 August 2024.

The financial statements have been prepared in accordance with the accounting policies set out in note 1 to the financial statements and comply with the charity's governing document, the Charities Act 2011 and "Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)" (effective 1 January 2019).

Objectives and activities

The charity's objects are to provide quality care and education of children during out of school hours and school holidays.

Public benefit

The trustees have paid due regard to guidance issued by the Charity Commission in deciding what activities the charity should undertake.

Achievements and performance

Significant activities and achievements against objectives

The Club has continued to run successfully during breakfast, after school and holiday clubs. In April 2024 we are able to commit to increasing our capacity even further ready for September 2024 to meet high and ever increasing demands for Club spaces. Additional staff members were employed to prior to this to ensure the smooth running during the first term. We are working with a new team in the Local Authority dedicated to wraparound provision and secured funding from September 2024 to support the expansion of Club, potentially throughout 2025/26.

We successfully applied for additional funding donations from local Charities towards the School Climate Classroom Project - renamed Twylze Towers. Phase 2 was completed in April 2024.

We continued our involvement with the Norfolk County Council Big Norfolk Holiday Fun scheme providing funded childcare for families eligible for free school meals, therefore boosting the number of children attending our holiday clubs.

Due to increased demand and income our holiday club provision reduced in the number of days on offer.

The manager was on sick leave during the first half of 2024, this will have impacted on wages, with an increase of covering her in ratio shifts with the children.

Financial review

At the year end total funds carried forward amounted to £107,593.

Please see the financial statements below.

Reserves policy

It is the policy of the charity that unrestricted funds which have not been designated for a specific use should be maintained at a level equivalent to between six and twelve month’s expenditure. The trustees consider that reserves at this level will ensure that, in the event of a significant drop in funding, they will be able to continue the charity’s current activities while consideration is given to ways in which additional funds may be raised. This level of reserves has been maintained throughout the year.

Structure, governance and management

The charity is controlled by its governing document and constitutes a Charitable Incorporated Organisation. On 1st September 2017 the charity took over the operation of the after school club from the unincorporated charity Sunflower After School Club registered number 1051237. On that date the assets and liability were transferred to this charity and are shown as a gift in these accounts.

SUNFLOWER AFTER SCHOOL CLUB CIO

TRUSTEES' REPORT (CONTINUED)

FOR THE YEAR ENDED 31 AUGUST 2024

The trustees who served during the year and up to the date of signature of the financial statements were: H Henderson

S Williams S Manrique E Jones S Boyd Heudebourck A Ross-Wagenknecht D Adams (Appointed 12 October 2023)

Recruitment and appointment of trustees

The total number of Trustees should not be less than six. The Trustees will from time to time appoint people with specific skills to fulfil specific projects.

The Trustees meet once each half term.

The trustees' report was approved by the Board of Trustees.

E Jones S Boyd Heudebourck Trustee Trustee

6 May 2025

SUNFLOWER AFTER SCHOOL CLUB CIO

INDEPENDENT EXAMINER'S REPORT

TO THE TRUSTEES OF SUNFLOWER AFTER SCHOOL CLUB CIO

I report to the trustees on my examination of the financial statements of Sunflower After School Club CIO (the charity) for the year ended 31 August 2024.

Responsibilities and basis of report

As the trustees of the charity you are responsible for the preparation of the financial statements in accordance with the requirements of the Charities Act 2011 (the 2011 Act).

I report in respect of my examination of the charity’s financial statements carried out under section 145 of the 2011 Act. In carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.

Independent examiner's statement

Your attention is drawn to the fact that the charity has prepared financial statements in accordance with Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) in preference to the Accounting and Reporting by Charities: Statement of Recommended Practice issued on 1 April 2005 which is referred to in the extant regulations but has now been withdrawn.

I understand that this has been done in order for financial statements to provide a true and fair view in accordance with Generally Accepted Accounting Practice effective for reporting periods beginning on or after 1 January 2015.

I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the financial statements to be reached.

Mark Johnstone FCA

Argents Accountants Limited 15 Palace Street NORWICH Norfolk NR3 1RT United Kingdom

Dated: 7 May 2025

SUNFLOWER AFTER SCHOOL CLUB CIO

STATEMENT OF FINANCIAL ACTIVITIES INCLUDING INCOME AND EXPENDITURE ACCOUNT

FOR THE YEAR ENDED 31 AUGUST 2024

Unrestricted
Restricted
funds
funds
2024
2024
Notes
£
£
Income from:
Donations and legacies
3
-
12,500
Charitable activities
4
170,770
-
Investments
5
680
-
Total income
171,450
12,500
Expenditure on:
Charitable activities
6
165,288
12,500
Total expenditure
165,288
12,500
Net income and movement in
funds
6,162
-
Reconciliation of funds:
Fund balances at 1 September
2023
98,090
3,341
Fund balances at 31 August
2024
104,252
3,341		 Total
Unrestricted
Restricted
funds
funds
2024
2023
2023
£
£
£
12,500
-
12,500
170,770
140,709
-
680
314
-
183,950
141,023
12,500
177,788
131,780
9,159
177,788
131,780
9,159
6,162
9,243
3,341
101,431
88,847
-
107,593
98,090
3,341		 Total
2023
£
12,500
140,709
314
153,523
140,939
140,939
12,584
88,847
101,431

The statement of financial activities includes all gains and losses recognised in the year. All income and expenditure derive from continuing activities.

SUNFLOWER AFTER SCHOOL CLUB CIO

BALANCE SHEET

AS AT 31 AUGUST 2024

Notes
Fixed assets
Tangible assets
13
Current assets
Debtors
14
Cash at bank and in hand
Creditors: amounts falling due within
one year
15
Net current assets
Total assets less current liabilities
The funds of the charity
Restricted income funds
16
Unrestricted funds
17		 2024
£
2,585
111,257
113,842
(7,592)		 £
1,343
106,250
107,593
3,341
104,252
107,593		 2023
£
4,152
102,401
106,553
(6,881)		 £
1,759
99,672
101,431
3,341
98,090
101,431

The financial statements were approved by the trustees on 6 May 2025

E Jones Trustee

S Boyd Heudebourck Trustee

SUNFLOWER AFTER SCHOOL CLUB CIO

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 AUGUST 2024

1 Accounting policies

Charity information

Sunflower After School Club CIO is a Charitable Incorporated Organisation.

1.1 Accounting convention

The financial statements have been prepared in accordance with the charity's governing document, the Charities Act 2011, FRS 102 “The Financial Reporting Standard applicable in the UK and Republic of Ireland” (“FRS 102”) and the Charities SORP "Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)" (effective 1 January 2019). The charity is a Public Benefit Entity as defined by FRS 102.

The charity has taken advantage of the provisions in the SORP for charities not to prepare a Statement of Cash Flows.

The financial statements have departed from the Charities (Accounts and Reports) Regulations 2008 only to the extent required to provide a true and fair view. This departure has involved following the Statement of Recommended Practice for charities applying FRS 102 rather than the version of the Statement of Recommended Practice which is referred to in the Regulations but which has since been withdrawn.

The financial statements are prepared in sterling, which is the functional currency of the charity. Monetary amounts in these financial statements are rounded to the nearest £.

The financial statements have been prepared under the historical cost convention, [modified to include the revaluation of freehold properties and to include investment properties and certain financial instruments at fair value]. The principal accounting policies adopted are set out below.

1.2 Going concern

At the time of approving the financial statements, the trustees have a reasonable expectation that the charity has adequate resources to continue in operational existence for the foreseeable future. Thus the trustees continue to adopt the going concern basis of accounting in preparing the financial statements.

1.3 Charitable funds

Unrestricted funds are available for use at the discretion of the trustees in furtherance of their charitable objectives.

Restricted funds are subject to specific conditions by donors or grantors as to how they may be used. The purposes and uses of the restricted funds are set out in the notes to the financial statements.

Endowment funds are subject to specific conditions by donors that the capital must be maintained by the charity.

1.4 Income

Income is recognised when the charity is legally entitled to it after any performance conditions have been met, the amounts can be measured reliably, and it is probable that income will be received.

Cash donations are recognised on receipt. Other donations are recognised once the charity has been notified of the donation, unless performance conditions require deferral of the amount. Income tax recoverable in relation to donations received under Gift Aid or deeds of covenant is recognised at the time of the donation.

Fee income is recorded in the period in which the service is provided.

SUNFLOWER AFTER SCHOOL CLUB CIO

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 AUGUST 2024

1 Accounting policies

(Continued)

Legacies are recognised on receipt or otherwise if the charity has been notified of an impending distribution, the amount is known, and receipt is expected. If the amount is not known, the legacy is treated as a contingent asset.

1.5 Expenditure

Expenditure is recognised once there is a legal or constructive obligation to transfer economic benefit to a third party, it is probable that a transfer of economic benefits will be required in settlement, and the amount of the obligation can be measured reliably.

Expenditure is classified by activity. The costs of each activity are made up of the total of direct costs and shared costs, including support costs involved in undertaking each activity. Direct costs attributable to a single activity are allocated directly to that activity. Shared costs which contribute to more than one activity and support costs which are not attributable to a single activity are apportioned between those activities on a basis consistent with the use of resources. Central staff costs are allocated on the basis of time spent, and depreciation charges are allocated on the portion of the asset’s use.

1.6 Tangible fixed assets

Tangible fixed assets are initially measured at cost and subsequently measured at cost or valuation, net of depreciation and any impairment losses.

Depreciation is recognised so as to write off the cost or valuation of assets less their residual values over their useful lives on the following bases:

Plant and equipment

20% on cost

The gain or loss arising on the disposal of an asset is determined as the difference between the sale proceeds and the carrying value of the asset, and is recognised in the statement of financial activities.

1.7 Impairment of fixed assets

At each reporting end date, the charity reviews the carrying amounts of its tangible assets to determine whether there is any indication that those assets have suffered an impairment loss. If any such indication exists, the recoverable amount of the asset is estimated in order to determine the extent of the impairment loss (if any).

1.8 Cash and cash equivalents

Cash and cash equivalents include cash in hand, deposits held at call with banks, other short-term liquid investments with original maturities of three months or less, and bank overdrafts. Bank overdrafts are shown within borrowings in current liabilities.

1.9 Financial instruments

The charity has elected to apply the provisions of Section 11 ‘Basic Financial Instruments’ and Section 12 ‘Other Financial Instruments Issues’ of FRS 102 to all of its financial instruments.

Financial instruments are recognised in the charity's balance sheet when the charity becomes party to the contractual provisions of the instrument.

Financial assets and liabilities are offset, with the net amounts presented in the financial statements, when there is a legally enforceable right to set off the recognised amounts and there is an intention to settle on a net basis or to realise the asset and settle the liability simultaneously.

SUNFLOWER AFTER SCHOOL CLUB CIO

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 AUGUST 2024

1 Accounting policies

(Continued)

Basic financial assets

Basic financial assets, which include debtors and cash and bank balances, are initially measured at transaction price including transaction costs and are subsequently carried at amortised cost using the effective interest method unless the arrangement constitutes a financing transaction, where the transaction is measured at the present value of the future receipts discounted at a market rate of interest. Financial assets classified as receivable within one year are not amortised.

Basic financial liabilities

Basic financial liabilities, including creditors and bank loans are initially recognised at transaction price unless the arrangement constitutes a financing transaction, where the debt instrument is measured at the present value of the future payments discounted at a market rate of interest. Financial liabilities classified as payable within one year are not amortised.

Debt instruments are subsequently carried at amortised cost, using the effective interest rate method.

Trade creditors are obligations to pay for goods or services that have been acquired in the ordinary course of operations from suppliers. Amounts payable are classified as current liabilities if payment is due within one year or less. If not, they are presented as non-current liabilities. Trade creditors are recognised initially at transaction price and subsequently measured at amortised cost using the effective interest method.

Derecognition of financial liabilities

Financial liabilities are derecognised when the charity’s contractual obligations expire or are discharged or cancelled.

1.10 Taxation

The charity is exempt from tax on its charitable activities.

1.11 Employee benefits

The cost of any unused holiday entitlement is recognised in the period in which the employee’s services are received.

Termination benefits are recognised immediately as an expense when the charity is demonstrably committed to terminate the employment of an employee or to provide termination benefits.

2 Critical accounting estimates and judgements

In the application of the charity’s accounting policies, the trustees are required to make judgements, estimates and assumptions about the carrying amount of assets and liabilities that are not readily apparent from other sources. The estimates and associated assumptions are based on historical experience and other factors that are considered to be relevant. Actual results may differ from these estimates.

The estimates and underlying assumptions are reviewed on an ongoing basis. Revisions to accounting estimates are recognised in the period in which the estimate is revised where the revision affects only that period, or in the period of the revision and future periods where the revision affects both current and future periods.

SUNFLOWER AFTER SCHOOL CLUB CIO

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 AUGUST 2024

3 Income from donations and legacies

Restricted Restricted
funds funds
2024 2023
£ £
Grants 12,500 12,500
4 Income from charitable activities
Unrestricted Unrestricted
funds funds
2024 2023
£ £
Core activities
Fees 170,770 140,709
5 Income from investments
Unrestricted Unrestricted
funds funds
2024 2023
£ £
Interest receivable 680 314

SUNFLOWER AFTER SCHOOL CLUB CIO

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)

FOR THE YEAR ENDED 31 AUGUST 2024

6 Expenditure on charitable activities

Out of Out of
school school
activities activities
2024 2023
£ £
Direct costs
Staff costs 147,394 115,577
Depreciation and impairment 416 342
Resources 2,420 1,295
Food 2,831 2,245
Rent 5,999 6,341
Insurance 636 672
Telephone and computer 419 339
Administration 2,214 2,346
Special events 717 630
Sundry 1,384 42
164,430 129,829
Grant funding of activities (see note 7) 12,500 9,909
Share of support and governance costs (see note 8)
Governance 858 1,201
177,788 140,939
Analysis by fund
Unrestricted funds 165,288 131,780
Restricted funds 12,500 9,159
177,788 140,939
7 Grants payable
Out of Out of
school school
activities activities
2024 2023
£ £
Grants to institutions:
Other 12,500 9,909

SUNFLOWER AFTER SCHOOL CLUB CIO

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 AUGUST 2024

8 Support costs allocated to activities

Out of school
activities
2024
£
Governance
858
Governance costs comprise:
Independent Examiners fees
9
Net movement in funds
The net movement in funds is stated after charging/(crediting):
Fees payable for the independent examination of the charity's financial
statements
Depreciation of owned tangible fixed assets		 Total
2024
£
858
2024
£
858
858
2024
£
858
416		 Total
2023
£
1,201
2023
£
1,201
1,201
2023
£
1,201
342

10 Trustees

None of the trustees (or any persons connected with them) received any remuneration or benefits from the charity during the year.

11 Employees

The average monthly number of employees during the year was:

Manager
Childcare
Total
Employment costs
Wages and salaries		 2024
Number
1
21
22
2024
£
147,394		 2023
Number
1
21
22
2023
£
115,577

There were no employees whose annual remuneration was more than £60,000.

SUNFLOWER AFTER SCHOOL CLUB CIO

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 AUGUST 2024

11 Employees (Continued)
Remuneration of key management personnel
The remuneration of key management personnel was as follows:
2024 2023
£ £
Aggregate compensation 45,123 45,671

12 Taxation

The charity is exempt from taxation on its activities because all its income is applied for charitable purposes.

13 Tangible fixed assets

Plant and
equipment
£
Cost
At 1 September 2023 2,331
At 31 August 2024 2,331
Depreciation and impairment
At 1 September 2023 572
Depreciation charged in the year 416
At 31 August 2024 988
Carrying amount
At 31 August 2024 1,343
At 31 August 2023 1,759
14
Debtors
Amounts falling due within one year:
Trade debtors
Prepayments and accrued income		 2024
£
2,060
525
2,585		 2023
£
3,691
461
4,152

SUNFLOWER AFTER SCHOOL CLUB CIO

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)

FOR THE YEAR ENDED 31 AUGUST 2024

15 Creditors: amounts falling due within one year

Other taxation and social security
Other creditors
Accruals and deferred income		 2024
£
-
6,962
630
7,592		 2023
£
294
5,957
630
6,881

16 Restricted funds

The restricted funds of the charity comprise the unexpended balances of donations and grants held on trust subject to specific conditions by donors as to how they may be used.

At 1 Incoming Resources At 31 August
September resources expended 2024
2023
£ £ £ £
Twylze Towers 3,341 12,500 (12,500) 3,341
Previous year: At 1 Incoming Resources At 31 August
September resources expended 2023
2022
£ £ £ £
Climate Classroom Fund - 12,500 (9,159) 3,341

17 Unrestricted funds

The unrestricted funds of the charity comprise the unexpended balances of donations and grants which are not subject to specific conditions by donors and grantors as to how they may be used. These include designated funds which have been set aside out of unrestricted funds by the trustees for specific purposes.

At 1 Incoming Resources At 31 August
September resources expended 2024
2023
£ £ £ £
General Funds 98,090 171,450 (165,288) 104,252
Previous year: At 1 Incoming Resources At 31 August
September resources expended 2023
2022
£ £ £ £
General funds 88,847 141,023 (131,780) 98,090

SUNFLOWER AFTER SCHOOL CLUB CIO

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)

FOR THE YEAR ENDED 31 AUGUST 2024

18 Analysis of net assets between funds

Unrestricted
Restricted
funds
funds
2024
2024
£
£
At 31 August 2024:
Tangible assets
1,343
-
Current assets/(liabilities)
102,909
3,341
104,252
3,341
Unrestricted
Restricted
funds
funds
2023
2023
£
£
At 31 August 2023:
Tangible assets
1,759
-
Current assets/(liabilities)
96,331
3,341
98,090
3,341		 Total
2024
£
1,343
106,250
107,593
Total
2023
£
1,759
99,672
101,431

19 Related party transactions

There were no disclosable related party transactions during the year (2023 - none).