## **Broughton Community and Sports Association** **Charity Number:** 1170067 # **Trustees' Annual Report and Financial Statements for the Period 01 January 2021 to 31 December 2021** February 2022 This page is left blank intentionally **Reference & Administration Details** ## **Charity name: Broughton Community And Sports Association** Other names charity is known by: Charity number: 1170067 Charity's operating address: 3 Chancel Walk, Broughton, Brigg, North Lincolnshire Postcode: DN20 0JD ## **Names of the Charity Trustees who Manage the Charity** _**Trustee Name**_ - 1: **Sean Clixby** - 2: **Neil Simpson** - 3: **Ann Wood** - 4: **Martin Hempstock** _**Office** (if any)_ _**Appointed Retired**_ **Chair 07/11/2016 Vice-Chair 07/11/2016 Secretary 07/11/2016 09/05/2017** - 5: **Structure, Governance & Management** ## **Description of the Charity's Trusts** **Type of Governing Document:** Constitution **How the Charity is Constituted:** Charitable Incorporated Organisation **Trustee Selection Methods:** Trustees are appointed or reappointed annually at the Annual General Meeting. ## **Objectives & Activities** ## **Summary of the Objects of the Charity as set out in its Governing Document** ## **The objects of the CIO are:** - a) The promotion of community participation in healthy recreation for the benefit of the inhabitants of the Parish of Broughton, North Lincolnshire. - b) The promotion of the voluntary sector for the benefit of the public of the Parish of Broughton, North Lincolnshire. - c) The advancement of heritage of the Parish of Broughton, North Lincolnshire for the benefit of the public. To advance such charitable purposes (according to the law of England and Wales) as the trustees see fit from time to time. ## **Summary of the Main Activities Undertaken for the Public Benefit in Relation to the Charity's Objects** In planning our activities for the year we kept in mind the Charity Commission’s guidance on public benefit at out General meetings. The focus of our activities remains the promotion of community activities and events to benefit the inhabitants of the Parish of Broughton, North Lincolnshire. We have successfully supported community groups such as the Broughton Runners Group. The ‘Broughton Burn’ (10k race) event is an example of this. We have continued to support the Broughton Walking Group, Broughton in Bloom and have set up a new community group: Broughton Wombles. We have reached out more to the younger generation of our community and have successfully run several children’s disco events. We have also set up a “Boomers chat group” aimed at those members of the community who are single and felt isolated after Covid-19 lockdowns. We reintroduced the 'Broughton Bulletin' to help raise awareness for community groups share information and promote community activity to the wider community, particularly those who do not have access to digital media. We actively promoted community participation in healthy recreation by using social media to inform the inhabitants of Broughton of groups and events which would benefit them. We continued to offer support to community groups/events by offering volunteers. ## **Achievements & Performance** ## **Statutory Declaration** The trustees declare that they have complied with their duty to have due regard to the guidance on public benefit published by the commission in exercising their powers or duties. ## **Summary of the Main Achievements of the Charity for the Year** ## **Community Projects/Events** : ## **Discos** This year we launched monthly family Discos in collaboration with Rock 'Em Pop' Em Discos and Broughton Working Mens Club. The aim being to provide a fun, affordable activity that would bring the community back together following the lockdown restrictions. Our first disco sold out and all the discos have been well attended. ## **Hay Bales for Town’s Annual Scarecrow Competition (25[th] – 27[th] June)** We supported the town’s scarecrow competition again this year by sourcing and supplying hay bales to the community. ## **Broughton Bulletin** This year we reintroduced the ‘Broughton Bulletin’. We have produced two of these free community magazines to help raise awareness for community groups share information and promote community activity to the wider community, particularly those who do not have access to digital media. This has been well received with various Broughton constituents praising the bulletin and various community groups engaging with the creative copy. ## **Boomers Chat group** The group was set up to allow discussion for folk who are single and in need of social interaction after lockdown. 4 meetings held so far with small numbers in attendance, but lively discussion has taken place on world news items and local issues. Friendships have also been made by group members who are now socializing on other occasions. ## **Broughton in Bloom:** Planting in spring and autumn of all beds was completed by our enthusiastic group of volunteers which ensured all year-round colour. A new feature this year was a dual raised bed which was fund raised, designed, and planted by 2 schoolgirls by means of a sponsored walk. This bed provided a tribute to lockdown key workers for their efforts during the pandemic and was appreciated by residents. Our efforts greatly helped our Town to win the “Best Kept Small Town” award in North Lincolnshire. ## **Running Group:** ## **Coaching & Workout sessions** After COVID-19 lockdown workouts continued at the Community sports hall which were well received. We had between 4 and 10 people turning up for them. We also started doing structured running sessions on a Monday night which started in the Summer and continued running through the winter months. ## **Broughton Burn (5[th] September)** We managed to get the Broughton Burn to go ahead in 2021. We had to face some extra restrictions imposed on us surrounding COVID by the ESAG team. We also had to deal with some unexpected news that LIVES had taken the decision not to cover events anymore, so we had to find a new medical team at very short notice. Thankfully this was covered by the LIVES volunteers outside of the LIVES banner. It incurred more cost as the team were no longer covered under LIVES insurance and so they had to find their own insurance and kit. The event itself went ahead well and we used the timing equipment that we purchased for it, there were some issues with the system which has incurred a purchase of another antenna. On the day the weather was unexpectedly hot, and we ran out of water, it was quickly remedied by volunteers fetching some water and bike marshals getting out to some of the runners further out on the course. We attracted 209 participants and about 30 of them didn't turn up but this could have been down to some nervousness surrounding COVID. Overall, the event was very good. We managed to fundraise and decided to donate £1400 to Alzheimer's Research UK. ## **Walking Group:** The group restarted in April after Covid lockdown rules were relaxed. We attracted folk who were isolated during the pandemic, and they have now become regulars in the group, forging friendships with other walkers. Alternating each week between local 3-mile Health walks and longer out of Broughton walks has proved popular with most needs catered for. ## **The Sports Specific sub-group** : We were successful in agreeing Heads of Terms with a local landowner for up to 20 acres of land adjacent to the Town’s Recreational Field. This is to further enhance the recreation provision in the Town, provide a new site for the building of the 3G Astro facility alongside associated access and carparking. We were successful in gaining planning permission for the building of this. Funding allowing, we also plan to create much needed extra grass areas for recreation provision. E.g. Football pitches, running tracks etc. We have had early discussions with local community groups (Scouts for example) to try and make this facility inclusive for a wide range of the Community. We continue to work with North Lincolnshire Council and Broughton Town Council to deliver this project for our community. We were successful in securing the Recreation Field maintenance contract for the third year. We have continued to work collaboratively with Broughton Ravers JFC and Broughton Cricket Club to improve the facility. Alongside Broughton Town Council have all been working on a project to help improve the auxiliary facilities on the site. We were again successful in securing a Football Foundation grant to help us maintain the facility. We continue to be recognised nationally for our progress and work closely with the Grounds Management Association (GMA) and Football Association as part of the Pitch Improvement Programme. We were used as a “best practice” case study as part of the GMA’s “Grounds Week” (1[st] to 5[th] March). Our Chair of Trustees and Sports Specific sub-group lead being invited to take part in their Webinar. He was also invited to be part of the GMA’s “National Pitch Grading Framework” steering group. ## **Broughton Wombles** : A newly formed group this year which has grown to 135 strong. Throughout the year our committed volunteers have worked tirelessly to keep the streets of Broughton tidy by picking litter, clearing footpaths and ritting verges. Their contribution supported the Broughton in Bloom team to achieve the “Best Kept Small Town” award previously mentioned. Roads leading into and from Broughton were frequently cleaned although we noticed they got worse again since lockdown ended. Last Spring, we supported North Lincolnshire Council by litter picking several local laybys on the A18 and Mortal Ash Hill. With did this alongside our colleagues from Scunthorpe Litter Pickers and Brigg Litter Busters. North Lincolnshire Council have been very complimentary for the work undertaken by us and have supported us with equipment and collections of waste. We were successful in obtaining some financial support from Egdon Resources PLC enabling us to purchase additional equipment. Shift Traffic Events Ltd supported us by donating children's Hi-Viz tabards and litter pickers and LJM Design and Management Ltd donated some pickers and hoops. We thank them very much for their support. ## **Financial Review** ## **Brief Statement of the Charity's Policy on Reserves** There is no reserves policy in place. ## **Details of Any Funds Materially in Deficit** None **Statutory Notes to the Accounts** ## **Particulars of Any Outstanding Guarantee Given by the CIO** £788.05 of £11,573.00-year 1 (2020-21) Football Foundation grant still to spend. This carried over as restricted fund into 2021-22. £2,269.60 of £11,573.00-year 2 (2021-22) Football Foundation grant still to spend. ## **Particulars of Any Outstanding Debt** None ## **Other Optional Information** None **Declaration** **The Trustees declare that they have approved the Trustees' Report above.** Signed on behalf of the Charity's Trustees **Signature(s): Full Name(s):** Sean Santon Clixby Neil David Simpson **Position(s):** Chair of Trustees Trustee **Date:** 28/02/2022 28/02/2022 Broughton Communlty And Sports Association for the year ended 31st December 2021 Charity Number: 1170067 Independent Examlnerfs report to the trustees. I ￿port on the accounts of Broughton Communty & Sports Association for Ihe year ended 31st December 2021. Respective responsibilities of trustees and examlner The trustees are responsible for the preparation of the accounts. The trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed. Having satisfied myself that the charity is not subject to audit under company law and is eligible for independent examination, it is my responsibility to: examine the accounts under section 145 of the 2011 Act: to follow the procedures laid do4vn in the general Directions given by the Charity Commission under Section 145{5)(b) of the 2011 Act; and to state whether particular matters have come to my attention. Basls of Independent examinerfs report My examination was carried out in accordance with the general Directions gtven by the Charity Commission. An examination indudes a review of the accounting records kept by the chanty and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or dis¢105ures in the accounts, and seeking explanations from you as trustees conceming any such matter5. The procedures undertaken do not provide all the evideno that would be required in an audit and nsequently no opinion is given as to whether the accounts present a 'true and fair vievl and the report is limited to those matters set out in the statement below. Independent examinerfs statement I have completed my examination. I confinn that no material matters have come to my attention in ¢onne¢tton wtth the examination which gives me cause to believe that in. any material respect.. the accounting records We￿ not kept in accordan￿ with section 130 of the Charities Act., or the accounts did not accord with the accounting records; or I have no concems and have LY>me across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts lo be reached. Mrs Katie Sauvage FCCA Voluntary Action North Lincolnshire Llmited 4ffj Robert Street Scunthorpe North Lincolnshire DN15 6NG Slgned: Date: 4)22 17/,1 cs Camscanner