CHARITY REGISTRATION NUMBER: 1170059
The Friends of Norwich School Unaudited financial statements
31 August 2020
The Friends of Norwich School
Financial statements
Year ended 31 August 2020
| Page | |
|---|---|
| Trustees' annual report | 1 |
| Independent examiner's report to the trustees | 5 |
| Statement of financial activities | 6 |
| Balance sheet | 7 |
| Notes to the financial statements | 8 |
The Friends of Norwich School
Trustees' annual report
Year ended 31 August 2020
The trustees present their report and the unaudited financial statements of the charity for the year ended 31 August 2020.
The financial statements have been prepared in accordance with the accounting policies set out in notes to the accounts and comply with the charity's governing document, the Charities Act 2011 and Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland published in October 2019.
Reference and administrative details
Registered charity name The Friends of Norwich School Charity registration number 1170059 Principal office Norwich School 71A The Close Norwich NR1 4DD
The trustees
The trustees who served during the year and at the date of approval were as follows:
Ms M de Lange (Chair) Mr S Griffiths Mr J Hook Mr J Ingham Mr J Pearson Mrs J Taylor (appointed 1 September 2020) Independent examiner Mark Proctor FCA DChA Lovewell Blake LLP Chartered accountants Bankside 300 Peachman Way Broadland Business Park Norwich NR7 0LB Bankers Barclays Bank Plc 3 St James Court Norwich Norfolk NR3 1RJ Solicitors Mills and Reeve 1 St James Court Whitefriars Norwich NR3 1RU
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The Friends of Norwich School
Trustees' annual report (continued)
Year ended 31 August 2020
Objectives and activities
The primary purpose of the Charity is to advance the education of pupils at Norwich School.
Public benefit
The Trustees have considered the Charity Commission's guidance on public benefit. They confirm that in planning and carrying out the charity's activities they have had regard to this guidance.
The charity exists to raise funds for various School Clubs and Associations which provide additional extra mural activity for pupils.
The Friends also raise funds to purchase bursaries to the School thereby enabling talented young people to attend the School who might otherwise be unable to do so for financial reasons.
Achievements and performance
It goes without saying that the 19/20 financial year has been a most challenging one for FONS.
Whilst we sat enjoying the jazz night in March 2020 at Epic, we knew what was looming around the corner and that this was probably to be our last 'hurrah' before we embarked upon a chapter in our lives which would be both life changing and unprecedented. The wider financial impact of COVID-19 has not been felt fully yet, but due to it we must make compromises (and choices) about, what in most cases, will involve more scarce financial resources. The government luckily stepped in and propped up the economy but at a huge cost which will be felt for years to come inevitably in the form of higher taxation and spending cuts. The furloughing/payment holidays/grants are coming to an end and we all need to be prepared for it. As a charity we need to be both cautious but also be ready to seize any opportunities that have presented themselves because of 'the situation'. Parents, who previously may have opted for School Blazer will now be looking to the Second Hand Uniform Shop to satisfy their child's school uniform needs. We need to be inventive due to the massive constraints imposed upon us with new ideas for fundraising to ensure that we continue to meet our objectives.
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Despite COVID, we had a much better year in terms of event income with a increase of 171.26%. (from £3,785 in 18/19) we attribute this to more astute event management and cost control and give a big thanks to Anna Stevenson for her relentless energy and hard work in making this possible.
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Despite not being open from 12th of March to 1st of July 2020, the Second Hand Uniform Shop shone once again. An amazing effort from Lisa, Julie, Flora and all the other helpers at the shop achieving a profit of £7,839 under the circumstances.Last year was a spectacular year with an unusually high profit of £18,705, which was always going to be a hard act to follow, so unfortunately due to COVID, we have taken a big dip of £10,866 compared to our profit from the shop last year. To put things into perspective though, in 16/17 Second Hand Uniform Shop profit was £6,642 and the shop was open the full year.
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Throughout the year there were several fundraising events which raised in excess of £15,000.
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Grants totalling £17,045 were paid to extra-curricular clubs and associations organised by the school for the benefit of its students.
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Bursaries of £10,000 were awarded during the year.
As expected, there was a large deficit of £10,081 due to not having a ball in 19/20 accompanied with the 'COVID' effect.
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The Friends of Norwich School
Trustees' annual report (continued)
Year ended 31 August 2020
Financial review
The charity is funded by event income and a charity shop. Total income amounted to £31,474 and, after expenditure of £41,555, the net expenditure for the year amounted to £10,081.
The Trustees consider the year-end financial position to be satisfactory and confirm that the charity can meet all known obligations.
Reserves policy
The level of reserves is discussed annually with a view to holding an adequate but not excessive level of reserves.
Free reserves held by the charity as at 31 August 2020 totalled £13,689.
Plans for future periods
It is the Trustees' intention that the charity will continue to advance the education of pupils at Norwich School as described above
Structure, governance and management
Governing document
The Friends of Norwich School was originally established on 23 January 1978. During the period the activities of the charity were transferred into a Charitable Incorporated Organisation. The constitution was registered with the Charity Commission (registration number 1170059) on 7 November 2016.
Appointment and recruitment of Trustees
According to the Charity's constitution, the board of Trustees should consist of at least three and not more than six individuals, appointed as follows:
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Three elected Trustees, all of whom must be members and elected by the Membership at an AGM;
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The Head Master of Norwich School;
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The Master of the Lower School of Norwich School; and
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The Development Director, or equivalent role, at Norwich School.
Trustees' induction and training
All new Trustees will be provided with copies of:
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The Charity's constitution
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The latest accounts of the Charity
and are encouraged to read Charity Commission guidance notes CC3 -"The Essential Trustee: what you need to know, what you need to do."
In addition, Trustees are encouraged to read Charity Commission and other newsletters and to attend courses designed to keep them abreast of their duties and responsibilities.
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The Friends of Norwich School
Trustees' annual report (continued)
Year ended 31 August 2020
Structure, governance and management (continued)
True and Fair override
The accounts (financial statements) have been prepared to give a "true and fair" view and have departed from the Charities (Accounts and Reports) Regulations 2008 only to the extent required to provide a "true and fair view". This departure has involved following Accounting and Reporting by charities by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) issued in October 2019 rather than Accounting and Reporting by Charities: Statement of Recommended Practice effective from 1 April 2005 which has since been withdrawn.
Independent examiner
Mark Proctor FCA DChA of Lovewell Blake LLP has been re-appointed as independent examiner for the ensuing year.
The trustees' annual report was approved on 25 June 2021 and signed on behalf of the board of trustees by:
Ms M de Lange (Chair)
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The Friends of Norwich School
Independent examiner's report to the trustees of The Friends of Norwich School
Year ended 31 August 2020
I report to the charity trustees on my examination of the financial statements of the charity for the year ended 31 August 2020 which comprise the statement of financial activities, balance sheet and the related notes.
Responsibilities and basis of report
As the charity's trustees you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act').
I report in respect of my examination of the charity's accounts carried out under section 145 of the Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner's statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
1) accounting records were not kept in respect of the charity as required by section 130 of the Act; or
2) the accounts do not accord with those records; or
3) the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fair view' which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Your attention is drawn to the fact that the Charity has prepared the accounts (financial statements) in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) in preference to the Accounting and Reporting by Charities: Statement of Recommended Practice issued on 1 April 2005 which is referred to in the extant regulations but has since been withdrawn.
I understand that this has been done in order for the accounts to provide a true and fair view in accordance with the Generally Accepted Accounting Practice effective for reporting periods beginning on or after 1 January 2015.
Mark Proctor FCA DChA Independent Examiner
Lovewell Blake LLP Chartered accountants Bankside 300 Peachman Way Broadland Business Park Norwich NR7 0LB
25 June 2021
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The Friends of Norwich School
Statement of financial activities
Year ended 31 August 2020
| 2020 | 2020 | 2019 | ||
|---|---|---|---|---|
| Unrestricted | ||||
| funds | Total funds | Total funds | ||
| Note | £ | £ | £ | |
| Income and endowments | ||||
| Donations and legacies | 4 | 60 | 60 | 150 |
| Other trading activities | 5 | 31,414 | 31,414 | 49,044 |
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| Total income | 31,474 | 31,474 | 49,194 | |
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| Expenditure | ||||
| Raising funds | ||||
| Costs of other trading activities | 6 | 12,646 | 12,646 | 26,556 |
| Charitable activities | 7 | 28,909 | 28,909 | 26,516 |
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| Total expenditure | 41,555 | 41,555 | 53,072 | |
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| Net expenditure and net movement in funds | (10,081) | (10,081) | (3,878) | |
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| Reconciliation of funds | ||||
| Total funds brought forward | 23,770 | 23,770 | 27,648 | |
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| Total funds carried forward | 13,689 | 13,689 | 23,770 | |
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The statement of financial activities includes all gains and losses recognised in the year. All income and expenditure derive from continuing activities.
The notes on pages 8 to 11 form part of these financial statements.
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The Friends of Norwich School
Balance sheet
31 August 2020
| 2020 | 2019 | ||||
|---|---|---|---|---|---|
| Note | £ | £ | £ | £ | |
| Current assets | |||||
| Debtors | 11 | – | 2,565 | ||
| Cash at bank and in hand | 44,232 | 28,653 | |||
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| 44,232 | 31,218 | ||||
| Creditors: Amounts falling due within | |||||
| one year | 12 | (30,543) | (7,448) | ||
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| Net current assets | 13,689 | 23,770 | |||
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| Total assets less current liabilities | 13,689 | 23,770 | |||
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| Net assets | 13,689 | 23,770 | |||
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| Funds of the charity | |||||
| Unrestricted funds | 13,689 | 23,770 | |||
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| Total charity funds | 13 | 13,689 | 23,770 | ||
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These financial statements were approved by the board of trustees and authorised for issue on 25 June 2021, and are signed on behalf of the board by:
Ms M de Lange (Chair)
The notes on pages 8 to 11 form part of these financial statements.
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The Friends of Norwich School
Notes to the financial statements
Year ended 31 August 2020
1. General information
The charity is a charitable incorporated organisation, registered with the Charity Commission for England and Wales. The address of the principal office is Norwich School, 71A The Close, Norwich, NR1 4DD.
2. Statement of compliance
The charity constitutes a public benefit entity as defined by FRS 102. The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland issued in October 2019, the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (FRS 102), the Charities Act 2011 and UK Generally Accepted Accounting Practice.
The financial statements have been prepared to give a 'true and fair' view and have departed from the Charities (Accounts and Reports) Regulations 2008 only to the extent required to provide a 'true and fair view'. This departure has involved following the Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland issued in October 2019 rather than the Accounting and Reporting by Charities: Statement of Recommended Practice effective from 1 April 2005 which has since been withdrawn.
3. Accounting policies
(a) Basis of preparation
The financial statements have been prepared on the historical cost basis, as modified by the revaluation of certain financial items measured at fair value through income or expenditure.
The financial statements are prepared in sterling, which is the functional currency of the entity, and rounded to the nearest £.
(b) Going concern
The financial statements have been prepared on a going concern basis, as the Trustees believe that no material uncertainties exist. The Trustees have considered the level of funds held and the expected level of income and expenditure for 12 months from authorising these financial statements. The budgeted income and expenditure is sufficient with the level of reserves for the charity to be able to continue as a going concern.
The Trustees have considered the impact of COVID-19 when making this assessment
(c) Fund accounting
Unrestricted funds are available for use at the discretion of the trustees to further any of the charity's purposes.
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The Friends of Norwich School
Notes to the financial statements (continued)
Year ended 31 August 2020
3. Accounting policies (continued)
(d) Income
All income is included in the statement of financial activities when entitlement has passed to the charity, it is probable that the economic benefits associated with the transaction will flow to the charity and the amount can be reliably measured. The following specific policies are applied to particular categories of income:
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income from donations or grants is recognised when there is evidence of entitlement to the gift, receipt is probable and its amount can be measured reliably.
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income from donated goods is measured at the fair value of the goods unless this is impractical to measure reliably, in which case the value is derived from the cost to the donor or the estimated resale value. Donated facilities and services are recognised in the accounts when received if the value can be reliably measured. No amounts are included for the contribution of general volunteers.
(e) Expenditure
Expenditure is recognised on an accruals basis as a liability is incurred. Expenditure includes any VAT which cannot be fully recovered, and is classified under headings of the statement of financial activities to which it relates:
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expenditure on raising funds includes the costs of all fundraising activities, events, non-charitable trading activities, and the sale of donated goods.
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expenditure on charitable activities includes all costs incurred by a charity in undertaking activities that further its charitable aims for the benefit of its beneficiaries, including those support costs and costs relating to the governance of the charity apportioned to charitable activities.
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other expenditure includes all expenditure that is neither related to raising funds for the charity nor part of its expenditure on charitable activities.
(f) Financial instruments
A financial asset or a financial liability is recognised only when the entity becomes a party to the contractual provisions of the instrument.
Basic financial instruments are initially recognised at the amount receivable or payable including any related transaction costs, unless the arrangement constitutes a financing transaction, where it is recognised at the present value of the future payments discounted at a market rate of interest for a similar debt instrument.
Current assets and current liabilities are subsequently measured at the cash or other consideration expected to be paid or received and not discounted.
4. Donations and legacies
| Unrestricted | Total Funds | Unrestricted | Total Funds | |
|---|---|---|---|---|
| Funds | 2020 | Funds | 2019 | |
| £ | £ | £ | £ | |
| Gifts | ||||
| Gifts | 60 | 60 | 150 | 150 |
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The Friends of Norwich School
Notes to the financial statements (continued)
Year ended 31 August 2020
5. Other trading activities
| Unrestricted | Total Funds | Unrestricted | Total Funds | ||
|---|---|---|---|---|---|
| Funds | 2020 | Funds | 2019 | ||
| £ | £ | £ | £ | ||
| Fundraising events | 15,300 | 15,300 | 23,491 | 23,491 | |
| Charity shop | 16,114 | 16,114 | 25,553 | 25,553 | |
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| 31,414 | 31,414 | 49,044 | 49,044 | ||
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| 6. | Costs of other trading activities | ||||
| Unrestricted | Total Funds | Unrestricted | Total Funds | ||
| Funds | 2020 | Funds | 2019 | ||
| £ | £ | £ | £ | ||
| Shop costs - purchases | 8,275 | 8,275 | 6,849 | 6,849 | |
| Fundraising expenses | 4,371 | 4,371 | 19,707 | 19,707 | |
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| 12,646 | 12,646 | 26,556 | 26,556 | ||
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| 7. | Expenditure on charitable activities | ||||
| Unrestricted | Total Funds | Unrestricted | Total Funds | ||
| Funds | 2020 | Funds | 2019 | ||
| £ | £ | £ | £ | ||
| Grants | 17,045 | 17,045 | 11,974 | 11,974 | |
| School bursaries | 10,000 | 10,000 | 10,000 | 10,000 | |
| Sundry expenses | 814 | 814 | 2,943 | 2,943 | |
| PTA insurance | – | – | 117 | 117 | |
| Meeting expenses | – | – | 702 | 702 | |
| Governance costs | 1,050 | 1,050 | 780 | 780 | |
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| 28,909 | 28,909 | 26,516 | 26,516 | ||
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| Governance costs | |||||
| 2020 | 2019 | ||||
| £ | £ | ||||
| Independent examination - current year | 930 | 780 | |||
| Independent examination - prior year | 120 | – | |||
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| 1,050 | 780 | ||||
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| 8. | Independent examination fees | ||||
| 2020 | 2019 | ||||
| £ | £ | ||||
| Fees payable to the independent examiner for: | |||||
| Independent examination of the financial statements | 930 | 900 | |||
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| 9. | Staff costs |
The average head count of employees during the period was Nil (2019: Nil).
No employee received employee benefits of more than £60,000 during the year (2019: Nil).
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The Friends of Norwich School
Notes to the financial statements (continued)
Year ended 31 August 2020
10. Trustee remuneration and expenses
No remuneration or other benefits from employment with the charity or a related entity were received by the trustees.
11. Debtors
| 2020 | 2019 | ||
|---|---|---|---|
| £ | £ | ||
| Trade debtors | – | 2,565 | |
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| 12. | Creditors: Amounts falling due within one year | ||
| 2020 | 2019 | ||
| £ | £ | ||
| Trade creditors | 29,613 | 6,668 | |
| Accruals and deferred income | 930 | 780 | |
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| 30,543 | 7,448 | ||
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13. Analysis of charitable funds
| Balance at 1 | Balance at 31 | |||
|---|---|---|---|---|
| Sep 2019 | Income | Expenditure | Aug 2020 | |
| £ | £ | £ | £ | |
| General funds | 23,770 | 31,474 | (41,555) | 13,689 |
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| Balance at 1 | Balance at 31 | |||
| Sep 2018 | Income | Expenditure | Aug 2019 | |
| £ | £ | £ | £ | |
| General funds | 27,648 | 49,194 | (53,072) | 23,770 |
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14. Analysis of net assets between funds
| Unrestricted | Total Funds | |
|---|---|---|
| Funds | 2020 | |
| £ | £ | |
| Current assets | 44,232 | 44,232 |
| Creditors less than 1 year | (30,543) | (30,543) |
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| Net assets | 13,689 | 13,689 |
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| Unrestricted | Total Funds | |
| Funds | 2019 | |
| £ | £ | |
| Current assets | 31,218 | 31,218 |
| Creditors less than 1 year | (7,448) | (7,448) |
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| Net assets | 23,770 | 23,770 |
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