Trustees' Annual Report for the period
From Period start date T Period end date Day Month Year o Day Month Year 01 April 2023 31 March 2024
Charity name Giraffe Children’s Library
Other names charity is known by Registered charity number (if any) 1170053
Charity's principal address 22 Philip Walk, London Postcode SE15 3NH
| Names of the charity trustees who manage the charity | ||
|---|---|---|
| Trustee name Office (if any) Dates acted if not for whole year Name of person (or body) entitled to appoint trustee (if any) 1 Jessica Louise Cliff 2 Laura Adams 3Sampson Obese Osafo 4 Emma Lidbury ~~————~~ |
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| Names of the trustees for the charity, if any, (for example, any custodian trustees) | ||
| Name Dates acted if not for whole year Names and addresses of advisers (Optional information) ~~=~~ |
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| Type of adviser Name Address ~~———~~ |
Name of chief executive or names of senior staff members (Optional information)
Section B Structure, governance and management
Description of the charity’s trust
March 2012
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1
‘Foundation’ model constitution Type of governing document
- (eg. trust deed, constitution)
Charitable Incorporated Organisation How the charity is constituted (eg. trust, association, company) Appointed by members Trustee selection methods
-
(eg. trust, association, company)
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(eg. appointed by, elected by)
Additional governance issues (Optional information)
You may choose to include additional information, where relevant, about:
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policies and procedures adopted for the induction and training of trustees;
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the charity’s organisational structure and any wider network with which the charity works;
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relationship with any related parties;
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trustees’ consideration of major risks and the system and procedures to manage them.
Section C Objectives and activities
The advancement of education of children living in the Akropong Akuapem Township in Ghana by providing regular access to books and other educational resources through the operation of a mobile library travelling Summary of the objects of the between several primary schools in the area. charity set out in its governing document
2 March 2012
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As stated in its constitution, Giraffe Children’s Library aims to bring educational advancement and resources to children living in Akropong Akuapem township in Ghana, through the delivery of a mobile library. Throughout all the charity’s activities the trustees have had regard to guidance issued by the Charity Commission on public benefit.
Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)
Additional details of objectives and activities (Optional information)
You may choose to include further statements, where relevant, about:
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policy on grantmaking;
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policy programme related investment;
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contribution made by volunteers.
3 March 2012
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Section D Achievements and performance
Giraffe Children’s Library 1 April 2023 - 31 March 2024 Summary of the main achievements of the charity Highlights and achievements during the year Following last year’s decisions the team decided (having met with a local Akropong accountant and our ‘in Ghana’ link) that as the mobile library provision was taking longer than expected, an agreement would be made with the Teacher Training College to incorporate the library into their curriculum provision. This would mean they would be responsible for the day-to-day running and use of the library space, whilst Giraffe continues to provide resources and educational workshops. During this period a draft memorandum of understanding was created, and as of the end of this period we were awaiting finalisation of this agreement with the college. Having made the decision to have a permanent base within the Teacher Training College in Akropong we have now also furnished the library- initially the plan was for furniture to be built in Akropong but it proved more efficient to purchase chairs and tables in the UK and ship these to Ghana. This partnership decision also concluded our discussions and frustration with the logistics of recruiting and managing a member of staff, as the plan is for the Teacher Training College’s own staff to supervise the library sessions themselves. As a result of this, towards the end of this period the team made the decision to request permission from the Charity Commission to change the charity's constitution to remove the ‘mobile’ element of the library from the wording of the charity objective. The funds previously intended for the purchase of a vehicle for the mobile library will be repurposed to enable the charity to set up more libraries within other schools in Akropong, once this is possible and after the team is confident that the model developed at the training college can be replicated elsewhere. During the period, an action plan was developed to focus on key priorities, such as drafting and reviewing our charity policies to ensure that they are fit-for-purpose. Trustees were assigned specific policies to draft for review including but not limited to social media, safeguarding, financial controls, reserves, conflict of interest, data protection, expenses, and serious incident reporting policies. This process has strengthened our internal processes to ensure the charity’s long-term viability. Fundraising event planning was once again postponed, with energy and time instead being used to forge and codify the agreement with the Teacher Training College, ensure the library was furnished and functional and policies and processes were in place to enable operation to commence. There are still plans to hold a music event in the near future, to increase our reach and seek more regular givers. Limited team resources (especially the resource of time) remains an ongoing challenge for the team as we move forward, and the charity is seeking new members of the team to help with specific areas, such as social media and finance, and considering the appointment of one or more new Trustees. Indeed, succession planning has been an area of focus in this period. This discussion is ongoing as we move into the coming year and see the library space being utilised more and more by the children it seeks to serve.
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Income and fundraising
Giraffe’s income was marginally lower than the previous year which was expected. Through this period Giraffe continued to receive regular monthly donations, one-off donations and ongoing grant support from All Saints Church. Outgoings were also lower in this period, due to the decisions made about maintaining a permanent library base rather than becoming mobile.
Fundraising was not a priority during the year, due to the team’s decision to prioritise making the library operational and reviewing policies. In the next year, we plan to hold a fundraising event to widen our reach and boost our income through regular giving sign-ups. Some of the team are also likely to visit Ghana in the coming year.
During this period the team made the decision to open a new bank account with The Co-operative Bank, for ethical reasons as well as being unhappy with the poor customer service received from Barclays. The plan is to close the Barclays account in the near future as it will no longer be required.
Section E Financial review
The CIO started with zero reserves, but aimed to build up full reserves in Brief statement of the its first 2 years. Reserve total is based on wind-down costs of 3 months’ charity’s policy on reserves salary for members of staff who will have a 3-month notice period. The CIO does not yet employ any members of staff, but has now built enough funds to hold sufficient reserves when staff are recruited.
Reserve funds are also being maintained for the purchase and set up of a library vehicle in the future, when the library is ready to become mobile.
Details of any funds materially in deficit
Further financial review details (Optional information)
You may choose to include additional information, where relevant about:
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the charity’s principal sources of funds (including any fundraising);
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how expenditure has supported the key objectives of the charity;
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investment policy and objectives including any ethical investment policy adopted.
Section F Other optional information
5 March 2012
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Section G Declaration
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s) Jessica Cliff (electronically)
Full name(s) Jessica Louise Cliff
Position (eg Secretary, Chair, etc) Chair of Trustees
Date 26/01/2025
March 2012
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| ~~it~~ | Giraffe Children’s Library | Giraffe Children’s Library | Giraffe Children’s Library | Giraffe Children’s Library | Giraffe Children’s Library | 1170053 | 1170053 | CC16a ~~it~~ |
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|---|---|---|---|---|---|---|---|---|---|---|
| Receipts andpayments accounts ~~it~~ |
~~it~~ | ~~it~~ | ||||||||
| For the period from ~~it~~ |
1-Apr-23 ~~it~~ |
To ~~it~~ |
31-Mar-24 ~~it~~ |
~~it~~ | ~~it~~ | |||||
| ~~it~~ | ~~it~~ | ~~it~~ | ~~it~~ | |||||||
| Section A Receipts and payments Unrestricted funds Restricted funds Endowment funds Total funds Last year ~~it~~ ~~es~~ Oeno ~~oe~~ |
~~it~~ | |||||||||
| to the nearest £ | to the nearest £ | to the nearest £ | to the nearest £ | to the nearest £ | ||||||
| A1 Receipts | ||||||||||
| Donations | 1,410 | - | - | 1,410 | 2,052 | |||||
| Events | - 0 | - | - | - | - | |||||
| Grants | 3,000 | - | - | 3,000 | 3,000 | |||||
| PettyCash reimbursement | 41 | - | - | 41 | - | |||||
| - 0 | - | - | - | - | ||||||
| - 0 | - | - | - | - | ||||||
| - 0 | - | - | - | - | ||||||
| - 0 | - | - | - | - | ||||||
| Sub total(Gross income for AR) | 4,410 | - | - | 4,410 | £ 5,052.00 |
|||||
| ~~————~~ | ~~————~~ | ~~————~~ | ||||||||
| A2 Asset and investment sales, (see table). ~~————~~ |
~~————~~ | ~~————~~ | ||||||||
| ~~————~~ | - 0 ~~————~~ |
~~————~~ | - 0 | - 0 | - | |||||
| ~~————~~ | - 0 ~~————~~ |
~~————~~ | - 0 | - 0 | - | - 0 | ||||
| Sub total ~~————~~ |
Sub total - 0 ~~————~~ |
~~————~~ | - 0 | - 0 | - | - 0 | ||||
| ~~————~~ ~~CO) Ce) eee~~ |
~~————~~ ~~CO) Ce) eee~~ |
~~————~~ ~~CO) Ce) eee~~ |
~~CO) Ce) eee~~ | ~~CO) Ce) eee~~ | ~~CO) Ce) eee~~ | ~~CO) Ce) eee Ld~~ | 4,410 ~~Ld~~ |
~~Ld~~ | ||
| Total receipts ~~CO) Ce) eee~~ |
4,410 ~~CO) Ce) eee~~ |
~~CO) Ce) eee~~ | - 0 ~~CO) Ce) eee~~ |
~~CO) Ce) eee~~ | - 0 ~~CO) Ce) eee~~ |
~~CO) Ce) eee Ld~~ | ~~Ld~~ | 5,052 | ||
| ~~CO) Ce) eee~~ | ~~CO) Ce) eee~~ | ~~CO) Ce) eee~~ | ~~CO) Ce) eee~~ | ~~CO) Ce) eee~~ | ~~CO) Ce) eee~~ | ~~CO) Ce) eee Ld~~ | ~~Ld~~ | ~~Ld~~ | ||
| A3 Payments ~~{_i~~ |
~~i~~ | ~~i—~~ | ~~—~~ | ~~— —~~ | ~~—~~ | ~~——~~ | ~~— ->—~~ | ~~->—~~ | ~~->—~~ | |
| Operations ~~{_i~~ |
387 ~~i~~ |
~~i—~~ | - ~~—~~ |
~~— —~~ | - ~~—~~ |
~~——~~ | 387 ~~—~~ |
~~— ->—~~ | 1,844 ~~->—~~ |
~~->—~~ |
| Website costs ~~{_i~~ |
270 ~~i~~ |
~~i—~~ | - ~~—~~ |
~~— —~~ | - ~~—~~ |
~~——~~ | 270 ~~—~~ |
~~— ->—~~ | 309 ~~->—~~ |
~~->—~~ |
CCXX R accounts (SS)1
17/01/2022
1
| Event costs | - 0 | - | - | - | - | |||||
|---|---|---|---|---|---|---|---|---|---|---|
| Other | - 0 | - | - | - | 41 | |||||
| - 0 | - | - | - | - | ||||||
| - 0 | - | - | - | - | ||||||
| - 0 | - | - | - | - | ||||||
| - 0 | - | - | - | - | ||||||
| **Sub total ** | 657 |
- | - | 657 | 2,194 | |||||
| A4 Asset and investment purchases, (see table) |
||||||||||
| - 0 | - 0 | - 0 | - | |||||||
| - 0 | - 0 | - 0 | - | |||||||
| **Sub total ** | - 0 |
- 0 | - 0 | - | - 0 | |||||
| **Totalpayments ** | 657 |
- 0 | - 0 | 657 | 2,194 | |||||
| **Net of receipts/(payments) ** | 3,753 |
- | - | 3,753 | 2,858 | |||||
| A5 Transfers between funds | - 0 | - | - | - | - | |||||
| A6 Cash funds last year end | 28,409 | - | - | 28,409 | - | |||||
| **Cash funds thisyear end ** | 32,162 |
- | - | 32,162 | 28,409 | |||||
| Section B Statement of assets and liabilities at the end of the period | ||||||||||
| Categories | Details | Unrestricted funds |
Restricted funds | Endowment funds |
||||||
| to nearest £ | to nearest £ | to nearest £ | ||||||||
| B1 Cash funds | Cash at Bank | 32,162 | - | - | ||||||
| - | - | - | ||||||||
| - | - | - | ||||||||
| Total cash funds | 32,162 | - | - |
CCXX R accounts (SS)2
17/01/2022
2
| (agree balances with receipts and payments account(s)) |
OK | OK | OK | OK | OK | |||
|---|---|---|---|---|---|---|---|---|
| Unrestricted funds |
Restricted funds | Endowment funds |
||||||
| Details | to nearest £ | to nearest £ | to nearest £ | |||||
| B2 Other monetary assets | - | - | - | |||||
| - | - | - | ||||||
| - | - | - | ||||||
| - | - | - | ||||||
| - | - | - | ||||||
| - | - | - | ||||||
| Details | Fund to which asset belongs |
Cost (optional) | Current value (optional) |
|||||
| B3 Investment assets | - | - | ||||||
| - | - | |||||||
| - | - | |||||||
| - | - | |||||||
| - | - | |||||||
| Details | Fund to which asset belongs |
Cost (optional) | Current value (optional) |
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| B4 Assets retained for the charity’s own use |
- | - | ||||||
| - | - | |||||||
| - | - | |||||||
| - | - | |||||||
| - | - | |||||||
| - | - |
CCXX R accounts (SS)3
17/01/2022
3
| - | - | |||||||||
|---|---|---|---|---|---|---|---|---|---|---|
| - | - | |||||||||
| - | - | |||||||||
| Details | Fund to which liability relates |
Amount due (optional) |
When due (optional) |
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| B5 Liabilities | - | |||||||||
| - | ||||||||||
| - | ||||||||||
| - | ||||||||||
| - | ||||||||||
| Signed by one or two trustees on behalf of all the trustees |
Signature | Print Name | Date of approval | |||||||
| J.Cliff(electronically) | Jessica Cliff | 22/01/2025 | ||||||||
CCXX R accounts (SS)4
17/01/2022
4
CCXX R5 accounts ISS) 1710112022
CCXX R6 accounts ISS) 1710112022
CCXX R7 accounts ISS) 1710112022
CCXX R8 accounts ISS) 1710112022
CCXX R9 accounts ISS) 1710112022
CCXX R10 accounts (SS) 10 1710112022
CCXX R11 accounts ISS} 1710112022
CCXX R12 accounts (SS) 12 1710112022
CCXX R13 accounts (SS) 13 1710112022
CCXX R14 accounts (SS) 14 1710112022
CCXX R15 accounts (SS) 15 1710112022
CCXX R16 accounts (SS) 16 1710112022
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CCXX R18 accounts (SS) 18 1710112022
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CCXX R20 accounts (SS) 20 1710112022
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CCXX R23 accounts (SS) 23 1710112022
CCXX R24 accounts (SS) 24 1710112022
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CCXX R28 accounts (SS) 28 1710112022
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CCXX R30 accounts (SS) 30 1710112022
CCXX R31 accounts (SS) 31 1710112022
CCXX R32 accounts (SS) 32 1710112022
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CCXX R36 accounts (SS) 36 1710112022
CCXX R37 accounts (SS) 37 1710112022
CCXX R38 accounts (SS) 38 1710112022
CCXX R39 accounts (SS) 39 1710112022
CCXX R40 accounts (SS) 40 1710112022
CCXX R41 accounts (SS) 41 1710112022
CCXX R42 accounts (SS) 42 1710112022
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CCXX R44 accounts (SS) 44 1710112022
CCXX R45 accounts (SS) 45 1710112022
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CCXX R47 accounts (SS) 47 1710112022
CCXX R48 accounts (SS) 48 1710112022
CCXX R49 accounts (SS) 49 1710112022
CCXX R50 accounts (SS) 50 1710112022
CCXX R51 accounts (SS) 51 1710112022
CCXX R52 accounts (SS) 52 1710112022
CCXX R53 accounts (SS) 53 1710112022
CCXX R54 accounts (SS) 54 1710112022
CCXX R55 accounts (SS) 55 1710112022
CCXX R56 accounts (SS) 56 1710112022