**Trustees' Annual Report for the period** ||||Period start date|Period start date|Period start date|||Period end date|Period end date|Period end date||||| |---|---|---|---|---|---|---|---|---|---|---|---|---|---|---| ||**From**||01|09
2024|||**To**|31||08||2025||| |Section A Reference and administration details||Section A Reference and administration details|Section A Reference and administration details|||||||||||| ||**Charity name**||||PETERBOROUGH FARM MACHINERY PRESERVATION
SOCIETY CIO|||||||||| |||||||||||||||| |**Other names charity is known by**|**Other names charity is known by**|**Other names charity is known by**||||||||||||| |**Registered charity number (if any)**|**Registered charity number (if any)**1170006
**Charity's principal address**
1 Charles Road
Whittlesey
Peterborough
**Postcode**
**PE7 2RG**
~~ee~~|||||||||||||| |**Names of the charity trustees who manage the charity**||||||||||||||| ||**Trustee name**|**Office (if any)**||||**Dates acted if not for whole**
**year**|||||**Name of person (or body)**
**entitled to appoint trustee**
**(ifany)**|||| |1|Brian Knight|Management
Committee||||||||||||| |2|Tony Fisher|Management
Committee||||||||||||| |3|Brian Lutkin|Management
Committee||||||||||||| |4|Leigh Granger|Management
Committee||||||||||||| |5|Patrick
Nightingale|Management
Committee||||||||||||| |6|6|||||||||||||| |7|7|||||||||||||| |8|8|||||||||||||| |9|9|||||||||||||| |10|10|||||||||||||| |11|11|||||||||||||| |12|12|||||||||||||| |13|13|||||||||||||| |14|14|||||||||||||| |15|15
~~==~~|||||||||||||| ||**Names of the trustees for the charity, if any, (for example, any custodian trustees)**||||**Names of the trustees for the charity, if any, (for example, any custodian trustees)**|||||||||| ||**Name**|||||**Dates acted if not for whole year**||||||||| ## Section A Reference and administration details **Other names charity is known by** **Registered charity number (if any)** 1170006 ## **Names of the charity trustees who manage the charity** **TAR** March **2012** 1 ## **Names and addresses of advisers (Optional information)** **Type of Name Address adviser** ## **Name of chief executive or names of senior staff members (Optional information)** ## **Section B Structure, governance and management** ## **Description of the charity’s trusts** Type of governing document Constitution (eg. trust deed, constitution) How the charity is constituted Charitable Incorporated Organisation (eg. trust, association, company) Trustee selection methods Appointed by existing Trustees (eg. appointed by, elected by) ## **Additional governance issues (Optional information)** You **may choose** to include additional information, where relevant, about: - policies and procedures adopted for the induction and training of trustees; - the charity’s organisational structure and any wider network with which the charity works; - relationship with any related parties; - trustees’ consideration of major risks and the system and procedures to manage them. ## **Section C Objectives and activities** **Summary of the objects of the charity set out in its governing document** The objects of the CIO are to advance the education and benefit of the public in the history of agricultural machinery by procuring, maintaining, recording and exhibiting agricultural machinery, equipment that is of historic interest and value. **TAR** March **2012** 2 The main activities undertaken for the public benefit in relation to these objects (trustees having had regard to the guidance issued by the Charity Commission on public benefit) have been: Displaying historic machinery at multiple shows throughout the year. Also assisting in the organising the Open Farm Sunday event attended by the general public including organising working demonstrations including PYO potatoes (which members of the public enjoy) Providing an exhibition trailer and or Gazebo as a display for public which also acts as a meeting point for society members **Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)** ## **Additional details of objectives and activities (Optional information)** Small group of the membership are actively involved in promoting at shows/events we attend and run along with Society merchandise to help promote the society. Without these volunteers then the task of promoting ourselves to the public would be significantly harder. You **may choose** to include further statements, where relevant, about: - policy on grantmaking; - policy programme related investment; - contribution made by volunteers. **TAR** March **2012** 3 Section D Achievements and performance |**Summary of the main**
**achievements of the charity**
**during the year**|We again raised a substantial sum to donate to Air Ambulance and other
local charities at our combined working weekend and Open Farm Sunday
at Park Farm Thorney.
Provided six evening meetings, speakers were invited to talk to the
members about their area of interest which were well received by
members. The meetings were well attended and typically attract 30 to 60
people. Current membership is approximately 100 people.
Financial reserves continue to be satisfactory and the trustees are
pleased to see the committee have followed the wishes of the members
by continuing to invest in the ongoing upkeep of the show trailer.
One further investment was made with the purchase of crowd barriers to
ensure the safety of the public from working areas.
.
Facebook pages of PFMPS still remains the main focus of promoting
ourselves to the public. It allows us regular updates for members and
public followers. Future aspirations is to achieve similar for website,
however the challenge is to find someone willing to undertake the work
required to set up and maintain.| |---|---| ||| |**Section E Financial review**|| |**Brief statement of the**
**charity’s policy on reserves**
**Details of any funds materially**
**in deficit**
**Further financial review details**
You**may choose**to include
additional information, where
relevant about:
•
the charity’s principal
sources of funds (including
any fundraising);
•
how expenditure has
supported the key objectives
of the charity;
•
investment policy and
objectives including any|| ||Financial reserves are kept on bank deposit. The policy is to only use
these for significant expenses and this year 50m of crowd barriers where
purchased
The committee welcomes suggestions by the members on how the
reserves might be spent in promoting and preserving agricultural and
rural history and seeks support prior to purchases being made.| ||The society has no borrowings, long term debt or financial commitments
beyond the normal annual operating costs and is the wishes of
committee and members this stays the same| ||**(Optional information)**| ||The principal source of funding is from members subscriptions along with
monies raised from food stalls at events, merchandise and small
donations. Member volunteers and friends freely give their time to allow
this to be a possibility which in turn ensures we can keep membership at
an affordable cost.| **TAR** March **2012** 4 ethical investment policy adopted. **Section F Other optional information** ~~_~~ **Section G Declaration** ~~___~~ **The trustees declare that they have approved the trustees’ report above. Signed on behalf of the charity’s trustees** **Signature(s) Full name(s)** Richard William Perren **Position (eg Secretary,** Secretary **Chair, etc) Date** 20th September 2025 **TAR** March **2012** 5 ## **Peterborough Farm Machinery Preservation Society CIO** ## **Charity No. 1170006** **Company No. CE008452** **Trustees' Report and Unaudited Accounts** **31 August 2025** **Peterborough Farm Machinery Preservation Society CIO Contents** ||Pages|| |---|---|---| |Trustees' Annual Report|2 to 3|| |Independent Examiner's Report||4| |Statement of Financial Activities||5| |Summary Income and Expenditure Account||6| |Balance Sheet||7| |Statement of Cash flows||8| |Notes to the Accounts|9 to|13| |Detailed Statement of Financial Activities|14 to|15| Page 1 **Peterborough Farm Machinery Preservation Society CIO Trustees Annual Report** The trustees, who are also directors of the charity for the purposes of the Companies Act 2006, present their report with the unaudited financial statements of the charity for the year ended 31 August 2025. ## **REFERENCE AND ADMINISTRATIVE DETAILS** ## **Company No. CE008452** ## **Charity No. 1170006** ## **Registered Office** 1 Charles Road Whittlesey Peterborough PE7 2RG ## **Directors and Trustees** The Directors of the charitable company are its Trustees for the purposes of charity law. The following Directors and Trustees served during the year: T. Fisher L. Granger B. Knight B. Lutkin P.J. Nightingale ## **Company Secretary** R. Perren ## **Accountants** Hills Accountants 14 St Marys Street Whittlesey Peterborough PE7 1BG The Trustees are responsible for keeping proper accounting records that disclose with reasonable accuracy at any time the financial position of the charity and to enable them to ensure that the financial statements comply with the Companies Act 2006. The Trustees are also responsible for safeguarding the assets of the charity and hence taking reasonable steps for the prevention and detection of fraud and other irregularities. The above report has been prepared in accordance with the provisions applicable to companies subject to the small companies regime as set out in Part 15 of the Companies Act 2006 and in accordance with the Charities SORP (FRS 102). Signed on behalf of the board P.J. Nightingale Page 2 **Peterborough Farm Machinery Preservation Society CIO Trustees Annual Report** Trustee 29 September 2025 Page 3 **Peterborough Farm Machinery Preservation Society CIO Independent Examiners Report** ## **Independent Examiner's Report to the trustees of Peterborough Farm Machinery Preservation Society CIO** I report to the charity trustees on my examination of the financial statements of Peterborough Farm Machinery Preservation Society CIO for the year ended 31 August 2025. ## **Responsibilities and basis of report** As the charity's trustees of the company (and also its directors for the purposes of company law) you are responsible for the preparation of the financial statements in accordance with the requirements of the Companies Act 2006 ('the 2006 Act. Having satisfied myself that the financial statements of the Charity are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity's financial statements as carried out under section 145 of the Charities Act 2011 ('the 2011 Act'). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5) (b) of the 2011 Act. ## **Independent examiner's statement** I have completed my examination. I can confirm that no material matters have come to my attention in connection with the examination giving me cause to believe: - accounting records were not kept in accordance with section 386 of the 2006 Act ; or - the financial statements do not accord with those records; or - the financial statements do not comply with the accounting requirements under section 396 of the 2006 Act other than any requirement that the financial statements give a 'true and fair' view which is not a matter considered as part of an independent examination; or - the financial statements have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102). I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the financial statements to be reached. Lee Hills ACCA Hills Accountants 14 St Marys Street Whittlesey Peterborough PE7 1BG 29 September 2025 Page 4 **Peterborough Farm Machinery Preservation Society CIO Statement of Financial Activities** ## **for the year ended 31 August 2025** |**Notes**
**Income and endowments**
**from:**
Donations and legacies
4
Investments
5
Other
6
**Total**
**Expenditure on:**
Other
7
**Total**
Net gains on investments
**Net income**
Transfers between funds
**Net income before other**
**gains/(losses)**
**Other gains and losses**
**Net movement in funds**
**Reconciliation of funds:**
Total funds brought forward
**Total funds carried forward**|**Unrestricted**
**funds**
**2025**
**£**
2,038
87
5,328|**Total funds**
**2025**
**£**
2,038
87
5,328|**Total funds**
**2024**
**£**
1,962
105
9,742| |---|---|---|---| ||7,453
7,453|7,453
7,453|11,809
11,804| ||7,453
-|7,453
-|11,804
-| ||-
-|-
-|5
-| ||-|-|5| ||-
25,226|-
25,226|5
25,221| ||25,226|25,226|25,226| Page 5 **Peterborough Farm Machinery Preservation Society CIO Summary Income and Expenditure Account** ## **for the year ended 31 August 2025** |Income
Interest and investment income
**Gross income for the year**
Expenditure
**Total expenditure for the year**
Net income before tax for the year
**Net income for the year**|**2025**
**£**
7,366
87
7,453
7,453
7,453
-
-|**2024**
**£**
11,704
105| |---|---|---| |||11,809| |||11,804| |||11,804| |||5| |||5| Page 6 **Peterborough Farm Machinery Preservation Society CIO Balance Sheet** ## **at 31 August 2025** |**at 31 August 2025**|| |---|---| |**Company No.**
**CE008452**
**Notes**
**2025**
**£**
**Current assets**
Cash at bank and in hand
25,708
25,708
**Creditors:**Amount falling due within one year
9
(482)
**Net current assets**
25,226
**Total assets less current liabilities**
25,226
**Net assets excluding pension asset or liability**
25,226
**Total net assets**
25,226
**The funds of the charity**
**Restricted funds**
10
**Unrestricted funds**
10
General funds
25,226
25,226
**Reserves**
10
**Total funds**
25,226|**2024**
**£**
25,708| ||25,708
(482)| ||25,226
25,226| ||25,226| ||25,226| ||25,226| ||25,226| ||25,226| These accounts have been prepared in accordance with the special provisions of Part 15 of the Companies Act 2006 relating to small companies. For the year ended 31 August 2025 the company was entitled to exemption under section 477 of the Companies Act 2006 relating to small companies. The members have not required the company to obtain an audit in accordance with section 476 of the Companies Act 2006. The directors acknowledge their responsibilities for complying with the requirements of the Companies Act 2006 with respect to accounting records and the preparation of accounts. Approved by the board on 29 September 2025 And signed on its behalf by: P.J. Nightingale Trustee 29 September 2025 Page 7 **Peterborough Farm Machinery Preservation Society CIO Statement of Cash flows** ## **for the year ended 31 August 2025** |**Cash flows from operating activities**
**Net income per Statement of Financial Activities**
**Adjustments for:**
Dividends, interest and rents from investments
**Net cash used in operating activities**
**Cash flows from investing activities**
Dividends, interest and rents from investments
**Net cash from investing activities**
**Net cash from financing activities**
**Net increase in cash and cash equivalents**
**Cash and cash equivalents at the beginning of the year**
**Cash and cash equivalents at the end of the year**
**Components of cash and cash equivalents**
Cash and bank balances|**2025**
**£**
-
(5,415)
(5,415)
5,415
5,415
-
-
25,708
25,708
25,708
25,708|**2024**
**£**
5
(9,847)| |---|---|---| |||(9,842)
9,847| |||9,847| |||| |||-| |||| |||5| |||25,703| |||25,708| |||| |||25,708| |||| |||25,708| Page 8 **Peterborough Farm Machinery Preservation Society CIO Notes to the Accounts** ## **for the year ended 31 August 2025** - 1 **Accounting policies** ## **Basis of preparation** The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2015) - (Charities SORP (FRS 102)), the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) and the Companies Act 2006. ## **Change in basis of accounting or to previous accounts** There has been no change to the accounting policies (valuation rules and method of accounting) since last year and no changes have been made to accounts for previous years. ## **Fund accounting** - Unrestricted funds These are available for use at the discretion of the trustees in furtherance of the general objects of the charity. - Designated funds These are unrestricted funds earmarked by the trustees for particular purposes. Revaluation funds These are unrestricted funds which include a revaluation reserve representing the restatement of investment assets at their market values. - Restricted funds These are available for use subject to restrictions imposed by the donor or through terms of an appeal. ## **Income** - Recognition of Income is included in the Statement of Financial Activities (SoFA) when the charity income becomes entitled to, and virtually certain to receive, the income and the amount of the income can be measured with sufficient reliability. - Income with related Where income has related expenditure the income and related expenditure is expenditure reported gross in the SoFA. Donations and Voluntary income received by way of grants, donations and gifts is included in the legacies the SoFA when receivable and only when the Charity has unconditional entitlement to the income. - Tax reclaims on Income from tax reclaims is included in the SoFA at the same time as the donations and gifts gift/donation to which it relates. Donated services These are only included in income (with an equivalent amount in expenditure) and facilities where the benefit to the Charity is reasonably quantifiable, measurable and material. Volunteer help The value of any volunteer help received is not included in the accounts. Investment income This is included in the accounts when receivable. Gains/(losses) on This includes any gain or loss resulting from revaluing investments to market value revaluation of fixed at the end of the year. assets Gains/(losses) on This includes any gain or loss on the sale of investments. investment assets Page 9 **Peterborough Farm Machinery Preservation Society CIO Notes to the Accounts** ## **Expenditure** - Recognition of Expenditure is recognised on an accruals basis. Expenditure includes any VAT which expenditure cannot be fully recovered, and is reported as part of the expenditure to which it relates. - Expenditure on These comprise the costs associated with attracting voluntary income, fundraising raising funds trading costs and investment management costs. Expenditure on These comprise the costs incurred by the Charity in the delivery of its activities and charitable activities services in the furtherance of its objects, including the making of grants and governance costs. - Grants payable All grant expenditure is accounted for on an actual paid basis plus an accrual for grants that have been approved by the trustees at the end of the year but not yet paid. - Governance costs These include those costs associated with meeting the constitutional and statutory requirements of the Charity, including any audit/independent examination fees, costs linked to the strategic management of the Charity, together with a share of other administration costs. - Other expenditure These are support costs not allocated to a particular activity. ## **Taxation** The charity is exempt from corporation tax on its charitable activities. ## **Trade and other debtors** Trade and other debtors are recognised at the settlement amount due after any trade discount offered. Prepayments are valued at the amount prepaid net of any trade discounts due. ## **Cash and cash equivalents** Cash and cash equivalents comprise cash at bank and on hand, demand deposits with banks and other short-term highly liquid investments with original maturities of three months or less and bank overdrafts. In the statement of financial position, bank overdrafts are shown within borrowings or current liabilities. In the Statement of Cash Flows, cash and cash equivalents are shown net of bank overdrafts that are repayable on demand and form an integral part of the company's cash management. ## **Trade and other creditors** Short term creditors are measured at the transaction price. Other creditors and provisions are recognised where the charity has a present obligation resulting from a past event that will probably result in the transfer of funds to a third party and the amount due to settle the obligation can be measured or estimated reliably. Creditors and provisions are normally recognised at their settlement amount after allowing for any trade discounts due. ## 2 **Company status** The company is a private company limited by guarantee and consequently does not have share capital. Page 10 **Peterborough Farm Machinery Preservation Society CIO Notes to the Accounts** ## 3 **Statement of Financial Activities - prior year** |3
**Statement of Financial Activities - prior year**|||| |---|---|---|---| |**Income and endowments from:**
Donations and legacies
Investments
Other
**Total**
**Expenditure on:**
Other
**Total**
**Net income**
**Net income before other**
**gains/(losses)**
**Other gains and losses:**
**Net movement in funds**
**Reconciliation of funds:**
Total funds brought forward
**Total funds carried forward**
4
**Income from donations and legacies**
Subscriptions
Donations
5
**Income from investments**
Bank Interest|**Unrestricted**
**£**
2,024
14
2,038
**Unrestricted**
**£**
87
87|**Unrestricted**
**funds**
**2024**
**£**
1,962
105
9,742
11,809
11,804
11,804
5
5
5
25,221
25,226
**Total**
**2025**
**£**
2,024
14
2,038
**Total**
**2025**
**£**
87
87|**Total funds**
**2024**
**£**
1,962
105
9,742| ||||11,809
11,804| ||||11,804| ||||5| ||||5| ||||5
25,221| ||||25,226| ||||**Total**
**2024**
**£**
1,951
11| ||||1,962| ||||**Total**
**2024**
**£**
105| ||||105| Page 11 **Peterborough Farm Machinery Preservation Society CIO Notes to the Accounts** ## 6 **Other income** |Assets
Events
Sundry & Merchandise
Raffles
7
**Other expenditure**
Clothing
Event Costs
Raffle
Donations
Premises costs
General administrative costs
Legal and professional costs
8
**Staff costs**
No employee received emoluments in excess
9
**Creditors:**
amounts falling due within one year
Accruals
10 **Movement in funds**
**Restricted funds:**
**Unrestricted funds:**
**General funds**
**Total funds**|of £60,000.
**At 1**
**September**
**2024**
25,226
25,226|**Unrestricted**
**£**
-
3,942
201
1,185
5,328|**Total**
**2025**
**£**
-
3,942
201
1,185
5,328|**Total**
**2024**
**£**
2,216
4,058
1,851
1,617| |---|---|---|---|---| |||||9,742| |||||| |||**Unrestricted**
**£**
-
2,600
480
-
1,160
2,733
480
7,453
**2025**
**£**
482
482
**Incoming**
**resources**
**(including**
**other**
**gains/losses**
**)**
**£**
7,453
7,453|**Total**
**2025**
**£**
-
2,600
480
-
1,160
2,733
480
7,453
**Resources**
**expended**
**£**
(7,453)
(7,453)|**Total**
**2024**
**£**
707
3,982
1,001
466
1,220
3,948
480| |||||11,804| |||||**2024**
**£**
482| |||||482| |||||**At 31**
**August**
**2025**
**£**
25,226| |||||25,226| Page 12 **Peterborough Farm Machinery Preservation Society CIO Notes to the Accounts** ## 11 **Analysis of net assets between funds** |11 **Analysis of net assets between funds**||| |---|---|---| |Net current assets
12 **Reconciliation of net debt**
Cash and cash equivalents
Net debt|**Unrestricted**
**funds**
**£**
25,226
25,226
**At 1**
**September**
**2024**
**£**|**Total**
**£**
25,226| |||25,226| |||**At 31**
**August**
**2025**
**£**| ||25,708|25,708| ||25,708
25,708|25,708| |||25,708| ## 13 **Related party disclosures** _**Controlling party**_ The company is limited by guarantee and has no share capital; thus no single party controls the company. Page 13 **Peterborough Farm Machinery Preservation Society CIO Detailed Statement of Financial Activities** ## **for the year ended 31 August 2025** |**Income and endowments from:**
Donations and legacies
Subscriptions
Donations
Investments
Bank Interest
Other
Assets
Events
Sundry & Merchandise
Raffles
**Total income and endowments**
**Expenditure on:**
Other expenditure
Clothing
Event Costs
Raffle
Donations
Premises costs
Other premises costs
General administrative costs,
including depreciation and
amortisation
Bank charges
Equipment expensed
General insurances
Postage and couriers
Sundry expenses
Legal and professional costs
Audit/Independent examination
fees
**Total of expenditure of other costs**|**Unrestricted**
**funds**
**2025**
**£**
2,024
14
2,038
87
87
-
3,942
201
1,185
5,328
7,453
-
2,600
480
-
3,080
1,160
1,160
33
1,413
1,155
87
45
2,733
480
480
7,453|**Total funds**
**2025**
**£**
2,024
14
2,038
87
87
-
3,942
201
1,185
5,328
7,453
-
2,600
480
-
3,080
1,160
1,160
33
1,413
1,155
87
45
2,733
480
480
7,453|**Total funds**
**2024**
**£**
1,951
11| |---|---|---|---| ||||1,962| ||||105| ||||105| ||||2,216
4,058
1,851
1,617| ||||9,742| ||||11,809
707
3,982
1,001
466| ||||6,156| ||||1,220| ||||1,220| ||||75
2,171
933
754
15| ||||3,948| ||||480| ||||480| ||||| ||||11,804| Page 14 **Peterborough Farm Machinery Preservation Society CIO Detailed Statement of Financial Activities** |**Peterborough Farm Machinery Preservation Society CIO**
**Detailed Statement of Financial Activities**|||| |---|---|---|---| |**Total expenditure**
Net gains on investments
**Net income**
**Net income before other**
**gains/(losses)**
Other Gains
**Net movement in funds**
**Reconciliation of funds:**
Total funds brought forward
**Total funds carried forward**|7,453
-
-
-
-
-
25,226
25,226|7,453
-
-
-
-
-
25,226
25,226|11,804
-| ||||5| ||||5
-| ||||5| ||||25,221| ||||25,226| Page 15