Section A Reference and administration details |**Trustees' Annual Report for theperiod**|**Trustees' Annual Report for theperiod**|**Trustees' Annual Report for theperiod**|**Trustees' Annual Report for theperiod**|**Trustees' Annual Report for theperiod**|**Trustees' Annual Report for theperiod**|**Trustees' Annual Report for theperiod**|**Trustees' Annual Report for theperiod**| |---|---|---|---|---|---|---|---| |**From **|Period start date|||**To**|Period end date||| ||01|09|2023||31|08|2024| PETERBOROUGH FARM MACHINERY PRESERVATION **Charity name** SOCIETY CIO **Other names charity is known by** 1170006 **Charity's principal address** 1 Charles Road Whittlesey Peterborough **Postcode PE7 2RG** ~~—~~ **Other names charity is known by** **Registered charity number (if any)** 1170006 |**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body)**
**entitled to appoint trustee**
**(ifany)**| |---|---|---|---| |Brian Knight|Management
Committee||| |Tony Fisher|Management
Committee||| |Brian Lutkin|Management
Committee||| |Leigh Granger|Management
Committee||| |Patrick
Nightingale|Management
Committee||| |6|||| |7|||| |8|||| |9|||| |10|||| |11|||| |12|||| |13|||| |14|||| |15
~~==~~|~~==~~|~~==~~|~~==~~| **TAR** March **2012** 1 ## **Names and addresses of advisers (Optional information)** **Type of Name Address adviser** **Name of chief executive or names of senior staff members (Optional information)** ## **Section B Structure, governance and management** ## **Description of the charity’s trusts** Type of governing document Constitution (eg. trust deed, constitution) How the charity is constituted Charitable Incorporated Organisation (eg. trust, association, company) Trustee selection methods Appointed by existing Trustees (eg. appointed by, elected by) ## **Additional governance issues (Optional information)** You **may choose** to include additional information, where relevant, about: - policies and procedures adopted for the induction and training of trustees; - the charity’s organisational structure and any wider network with which the charity works; - relationship with any related parties; - trustees’ consideration of major risks and the system and procedures to manage them. ## **Section C Objectives and activities** **Summary of the objects of the charity set out in its governing document** The objects of the CIO are to advance the education and benefit of the public in the history of agricultural machinery by procuring, maintaining, recording and exhibiting agricultural machinery, equipment that is of historic interest and value. **TAR** March **2012** 2 The main activities undertaken for the public benefit in relation to these objects (trustees having had regard to the guidance issued by the Charity Commission on public benefit) have been: Displaying historic machinery and organising working demonstrations at several shows attended by the general public. Providing an exhibition trailer and Gazebo as a display for public and also a meeting point for members. **Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)** ## **Additional details of objectives and activities (Optional information)** Small group of the membership are actively involved in promoting at shows/events we attend and run. As with all groups without these volunteers then the task of promoting ourselves to the public would be significantly harder. You **may choose** to include further statements, where relevant, about: - policy on grantmaking; - policy programme related investment; - contribution made by volunteers. **TAR** March **2012** 3 Section D Achievements and performance Yet again we raised a substantial sum to donate to Air Ambulance and **Summary of the main** other local charities at our combined working weekend and Open Farm **achievements of the charity** Sunday at Park Farm Thorney which was possible due to seed potatoes **during the year** being donated to us this year. Provided seven evening meetings, speakers were invited to talk to the members about their particular area of interest and was well received by members. The meetings were well attended and typically attract 40 to 70 people. Current membership is approximately 100 people. Financial reserves are satisfactory and the trustees are pleased to see the Committee have followed the wishes of the members by continuing to invest in the ongoing upkeep of the show trailer. One further investment was made with a PFMPS livered exhibition gazebo to complement show trailer or used independently at smaller shows members attend. A second investment was a defibrillator to be used at shows/events and also taken to club evenings. More input over the last year has been made into the Facebook pages of PFMPS with regular updates for members and public followers with an anticipation of this continuing (future aspirations is to achieve similar for website). |**Section E Financial review**|**Section E Financial review**| |---|---| |**Brief statement of the**
**charity’s policy on reserves**
**Details of any funds materially**
**in deficit**
**Further financial review details**
You**may choose**to include
additional information, where
relevant about:
•
the charity’s principal
sources of funds (including
any fundraising);
•
how expenditure has
supported the key objectives
of the charity;
•
investment policy and
objectives including any|| ||Financial reserves are kept on bank deposit. The policy is to only use
these for significant expenses and this year a Livered Gazebo and
Defibrillator were purchased along with the replacement of several fire
extinguishers.
The Committee welcomes suggestions by the members on how the
reserves might be spent in promoting and preserving agricultural and
rural history and seeks support prior to purchases being made.| ||The Society has no borrowings, long term debt or financial commitments
beyond the normal annual operating costs and it’s the wishes of
Committee and members this stays the same.| ||**(Optional information)**| ||The principal source of funding is from members subscriptions along with
monies raised from raffle tickets and food stalls at events. Member
volunteers, and friends of, freely give their time to allow this to be a
possibility which in turn ensures we can keep membership at an
affordable cost.
For the first time we have had merchandise (clothing) produced with the
Society’s name and emblem for sale to members ( and others) The
intention is to expand the options and to also add to the funds of Society| **TAR** March **2012** 4 ethical investment policy adopted. **Section F Other optional information** ~~_~~ **Section G Declaration** ~~__~~ **The trustees declare that they have approved the trustees’ report above. Signed on behalf of the charity’s trustees** **Signature(s) Full name(s)** Richard William Perren **Position (eg Secretary,** Secretary **Chair, etc) Date** 10th September 2024 **TAR** March **2012** 5 Peterborough Farm Machinery Preservation Soclety CIO Charlty No. 1170006 Company No. CE008452 Trustees, Report and Unaudited Accounts 31 August 2024 Peterborough Farm Machinery Preservation Society CIO Contents Pages Trustees, Annual Report Independent Examiner's Report Statement of Financial Activities 2to3 Summary Income and Expenditure Account Balance Sheet Statement of Cash flows Notes to the Accounts 9t013 Detailed Statement of Financial Activities 14to15 Page I Peterborough Farm Machinery Preservation society CIO Trustees Annual Report The trustees, who are also directors of the charity for the purposes of the Companies Act 2006, present their report with the unaudited financial statements of the charity for the year ended 31 August 2024. REFERENCE AND ADMINISTRATIVE DETAILS Company No. CE008452 Charity No. 1170006 Registered Office I Charles Road Whittlesey Peterborough PE7 2RG Dlrertors and Trustees The Directors of the charita ble company are its Trustees for the purposes of charity law. The following Directors and Trustees served during the year: T. Flsher L. Granger B. Knight B. Lutkin P.J. Nightingale Company Secretary R. Perren Accountants Hills Accountants 14 St Marys Street Whittlesev Peterborough PE7 IBG The Trustees are respor)sible for keeping proper accounting records that disclose with reasonable accuracy at any time the financial position of the charity and to enable them to ensure that the financial statements comply with the Companies Act 2006. The Trustees are also responsible for safeguarding the asset5 Of the charity and hence taking reasonable steps for the prevention and detection of fraud and other irregularities. The above report has been prepared in accordance with the provisions applicable to companies subject to the small companies regime as set out in Part IS of the Companies Act 2006 and in accordance with the Charities SORP (FRS 1021. Signed on behalf of the board Page 2 PeteTborough Farm Machlnery Preservation Society CIO Trustees Annual Report P.J. Nightingale Trustee 25 September 2024 Page 3 Peterborough Farm Machinery Preservation Society CIO Independent Examiners Report Independent Examiner's Report to the trustees of Peterborough Farm Machinery Preservation Society CIO I report to the charity trustees on my examination of the financial statement5 of Peterborough Farm Machinery Preservation Society CIO for the year ended 31 August 2024. Responsibilitles and ba515 of report A5 the charity's trustees of the company land also its directors for the purposes of company lawl you are responsible for the preparation of the financial statements in accordance with the requirements of the Companies Act 20061'the 2006 Act. Havin8 satisf led myself that the f inancial statements of the Charity are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity's financial statements a5 carried out u nder section 145 of the Charities Act 20111'the 2011 Act'l. In carrying out my examination I have followed the Directions Biven by the Charity Commission under section 145151 Ib} of the 2011 Act. Independent examSner's statement I have completed my examination. I can confirm that no material matters have come to my attention in connection with the examination giving me cause to believe.. accounting records were not kept in accordance with section 386 of the 2006 Act . or the financial statements do not accord with those records; or the f inancial statements do not comply with the accounting requirements under section 396 of the 2006 Act other than any requi rement that the financial statements give a 'true and fair, view which is not matter considered as part of an independent exarnination,. or the f inancial statements have not been prepared in accordance with the method5 and principle5 of the Statement of Recommended Practice for accounting and reporting by charities applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland IFRS 1021. I have no concerns and have come acro55 no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the f inancial statements to be reached. Lee Hills ACCA Hills Accountants 14 St Marys Street Whittlesey Peterborough PE7 IBG 25 September 2024 Page 4 Peterborough Farm Machinery Preservation Society cio Statement of Financlal Actlvities forthe year ended 31 August 2024 Unrestricted fund5 Total funds Total funds 2024 2024 2023 Notes Income and endowment5 from: Donations and legacies Investments 1,962 105 1,962 105 1,938 42 Other 9,742 9,742 7,079 Total 11,809 11,809 9,059 Expenditure on: Other 11,804 11,804 9,833 Total 11,804 11,804 9,833 Net gains on investments Net incomellexpendlturel Transfer5 between funds 17741 Net incomellexpenditurel before other gains/llossesl 17741 Other galns and losses Net movement In funds 17741 Reconciliation of funds: Total funds brought forward 25,221 25,221 25,995 Total funds carrled forward 25,226 25,226 25,221 Page 5 Peterborough Farm Machinery Preservation society CIO Summary Income and Expenditure Account for the year ended 31 August 2024 2024 2023 Income 11,704 9,017 Interest and investment income 105 42 Gros5 income for the year 11,809 9,059 Expenditure 11,804 9,833 Total expendlture for the year Net incomellexpenditurel before tax for the year 11,804 9,833 17741 Net income /{expenditure )for the year {7741 Page 6 Peterborough Farm Machlnery Preservation Society CIO Balance Sheet at 31 August 2024 Company No. CE008452 Notes 2024 2023 Current a55ets Cash at bank and in hand 25,708 25,708 14821 25,703 25,703 14821 25,221 25,221 Creditors: Amount falling due within one year Net current assets 25,226 25,226 Total asset5 less current liabilities Net assets excluding pension asset or liability 25,226 25,221 Total net assets 25,226 25,221 The funds of the charlty Restricted funds Unrestricted funds General f unds io io 25,226 25,221 25,226 25,221 Reserves io Total funds 25,226 25,221 These account5 have been prepared in accordance with the special provisions of Part 15 of the Companies Act 2006 relating to small companies. For the year ended 31 August 2024 the company was entitled to exemption under section 477 of the Companie5 Act 2006 relating to small companies. The member5 have not required the company to obtain an audit in accordance with Section 476 of the Companie5 Act 2006. The director5 acknowledge their responsibilities for complying with the requirements of the Companies Act 2006 with respect to accountin8 records and the preparation of accounts. Approved by the board on 25 September 2024 And signed on its behalf by: P.J. Nightingale Trustee 25 September 2024 Page 7 Peterborough Farm Machinery Preservation Society CIO Statement of Cash flows forthe year ended 31 August 2024 2024 2023 Cash flows from operating artivities Net incomellexpenditurel per Statement of Financial Activitie5 (7741 Adjustments for: Dividends, interest and rents from i nvestments 19,8471 {7,1211 Net cash used in operatlng activities 19,8421 17,8951 Cash flow5 from investing actlvities Dividends, interest and rents from investments 9,847 7,121 Net cash from Investlng artlvitie5 9,847 7,121 Net cash from financing actlvities Net Increaselldecrease) in cash and cash equivalent5 17741 Cash and cash equivalents at the beginning of the year 25,703 26,476 Cash and cash equlvalents at the end of the year 25,708 25,702 Components of cash and cash equlvalent5 Cash and bank balances 25,708 25,703 25,708 25,703 Page 8 Peterborough Farm Machinery Preservation Society CIO Notes to the Accounts for the year ended 31 August 2024 l Accounting policie5 Basis of preparation The fi na ncial statement5 have been prepared in accordance with Accounting and Reporting by Charities.. Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland IFRS 1021 (effective I january 20151 (Charities SORP IFRS 10211, the Financial Reporting Standard applicable in the U K and Republic of Ireland IFRS 1021 and the Companie5 Act 2006. Change in basi5 of accountlng or to previous accounts There has been no change to the accounting policies Ivaluation rules and method of accounting) Since last year and no changes have been made to accounts for previou5 years. Fund accounting Unrestricted f und5 These are available for use at the discretion of the trustees in furtherance of the general objects of the charity. These are unrestricted funds earmarked by the trustees for particular purposes. These are unrestricted funds which include a revaluation reserve representing the restatement of investment assets at their market values. These are avallable for use subject to restrictions imposed by the dorlor or through terms of an appeal. Designated funds Revaluation funds Restricted funds Income Recognition of income Income is included in the Statement of Financial Activities ISOFAI when the charity becomes entitled to, and virtually certain to receive, the income and the amount of the income can be measured with sufficient reliability. Income with related Where I ncome has related expenditure the Income and related expenditure is expenditure reported 8ross in the SOFA. Donations and Voluntary income received by way of grants, donations and gifts is included in the the SOFA when receivable and only when the Charity has unconditional entitlement to the income. Tax reclaims on Income from tax reclaims is included in the SOFA at the same time as the donations and gifts gift/donation to which it relates. Donated services These are only included in income Iwith an equivalent amount in expenditure) and facilities where the benefit to the Charity is reasonably quantif iable, measurable and material. Volunteer help The value of any volunteer help received is not included in the account5. Investment income This is included in the accounts when receivable. Gains1llossesl on This includes any gain or10s5 resulting from revaluing investments to market value revaluation of fixed at the end of the year. assets legacie5 Gains/llossesl on investment assets This includes any gain or loss on the sale of investments. Page 9 Peterborough Farm Machinery Preservation Society CIO Notes to the Accounts Expenditure Recognition of expenditure Expenditure is recognised on an accru21s basis. Expenditure includes any VAT which cannot be fully recovered, and is reported as part of the expenditure to which it relate5. Expenditure on These comprise the costs associated with attracting voluntary income, fundraising raising funds trading costs and inve5tTnent management costs. Expenditure on These comprise the costs incurred by the Charity in the delivery of its activities and haritable activities services in the furtherance of its objects, including the making of grants and governance costs. All grant expenditure is accounted for on an actual paid basis plus an accrual for grants that have been approved by the trustees at the end of the year but not yet paid. These include those costs associated with meeting the constitutional and statutory requirements of the Charity, including any audit/independent examination fees, costs linked to the strategic management of the Charity, together with a share of other administration cost5. These are support costs not allocated to a particular activity. Grant5 payable Governance cost5 Other expend iture Taxatlon The charity is exempt from corporation tax on its charitable activities. Trade and other debtor5 Trade and other debtors are recognised at the settlement amount due after any trade discount offered. Prepayments are valued at the amount prepaid net of any trade discounts due. Cash and cash equivalents Cash and cash equivalents comprise cash at bank and on hand, demand deposits with banks and other short-term highly liquid investments with original maturities of three months or les5 and bank overdrafts. In the statement of financial position, bank overdrafts are shown within borrowings or current Ilabilities. In the Statement of Cash Flows, cash and cash equivalents are shown net of bank overdrafts that are repayable on demand and form an Integral part of the company's cash management. Trade and other creditors Short term creditors are measured at the transaction price. Other creditors and provisions are recognised where the charity has a present obligation resulting from a past event that will probably result in the transfer of funds to a third party and the amount due to settle the obligation can be measured or estimated reliably. Cred itors and provisions are normally recognised at their settlement amount after allowing for any trade discounts due. Research and development Expenditure on research and development is written off in the year in which it is incurred. 2 Company status The company is a private company lirnited by guarantee and consequently does not have share capital. Page 10 Peterborough Farm Machinery Preservation Society CIO Notes to the Accounts 3 Statement of Financial Activities - prior year Unrestricted funds Total funds 2023 2023 Income and endowments from: Donations and legacies Investments Other 1,938 42 1,938 42 7,079 7,079 Total 9,059 9,059 Expenditure on: Other 9,833 9,833 Total 9,833 9,833 Net Income 17741 17741 Net Income before other gains/{lossesl Other galn5 and losses: Nel movement In funds 17741 17741 17741 {7741 Reconclliation of funds: Total funds brought forward Total fund5 carrled forward 25,995 25,995 25,221 25,221 4 Income from donations and legacies Unrestricted Total Total 2024 2023 Subscriptions Donations 1,951 li 1,951 li 1,938 1,962 1,962 1,938 5 Income from Investments Unrestrlcted Total Total 2023 2024 Bank Interest 105 105 42 105 105 42 Page 11 Peterborough Farm Machinery Preservation Society cio Notes to the Accounts 6 Other income Unrestricted Total Total 2024 2023 Assets 2,216 4,058 1,851 1,617 9,742 2.216 4,058 1,851 1,617 9,742 500 Events Sundry & Merchandise Raffles 3,557 184 2,838 7,079 7 Other expenditure Unrestricted Total Total 2024 2023 Clothing Event Cost5 707 707 3,982 I,ooi 466 3.982 I,ooi 466 3,394 1,156 212 Raffle Donations Premises costs 1,220 3,948 480 1,220 3,948 480 970 General administrative costs Legal and professional costs 3,621 480 11,804 11,804 9,833 8 Staff costs No employee received emoluments in excess of £60,000. 9 Credltors: amounts falling due within one year 2024 2023 Accruals 482 482 482 482 10 Movement In funds Incoming resources At31 Resources Atl September 2023 galns/lossesl (including other August 2024 expended Restrlcted funds: Unrestricted funds: General fund5 25,221 11,809 {11,8041 25,226 Total funds 25,221 11,809 111,8041 25,226 Page 12 Peterborough Farm Machinery Preservation society CIO Notes to the Accounts 11 Analysis of net assets between funds Unrestricted funds Total Net current assets 25,226 25,226 25,226 25,226 12 Reconciliation of net debt Atl At31 September 2023 August 2024 Cash flows Cash and cash equivalents 25,703 25,703 25,708 25,708 Net debt 25,703 25,708 13 Related party dlsclosures Controlling party The company is limited by guarantee and has no share capital,. thus no single party controls the company. Page 13 Peterborough Farm Machinery Preservation Society CIO Detailed Statement of Financial Activities for the year ended 31 August 2024 Unrestricted fund5 2024 Total fund5 2024 Total funds 2023 Income and endowments from: Donations and legacies Subscriptions Donation5 1,951 li 1,951 li 1,938 1,962 1,962 1,938 Investments Bank Interest 105 105 42 105 105 42 Other Asset5 2,216 4,058 1,851 1,617 9,742 2,216 4,058 1,851 1,617 9,742 500 3,557 184 Events Sundry & Merchandise Raffles 2,838 7,079 Total income and endowments 11,809 11,809 9.059 Expendlture on: Other expenditure Clothlng Event Costs 707 707 3,982 I,ooi 466 3,982 I,ooi 466 3,394 1,156 212 Raffle Donations 6,156 6,156 4,762 Premises costs Other premise5 Costs 1,220 1,220 1.220 1,220 970 970 General administrative costs, including depreciation and amortisation Bank charges Equipment expensed General insurances Postage and couriers Sundry expenses 75 75 19 2,171 933 2,171 933 2,203 876 754 7S4 486 15 15 37 3,948 3,948 3,621 Legal and professional costs Auditllndependent examination fees 480 480 480 480 480 480 Total of expenditure of other costs 11.804 11,804 9,833 Page 14 Peterborough Farm Machinery Preservation Society CIO Detailed Statement of Financial Activitles Total expenditure Net gains on investments 11,804 11,804 9,833 17741 Net in¢omel(expenditure) Net incomellexpenditurel before other gainsl{lossesl Other Gains 17741 Net movement In funds 17741 Reconciliation of funds: Total funds brought forward 25,221 25.221 25,995 Total fund5 carried forward 25,226 25,226 25,221 Page 15