| Trustees' Annual Report | for the period | ||||||
| From | Period start date | To | Period end date | ||||
| 01 | 10 | 2021 | 31 | 08 | 2022 |
Section A Reference and administration details
PETERBOROUGH FARM MACHINERY PRESERVATION Charity name SOCIETY CIO
Other names charity is known by
Registered charity number (if any) 1170006 Charity's principal address 1 Charles Road Whittlesey Peterborough Postcode PE7 2RG
Names of the charity trustees who manage the charity
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Trustee name | Office (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee (if any) |
|---|---|---|---|---|
| Brian Knight | Management Committee |
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| Tony Fisher | Management Committee |
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| Brian Lutkin | Management Committee |
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| Leigh Granger | Management Committee |
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| Patrick Nightingale |
Management Committee |
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| Names of the trustees for the charity, if any, (for example, any custodian trustees) | ||||
| Name | Dates acted if not for wholeyear | |||
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March 2012
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Names and addresses of advisers (Optional information)
Type of Name Address adviser
Name of chief executive or names of senior staff members (Optional information)
Section B Structure, governance and management
Description of the charity’s trusts
Type of governing document Constitution (eg. trust deed, constitution)
How the charity is constituted Charitable Incorporated Organisation (eg. trust, association, company)
Trustee selection methods Appointed by existing Trustees (eg. appointed by, elected by)
Additional governance issues (Optional information)
You may choose to include additional information, where relevant, about:
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policies and procedures adopted for the induction and training of trustees;
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the charity’s organisational structure and any wider network with which the charity works;
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relationship with any related parties;
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trustees’ consideration of major risks and the system and procedures to manage them.
Section C Objectives and activities
Summary of the objects of the charity set out in its governing document
The objects of the CIO are to advance the education and benefit of the public in the history of agricultural machinery by procuring, maintaining, recording and exhibiting agricultural machinery, equipment that is of historic interest and value.
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March 2012
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The main activities undertaken for the public benefit in relation to these objects (trustees having had regard to the guidance issued by the Charity Commission on public benefit) have been:
Displaying historic machinery and organising working demonstrations at several shows attended by the general public. Providing an exhibition trailer as a display / meeting point.
Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)
Additional details of objectives and activities (Optional information)
You may choose to include further statements, where relevant, about:
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policy on grantmaking;
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policy programme related investment;
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contribution made by volunteers.
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March 2012
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Section D Achievements and performance
Summary of the main Raised substantial sum to donate to Thorney Primary school (Swimming achievements of the charity pool fund) and Air Ambulance at our combined working weekend and during the year open farm Sunday at Park Farm Thorney. Provided five evening meetings where speakers were invited to talk to the members about their particular area of interest. The meetings were well attended and typically attract 30 to 50 people which is down on previous years, it is felt that Covid understandably still is a concern for members (membership cohort is elderly) Current membership continues to be approximately 100 people. Return of public show events the society was able to attend with show trailer and members collections for the interest of the public Financial reserves continue to be satisfactory with previous years losses (last 3 years) pretty much recouped from events over this year. The trustees are pleased to see the committee have followed the wishes of the members by re-investing in the show caravan by completing some significant repairs and upgrades to show trailer to enable the society to continue to promote the society and attract new membership.
| Section E Financial review | Section E Financial review |
|---|---|
| Brief statement of the charity’s policy on reserves Details of any funds materially in deficit Further financial review details Youmay chooseto include additional information, where relevant about: the charity’s principal sources of funds (including any fundraising); how expenditure has supported the key objectives of the charity; investment policy and objectives including any |
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| Financial reserves are kept on bank deposit. The policy is to only use these for significant expenses. This period has seen funds being spent on repairs to our show caravan. The committee continues to welcome direction/suggestions by the members on how the reserves might be spent in promoting and preserving agricultural and rural history. |
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| The society has no borrowings, long term debt or financial commitments beyond the normal annual operating costs. |
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| (Optional information) | |
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March 2012
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ethical investment policy adopted.
Section F Other optional information
Section G Declaration
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s) Full name(s) Richard William Perren Position (eg Secretary, Secretary Chair, etc) Date 26th September 2022
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March 2012
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Peterborough Farm Machinery Preservation Society CIO Detailed Statement of Financial Activities
for the year ended 31 August 2022
| Income Donations Subscriptions Bank Interest Other Day Trips Events Sundry Raffles Assets Total Income Expenditure Day Trips - Refunded Events Raffles Room Hire & Food Speaker Expenses Accountancy Charges Insurance Tractor & Lorry Insurance Postage Seed Potatoes Repairs of Equipment Equipment Bank Charges HMRC Penalty Sundry Expenses Dementia UK MND Association Crowland Buffalo Net Deficit for the Year |
114.65 1,792.00 1,906.65 1.02 - 4,216.62 144.20 3,046.75 2,010.00 9,417.57 11,325.24 (200.00) 2,670.41 129.00 (2,599.41) 250.00 230.00 480.00 732.35 90.92 567.45 - 353.74 378.95 20.27 - - (3,103.68) 25.00 25.00 100.00 (150.00) 5,472.15 2022 |
12.00 860.00 872.00 0.83 - 479.20 - - 479.20 1,352.03 240.00 - - (240.00) 507.24 - 680.00 267.78 174.07 262.82 600.00 229.72 - - (200.00) 30.00 (2,551.63) - - - - (1,439.60) 2021 |
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Peterborough Farm Machinery Preservation Society CIO Detailed Statement of Financial Activities
for the year ended 31 August 2022
| Current Assets Lloyds Bank Treasurers Account Lloyds Bank Instant Account Cash In Hand Sundry Debtors Current Liabilities Monies due to members Accountants Fees Net Assets Represented By Balance Brought Forward Net Surplus/(Deficit) for the Year Balance Carried Forward |
17,883.01 8,242.61 350.00 - 26,475.62 - 480.00 480.00 25,995.62 20,523.47 5,472.15 25,995.62 2022 |
12,196.73 8,241.59 565.15 200.00 21,203.47 200.00 480.00 680.00 20,523.47 21,963.07 (1,439.60) 20,523.47 2021 |
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