## **Trustees' Annual Report for the period**
Period start date Period end date Day Month Year Day Month Year **From** 01 Jan 2022 **To** 31 Dec 2022
## Section A Reference and administration details
**Charity name** Windsor & District U3A **Other names charity is known by Registered charity number (if any)** 1169950 **Charity's principal address** PO Box 165 24-28 St. Leonards Road WINDSOR Berkshire **Postcode** SL4 3BB
Windsor & District U3A
**Names of the charity trustees who manage the charity**
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20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**|
|---|---|---|---|---|
||Peter Todd|Chair||Annual General Meeting|
||David Humphries|Secretary||Annual General Meeting|
||David Treder|Treasurer|From 2ndMarch 2022|Annual General Meeting|
||Catherine Fagence|MembershipSec||Annual General Meeting|
||Derek Gadd|Database Manager|From 2ndMarch 2022|Annual General Meeting|
||Susan White|Groups Coordinator||Annual General Meeting|
||Jacqueline Wiggins|Newsletter Editor||Annual General Meeting|
||Joanna Wattis|Speakers Manager||Annual General Meeting|
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## **Names of the trustees for the charity, if any, (for example, any custodian trustees)**
**Name Dates acted if not for whole year**
**TAR**
March **2012**
1
## **Names and addresses of advisers (Optional information)**
|**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**|
|---|---|---|
|**Type of adviser**
**Name**
**Address**|||
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|**Name of chief executive or names of senior staff members (Optional information)**|||
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## **Section B Structure, governance and management**
## **Description of the charity’s trusts**
Type of governing document
- (eg. trust deed, constitution)
> [Constitution ]
How the charity is constituted[Unincorporated ]
- (eg. trust, association, company)
Trustee selection methods
- (eg. appointed by, elected by)[Election by the Annual General Meeting ]
## **Additional governance issues (Optional information)**
You **may choose** to include additional information, where relevant, about:
- policies and procedures adopted for the induction and training of trustees;
- the charity’s organisational structure and any wider network with which the charity works;
- relationship with any related parties;
- trustees’ consideration of major risks and the system and procedures to manage them.
## **Section C Objectives and activities**
The charitable purpose of The U3A is the advancement of education, and **Summary of the objects of the** in particular the education of older people and those who are retired from **charity set out in its** full time work, by all means including associated activities conducive to **governing document** learning and personal development, in Windsor and its surrounding locality.
**TAR**
March **2012**
2
## The charity
- raises funds and invites and receives contributions for the U3A by any lawful means,
- receives donations, gifts, endowments, sponsorship, grants, legacies and subscriptions from persons desiring to support The U3A and its charitable purposes and holds and applies any funds so acquired for the charitable purposes (subject to any restricted funds being applied to the relevant restricted purposes);
- • buys, take on leases or in exchange or otherwise acquires, holds and makes use of any property (real or personal);
**Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)**
- sells, leases or otherwise disposes of all or any part of the property of The U3A, subject to any consents required by law;
- • co-operates with other charities, voluntary bodies and statutory authorities;
- supports any charitable organisations with regard to the pursuit of The U3A’s charitable purposes;
- appoints and constitutes such advisory committees as the Executive Committee may think fit;
- organises, promotes and participates in conferences, lectures, seminars, courses and educational events;
- publishes, supplies and makes available books, pamphlets, reports, leaflets, journals, instructional matter, educational materials and aids of all kinds, whether in printed, electronic or any other forms;
- associates and collaborates with other U3As and groupings of U3As (such as regional associations and networks) and The Third Age Trust in any way;
- does all such other lawful things as are appropriate to the pursuit of the charitable purposes and the delivery of benefit to the public in accordance with the charitable purposes.
The trustees have had regard to the guidance issued by the Charity Commission on public benefit **.**
## **Additional details of objectives and activities (Optional information)**
You **may choose** to include further statements, where relevant, about:
- policy on grantmaking;
- policy programme related investment;
- contribution made by volunteers.
**TAR**
March **2012**
3
Section D Achievements and performance
At our Annual General Meeting our Chair presented his third annual report, one which, happily, does not have to reflect adverse impacts of the Covid 19 pandemic that restricted our group and social activities during 2020 and 2021. In fact, we can reflect that some of the worst restrictions imposed to combat the spread of the virus have had a beneficial legacy. Some of our groups continue to use Zoom either regularly, as an occasional alternative, or to conduct hybrid meetings. In addition, the committee’s trial use of Zoom to stream our monthly speaker’s meeting at Gardeners’ Hall is now a firm fixture, giving members a choice of attending in person or from the comfort of their own home. This was made possible by the technical expertise (and persistence) employed by committee members who took on the task of providing our audio visual facilities when our former volunteer retired after 10 years in the role. The addition has helped to boost numbers listening to our monthly speakers. Any such hybrid occasion offers tangible benefits to those who find it difficult to travel, and for convenience if the weather is a deterrent. And, in the wake of the pandemic, this realisation of the role that technology can play in keeping us learning together, and in alleviating a sense of isolation, gave rise to the idea of introducing smartphone training for members. The initial response from the membership was enthusiastic and Thames Valley Police cadets began acting as our “tutors” this year in evening sessions in Gardeners’ Hall Rose Bar. We have used technology to create a runaway success with a Bridge (Guided) Online group. which holds meetings every Tuesday and Thursday and, more often than not, in both the morning and afternoon. Awareness of our website is growing and traffic is increasing. As well as being a super sized filing cabinet that houses all our u3a has to offer, it allows easy access to convenors, the committee, our monthly Newsletter and Newsletter ‘Extra’ stories and pictures, plus member to member contact. The Newsletter now also comes in a smartphone friendly format and continues in its pivotal role of keeping members informed and in touch. These also attract new members, who can now see far more of what we get up to, while keeping members’ personal data restricted to logged in members only. New interest groups that launched during the year included our second Crafts group and two more walking groups Shorter Walks and u3a Amblers Make your Own Clothes was convened in the year and we began a second group for Bridge Improvers. We have designs on hosting a second Art group whilst we started MOTO 3 our third lunch group for members on their own. Plans to launch a Lawn Bowls group in Windsor Great Park village in
At our Annual General Meeting our Chair presented his third annual **Summary of the main** report, one which, happily, does not have to reflect adverse impacts of **achievements of the charity** the Covid 19 pandemic that restricted our group and social activities **during the year** during 2020 and 2021. In fact, we can reflect that some of the worst restrictions imposed to combat the spread of the virus have had a beneficial legacy. Some of our groups continue to use Zoom either regularly, as an occasional alternative, or to conduct hybrid meetings. In addition, the committee’s trial use of Zoom to stream our monthly speaker’s meeting at Gardeners’ Hall is now a firm fixture, giving members a choice of attending in person or from the comfort of their own home. This was made possible by the technical expertise (and persistence) employed by committee members who took on the task of providing our audio visual facilities when our former volunteer retired after 10 years in the role. The addition has helped to boost numbers listening to our monthly speakers.
**TAR**
March **2012**
4
## Section D Achievements and erformance p
September had to be put on hold when the village closed following the death of Queen Elizabeth ll. We hope to revive the plans in April when the season begins.
Local coffee mornings became a regular fixture in our u3a calendar over the last year. The venues are in Old Windsor (first Wednesday), West Windsor (Third Wednesday), and Datchet (fourth Wednesday). Moving further afield, tulips from Amsterdam greeted the u3a group that visted the Floriade Festival and Keukenhof Gardens in the Netherlands in April.
At home, outings included visits to the Cotswolds Wildlife Park and Gardens in Burford in May and to the Sandringham estate in Norfolk, then owned by The Queen. Memories of the latter are particularly poignant in the light of the Queen’s death in September, soon after the visit.
On a happier note, earlier in the year we celebrated both the Queen’s Platinum Jubilee and u3a’s 40th anniversary with a boat trip and tea on the Thames, with musical accompaniment our UKE3A and Singing for Fun members.
A visit to Bavaria in Germany to see the Oberammergau Passion Play, postponed from 2020 was also organised during the year. The final outing of the year was a long weekend to visit Lincoln, its cathedral and Christmas market. At the end of the year our membership numbers were approaching 650… after a steady stream of 118 new members. To close, I would like to thank those mentioned above for their hard work, the committee, our volunteers who meet and greet and provide refreshments and last, but not least, all our convenors. Without our convenors’ dedication and energy and the enthusiasm of our members, we would not be the thriving u3a that we are. Peter Todd Chairman, Windsor and District u3a
**TAR**
March **2012**
5
## **Section E Financial review**
The charity has yet to agree a reserves policy
## **Brief statement of the charity’s policy on reserves**
**Details of any funds materially** None **in deficit**
## **Further financial review details (Optional information)**
You **may choose** to include additional information, where relevant about:
- the charity’s principal sources of funds (including any fundraising);
- how expenditure has supported the key objectives of the charity;
- investment policy and objectives including any ethical investment policy adopted.
## **Section F Other optional information**
## **Section G Declaration**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
|**Signature(s)**
**Full name(s)**
**Position (eg Secretary, Chair,**
**etc)**
**Date**|||
|---|---|---|
||
David Treder||
||
Treasurer||
||15thApril 2023||
||15thApril 2023||
**TAR**
March **2012**
6
**Charity Name No (if any) Windsor and District U3A 1169950 Receipts and payments accounts CC16a For the period** Period start date Period end date **To from** 01/01/2022 31/12/2022
**----- Start of picture text -----**
Section A Receipts and payments
Unrestricted Restricted Endowment
Total funds Last year
funds funds funds
to the nearest
to the nearest £ to the nearest £ to the nearest £ to the nearest £
£
A1 Receipts
Gift Aid 924 - - 924 1,362
Membership subscriptions 8,980 - - 8,980 6,184
Miscellaneous 100 - - 100 63
Groups subscriptions 11,331 - - 11,331 1,538
Social events/outings 9,319 - - 9,319 5,191
- - - - -
- - - - -
- - - - -
Sub total (Gross income for
30,654 - - 30,654 14,338
AR)
A2 Asset and investment sales,
(see table).
- - - -
- - - - -
Sub total - - - - -
Total receipts 30,654 - - 30,654 14,338
A3 Payments
General 8,772 - - 8,772 6,331
Groups 10,843 - - 10,843 1,141
Social events/outings 6,716 - - 6,716 5,082
- - - - -
- - - - -
- - - - -
- - - - -
- - - - -
- - - - -
Sub total [ 26,331 ] - - 26,331 12,554
A4 Asset and investment
purchases, (see table)
- - - -
- - - -
Sub total [ - ] - - - -
Total payments 26,331 - - 26,331 12,554
Net of receipts/(payments) 4,323 - - 4,323 1,784
A5 Transfers between funds - - - - -
A6 Cash funds last year end 12,383 - - 12,383 10,599
Cash funds this year end 16,706 - - 16,706 12,383
**----- End of picture text -----**
CCXX R1 accounts (SS)
15/04/2023
1
|**Section B Statement of assets and liabilities at**|**Section B Statement of assets and liabilities at**|**the end of the period**||
|---|---|---|---|
|**Categories**
Signed by one or two trustees on
behalf of all the trustees
**B1 Cash funds**
**B2 Other monetary assets**
**B4 Assets retained for the**
**charity’s own use**
**B5 Liabilities**
**B3 Investment assets**|Signature
**Details**
**Details**
Bank and cash
**Details**
**Details**
**_Total cash funds_**
(agree balances with receipts and payments
account(s))
**Details**|**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**16,706**
**-**
**-**
**-**
**-**
**-**
**16,706**
**-**
OK
OK
**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**
**-**
**-**
**-**
**-**
**-**
Print Name
David Treder|**Endowment**
**funds**
**to nearest £**
**-**
**-**
**-**|
||||**-**|
||||OK|
||||**Endowment**
**funds**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**Current value**
**(optional)**
**-**
**-**
**-**
**-**
**-**
**Current value**
**(optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**When due**
**(optional)**
Date of
approval
15th April 2023|
CCXX R2 accounts (SS)
15/04/2023
2
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