## **SAY APHASIA Charity Number: 1169933**
## **Trustees' Annual Report and Financial Statements for the Period 29 September 2021 to 28 September 2022**
May 2023
**Reference & Administration Details**
## **Charity name: SAY APHASIA**
Charity number: 1169933
Charity's operating address: 9 Gatton Park Lane, Brighton, BN1 5BQ
## **Names of the Charity Trustees who Manage the Charity**
- 1: **Colin Lyall**
## **Names of Trustees for the Charity**
- 1: **Barbara Chalk (appointed February 2023)**
- 2: **Ian Lyall**
- 3: **Catharine Swinburn**
- 4: **Emma Virrill**
**Structure, Governance & Management**
## **Description of the Charity's Trusts**
**Type of Governing Document:** Constitution
**How the Charity is Constituted:** Charitable Incorporated Organisation
**Objectives & Activities**
The object of Say Aphasia is the relief of persons with aphasia and associated acquired communication difficulties after a stroke, head injury or brain tumour and their families and carers by the provision of such charitable support as the trustees think fit, including the provision of therapy, support and information.
Say Aphasia helps people with aphasia adapt to their new way of life and regain their independence and confidence. Say Aphasia provide drop in groups for people with aphasia. These groups are run by people with aphasia. Drop in groups are located in Abergavenny, Barry, Chichester, Crawley, Darlington, Eastbourne, Exeter, Hove, Selsey, Skipton, Winchester, Woodingdean and Worthing where people with aphasia can get together, chat, make friends and have fun. Online groups are also provided. Say Aphasia also have affiliation with groups in Sheffield, Leeds and Exeter and the Stroke Association.
Say Aphasia makes a difference to people living with aphasia by:
- Offering additional support.
- Helping to adjust to living with aphasia.
- Meeting like-minded people who are experiencing a similar life change.
- Making new life long friends.
- Gaining tips and advice from others with aphasia.
- Gaining confidence to socialise and communicate as best they can.
- Re-gaining independence as much as they can.
- Helping to reduce loneliness.
- Providing support in a relaxed and welcoming environment.
- Offering art class and singing class as a therapeutic way to relax and express themselves.
## **Achievements & Performance**
As COVID restrictions continue to ease the 13 drop in groups have recommenced and Zoom Groups continue to be used.
Say Aphasia celebrated their 6th birthday during this year.
Say Aphasia have again successfully secured several grants throughout the year. These funds have been used to provide Zooming Great, a 6-week programme which explored providing the best support to digitally excluded SayAphasia members. Funds have also been used provide free speech and language therapy sessions where possible.
A Peer Leader Support Group, who meet monthly, has been created to support the people who run the drop in groups, most of whom have Aphasia.
The trustees declare that they have complied with their duty to have due regard to the guidance on public benefit published by the commission in exercising their powers or duties.
## **Financial Review**
See Receipts and Payments accounts for 29[th] September 2021 to 28[th] September 2022.
## **Declaration**
## **The Trustees declare that they have approved the Trustees' Report above.**
Signed on behalf of the Charity's Trustees
**Signature(s): Full Name(s):** COLIN LYALL **Position(s):** CHAIR **Date:** 30/05/2023
|**SAY APHASIA**|||**1169933**||
|---|---|---|---|---|
|**Receipts and payments accounts**||||**CC16a**|
|**For the period**
**from**|29/09/2021|**To**|28/09/2022||
## **Section A Receipts and payments**
|**A1 Receipts**|**Unrestricted**
**funds**
**to the nearest £**
**15,246**
**10,366**
**2,434**
**7**
**3,100**
**-**
**-**
**-**
**31,153**
**-**
**-**
**-**
**31,153**
**3,500**
**10,426**
**3,718**
**3,012**
**126**
**1,982**
**87**
**603**
**4,328**
**-**
**27,782**
**-**
**-**
**-**
**27,782**
**3,371**
**-**
**28,596**
**31,967**|**Restricted**
**funds**
**to the nearest £**
**-**
**12,000**
**-**
**-**
**-**
**-**
**-**
**-**
**12,000**
**-**
**-**
**-**
**12,000**
**500**
**-**
**-**
**8,500**
**-**
**6,532**
**2,547**
**-**
**1,800**
**-**
**19,879**
**-**
**-**
**-**
**19,879**
**- 7,879**
**-**
**7,879**
**-**|**Endowment**
**funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**Total funds**
**to the nearest £**
**15,246**
**22,366**
**2,434**
**7**
**3,100**
**-**
**-**
**-**
**43,153**
**-**
**-**
**-**
**43,153**
**4,000**
**10,426**
**3,718**
**11,512**
**126**
**8,514**
**2,634**
**603**
**6,128**
**-**
**47,661**
**-**
**-**
**-**
**47,661**
**- 4,508**
**-**
**36,475**
**31,967**|**Last year**
**to the nearest £**|
|---|---|---|---|---|---|
|Donations|**15,246**||||**22,618**|
|Grants|**10,366**||||**27,452**|
|HMRCgift aid claims|**2,434**||||**1,938**|
|Bank Interest|**7**||||**12**|
|Donations from Livingwith Aphasia|**3,100**||||**-**|
||**-**||||**-**|
||**-**||||**-**|
||**-**||||**-**|
|**_Sub total_**_(Gross income for_
_AR)_|
**31,153**||||**52,021**|
|||||||
|**A2 Asset and investment sales,**
**(see table).**||||||
||**-**|||||
||**-**||||**-**|
|**_Sub total_**|**-**||||**-**|
|**_Total receipts_ **
**A3 Payments**||||||
||||||**52,021**|
|||||||
|
CharityEvents|**3,500**||||**300**|
|Administration|**10,426**||||**4,598**|
|Fundraising|**3,718**||||**4,375**|
|General expenses|**3,012**||||**2,202**|
|Insurance|**126**||||**126**|
|Marketing|**1,982**||||**4,864**|
|Speech Therapy|**87**||||**14,953**|
|Travel|**603**||||**-**|
|Dropingroups - venue hire|**4,328**||||**-**|
||**-**||||**-**|
|**_Sub total_ **|**27,782**||||**31,418**|
|||||||
|**A4 Asset and investment**
**purchases (see table)**||||||
|**,**|**-**|||||
||**-**|||||
|**_Sub total_ **|**-**||||**-**|
|**_Total payments_**
**_Net of receipts/(payments)_**
**A5 Transfers between funds**
**A6 Cash funds last year end**
**_Cash funds this year end_**||||||
||||||**31,418**|
|||||||
||**3,371**|**- 7,879**|**-**|**- 4,508**|**20,603**|
||**-**|**-**|**-**|**-**|**-**|
||**28,596**|**7,879**|**-**|**36,475**|**15,872**|
||**31,967**|**-**|**-**|**31,967**|**36,475**|
CCXX R1 accounts (SS)
06/06/2023
1
|**Section B Statement of assets and liabilities at**|**Section B Statement of assets and liabilities at**|**the end of the period**||
|---|---|---|---|
|**Categories**
Signed by one or two trustees on
behalf of all the trustees
**B5 Liabilities**
**B3 Investment assets**
**B2 Other monetary assets**
**B4 Assets retained for the**
**charity’s own use**
**B1 Cash funds**
CCXX R2 accounts (SS)|**Details**
**Details**
**_Total cash funds_**
(agree balances with receipts and payments
account(s))
Bank balance held
**Details**
**Details**
**Details**
Signature
2|**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**31,967**
**-**
**-**
**-**
**-**
**-**
**31,967**
**-**
OK
OK
**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**
**-**
**-**
**-**
**-**
Print Name
COLIN LYALL|**Endowment**
**funds**
**to nearest £**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||OK|
||||**Endowment**
**funds**
**to nearest £**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**Current value**
**(optional)**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**Current value**
**(optional)**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**When due**
**(optional)**|
|||||
|||||
|||||
|||||
||||Date of
approval|
||||30/05/2023|
||||06/06/2023|
CCXX R2 accounts (SS)
## **Independent examiner’s report to the Trustees of Say Aphasia (Charitable Incorporated Organisationnumber 1169933)**
I report on the accounts of Say Aphasia for the year ended 28 September 2022, which are set out on pages 1 to 2 of the Receipts and Payments accounts.
## **Respective responsibilities of trustees and examiner**
The charity’s trustees are responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 act) and that an independent examination is needed.
It is my responsibility to:
- examine the accounts under section 145 of the 2011 Act;
- to follow the procedures laid down in the General Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act; and
- to state whether particular matters have come to my attention.
## **Basis of independent examiner’s report**
My examination was carried out in accordance with the General Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and the seeking of explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and, consequently no opinion is given as to whether the accounts present a ‘true and fair view’ and the report is limited to those matters set out in the statement below.
## **Independent examiner’s statement**
In connection with my examination, no matter has come to my attention:
1. which gives me reasonable cause to believe that, in any material respect, the requirement:
- To keep accounting records in accordance with section 130 of the 2011 Act; and
- To prepare accounts which accord with the accounting records and to comply with the accounting requirements of the 2011 Act
have not been meet; or
2. to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Michelle Westbury FCCA West & Berry Limited Mocatta House, Trafalgar Place Brighton BN1 4DU
3 June 2023
West & Berry Limited Registered Office; Mocatta House, Trafalgar Place, Brighton BN1 4DU Company Registered Number 12018378 A list of directors is available at the registered office Registered as auditors in the United Kingdom by the www.westandberry.co.uk Association of Chartered Certified Accountants
Encyro E-Sign ID: 663f5af33b4742c6a22a2dc169d61ad8 (2023-Jun-03 10:49:03 UTC)
## **Audit Trail**
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## Signed By
**Signer:** Michelle Westbury FCCA (michelle@westandberry.co.uk) **Identity Check:** Email Authentication
**Signature Type:** Typed
**Time Zone:** UTC+01:00, Europe/London (British Summer Time)
## Event Log
**Jun 3, 2023, 11:48:22 AM -** Email notification sent to Michelle Westbury FCCA (michelle@westandberry.co.uk). **Jun 3, 2023, 11:48:30 AM -** Email notification delivered to Michelle Westbury FCCA (michelle@westandberry.co.uk). **Jun 3, 2023, 11:49:00 AM -** Michelle Westbury FCCA (michelle@westandberry.co.uk) electronically signed or completed the document, from 86.167.3.222.
END OF LOG
Say Aphasia Charity 9 Gatton Park Lane Brighton BN1 5BQ
Tel: 07796 143118 Email: colin@sayaphasia.com www.sayaphasia.org
## **Reserves policy**
## **Aphasia friendly summary**
Say Aphasia aims to **always have reserves of money** so that our work with people with aphasia is not disrupted.
- We aim to hold reserves of **£48,000 each year** to continue to provide a service to our members.
- The **Board of Trustees is responsible** for ensuring that we manage our resources responsibly.
- The Board of Trustees may sometimes use reserve funds for significant projects.
- The **exact reserve amount** is noted at each Trustee meeting, and **reviewed annually.**
## **Full policy**
The policies and procedures explained in this manual have been developed to enable us to manage our finances and resources effectively.
Our reserves policy aims to ensure our work to help those with aphasia is protected from the risk of disruption at short notice due to a lack of funds.
|||
|---|---|
|Legislation and regulation|Charity Commission guidance ‘Charities
reserves: building resilience” (CC19)|
|Formally endorsed by|Board of Trustees|
|Endorsement date|07-03-2023|
|Next review|March 2024 or when financial
circumstances alter substantially|
## **1 Introduction**
- 1.1 This policy sets out our need for financial reserves, and the target range.
1.2 Financial year runs from 29th September. Accounts will be drawn up after each financial year within 3 months of the end of the year. These will be presented after an
Registered Charity No: 1169933
1
independent audit. Say Aphasia is required to have an independent examination / audit each year.
## **2 Policy statement**
2.1 The Say Aphasia charity provides support for people with aphasia and associated acquired communication difficulties after a stroke, head injury or brain tumour.
2.2 Providing targeted, effective support when it is needed is therefore core to our mission at Say Aphasia, and to the reserves policy we have set to ensure we are able to deliver on our vision and mission. The policy ensures our work is protected from the risk of disruption at short notice due to a lack of funds, whilst at the same time ensuring we do not retain income for longer than required.
## **3 Financial Objectives**
3.1 Say Aphasia currently aims to achieve a surplus of £48,000 each year in order to be able to continue to provide a service to our beneficiaries.
3.2 Say Aphasia has identified these following costs as core items and will seek to finance these through income streams that are secure and long term.
|||
|---|---|
|**Item**|**Annual Cost**|
|Fundraising and events|£6,000.00|
|Administration|£10,000.00|
|General expenses including Technology
/ Zoom Software / CRM system /|£14,000.00|
|Venue hire|£7,000.00|
|Marketing (inc Website / Social Media)|£11,000.00|
3.3 We have calculated an appropriate reserves range for our organisation of £12,000 which covers our core running costs for 3 months.
## **4. Reserves**
4.1 This policy sets out our unrestricted reserves, which are defined as unrestricted funds to spend on any of the charity’s purposes. As part of effective financial management, we hold free unrestricted reserves to ensure we can manage and provide:
- a level of working capital that protects the continuity of our core work,
- a level of funding for unexpected opportunities.
- cover for risks such as unforeseen expenditure or unanticipated loss of income or unbudgeted increases in expenditure.
4.2 The Board of Trustees will review the above criteria with reference to Say Aphasia’s strategy and Annual Plan and determine the target level of unrestricted reserves to meet these.
Registered Charity No: 1169933
2
4.3 The Board of Trustees may at times designate funds from unrestricted reserves for significant project costs or replacement of major assets.
## **5 Financial impact of risk**
5.1 To ensure that there is no significant disruption to our charitable activities, holding appropriate reserves will enable the organisation to respond to any unforeseen reduction in income (for example when income does not reach expected levels); or additional expenditure (for example when projects overrun or unplanned events occur).
5.2 We calculate that the target range of reserves suggested enables the provision of short-term financial support until long-term solutions can be established.
## **6 Responsibilities**
6.1 The Board of Trustees are responsible for ensuring that we manage our resources responsibly, and that we act in the best interests of the organisation and the people we serve. The Board has responsibility for approving and monitoring the implementation of this policy.
## **7 Review**
7.1 The exact amount of the reserve will be noted at regular Trustee meetings, and reviewed annually.
## **Change Record**
|**Date of Change:**|**Changed**
**By:**|**Comments:**|
|---|---|---|
|05-05-22||Approved bytrustees at meeting|
|07-03-23|Kate
Swinburn|Updated and ratified by Kate Swinburn, Ian Lyall and Colin
Lyall.|
Registered Charity No: 1169933
3