2020-12-31-accounts - The Manor Hall At Coalpit Heath

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Trustees' Annual Report for the period

Trustees' Annual Report for the period	Trustees' Annual Report for the period	Trustees' Annual Report for the period
From Period start dateTo	Period end date
1st January 2020	31st December	2020

ection A Reference and administration details

Charity name The Manor Hall At Coalpit Heath CIO

Other names charity is known by

Registered charity number (if any) 1169917

Charity's principal address Henfield Road

Coalpit Heath Bristol

Postcode BS36 2TG

Names of the charity trustees who manage the charity

	11
Trustee name Office (if any)Dates acted if not for whole year 1 Richard Branton Chair	12 13
2 Jean Butler Treasurer	14
3 Geraldine Jasper Vice Chair 4 Georgina Hawke 5 John Wordley 6 Glenys Hale 7 Nicky Sweetland 8 Jo Hosker 9	15 16 17 18 19 20 Name of person (or body) entitled to appoint trustee (if any

Names of the trustees for the charity, if any, (for example, any custodian trustees)

Name Dates acted if not for whole year

Names and addresses of advisers (Optional information)

Type of adviser Name Address

TAR 1 March 2012

Name of chief executive or names of senior staff members (Optional information)

Section B Structure, governance and management

Description of the charity’s trusts

Type of governing document (eg. trust deed, constitution)

How the charity is constituted(eg. trust, association, company)

Constitution

Charitable incorporated organisation

Trustee selection methods (eg. appointed by, elected by)

Elected by Westerleigh parishioners and appointed by User groups

Additional governance issues (Optional information)

You may choose to include additional information, where relevant, about:

policies and procedures adopted for the induction and training of trustees;
the charity’s organisational structure and any wider network with which the charity works;
relationship with any related parties;
trustees’ consideration of major risks and the system and procedures to manage them.

Summary of the objects of the charity set out its

Governing document

The objects of the CIO are to maintain and run a village hall and to promote for the benefit of the inhabitants of the Parish of Westerleigh (“area of benefit”) without distinction of sex, sexual orientation, age, disability, nationality, race or political, religious or other opinions the provision of facilities for recreation or other leisure time occupation of individuals who have need of such facilities by reason of their youth, age, infirmity or disablement, financial hardship or social and economic circumstances or for the public at large in the interests of social welfare and with the object of improving conditions of life of the said inhabitants

TAR 2 March 2012

Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)

The trustees have ensured that the premises, a grade 2 listed building of significant historical interest, meet all statutory standards to be able to hire the hall to various groups within the community.

Despite the challenging circumstances this year due to Covid 19, were able to accommodate a number of groups to support their vulnerable clients such as Cocaine Anonymous and Smile Independent Living Support.

The hall usage diversified as groups relocated from premises that were unable to allow for social distancing.

We hosted a Macmillan Coffee morning to raise funds alongside the local Scout group.

The community garden continued to be a focus for members of the community unable to visit family and friends in other parts of the country or world. The fantastic volunteers ensure that this is a relaxing and calm place to be able to gather thoughts and promote mental wellbeing.

Additional details of objectives and activities (Optional information)

You may choose to include further statements, where relevant, about:

policy on grantmaking;
policy programme related investment;
contribution made by volunteers.

Volunteers continue to supply their time and experienc to the village hall and the trustees would like to acknowledge their valuable contribution

TAR 3 March 2012

Section D Achievements and performance

Summary of the main achievements of the charity during the year

The charity would lik her hard work has e provided a COVID s supporting other ven not able to accommo The charity has cont programme albeit re Grants Communication rem and the use of What knowledge

TAR 4 March 2012

Section E Financial review

Brief statement of the charity’s policy on reserves

The policy that the Trustees have agreed to is that the reserves should be no less than 6 months of operating costs

Details of any funds materially in deficit

N/A

Further financial review details (Optional information)

Hire fees and rent from the attached residence. You may choose to include additional information, Contribution of 6k from the Parish council where relevant about:

● the charity’s principal sources of funds (including any fundraising);

● the charity’s principal sources of funds (including Maintenance of the building, employing personnel any fundraising); to ensure that the building was managed for the ● how expenditure has supported the key objectives of benefit of the community and improved facilities. the charity;

N/A

● investment policy and objectives including any ethical investment policy adopted.

Section F Other optional information

Section G Declaration

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Richard Branton

Full name(s)

Richard Branton Chair Date 25/10/2021

Position (eg Secretary, Chair, etc)

TAR 5 March 2012

F••rrti•l Statementforthe Il•rwJrH•lI ai cio IrKoTh & bpBrwJibJr¥• 4t31si Decemiv2020 coffl• ank Iwertst Booking receipts EnatiOnS Fundraisi Grant5 Ouse Rent lincwaterl 37.63 I9.3.42 413.50 57.45 40.95D.20 5.297.61 1,70S.31 1.124.40 8A24.(X) 12.LX)III) 9.792 LWJ 58.76 6.fy) WPCcoMributw)n 5.248.CO T4)i•l Irw 48.241.31 6320&97 Bahk tharÉes Communrty Gardeft Council Tax EquJprnentlmKhir Funorn1¥£niC05ts Hall Mana8er's Expenses m(11 ptrK)nÈ Postage Salèry PAYE T&NI Statnry HoLJse Expenses Insurance Lea5epaymèrt cence Fees Miscellanu5 Expe OthceExpen5es 1.891.Si 3.446 349nl 2.259.Sl 1.150.11 IAP)7.83 154.25 9.9$ 9.SJ4 76 267.83 IIS.S9 A)) .791.$2 538.76 151. 1.872.20 2.101.61 50.Q¥) 620.CX) 353.99 1247.50 620.iIJ 3.wl 40 s26 227 158 40 S231 41.11 510.79 6.122.60 4198.43 260.40 737 60 27.06 126 48 521 80 ConsurnabhE5 Napp¥ Bin 5ervKe sanitary 5ervKe StatiOty supp15 Professional Fees Repairs& Maintenance DeroratiWlmprOvements lId1 5.856. 4.086.09 426 25 8.33687 7221 1146z.io 595.L¥) 42. 121.31 Outbuildin85 Peiirneterw& c¥ yrk Subscnptw Elernrtty Gas Wa5te& Rcyckn8 w*er Wi-ll 1.189. 1573.07 l.934.22 1.775.24 867.54 955.69 477.59 451.( Total Exp•n• 39J8L07 54.062A9 (per1}Isp1u%frt1X?V9arlQde -s59 24 9.144 08 Suwlus blfwd frorn year DefiCitrph5 fOrThYear 40.9 92 8.6S9.24 31.836 84 9.144.08 49.640.16 40.9WI.92 Payffonts in hand tstsndiwCheque51uedrt5 Pcrty Cashatcount H5BCCurrenral H58CSJwng5 31 42 112.35 2.ISg.( 47.404.72 49.640 16 96.63 3.060.20 37.782.09 40.980.92 ttsunts prepartd byl Tr•Sr Counts chocked by1Wjeni Exanmner

CHARITY COMMISSION, FOR ENGLAND AND WALES Independent examiner's report on the accounts Se¢tion A Independent Examinerfs Report Report to the trusteesl members of MhAIrt F*ALL hr tshLPIT AgATfvI CID On a¢¢ounts for the year ended Charity no (if any) I I b&lLFIl Set out on pages I report to Ihe trustees on my examination of the accounts of the abov8 charity lllhe Trust") for the year ended Responsibilities and As the charity ITUStees of the Trust. you are responsible for the preparation basis of report of the accounts in accordance with Ihe requirements of the Charities Acl 2011 (Ihe Acfl. I report in respect of my examination of the Tnjst's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145{5llb} of the Act. I have completed my examination. I confimi that no material matters have come to my attention (other than that disclosed below ') in connection with the examination which gives me cause to believe that in, any material respect.. accounting records We not kept in accordance with section 130 of the Act or the acwints do not accord with the accounting records Independent examiner's statement I have no concems and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts lo be reached. Please delete the words in the brackels if they do not apply. Signed- Date.. 71gizi Name: Relevant professional qualifi¢ation(s) or body lif any): Address: IER October 2018