The R Istone District War Memorial Hall (Registered Charity No. 1169911) Trustees, Re and Financial Statements ear ended 31 December 2024 ort for the Chairman of Trustees John R. Carlisl¢ Coxons Fann Cracoe Skipton BD23 6LB Bankers Barclays Bank PIC Inde endent Ei xaminer Daniel Taylor Green Lane Cottage Green Lane Rylstone Skipton BD23 6LN istered Address Cracoe Village Hall I"he Butts Cracoe Skipton BD23 6LQ
THE RYLSTONE DISTRICT WAR MEMORIAL HALL Ile istei"L'd Chari No. lJ69911 'tlie Cliari Ti'ustees, Ile ort for the ear endiii 011 31 Decenjber 2024 l. The official address of the Charity is Cracoe Village Hall, The Butts, Cracoe, Skipton, North Yorkshire BD23 6LQ and the Charity uses the trading name of "Cracoe Village Hall" 2. The original objccts of the Charity contained in its constitution dated 26 October 2016 ("the conslilulion"} are:_ (a) the provision, maintenance, improvement and development of the Cracoe and District Village Hall ("thc Ilall") and ol. it8 surrounding grounds primarily for the use and benefit of the inhabitants of Ilylslone, Hetton-¢um-Bordlcy, Cracoe, Flasby and Winlcrburn (all of which are small villages lying to the north of Skipton in North Yorkshire, England) without distinction of. political, religious or other opinions, including usc for meetings, lectures and classes and for other forms ot. recreation and Icisure- time occupation with the principal objcct of improving thc conditions of life for the said inhabitants and lor their invitees (b) lo hold by way of lease or otherwise the land on which the Hall has bccn buili and its surrounding g)rounds upon Irusi lor ihc objecls of the Chiirity as iiforesaid and (L) lo hold the land (approximately 670.57 square mcirc8} 8pccilicd in the Schedule to the constitution upon trust for ihc bcnctit of the said inhabit*ints in whalever way thc charity trustccs in thcir dbsolute discrelion considered mosl appropriate. 3. 'fhe Trustees holding olCe as at 31 DccLmbLr 2024 wLrL Messrs J R Carlisle (Chairman), A S Arn]strong (Vice-chairman), Mr% J A Baine8 (Sccrclary), Mc88r8 S A K Elutcher, A G Horn (ex-officio), R Ci .lackson (cx-oflicio), R W Nelson, J M Reeday, J C Wade, R E Wcb8tcr, P D Whitc, Mrs S Magoolagan and Mrs Ci Sciilly (ex-officio). 'I'he constitution providcs for nol morc than 12 appointed and not more than 3 ex-olyicio Truslccs (bcing) Ihc Chairmcn for the time beingF of the Parish Mcctings ol. Cracoc, I Ictton-cum-Bordley dnd Ilylstone). 4. '1'he Charity's Lonstitution was cnlcrcd on ihc Regislcr ol'Lharilies on 26 October 2016 undcr its rcgi%tered Lharity number of 1169911. An Ordcr ofihc Charity commi.ssion dated 19 December 2016 auihoriscd Ihe Iransfcr to the Charity <)f the a%%ets and liabilities of The Rylslonc Dislricl War Memorial Hut ("the Hut" registered charity numbcr 225902) on ihc passing) of a suitable resolution. 'I'his rc.solution was unanimously passed at an r.xtraordinary Ljeneral Mceting ol'ihc Truslee.s ol'the Hut held on 16 January 2017. Thc Truslccs of thc Charity took ovcr thc runningF of the Hall with eflccl Irom I April 2017. 5. During 2024 thc Trustees have continued with the Management Commitlee structure originally set up by the Hut to dcal with all day-to-day matters in the running of the Hall. 'I'he officcrs during the year were - Chainnan - Andrew Armstrong. Vice-chairman - John Carli8lc; 8ccretary - Jenny O'sullivan. Treasurcr- Maureen Chaduc; I1kIngS Sectary - Anne Peart" and Flcalih and Safcty offir- Richard N Jack50n" togethcr with 8 othcr Incmbcrs. A small management team comprising John Carlisle, Andrcw Armstrong, Helen Chew, Richard N Jackson (ind Jenny O'sullivan has provided support to the bookings secretary and with the caretaking. The Trustees continue to seek out new volunteers to get involved with the day-to-day running of the Hall. 6. Hall management: Jo-Anne Garvey in her part-time capacity as Cleaiier has kept the hall in very good order, and regularly reports any issues that she identifies. She has also proved to IK flexible in assisting with extra cleaning duties, setting lip and taking down when required. The post of caretaker remains vacant.
Jonathan Gibson has continued to do a good job on outside maintenance work under the supervision of Management Committee member Simon Butcher. Management Committee members have overseen a long list of repairs, upgrades and maintenance during the ycar: gjutters have bcen cleaned, an extcrnal survey was undertakcn on smoke deteLtors, sounders, hcat detectors and Lall points. Sadly, there was a major issue for the Commillee lo deal wilh during Ihe year: in August the oil boiler incurred a significanl leak, which was undelected tor some days as it was during the school holidays, plus the flat tenant was away. As the boiler is housed in a cupboard bctwccn the meetingF room and main hall this alyected internal walls and floors, particularly in the mceting room. Loss Adjusters under the I lall's insurance policy appoinled a specialist environmental company to remove thc boilcr, do a propcr clctin up and gel rid of any conlaminalion. The Hall had io close for the initial clean up and the tenant had to move out of the fl<lt. 5 months later, the Meeting Room and ihe flal are sadly still not fit for use. It has been difficult to get rid of ihe oil smell, and work continues on this. Althnugh most of the work will be covered by the Hall's insurance policy, this does not cover the loss of 5 month's rent during 2024 totalling £2475.00 or having to cover costs and standing chargcs paid by the tenant for the period to 3111212024 amounting to £824, plus the expenses for the empiy flal (council lax and eleLtricity) which amount lo around £160 per month. 'I'his incident mcans that li new, sustainable back-up solulion for the biomass boilcr nccds idcnlifying. An external survey has bccn undcrtakcn ot.the whole heatinbi .sy.8tcm wilh recommendatinn8, and thc Committee is now in the process ofgetting quoic8 to undertaken this work whioh is likely to be a.8ub8lanlial sum and will need to be funded from thc Charity's reserve. Thc Committee ag¥reed to Lontinuc wilh an I lonorarium for the 'l'reasurer of £1,000 and for ihc BookinLIS Secrclary of. £1,200. 7. 'Ihe Financc Commillcc oftwo Trustees being John Carlisle and Andrew Amisir()ng together with .1 re<L5ur (cx-officio) Maureen Chaduc have cllcctivcly ovcrsccn ihe finanL&% ()f the Charity during thc ycar. The linancial resulL8 ofthe rIOd under review at the Hall show a loss for thc ycar of £877.07. This 1% largFely due to loss uf income from ihe flai and somc CoMnsation lor Ihe tenant, delay in reLeivingF th¢ ofgcm payment for the solar pancls, and increased premises, maintcnancc COSLg. Thc accounts which arc annexed to thi8 rcw)rt lor thc ycar cnding 31 st DeLember 2024 show a cash balanLe in hand of£i10,282.27 ai thc year end. £75,837.30 ot'lhis is invested with the Cambridge and Countie8 Bank, £25,837.30 in a 1-Yr bond whiih maiurc8 on 2 April 2025 and £75,000 in a 2-year l)ond whiLh maturvs on 25 July 2026. In lighi ol'the dItIOnal wsls that will be inountd in 2025 as a ro8uli of the oil boiler leakage, additional tijnds have been moved Irom savings ¢Lcoullts into the ILwclays C&sh Account. 8. The Trustcc8 havc continucd with the following approaLh to reserves throughoui the year.- (a) rcscrvcs will bc rcquired (i) to ensure continuity in the event of a large varialion of income (li) to spend in emcrgencies and (iii) to pay for major repair.8 and any impr()vements to the Hall. (b) Ihe Trustees, approach has been to maintain rcscrvcs to covcr onc ycar'8 normal antiLipaled expendilLire, any unusual liabilities for which provision needs to be made, any rcpayable deposits and any additional expenditure on possible improvemcnt% to thc I lall and itg surrounds. The boiler leakage during the year has emphasised the need for a good levcl of reserves to cover the costs of such unloreseen incidenls. 9. The Management Committee has continued the policy of restricting larger cvcnt8 to bookings from people residing within the 6 villages and mainlaining lower letting rates for those bookings. However, people booking any event needing a lot of caretaking input are required to pay more. Regular events at the Hall are Cracoe and Rylslone School Breakfast Club, Tai Chi, Table Tennis and Wl meetings. Other events have included: use as a polling station for the General Election, family and children's parties,
wedding and christening parties, cycling events, training courses, use by a walking group, a church group aiid ali Afghan pop-up restaurant. The Management Committee has overseen a pudding and quiz evening and several community coffee mornings. In particular, the Committee arranged a well-attended th community barbecue at the Hall to mark the 25 Anniversary of the opcning of the Village Hall. 'I'he Trustees appreciated the hard work undertaken once again by local resident Tom Carlisle in writing, directing and organising the Christmas Pantomime and ensuring that it too was another resounding success. l O. The Trustees have had regard to the guidance issued by ihe Charily Commission on "public benefit" and Lan confirm thal thc 14all has becn used extensively for the benefit ot. local schoolLhildren, of loLal inhabitants, ol. local and non-local groups, of non-local individuals and of charities and organisations. I l. Kane Pulford Robcrts continucd his tenancy of the flat througyhout the year, and a l 0% increase in the rent was agreed fmm September 2024. However, Kane has had to move out temporarily since Augu8t due to the oil boilcr Icakagc outlined above. 12. Mr Christopher Gregson continued during thc period a8 the Charity's premises supcrvisor. 13. An inLrease to £17,000 pcr annum was agrced with North Yorkshire Council fror the rental fee for usc st ofihc Hall by CraLoe Primary SLhool wilh cl'lcci from I SeptembLr 2024, an incrca8e of 4.65 %, and we ag7reed a ncw livc year contract with the Council, expiring in 2029. '1'he free ube of thc Annexe by the 3reakfa8t Club conlinucd. An Agreement dated I l October 2()16 made with the School (Jovcrnors dealing wilh thc owner.8hip, insuranLe, maintenance and rcpair of kitLhen and other equipment in the Hall was continued by thc Charity during the year. 14. lJ8c of thc silc of the old Hut for the School's ouidoor Icarningy initiative continucs to be sucLessful, with gardcning, bcc-keeping and other outdoor activitics bcingi undertaken by children ai ihe SLhool. 15. Regular adverts for the Hall appcar in ihc villag)cs' Parish Magazine, and evenls and activities are prnmnlcd ihere and via soLial media. 16. '1'rustee remuneration: No Trustcc paymcnts were made during the ycar. 17. A Register of the Tru8tccs' inlcrcst8 made in accordanLe with thc Charily Commission's requirements was taken over from thc I lul and all Trustees ensure that this is kcpl up to date. A Register ofthc Charily's Trustees has also been drawn up containing thc int"ormation required undcr the Charitable Incorporated Organisations (General) ReLiulations 2012. 18. The Charity will supply copies of it8 indcpcndcntly-cxamined Pinancial Statemenls and the Trustees, Rcport nol only lo the Charity Commission but also to all officcr.s of the Management Committe¢ and members of th¢ l inancc Commiltcc who are not Trustees and will make copies available to any other member of the Management Committee who wants one. 19. Finally, the Trustees would like to take this opportunity to thank Mr Daniel Taylor once again for his help in acting as Independent Examiner of the Truslees, accounts for the year under review. filCNED: John R Carlisle - Chairman
CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examiner's Report Report to the trustees The Rylstone District War Memorial Hall On accounts for the year ended 31 December 2024 Charity no (if any) 1169911 Set out on pages I report to the trustees on my examination of the accounts of the above charity ("the Trust.) for the year ended 31112 12024. Responsibilities and basis of report As the charity's trustees, you are responsible for the preparation of the accounts in accordan with the requirements of the Charities Act 2011 {"the Act.). I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. Independent I have completed my examination. I confirm that no material matters have examiner's statement come to my attention in connection with the examination which gives me cause to believe that in, any material respect.. the accounting records were not kept in accordance with section 130 of the Charities Act; or the accounts did not accord with the accounting records; or the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fair, view which is not a matter considered as part of an independent examination. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Signed: Date: 01 I, c)1. Name: DANIEL TAYLOR Relevant professional qualification(s) or body (if any): ACA, CTA Address: Green Lane Cottage, Green Lane, Rylstone North Yorkshire, BD23 6LN
THE RYLSTONE DISTRICT WAR MEMORIAL HALL ("the CIO") (Registered Charity No. 1169911) Financial Statements for the year ending 31 Dernber 2024 Income & Ex enses from 01.01.2024- 31.12.2024 Income 2024 2023 Rent from Flat Room Hire Solar Panels Bio Mass Boiler NYCC - School Contract Fund Raisers Donations Miscellaneous 2,776.00 3,732.00 513.82 3,873.81 16,244.00 4,323.71 3,280.50 230.00 5,400.00 3,064.74 4,698.68 5,883.44 15,642.00 2,854.90 0.00 727.78 34,973.84 38,271.54 Ex Light & Heat Insurance Rates & Waste Removal Rates for Flat Rent Laundry & Hire Charges Licensing Fees Premises Maintenance Repairs & Renewals Telephone Administration expenses Adverts Fund Raiser Expenses Bank Charges Honoraria Professional Fees Sundry Expenses enses 13,045.30 1,759.33 1,944.95 57.00 50.00 14,144.22 1,721.76 1,968.74 0.00 50.00 0.00 180.00 10,780.11 4,435.86 724.73 27.60 50.00 59.56 0.00 2,200.00 0.00 0.00 36,342.58 0.00 180.00 12,502.90 2,232.25 790.84 28.45 50.00 3,430.64 0.00 2,200.00 36.00 445.00 38.752.66 Operating Surplus/Loss for the Year -3.778.82 1,928.96 Hampshire Trust Interest- l Yr Bond Hampshire Trust Interest - 2 Yr Bond Cambridge /Counties Bank Interest- l Yr Bond Investment Interest for the Year 944.51 1,119.94 837.30 250.68 0.00 0.00 2.901.75 250.68 Total Surplus/Loss -877.07 2.179.64
Summary 2024 2023 Total Receipts from normal operations (brought forward from page 11 Total Payments for normal operations (brought forward from page 2} Interest from Hampshire Trust Bond - l Year Bond Interest from Hampshire Trust Bond- 2 Year Bond Interest from Cambridge & Counties- l Year Bond Surplus/deficit of income on normal operations to 31 December 34,973.84 38,752.66 944.51 1,119.94 837.30 38,522.22 36,342.58 0.00 0.00 -877.07 2,179.64 Net increase decrease in funds in the Surplus/deficit of income on normal operations for the year ending 31 December Balance brought forward from 31 December ICIO'S account at Barclays Bank) Balance in hand at 31 December ear -877.07 2,179.64 108,979.70 111,159.34 111,159.34 110,282.27 Statement of Cash Assets belon Petty Cash to the CIO as at 31 December 351.90 0.00 Balances held as at 31 December Barclays Bank (105004291 Plus uncleared recelpts Less uncleared payments Barclays Bank {105004291 34,964.07 0,00 -871.00 34,093.07 10.629.16 393.50 -114.00 10,908.66 l Yr Bond held wlth Hampshlre Trust Fund {Matures 02.04.24) 2 Yr Bond held wlth Hampshlre Trust Fund (Matures 01.04.24) l Yr Bond held with Cambrldge & Countles Bank (Matures 02.04.251 Z Yr Bond held wlth Cambrldge & Countles Bank (Matures 25.07.Z61 25,250.68 50,000.00 25,000.00 0.00 25,837.30 50,000.00 Balance in hand at 31 December 110,282.27 111,159.34 Statement of Assets and Llabllltles of the CIO as at 31 December Monetary Assets Petty Cash Barclays Bank l Year Fixed Rate 8ond- Hampshire Trust Bank 2 Year Fixed Rate Bond- Hampshire Trust Bank l Year Fixed Rate Bond - Cambridge & Counties Bank 2 Year Fixed Rate Bond - Cambridge & Counties Bank 351.90 34,093,07 10,908.66 25,250.68 50,000.00 25,000.00 25,837.30 50,000.00 Non-monetary Assets Site of'the Hut" (freehold 670 sq metres) acquired on 6 August 1921 by the CIO'S predecessor charity known as The Rylstone District War Memorial Hut (registered charity no.2259021. The Hut itself was demolished in December 1999 but the land on which it stood in Cracoe, near Skipton, North Yorkshire was vested in the CIO by it5 predecessor charity. The Butts, Cracoe (leasehold interest for 99 years with effect from l January 1997 at an annual rent of £50}. Thls Interest was also vested in the CIO by it5 predecessor charity. The Rylstone District War Memorial Hut Iregistered charity no.2259021. The Village Hall built on the site has been insured in the sum of £2,228,585.00 in 2024 which includes external re-build cost5 such as car parkin8 area5 and walling as well a5 the Hall itself, plu5 demolition, a contingency, professional fees and VAT. The CIO also held seven external benches insured for £4,548.00, with the Hall's internal contents being insured for £63,838.00.
Llabllltles The Trustees, agents hold £450 as a repayable deposit to the occupier of the flat. The CIO has a number of ongoing arrangements with suppliers of services and products such as alarm services, floor maintenance services, and cleaning services. The CIO has not 8iven any guarantees nor does It have any debt outstsnding which is Secured by an express charge on any of Its assets. Signed: John R Carllsle Chalrman of the CIO LLL Date: