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2020-12-31-accounts

Wadhurst Institute, Hall & Field CIO

2020/21 AGM

Tuesday August 3[rd] 2021 @ 20.00

Wadhurst Commemoration Hall

Welcome

• Hello and welcome

Agenda

1. OPENING REMARKS

Welcome and apologies

2. CHAIRMAN’S REPORT –

To receive the annual report of the charity trustees for the period January 2020 -> July 2021

3. TREASURER’S REPORT –

To receive the accounts for the year ended 31 December 2020

4. CHARITY TRUSTEES –

To re-elect the following persons as charity trustees under clause 9.4 of the Constitution to serve until the end of the next AGM:

Roger Bishop, Serena Gadd, Karen Neal, Patricia Hay, Andrea Tincombe, Stuart Pocock, Robert Stovell

  1. To receive the following persons as Charity trustees or representative under clause 9.5 of the Constitution to serve until the end of the next AGM as representatives of the following user bodies:

Wadhurst Bowls Club – Gina Evans; Wadhurst Community Cinema – Tba; Wadhurst Cricket Club – John Mitchell; Wadhurst Dramatic Club – Tba; Wadhurst Parish Council – Sarah Niell; Wadhurst U3A – Philip Cheung; Wadhurst History Society – Tba; Wadhurst Football Club – Chris Humphrey

6. APPOINTMENT OF AUDITOR/EXAMINER: Gulshan Khan

7. ANY OTHER BUSINESS (none previously notified)

Wadhurst Institute, Hall & Field CIO

2020/21 AGM

Chairman’s report John Mitchell

2019 Recap four priority tasks

1. Recruitment of a new caretaker

2. Undertake urgent repairs

  1. Understand in detail what had been ‘inherited’

  2. Consider future options for the Institute, Hall & Field

2019 Recap - Remediation

  1. Drainage

  2. Electrics

  3. Hall windows

  4. Caretaker’s accommodation

2019 Recap - Future options

  1. Finances

  2. Insurances

  3. The Buildings

  4. The Field

  5. Communications

  6. The Booking process

2019 – Recap - Future options

2019 – Recap - Summary

2020/21 potential project list

  1. A community lounge

  2. An event space

  3. Refurbishment of the Hall

  4. Replacement and modernisation of the Hall heating system 5. A Craft studio

  5. A Forest school in the copse

  6. Reconstruction of the access to the field from the high street

  7. A review of the CIO Constitution

  8. A village centre playground

  9. A professional meeting room aimed at businesses 11. A co-working space

  10. Increased car parking for the Hall

  11. A new website with an integrated booking system

Wadhurst Institute, Hall & Field CIO

And so what happened in 2020/21

The 2020/21 project list

  1. A community lounge – Proposal produced - pending

  2. An event space – pending

  3. Refurbishment of the Hall – complete

  4. Replacement and modernisation of the Hall heating system – complete

  5. A Craft studio – Proposal produced – potential 2022 plan

  6. A Forest school in the copse – proposal produced – Now rewilding project – in hand

  7. Reconstruction of the access to the field from the high street – complete

  8. A review of the Constitution, with the protections put back - complete

  9. A village centre playground – in-hand with WPC for joint project

  10. A professional meeting room aimed at businesses – cancelled – room now let 11. A co-working space – Investigated – Cancelled – Inadequate space 12. Increased car parking for the Hall – pending

  11. Refurbishment of the path and fire escapes on the White Hart side - complete 14. New Website with an integrated booking system – complete

Jemma’s page

https://wadhurstcommemorationhall.org/

Other 2020/21 news

Wadhurst Institute, Hall & Field CIO

And now some wonderful pictures

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Wadhurst Institute, Hall & Field CIO

And now, a trip down memory lane on the Hall refurbishment

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2020/21 Summary

Wad Hurst Institute, Hall & Field CIO

2020/21 AGM

End of Chairman’s report

Wadhurst Institute, Hall & Field CIO

2020/21 AGM

Election of Trustees

Election of Trustees

Election of Trustees

Receive Appointing bodies & representatives

Wadhurst Institute, Hall & Field CIO

2020/21 AGM

Appointment of the Examiner- Gulshan Khan

Stuart Pocock

Wadhurst Institute, Hall & Field CIO

2020/21 AGM

Any Other Business None received prior to the meeting

Wadhurst Institute, Hall & Field CIO

2020/21 AGM

Closing statement

WADHURST INSTITUTE HALL AND FIELD

Registered Charity No. 1169908

Report and Accounts for the Year Ended 31 December 2020

WADHURST INSTITUTE HALL AND FIELD

Registered Charity No. 1169908

Content of the Report and Accounts
for the Year ended 31 December 2020
Page
Report of the Independent Examiner 1
Income and Expenditure Account 2
Balance Sheet 3
Notes to the Accounts 4 - 5

INDEPENDENT EXAMINERS REPORT TO THE TRUSTEES OF THE

WADHURST INSTITUTE HALL AND FIELD (Registered Charity No. 1169908)

For the year ended 31 December 2020

Report to the Trustees of Wadhurst Institute Hall and Field for the year ended 31 December 2020 Charity No 1169908 set out on the proceeding pages

Respective Responsibilities of Trustees and Examiner

The Charity’s Trustees consider that an audit is not required for this year (under section 144 of the Charities Act 2011 (the Act) and that an independent examination is needed

It is my responsibility to:

Examine the accounts (under section 145 of the Act)

To follow procedures laid down in the General Directions given by the Charity Commission (under section 145(5) of the Act) and to state whether matters have come to my attention

Basis of independent examiner’s statement

My examination was carried out in accordance with General Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the Charity and in comparison, of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeking explanations from the Trustees concerning any such matters.

The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently, I do not express an audit opinion on the accounts.

Independent Examiners statement

In the course of my examination, no matter has come to my attention:

  1. Which gives me reasonable cause to believe that in any material respect, the Trustees have not met the requirements to ensure that:

Proper accounting records are kept (in accordance with section 130 of the Act); and accounts are prepared which agree with the accounting records and comply within the accounting requirements of the Act; or

  1. To which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached

Signed xxxxx

Dated ??

Mr G Khan ACMA G3J Limited 32 Abinger Drive Redhill Surrey, RH1 6SY

Page 1

WADHURST INSTITUTE HALL AND FIELD

Registered Charity No. 1169908

INCOME AND EXPENDITURE FOR THE YEAR ENDED 31 DECEMBER 2020

GENERAL FUND
INCOME
Rentals
Hirings
Bank interest received
Bank compensation received
Grants and Donations
Sundries
EXPENDITURE
Employment costs
Rates
Light and heat
Water
Refuse collection
Cleaning
Telephone
Hall wif
Insurances
Website, marketing and advertising
Licences and subscriptions
Legal and professional fees
Repairs, maintenance and Projects
Miscellaneous
Depreciation
Utility Recoveries
(DEFICIT)/SURPLUS for the year
Balance at 1 January
(Defcit)/Surplus for the year
Transfer from New Hall Fund
Balance as at 31 December		 2020
£
39,488
4,648
65
0
11,334
87
55,622
14,959
1,952
9,114
792
2,141
1,394
751
159
2,612
100
501
5,249
39,674
37
1,410
-3,801
77,044
-21,422
90,796
-21,422
0
69,374		 2019
£
33,574
5,914
17.61% Renal up as extra rooms / rental hliday money accrued to 2021
12,225
-7,577
-61.98%covid
179
300
6,212
5,122
82.45%up due to covid
0
52,490
3,132
5.97%
8,500
-6,459
-75.99%Jemma 1st full year
5,238
3,286
62.73%Rates rebate zero rated
5,354
-3,760
-70.23%heating left on / workman / supplier cganges and debt updating to close accounst
4,833
4,041
83.61%overpiad / meter + no usage
1,986
356
-1,038
-291.57%more dtail + works cleanup
741
0
-159
insalled wif
4,198
1,586
37.78%better deal
0
1,153
??
4,133
-1,116
-27.00%contarcts / new ofces / fnances
19,224
-20,450
-106.38%Projects
1,263
751
-659
-87.75%capitalised destratifction fans
-5,871
-2,070
35.26%ESCC adjustment beibg acrued to 2021
51,859
631
-20,791
-3294.93%
90,165
0.00%
631
0
90,796
-21,422
-23.59%

Page 2

WADHURST INSTITUTE HALL AND FIELD

Registered Charity No. 1169908

BALANCE SHEET AS AT 31 DECEMBER 2020

Notes
Fixed Assets
Freehold premises at Insured Value
1
Annexe refurbishment at cost
2
Institute refurbishment at cost
3
Less: Depreciation of refurbishments
Equipment at cost
4
Less: depreciation
Net book value of Fixed Assets
Current Assets
Debtors and prepayments
5
Cash at bank and in hand
6
Current Liabilities
Creditors and accruals
7
Net current assets
Total Net Assets
REPRESENTED BY:
Premises valuation reserve
General Fund
Signed:
Dated:
ON BEHALF OF THE BOARD OF TRUSTEES		 2020
£
£
3,123,712
53,769
6,892
60,661
-60,661
5,641
-2,662
2,979
3,126,691
7,530
69,928
77,458
11,063
66,395
3,193,086
3,123,712
69,374
3,193,086		 2019
£
£
3,123,712
53,769
6,892
60,661
-60,661
3,004
-1,252
1,752
3,125,464
2,509
95,082
97,591
8,547
89,044
3,214,508
3,123,712
90,796
3,214,508		 2019
£
£
3,123,712
53,769
6,892
60,661
-60,661
3,004
-1,252
1,752
3,125,464
2,509
95,082
97,591
8,547
89,044
3,214,508
3,123,712
90,796
3,214,508
5,641
-2,662		 3,004
-1,252
7,530
69,928		 2,509
95,082
3,125,464
97,591
8,547
89,044
3,214,508
3,123,712
90,796
3,214,508

Rent holidays Projects

Page 3

WADHURST INSTITUTE HALL AND FIELD

Registered Charity No. 1169908

NOTES TO THE ACCOUNTS 31 DECEMBER 2020

TANGIBLE FIXED ASSETS

1 Property Acquired £ £
Commemoration Hall 1923 1,958,900
Institute 1904 761,894
Cricket Pavilion 217,549
Bowls Pavilion 185,369
Playing Field 1921Not valued
3,123,712
The cost of the above assets is not ascertainable and in the absence
of a market valuation they are recorded at their current insured value.
Any surplus arising has been credited to the Premises Valuation Reserve.
2 Refurbishment of Annexe
COST
At 1 January 2020 53,769
DEPRECIATION
At 1 January 2020 53,769
NET BOOK VALUE
At 31 December 2020 NIL
At 31 December 2019 NIL
3 Refurbishment of Institute
COST
At 1 January 2020 6,892
DEPRECIATION
At 1 January 2020 6,892
NET BOOK VALUE
At 31 December 2020 NIL
At 31 December 2019 NIL

Page 4

WADHURST INSTITUTE HALL AND FIELD

Registered Charity No. 1169908

NOTES TO THE ACCOUNTS 31 DECEMBER 2020 continued

4
Equipment
COST
At 1 January 2020
Additions
At 31 December 2020
DEPRECIATION
At 1 January 2020
Charge for the year
At 31 December 2020
NET BOOK VALUE
At 31 December 2020
At 31 December 2019
Equipment is the sound system £3,004 and ceiling fans £2,637
5
Debtors and Prepayments
Rents
Hirings
Recoveries
6
Cash at Bank and in Hand
Current account
Reserve account
Cash
7
Creditors and accruals
Rent prepaid
Recoveries prepaid
Cost accruals		 3,004
2,637
5,641
1,252
1,410
2,662
2,979
1,752
2020
£
7,018
512
0
7,530
2020
£
9,251
60,677
0
69,928
2020
£
8,563
2,000
500
11,063		 Fans
2019
£
667
1,500
342
2,509
2019
£
9,470
85,612
0
95,082
2019
£
7,047
1,500
0
8,547

Page 5